BULACAN STATE UNIVERSITY

HAGONOY CAMPUS
(System Analysis and Design IT 303)

Philippine RED CROSS

(Bulacan Chapter)

LEADER:
Justine Miguel Francia
MEMBER:
Cristina Cassandra Villasenor
Angel Sebastian
Resty Paguia
Reyson Usi
1899, February 17
SERVICES

Disaster
Management
Service
SERVICES

Blood Service
SERVICES

Safety Services
SERVICES

Health Services
SERVICES

Welfare Services
 Vision
To be the foremost humanitarian organization
ready to meet the challenges and capable of rapid
delivery of humanitarian services in order to
prevent and alleviate human suffering and uplift
the dignity of the most vulnerable.
 Mission
The Philippine Red Cross will Provide sustained and
effective humanitarian services committed to build
resilient communities, ran by well trained and dedicated
staff and volunteers imbued with integrity, equipped with
necessary logistics and the maximum usage of
information technology we will continue to expand our
volunteer network in every part of the country to ensure
swift delivery of our services.
 POLICIES METHOD

The process of locating

It is the policy of Volunteers data.
The old and current
Red Cross to report data are merged.
volunteers data
monthly. The data is Improperly It takes 7 Days
The gathered stored within the container. for the branch
data is not place office to prepare
in the right for the requested
container. report of the
Pen and Paper Lack of Regular main office.
Employee

Storage Box

MATERIALS MANPOWER
 MACHINE METHOD

The data is improperly

stored within the container
Outdated computers The past and current
data are merged

Slow internet The data collected is

The data is not connection stored on a box The data of
separated based volunteers
on their supposed oftenly lost and
container misplaced
Pen and Paper Lack of Regular
Employee

Registration Form

MATERIALS MANPOWER
 MACHINE METHOD

The data is improperly

stored within the container
Lack of devices
computers
The past and current
Slow internet
They are not able data are merged
connection
to provide the
They have a delay in
volunteers
information
providing volunteers
immediately. information
Pen and Paper Lack of Regular
Employee

Paper Form

MATERIALS MANPOWER
 MACHINE METHOD

The data is improperly

stored within the container
Lack of devices
computers
The past and current
Slow internet
data are merged
connection
Missing Volunteers They have Delays on
Data Information gathering blood updates
on other chapter
Pen and Paper Lack of Regular
Employee

Paper Form

MATERIALS MANPOWER
 MACHINE METHOD

They use Box to store data

Lack of devices
computers
The past and current
Slow internet
data are merged
connection
They gather data The Volunteers data is
using registration not accurate
forms.
Pen and Paper Lack of Regular
Employee

Paper Form

MATERIALS MANPOWER
 MACHINE METHOD

They use Box to store data

Lack of devices
computers The past and current
data are merged

The storage box is It is difficult for them

not secured to track who
accessed the data
Pen and Paper Lack of Regular
Employee

Paper Form

MATERIALS MANPOWER
 MACHINE METHOD

They use Box to store data

Lack of devices
computers The past and current
Manual
Data entry or
data are merged
copying processes
may result unintentional
Data is redundantly
errors, leading To input or copied
inconsistencies.
Pen and Paper Lack of Regular
Employee

Paper Form

MATERIALS MANPOWER
 Urgency Matrix
Urgency Annual Benefits Priority /
Visibility
POD Rank Proposed Solution
PERFORMANCE – Establish data
management system
– Services in will help them to find
remote areas UNKNOWN
data more quickly and
are ASAP HIGH 1 remove the chances
of losing additional to
experiencing a that they can create a
back- up of those
time lag. data.
 Urgency Annual Priority /
Visibility
POD Benefits Rank Proposed Solution

RESPONSE - Develop an
• It takes 7 days automated system
for the branch that can easily
office to ASAP HIGH UNKNOWN 1 store and find
prepare the data of the
requested volunteers to be
report of the able to contact
main office. them incase there
are incident near
to them.
 Urgency Annual Benefits Priority
Visibility
POD / Rank Proposed Solution

