Proposal for Renting

Office Space

Project proposal – (proposal_name)

Client – (client_name)

Submitted by – (user _assigned)

Delivered on – (submission_date)
Cover Letter of
Proposal for Renting
Office Space
This slide covers details regarding cover letter for
proposal for renting office space.

Dear (Client_name)

XYZ CO. want to present this letter to signify your interest in renting commercial
space inside ABC Towers.
It caters information regarding essential proposal terms for premise renting for
official purpose.

We believe that business concept of ABC Towers will complement your

profession as both cater same target market.

You already have 6 branches in various commercial areas in city, but it will be
your first venture in setting up branch inside our business tower.

Feel free to contact in case of any issue at 8888-88-112 during office hours from
Mondays to Fridays, in order to setup meeting to discuss further and produce
formal business agreement.

Thank you very much.

Sincerely,
(company_name)

2
 Project Overview
01 o Project Context of Proposal for Renting Office
Space
o Project Objectives of Proposal for Renting
Office Space
o Details About Office Property for Lease

02
for Renting Office Space
Table of Contents - Proposal
Our Capabilities
o Service Spectrum of Rental Spacing Firm
o Amenities Available with Rental Office Space

o Our Process for Renting Office Space Proposal

o Time Frame of Services Rendered for Renting
Office Space Proposal

Your Investment for Renting

03
Office Space Proposal

Company Overview
04 o Why Select Our Office Space Rental
Services
o Addressing Brief Description About Our
Firm
o Brief Details About Our Extensive
Experienced Team

Our Past Experience

05 o Addressing Our Existing Client Testimonials

Statement of Work and Contract

06
for Renting Office Space Proposal

Next Steps for Renting Office

07
Space Proposal
3
 Table of Contents

01
Project Overview
o Project Context of Proposal for Renting Office
Space
o Project Objectives of Proposal for Renting
Office Space
o Details About Office Property for Lease

4
Project Context of Proposal for Renting
Office Space
This slide covers details regarding project context of renting office space proposal in terms of concerns faced by client in
terms of incapability of firm in searching suitable renting space, refurbishing issue of suitable office space.

We have identified that client is facing issues

in context to finding suitable renting office
space in terms of –

Unable to search suitable renting office

space

Firm in incapable in finding suitable prime location for office space in Seattle,
US with suitable amenities

Add text here

Add text here

Add text here

Firm is facing issues in refurbishing suitable office space

After selecting suitable workspace, firm needs to refurbish the workspace as

per requirements

Add text here

Add text here

Add text here

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Project Objectives of Proposal for Renting
Office Space
This slide covers details about project objectives for renting office space proposal along with project duration,
cost and location.

We render high energy fully furbished

office space

Being largest office space provider in city,

we render all inclusive, ready to occupy
office space in region

We render private office spaces for team

and single work desk

Offer state of the art 24x7 fully furnished

office space

Add text here

Project Duration Project Cost Project Location

February 2022 –
$750,000 Seattle, US
October 2022

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Details About Office Property for Lease
This slide covers details about office property for lease with brief description about property.

Commercial Property Description

1 Property situated in heart of Seattle’s Financial District

2 Enabled with high-tech meeting rooms, light fitted lounges

3 Fully furnished suite of amenities suitable for corporate

office space with conference rooms and executive offices

4 Add text here

Year Built - 2018

Term – Negotiable

Condition – Full
Build Out

Parking – 350 Covered

Parking Spaces

Space Use – Office

Add text here

Add text here

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 Table of Contents

02
Our Capabilities
o Service Spectrum of Rental Spacing Firm
o Amenities Available with Rental Office Space
o Our Process for Renting Office Space Proposal
o Time Frame of Services Rendered for Renting
Office Space Proposal

8
Service Spectrum of Rental Spacing Firm
This slide covers details regarding services spectrum of rental spacing firm with offerings such as rental corporate spacing,
commercial real estate services, land renting spacing, etc.

