VAPS Management Software

Recruitment Module

Recruitment module is used for Managing Candidate Details (Adding

candidates, Call Letter Generation, Candidate List, Job Posting, Job List,
Interview Scheduling, Interview Schedule List, Job Approval, Appointment
Letter Generation, Adding Candidate to HRMS)
 Recruitment > Transaction > Add To Recruitment Page

Open the Browser and Enter the Valid URL and Login with Valid User Credentials
1. Home page will be displayed
2. Click on Recruitment Module in the Left Menu bar
3. Click on ‘Add to HRMS’ option in Tree node
4. Add to HRMS page will display

In This Page HR’s Can Add/Transfer the

Candidate Directly from Recruitment module to
HRMS Module

By Select All Details of Candidate in the Dropdown

• Select Candidate, Wellcome letter will display
with the candidate’s name
• Provide all the Details of the Candidate
• And click on ‘Add to HRMS’ button
Welcome letter
Click on ‘Add to HRMS’ Button
‘Record Saved Successfully..’ popup message will
be displayed and Candidate will be add to HRMS.
 HRMS > Reports > Employee Profile

We can see the Added Candidate details in HRMS by following the steps
• Click on HRMS module
• Click on Report Sub module
• Click on Employee Profile option
• In Employee Profile Report page enter the employee name Employee Details will be Displayed
 Attendance and Salary Approval Process
Attandance willl be Automatically Calculated Based on Mapping done in Front Office >Master
>‘ShiftSettingMaster, Holiday Master, EmployeeShiftMapping, On duty comp off Approval, Manual logs
pages’
Front Office > Master > Shift Setting Master

In this page we Map ‘Shift Start Time, End Time, Lunch Start time, Lunch End Time, Delay per shift, Early per
shift , Half day working hours per Shift, Total Working hours per shift wiil be automatically calculated
 Front Office > Master > Holiday Master

In this page we Map ‘Public Holidays, Week days, Week ends and Optional holidays’
 Front Office > Master > Manual Logs

In this page we Manualy log Attendance By giving Details of ‘ Log Date, In time and out
time’
 Front Office > Master > EmployeeShiftMapping

Here we Map the Created ‘Swifts’ for the Employees (Individual/All), (Company wise, Department wise,
Designation wise, Day Type wise) and in this page Swift timings will fetch Based on ‘Swift Name’ which is
created in ‘Swift Setting Master’ page
 Front office > Report > FO Month End
Report

Here we get Attendance Details of all the Employees and In this page LOP’s can be
Updated/Remarks can be given by HR/FO And
Approval of Attendance Details Done By HR/FO in FOMonth End Report
page
 HRMS > Transaction > Mass Updation

In This page We can Mass Update Earnings and Deductions ex:(Food , Penalties, Advance etc.) For
Employees Individual/Mass Updation
 HRMS > Transaction > Salary Calculation

Whenever We do any Changes in ‘Salary’ we should Calculate the salary And Salary will be
Automaticaly Calculated Based on Leave Management - (Unauthorized leave, Authorized leave) , Fo
Logs - (Late In , Early Out) and Salary Calculation done by Accounts/HR Team
 HRMS > Report > Salary Report

After Salary Calculation Accounts Team will Verify Commulative Report on Total Salary (Earnings and
Deductions) in Salary Report page
 HRMS > Transaction > Salary Approval
Authorization for Salary Approval will be Given/mapped in HRMS> Configuration> HR
Process page
Salary Approval will be done in 2 Levels
• 1st level of approval will be Done by Accounts Manager
• 2nd/ Final level of approval will be Done by Md
 HRMS > Report > Salary Approval Report

Here we can see Status of the Salary Approval (Partialy approved/ Hold,
Approved) Details