INFORMATION – A more efficient

OUTPUT and stable data
The release and management
3
donation of blood
Months MEDIUM UNKNOWN 3 system must be
take longer when implemented
donors for better
information is
inaccurate. performance.
 Priority /
Annual Benefits
Urgency Rank Proposed Solution
POD Visibility

--- They are not ---- Create

able to provide
the volunteers data checker
information ASAP HIGH UNKNOWN 1 for faster
immediately. process.
 Annual Priority /
Urgency Visibility Proposed Solution
POD Benefits Rank

INPUT - Create a
• Missing digital data
Volunteers storage
Data. ASAP HIGH UNKNOWN 1
• Delays on
gathering
blood updates
on other
chapter
 Urgency Annual Priorit
Visibility
POD Benefits y/ Proposed Solution
Rank

• Information - Create a
given by digital data
volunteers. storage
ASAP HIGH
UNKNOWN
1
• They gather
data using
registration
forms.
 Urgency Annual Priorit
Visibility
POD Benefits y/ Proposed Solution
Rank

• Same volunteers - Create a

register causing
redundant data digital data
ASAP HIGH UNKNOWN 1
• they cater more
storage
than 1 thousand
volunteers per
month
 Urgency Annual Priorit
Visibility
POD Benefits y/ Proposed Solution
Rank

• Multiple data - Create a

of volunteer
digital data
ASAP HIGH UNKNOWN 1
storage
• Data of
volunteer is
stored
redundantly in
containers
 Urgency Annual Priorit
Visibility
POD Benefits y/ Proposed Solution
Rank

• The data - Create a

gathered is
placed in a box ASAP HIGH
digital data
UNKNOWN 1
• Volunteer storage
information is
gathered using
registration
form
 Urgency Annual Priorit
Visibility
POD Benefits y/ Proposed Solution
Rank

ECONOMICS
6
– Resources Months MEDIUM UNKNOWN 3 – Leave as it
is based on is.
donations.
 Urgency Annual Priorit
Visibility
POD Benefits y/ Proposed Solution
Rank

CONTROL/ – Develop and

3
SECURITY implement a
 Data stored Months HIGH UNKNOWN system
redundantl
y in managemen
different t that put
storage box data in the
 Too little correct
security container.
 Urgency Annual Priority /
Visibility
POD Benefits Rank Proposed Solution

-- They do not 3
– Create a
have a digital Months HIGH UNKNO
digital data
WN
data storage storage that
that’s why can help
data is unable find and
to find update old
immediately. data.
 Urgency Annual Priority /
Visibility
POD Benefits Rank Proposed Solution
• Old and recent
data may result 3 Months
– Create a
in
HIGH UNKNO
digital data
discrepancies. WN

storage that
• Data entry on can help
paper forms
find and
increases the
chance of update old
errors. data.
 Urgency Annual Priority /
Visibility
POD Benefits Rank Proposed Solution
 Paper-based
data are
3
vulnerable to – Create a
unwanted Months HIGH
access or (data
UNKNOW
N digital data
are vulnerable storage that
to unwanted
access) can help
find and
 difficult to track
who accessed update old
the data data.
 Urgency Annual Priority /
Visibility
POD Benefits Rank Proposed Solution
 Paper-based
data are
3
vulnerable to – Create a
unwanted Months HIGH
access or (data
UNKNOW
N digital data
are vulnerable storage that
to unwanted
access) can help
find and
 difficult to track
who accessed update old
the data data.
 Urgency Annual Priority /
Visibility
POD Benefits Rank Proposed Solution
 storage of
paper data 3
– Create a
may result Months HIGH
in
UNKNOW
N digital data
misplaceme storage that
nt can help
find and
 Incomplete update old
Data Entries
data.
 Urgency Annual Priority /
Visibility
POD Benefit Rank Proposed Solution
s

EFFICIENCY 3 – Implement
 Data is redundantly 3
processed so the Months MEDIUM UNKNO
WN
information
participants
frequently process
data, and after years,
updated on
the recording paper
may be lost or
volunteers.
deleted, requiring
the information to be
transferred to a new
paper.
.
 Urgency Annual Priority
Visibility
POD Benefits / Rank Proposed Solution