Rental Corporate Spacing

Commercial Real
Estate Service

Land Renting Spacing

Add text here

Rental Residential Spacing

Commercial Shop Space

Stand alone buildings

and warehouses

Add text here

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Amenities Available with Rental
Office Space
This slide covers details regarding amenities available with rental office space such as IT support, disaster recovery, etc.

IT Support

Generator and UPS Back – up

Access to Social Hub

Secured Networks with Backup

Cafeteria

Disaster Recovery

Front Desk and Support Services

Common Area Maintenance

We focus on realigning Increased Add Text Here Add Text Here

office space with word efficiency and well
class automation beings results
systems in terms of in higher
infrared thermal profit margins
scanner, automated
touch free sanitizer,
facial recognition,
touchless sensor taps

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Our Process for Renting Office
Space Proposal
This slide covers details regarding firm process for renting office space in different phases such as requirements analysis,
letter of intent, lease documentation, design development, etc.

Phase 1
Requirements Analysis and
Site Analysis

Phase 2
Letter of Intent Development – Lease
agreement and business terms

Phase 3
Lease documentation

Phase 4
Workspace Design Issues – Needs
Assessment Space Plan Test Fit

Phase 5
Design Development with
Construction Approval

Phase 6
Detailed Design Development
and Documentation Phase

Phase 7
Bid Review Phase
Bid management and Analysis

Phase 8
Contract Administration and
Tenant Improvement

Phase 9
Project Completion
and Occupation

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Time Frame of Services Rendered for
Renting Office Space Proposal
This slide covers details regarding time frame for office space renting process presented with duration in weeks.

Project Tasks Duration in Weeks

Letter of Intent and Lease
1- 2
Documentation

Workspace Tenant Improvement –

3
Need Assessment, space plan , test fit

Design Development –
Furniture options short list, tenant 4-5
improvement costs review

Detailed Design and Documentation

6
Phase

Bid Review Phase –

7-8
Bid management and assessment

Contract Administration –
Code of compliance, operating manuals, 8 - 11
final inspection

Project Completion and Occupation –

Sign off and inspection, outstanding and
12 - 15
defective work completion, cost reporting
and final accounts

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 Table of Contents

03
Your Investment for Renting
Office Space Proposal

13
Your Investment for Renting Office
Space Proposal
This slide provides information regarding client investment for renting office space with price associated to each stage.

Stages Grade A Grade B

Documentation $5,000 $5,000

Consultation Fees $25,000 $20,000

Rent Agreement and Legalities $14,000 $10,000

Lease Rent – 500 sq. ft.

($120 per sq. ft for Grade A )
$60,000 $45,000
($90 per sq. ft for Grade B)
(per annum)

Booking Amount $6,000 $4,500

Refurnishing and Refurbishing $15,000 $10,000

Additional Facilities $2,000 $1,000

Total (before tax) $127,000 $95,500

Taxation Rate, 5% 6,350 $4,775

Total $133,350 $100,275

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 Table of Contents

04
Company Overview
o Why Select Our Office Space Rental Services
o Addressing Brief Description About Our Firm
o Brief Details About Our Extensive Experienced
Team

15
Why Select Our Office Space
Rental Services
This slide provides information regarding why client should select firm’s office space rental services with project handling in
numbers, etc.

Projects Handling in Numbers

o Successfully delivered 2,000+ projects to 500+ customers

For Single Project we Render
o 15+ amenities and facilities
o 12+ weeks program implementation
o 5+ Property experts on site and specialists
o Add text here

We Believe in Quality
o We are emerging as premium office space provider with high
quality infrastructure
o We ensure professionalism and competency for task focusing
on client’s ease and timely business, financial and additional
operational activities
o Add text here

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Addressing Brief Description About
Our Firm
This slide covers details regarding brief description about our firm in terms of vision statement, mission statement and
core values.

