A Status Report on State of eGovernance @ ITM University, Gurgaon

ITM University, HUDA Sector 23A, Gurgaon, Haryana - 122017

Objective The objective of setting up eGovernance Cell at ITM University is to

streamline all the academic and administrative operations under one roof and maximizing the infrastructural usage. eGovernance help in improving the workflow of the ITM university related activity in an effective and efficient manner with hi-tech learning environment. It also helps in fast access, retrieval and searching of information. eGovernance usage also provides access to mass storage of data. ITM University is in process of establishing ERP in full-fledged manner. eGovernance provides platform for optimal use of human resources, reduces paper work and also help in promoting academia-industry synergy to achieve excellence in all dimensions.

IT Facilities available at ITM University

1) 24 x 7 Internet access at the university premises with 30 Mbps Internet Bandwidth. 2) ITM University Official Website www.itmindia.edu 3) Mail Account with ITM University domain (faculty-name @itmindia.edu and studentname_roll-no@itmindia.edu) 4) Accesses to the online journals subscribed by ITM University like IEEE explore, Springer, ACM, and Science Direct etc. 5) Access to the ITM University library servers. 6) Trouble shooting support is provided by Server Room. 7) Video-conferencing with other institutions anywhere in the world. 8) Online complaint can be done to HoD and Director Level. 9) Online Faculty Satisfaction survey is being done on semester basis. 10) Online Mock Test is mandatory for students twice in a semester for a particular subject to meet the university goal of Outcome based Teaching Learning Process.

The CAMPUS
Admission Procedure (offline/online)
Technology is integrated into nearly every aspect of the transition from secondary to postsecondary educationstudents receive information about the college admission process from an increasingly diverse range of interactive sources; the number of applications submitted per student has risen steadily since the development of the Internet-based application; and many college admission offices now operate in nearly paperless environments, creating tremendous operational efficiencies. However, as new innovations are rapidly adopted, the effects of technology use sometimes go unexamined or are underestimated. Each institution of higher education, from the least to the most selective, faces the challenge of deciding who its students will be. For some colleges and universities, admission decisions are straightforwardif applicants meet minimum academic standards, they are admitted. Other institutions employ complex decision-making models, combining objective and subjective factors, to determine which applicants are admissible. A primary goal guiding each admission office is to admit students who will be successful at the institution. Chief admission officers continuously refine processes and pursue new strategies to attract applicants, manage applications and encourage student enrolment upon acceptance. During the last decade, technology has been central in accomplishing these tasks. Beyond the use of admission Web sites for marketing, the next largest infusion of technology is the receiving and processing of applications online. Online applications hold many advantages for admission personnel. First, online applications eliminate the step of keying student academic and demographic data into a student information system, thus saving considerable time and other resources. Secondly, capturing an applicants email online allows admission professionals to begin an immediate communication with potential students, theoretically increasing student commitment and yield following acceptance. While students and parents see and interact with the admission Web site and online application and inquiry tools, full integration of technology requires a robust back office of hardware and software to manage the administrative side of admission work. Centralized data storage systems enhance access to raw data in useable forms for reporting and planning purposes. Data integration and warehousing activities allow many college campuses to deal with the issues of increased

amounts of data. And, imaging processes allow the integration of data from online applications with electronic payments, electronic transcripts and supplemental

recommendation/evaluation forms, supporting an almost paperless admission process. When applicant files are managed electronically, prospective students may be given Web site access showing their current status of application completeness. Being able to give applicants a secure link to Application Status Check creates efficiency and perhaps improved customer satisfaction, saving admission officers a significant amount of time that otherwise would be spent contacting applicants about file completion and deadlines.

Key Points:1. Candidate shall be required to fill online basic details, which shall be used for filling of choices of branches along with the AIEEE rank. 2. After successful registration, he/she can check the confirmation of the seat in the three lists generated by the ITM. In case the name is not in the list, you have to wait for other lists to come otherwise you apply for the Physical counselling as displayed on website. 3. After the choice filling period is over, all filled choices of all registered candidates will be considered for allotment of seats as per merit and category of the candidate. 4. The first list of provisionally selected candidates shall be declared as per schedule given on the website. Subsequent list of allotment shall be displayed as per the schedule. 5. Candidates are required to report for admission at ITM UNIVERSITY on the date specified (as per the counselling schedule) along with fee and the original documents/testimonials/certificates (for documents detail, please see Documents required at the time of Admission link). If candidate does not report within the specified period and required original documents/testimonials/certificates, his/her allotted seat shall be cancelled and the candidate shall not have any claim on the seat, whatsoever. 6. All Candidates who have not been allotted any seat till third round but willing to participate in remaining rounds of counselling are required to mark their physical attendance at ITM according to schedule.

Online Access of Information

ITM University provides a large number of electronic channels to make information easily and efficiently accessible to students and teachers alike. ITMU website (www.itmindia.edu) is an electronic means of communication between the university and the students. The website contains the general information about the university including recognition and ranking. The website is updated regularly and provides the latest notices and results. The website also provides the mid -term attendance for the students along with the list of detained students. It contains the college policies like anti-ragging policy. It provides introduction to first year students regarding LMS. It also provides important links to Webmail, LMS, and Web Opac etc. The site contains the Activity calendar, time table, seminar hall status and all other relative documents.

