Introduction to College

e-Academic Administration
System

International Group
Institute for Information Industry

Dec. 2007
 Campus e-Map
Administration Process
Improve Curricu lum
Campus Academic
Academic Affairs
Acceptance of Application
For A dmiss ion Creatin g of Curricu lum

Management Entran ce Tes t

Assessment

Scholarship
Creatin g of
College Regis ter

Chan ging School

Register
Creat ing of
Class Timetable

Takin g Lectures Research Paper Research Paper

Student Affairs / Dissertation / Dissertation
Registration Printing Roll Books

Creatin g Timetabl e for Reco rds

In sertin g Records

Teachi ng Profession
Con firmati on of Records

General Affairs
Assessment of
the Teach ing Profession Gradua tion Assessment

Issuing
Certif icates Conf irmation of Graduation

Students
Human Resources Regulations
Accounting
Teachers R&D
Portal (EIP

e-Document Knowledge-
EIS Managmen base Patents
Security

Staff t Management
e-Learning Academic Accounting
Online Learning Affairs DB DB KM DB

People BBS
Online Test General Affairs
Student DB
Survey HR DB Others
Affairs DB
Civilian
︶ …
e-Marketplace
Community
Network & Security Mail Server
Market information
Campus Broadband Promotion
wireless Integrated User
e-payment Environment
Enterprises Firewall Web based
Anti-Virus
e-purchase
LDAP / Single Sign On
Anti-Spam … Work Flow
School IDS / IPS

2
 More Advanced Planning
Integrated Services
• Provide students, parents,
faculty, management
(chancellor, VP…),
community with full
spectrum integrated service
system.
High Performance 、
Security 、 Stability 、
Upgradeability
• Adopt most advanced and
industry-proved J2EE
development and applications
on world class servers with
the advantages of high
performance, security,
stability
3
and upgradeability
Efficiency Enhancement
• With successful ERP experience,
create unbarrier environment by
introducing OOP technology, and
integrate different function
modules into system to enhance
efficiency
Process
Improvement
•TQC procedure
•Training
EIS
• Provide management with
real-time online information
for decision making and
strategy planning
 Academic Administration System Framework

Campus Information Portal

User GUI

Personalization and Synchronization News

Stude Teach
Staff Guest Bulletin Calendar Work list Doc. Registration
nts ers
Forum Notes Address Web Mail e-Vote

Academic Administration Platform

EIS
Academic Affairs HR System
HR Review Salary

Process Flow Control

Recruit Course Selection R&D
AP Logic

Enroll Class Exam Leave Award Insurance Research alumni

Profiles Schedule Grade cooperation License
General Affairs
Student Affairs Purchase Payable Equip
Bill Loan Club Asset Repair Ownership Athlete
ethics Award Athlete Body Test Borrow
Accounting
Waive Dorm. Advicer Accounting Budgeting …
Database

Database

4 HR Registration Grade Purchase Asset …

Academic Administration Function Modules

Academic Administration

Academic Affairs

Student Affairs

General Affairs

HR & Salary

Finance and Accounting

R&D
 Function Scope

Academic Student General HR & Salary Finance & R&D

Affairs Affairs Affairs Accounting
• Recruit • Scholarship • Purchase • Organization • Budgeting • Faculty
• New Student • Tuition Waive • Contract • Profile • Accounting Research
• Enroll • Student Loan • Asset • Leave • Tuition Project
• Profile • Club • Account • Review • Enterprise
• • Roll Calling •
Course Payable Award Cooperation
• Award
• Class • Salary • Salary • Alumni
• Ethics
• Schedule • Room • Insurance • Adviser
• Social
• Select • • School bus • Retirement • Licensing
Dorm.
• Teaching • Adviser • Parking lot • Stipend
• Exam • Class Group • Transportatio • Recruit
• Grading • Health n • Intern
Checking • Mail
• Health Record • Allowance
• Athlete • Repair
• Body Test
 Implementation Process
School Senior
Consultant SOP set-up
Management Team

Requirement and
System Analysis School Admin Staff
Scope Confirmation

School Project
Project Manager Execution Plan
Team

System Tune-up,
PM, SA, SD IT and Admin staff
Training and Roll-out

Close,
PM, Customer School Project, IT
Warranty and
Service Eng. and Admin Staff
7 Maintenance
 Training and On-line

Training plan

System delivery and

parameters set-up

3 days system
1-3 day training for end
administration training for
users before roll-out
IT staff

3-5 days on-site assistance

in the beginning of roll-out

8
 Key Successful Factor
World-class School
e-Academic Administration
Strategy and Vision

Strong Development Single-point Service

Advance IT Technology
Team Window

III Customers
 Strong Commitment  Backup from Senior Management
 More Experience  Internal SOP
 Win-win Strategy with Customers  Complete and Clear Requirement
 Test and Acceptance