About Us, Vision and Mission

About Us Vision Statement Mission Statement

Founded in 2006, we will Quality oriented universal Enabling our consumers to

help client to cater their
rental property solutions
through our expertise, deep
commitment and resources
player in our industry and response faster to ever
rendering creative rental changing market dynamics
property services by providing them rental
property solutions that add
more value to their business

Core Values

Trusted Partner
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Quality Service
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Innovation
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Excellence
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Integrity
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Brief Details About Our Extensive
Experienced Team
This slide provides information regarding key members involved in team in terms of property associate, senior vice president,
brokerage services head, etc.

Ethan Brown
Property Associate
Description about Team Member

Liam Ward
Senior Vice President
Description about Team Member

Morya Ryan
Brokerage Services Head
Description about Team Member

Tanisha Allen
Senior Project Manager
Description about Team Member

Dexter Murphy
Property Specialist
Description about Team Member

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 Table of Contents

05
Our Past Experience
o Addressing Our Existing Client Testimonials

19
Addressing Our Existing Client
Testimonials (1/2)
This slide provides information regarding our existing client testimonials providing their valuable feedback for the services
rendered by firm.

Lewis Spencer
Designation
Company Name

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and capture your audience's attention.

Brenda Mills
Designation
Company Name

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and capture your audience's attention.

Carla Brooney
Designation
Company Name

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Addressing Our Existing Client
Testimonials (2/2)
This slide provides information regarding our existing client testimonials providing their valuable feedback for the services
rendered by firm.

Lewis Spencer
Designation

Company Name

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and capture your audience's attention.

Stacey Windsor
Designation

Company Name

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and capture your audience's attention.

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 Table of Contents

06
Statement of Work and
Contract for Renting
Office Space Proposal

22
Statement of Work and Contract for Renting
Office Space Proposal
This slide provides information regarding work and contract for renting office space proposal with contact details in terms of
services rendered, mutual cooperation, terms of payment, etc.

Date: {date_submitted}

Between "us", {company_name}, and "you",

{client_name}

You {client_name}, located at {client_address} are hiring

{company_name} located at (address) to cater services
for the estimated total cost of $XXXX as outlined.

Contract
Services Rendered
› 4-week opportunity to review our week and provide feedback
› Not liable to the firm and third party for damages

Mutual Cooperation
› We agree to put our best efforts in return we expect your cooperation in
providing needed information regarding to website

Terms of payment
› Fifty percent of initial fees at the point of contract signing and it will act as deposit
› Remaining 50% must be submitted after project completion

Plans Cancellation
› Right modify, reject, cancel or stop at any point processes but are imbibed to
reimburse us all costs and expenses

Confidentiality
› All efforts to preserve confidentiality of information

Terms and Termination

› This agreement should commence from (date) and shall continue till termination by
either party by not less than 60 days notice given in writing.

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 Table of Contents

07
Next Steps for Renting
Office Space Proposal

24
Next Steps for Renting Office
Space Proposal
This slide provides information regarding next steps for renting office space proposal and how both parties will move further
in context to project progress.

It is requested to read the contract to get the understanding of the

details involved in working with us. Everything should be fair,
transparent and easily understandable at the beginning in order to lay
a solid foundation for better work relationship.

We firmly believe in clarifying things and sorting out the issues in order
to find the most suitable way to work together.
› Discuss the desired changes
› Accept the proposal
› Sign and finalize the proposal
› Submit an initial payment of 50% of total fee of project
› Once we get the notification of your proposal acceptance, we will
send you the separate copy of the signed contract for your record
› Feel free to contact
› Add text here
› Add text here

Signature: Signature:
Proposal Lead Default Contract

[user_assigned]. [client_contract_frist]
[user_title] [client_contact_last], [client_name]

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Contact Us
Address

# street number, city, state

Contact number
123456789

Email Address
Email Address123@gmail.com

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Icons Slide for Proposal for Renting Office Space

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About Us

Target Audiences Preferred by Many Value Clients

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About Us

Vision

Mission
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30 60 90 Days Plan

30 Days 60 Days 90 Days

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Timeline

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Roadmap

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