Job Analysis

Presentation Outlines
Concept & Definition of Job Analysis
Component of Job Analysis
Purposes of Job analysis
Methods Used to Collect Job Analysis
Information(Methods of Job Analysis)

Concept of Job Analysis
Job analysis is formal study of jobs. It
includes the tasks involved in a job and the
qualifications needed to accomplish the job.





Systematic way of gathering information
about jobs and the employees performing it.
Definition of Job Analysis
.
Job analysis is the procedure for determining the
duties and skills requirements for a job and the
kind of person who should be hired for it.
-Garry Dessler
Components of Job Analysis
A. Job Description
B. Job Specification
C. Job Performance Standard
D. Job Evaluation


Components of Job Analysis
A) Job Description(job requirement)
Job title, duties and responsibilities, authority,
job relationship etc.
Written statement of what the jobholder does.
B) Job specification(workers requirement)
Personal characteristics, qualifications,
knowledge, skills and abilities needed to
perform the job.

Components of Job Analysis
C) Job Performance Standards
Standards for each jobs in terms of quantity and
quality. Standards should be SMART
D) Job Evaluation
Systematic way of determining the value/worth of
job in relations to other jobs in organization.
It tries to make a systematic comparison between jobs
to assess their relative worth for the purpose of
establishing a rational pay structure.
Thus,
It rates jobs to establish fair wage structure.
It ensures internal equity and external competitiveness
It is the outcome of job analysis.
It is an important part of compensation management.
Components of Job Analysis



Job Analysis
Job Description
Job
Specification
Job Performance
Standard
Job Evaluation
Purpose of Job Analysis

Writing job description & Specification
Job Evaluation
Recruitment & Selection Information
Training & Development Needs
Human Resource Planning


Observation
Interview
Conference with experts
Dairy method
Questionnaire method


Methods Used to Collect Job Analysis Information
Methods Used to Collect.
Observation
Observing the workers while they are
performing their jobs.
Helps to become acquainted with the work
condition, the equipment used and the
requirement s for the special skills.
Interview
Both employees and supervisor must be
interviewed.
Individual and group interview
Methods Used.
Conference With Experts
Experts sit together to better understand the
reasons for the existence of a job and to decide
about specific characteristics: such as job
difficulty, need for overtime and so on.
Experts share their opinion on each and every
aspect of the job to be analyzed.


.
Diary Method
Job incumbent in the job themselves maintain
diary to record job activities.
In this method worker actually does the work
himself and idea of the skill required, the
difficulty level of the job, the efforts required
can be known easily.
.
Questionnaire Methods
Job analyst can use a set of structured
questionnaires for obtaining job information
from the employee who is most familiar with
the job. It may include:
Duties and percentage of time spent
Work condition and supervisory responsibilities
Material and equipment used
Knowledge, skills and abilities used
Training need etc.