Wi-Fi and other related Infrastructure in Labs and Classrooms

ITM University aims to build an unaided, self-financed university committed to delivering education of internationally recognized standards, a university that would go on to serve as an intellectual resource based in India and sub-continent. When internationally recognized standards are being talked about, technology plays a very great role. In almost every field the use of computers and internet has been incorporated in the University. From simple radios being used by the security in charges and leading up to the complex and advanced computer labs for the students, ITM University uses technology as it eases and speeds up every process. ITM website i.e. http://www.itmindia.edu acts as a bridge between students and the university, also between faculty members and the university. Anyone can know about the latest updates and events that are happening or are about to happen inside the university from their homes itself. The corridors have Wi-Fi connectivity throughout by the use of routers and suitable locations. With this facility students are provided with online tests inside the classrooms itself and their result is calculated automatically. If we talk about the classrooms, Classrooms have changed dramatically over the last few years with the advent of new technologies and equipment developed to make teaching and learning more diversified and interactive. Today, more teachers than ever are using multimedia projectors in the classroom. Students no longer have to crowd around a computer monitor to view presentations, Web sites or training programs. Multimedia projectors are

becoming the centrepiece of classroom technology hubs that directly engage students and add impact to each lesson. Teaching process has also been upgraded by the use of this technology. Professors carry their laptops and students are taught using creative and informative presentations, using live examples. The faculty members have an online record system through which they can apply for a leave that will automatically forward a mail to the head of the department.

Digital Library

Click WEB OPAC. Enter your ROLL NUMBER. Click Login. You can then renew any books on loan to you by clicking the box next to the required title and clicking the Renew button.

Remember to log out of your account when you are finished in order that no one else can access it.

Renewal process

It is not required by another reader. It has not been borrowed for the vacation. Books on loan during term time cannot be renewed for the vacation.

Also one of the very good features of WEB-OPAC is that it sends a mail to the users emailid to remind about the delays and the pending fines. Return Process When the library is staffed, please hand books to library staff, or leave on the library desk. When the library is unstaffed, place books in the book return box on the entrance floor to the library. If the book is large or fragile, please leave on the trolley next to the book return box in order that the books are not damaged.

Hierarchy followed in ITM University

Faculties H.O.D.

Students

Dept. of Mechanical Dept. of CSE & IT

Dept. of Electrical & Electronics

Dept. of Civil Dept. of App. Science & Humanities

Departments

School of Management

School of Law

School of Engg. &Technology

Schools

Governing Body

Centralized Network Architecture VCs Students Director s All Faculties

SERVER Room @ ITMU

Server is the backbone of any computer network. ITMU boosts of a strong well protected server. The server is managed by able, well-experienced officials who make sure that management of files and documents on server is smooth and server works perfectly even on days when user traffic is high. All the computers in ITM University are connected through LAN with every single computer closely monitored by server officials. Each lab in ITM is assigned an IP through which every computer of that respective lab is connected. A dedicated printer I every lab is provided to take print-outs. Sharing of documents by faculty is carried out through server, connecting different branches with each other. ITM University provides excellent Wi-Fi connectivity throughout its premises. Every student is assigned an IP address through which student can connect to the Internet. Strong surveillance is employed so that no misuse of Internet can take place. Learning Management System is strongly bind with server which makes sharing of assignments, tutorials and marks between teachers and students very easy. The facilities of server are also extended to Girls and Boys Hostel giving them ample opportunities to access internet even when they are in there Hostel premises.

Learning Management System

ITM has a robust LMS that has simplified the lives of the students immensely. Various features of LMS are: Faculty upload syllabus, course content, tutorial sheets, assignments and class notes for every subject. Uploading of marks, attendance and important notices through ERP. Chat and message feature is in-built in LMS. Allows interaction between the teachers and the students where the teachers can provide study material to the students the helps the students in their studies. Students not only remain aware academically, also students can get an idea of all the activities happening around the college campus. Also students get study material required for higher studies and other competitive examinations.

Web Services @ ITM University

Webmail service provides a unique e-mail id (with the extension @itmindia.edu) to each student. The email-id and password are unique combination of student name and roll number. Here the students are able to access online feedback forms and receive the new notices issued by the respective teacher and the department. Also it keeps the students up to date with latest developments in the University. Webmail also provides LMS (Learning Management System) notification for the enrolled course. Webmail also contains reminders from college library in case a student fails to return a book on time. Thus the Webmail service allows the students to keep up with latest developments without having to visit the notice board and college website regularly.

Journey @ ITM University

Using e-gov for LMS -Each subject has courses to which students can enroll. -Students are provided soft copies of the books sheets for practise. -Marks & grades are also updated on lms. Using e-gov for sports activities -Each student is personally informed about the sports activities through webmail provided by ITM university. Using e-gov for attendance -Students attendance are uploaded online in the middle of every session so that they can be warned if they are having short attendance. Using e-gov for online test -Students have atleast one online test through lms login account for which they are assessed. Using e-gov for Seminar booking status -A calendar is there on website which shows booking status for seminar hall to organize workshops. , power point presentations and tutorial

Using e-gov for maintenance -Students are well informed in advance if there is some break in network facility due to maintenance problem.

Using e-gov for library & online digital access -Students dont need to carry huge books to library, they can reissue their books from home through internet. -They can see their account details like name of books issued, return date etc. Using e-gov. for admin process -Students can apply online for admission and after the admission process all the data like no. of students admitted in respective course are uploaded on website to make the process more transparent.