 Data is
redundantly 3 Digital data
input or copied Months MEDIUM UNKNO 3 storage can
so they WN
repeatedly input help recover
volunteers' data
when faced with old data of
issues like lost
hard copies or
volunteers.
computer
records.
 Urgency Annual Priority
Visibility
POD Benefits / Rank Proposed Solution
 People Machine,
and Computer Digital data
Waste Time 3
traditional data 3 storage can
Months MEDIUM UNKNO
recording
methods are
WN
help recover
ineffective due to
blurry or long-
old data of
lasting
information,
volunteers.
difficulty seeing
the recording
papers, or
forgetfulness.
 Urgency Annual Benefits Priority /
Visibility
POD Rank Proposed Solution

SERVICE – Develop
• The system and
produces 3
inconsistent UNKNOW implement
Months
results N a system
manageme
nt that put
data in the
correct
container.
 Urgency Annual Benefits Priorit
Visibility
POD y/ Proposed Solution
Rank

OPPORTUNITY – Easy to
– building strong ASAP UNKNOW check and
N
and effective monitor
system the data

.
 Urgency Annual Benefits Priority /
Visibility
POD Rank Proposed Solution

To response ASAP UNKNOW Quick access

quickly on N to the
times of volunteers
accidents/ near the area
disasters of incident.
.
 Urgency Annual Benefits Priority
Visibility
POD / Rank Proposed Solution

DIRECTIVE – Has given the

Philippine Red
– The ASAP
Cross autonomy
UNKNOWN
Implementat and
independence
ion of and tasked them
Republic Act with supporting
the Philippine
10072. government in
humanitarian
tasks.
 Urgency Annual Benefits Priority
Visibility
POD / Rank Proposed Solution

DIRECTIVE – Has given the

Philippine Red
– The ASAP
Cross autonomy
UNKNOWN
Implementat and
independence
ion of and tasked them
Republic Act with supporting
the Philippine
10072. government in
humanitarian
tasks.
L HIERARCHICAL DIAGRAM
E
V
E
L

0 PRC Blood
Letting
Program
L F
E U
V N
E C
L T
1.0
I
2.0
Donor
I O
Donor Tracer
N
Information
Management
Management
L E
E V
V E
E N
L T
1.1 1.2
.
2
Process Produced
Donor Donor Personal
Information Data Sheet
L E
E L
V E
E M
L E
N
T 1.1.3
A 1.1.1
Confirm
Add Donor
Donor
3 R Information
Information
Y

P
R
O
1.1.2
C
E
Edit Donor
S
S
Information
E
 1.2.1 1.2.2
Get Donor Check Donor
Information Information
L E
E V
V
E
E
N
2.1 2.3
L T
Generate Generate List
.
2
Donor of Donor
Information Report

2.2
Process
Donor Tracer
 CONTEXT DATA
FLOW DIAGRAM

Volunteers/ Chosen
Donors Baranggay
PRC
Blood Place for Donating
Donors Information
Letting
PRC Chapter Program
Donors
Office
Process Donors Record
 PROPOSED SOLUTION

1. Humanitarian Data
Exchange(Of-the-shelf)
2. Volunteer Management
Systems
3. Document Management
System
FUNCTIONAL REQUIREMENTS

Input- Data Validation

Output- Accurate Result
Process- Fast Transaction
Interface- User-Friendly
NON-FUNCTIONAL REQUIREMENTS

Performance- It should not

experience a delay.
Information- digitally captured data
information
Control- Safe Data Storage
Efficiency- Lessen the chance of error
and redundancy
Service- Providing easy Process
 FINAL SOLUTION

Document Management System

 DEVELOPMENT METHOD

• Python
• JavaScript
• PHP
• HTML/CSS
• Computer
 Benefits of the new System

Tangible benefits Intangible benefits

• Lessen Errors • Better Process
• Prevent missing • Better
data Transaction
• Reduce chance • Better security
of redundancy • Better Storing
Total Cost

90,000.00
Total Benefits

120,000.00