AFRICAN DEVELOPMENT BANK

DACON SYSTEM COUNSULTANTS USER GUIDE

1. General Recommend Actions .................................................................................................2

1.1. Introduction...................................................................................................................2
1.2. A Word Of Caution .......................................................................................................2
1.3. Requirements For Registration .....................................................................................2
1.4. Tips On Data Entry .......................................................................................................2
1.5. How To Submit The Registration Request....................................................................3
2. Registration Of An Individual Consultant............................................................................4
2.1. Identity ..........................................................................................................................6
2.2. Profile............................................................................................................................6
2.3. Specialization ................................................................................................................7
2.4. Facilities ........................................................................................................................9
2.5. Experience.....................................................................................................................9
3. Firm Registration.................................................................................................................. 11
3.1. Identity ........................................................................................................................13
3.2. Specialization ..............................................................................................................13
3.3. Affiliates......................................................................................................................13
3.4. Facilities ......................................................................................................................14
3.5. Permanent Staff ...........................................................................................................14
3.6. Composition ................................................................................................................14
3.7. Experience...................................................................................................................15
4. Update information as an individual consultant ................................................................16
4.1. Identity ........................................................................................................................16
4.2. Profile..........................................................................................................................16
4.3. Specialization ..............................................................................................................17
4.4. Facility ........................................................................................................................18
4.5. Experience...................................................................................................................18
4.6. Change password ........................................................................................................20
4.7. Change email...............................................................................................................21
5. Update as a consultant firm .................................................................................................23
5.1. Identity ........................................................................................................................23
5.2. Specialization ..............................................................................................................23
5.3. Affiliates......................................................................................................................23
5.4. Facilities ......................................................................................................................24
5.5. Permanent Staff ...........................................................................................................24
5.6. Composition ................................................................................................................24
5.7. Experience...................................................................................................................26
5.8. Change password ........................................................................................................26
5.9. Change email...............................................................................................................26
6. Forget Password....................................................................................................................27

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1. General Recommend Actions

1.1. Introduction
1.1.1. The Bank maintains information concerning the capabilities and experience of a
large number of consultants, which enable it to judge the acceptability of
consultants registered in the system. The information is used in preparing short list
for the Bank as well as assisting Borrowers in preparing their short list if requested.
The information is stored and managed in the Bank’s Data on Consultant System,
which is referred to as DACON.

1.1.2. The purpose of this User Guide is to assist Consultants with their registration
process in the DACON System by means of the Web Site.

1.1.3. It is recommended that users should print this guide, and follow the step by step
instruction. This will enable them to save time in completing and submitting the
registration.

1.2. A Word of Caution

1.2.1. The term ‘Consultant’, as used in this guide, refers to Consultant Firm as well as
Individual Consultant.

1.2.2. The fact that the Bank has been supplied with information about a Consultant does
not indicate that the Bank has verified the accuracy of the information provided, nor
endorsed the Consultant’s qualifications in general, or that it will approve the
consultant’s appointment for any specific project.

1.2.3. Furthermore, the fact that a Consultant has been registered in DACON is not a
guarantee of the award of contracts in the short, medium or long term.

1.3. Requirements for Registration

1.3.1. To register as an Individual Consultant, you must have available at hand, an
electronic copy of your personal CV.

1.3.2. To register a firm, you must have the electronic copies of the CVs of 3 permanent
staffs of this firm available at hand.

1.3.3. Certain fields marked by * or YELLOW color on the various forms you will have to
fill are mandatory. If you do not fill them, you will not be able to submit your
request. You must ensure that all information necessary for your registration request
are provided.

1.4. Tips on Data Entry

1.4.1. At the time of entering the data into the forms on the web site, it is essential that
you are not in a hurry. After each action, always leave time for the screen to refresh
itself completely, before moving to the next action.

1.4.2. The refreshing time of the screen is a function of the flow of your Internet

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connection. If you have a connection with high flow, you will experience a greater
fluidity than in the case of a standard connection.

1.4.3. The data seized in the fields ‘Description’ (description of profile, facilities, affiliates,
experience….) will have to be very short. It should not in any case to comprise
more than 128 characters.

1.4.4. Upon completion of your data input, you should log out of the system by clicking
on the "logout" link on the top right-hand. This would avoid others from tempering
with your personal data.

1.4.5. Click ‘Registration Guide’ for help on the forms fields.

1.5. How to Submit The Registration Request

1.5.1. When you finish filling all the fields of the forms, kindly click on the
button and your request will be automatically transmitted to the African
Development Bank.

1.5.2. You can contact us by email at the address adb-dacon@afdb.org or at our Hotline
TEL (216)71-10-33-16.

1.5.3. Consultants must update their data at least every 2 years.

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2. Registration of an Individual Consultant

◆ Click on ‘Register yourself as an Individual Consultant’ to register information.

Enter necessary information in the fields of this form by typing them directly or by selecting the
suitable values from the dropdown lists.

◆ ‘Select a country’ in the dropdown list to reflect your nationality.

◆ ‘Select a degree’ in the dropdown list which is equivalent of your highest level of degree.

◆ ‘Select a number of years’ in the dropdown list to describe how many years of work or
consulting experience you have.

◆ Check the statement of ‘I certify that all the statements I made here are true. The
African Development Bank is authorized to verify the correctness of all statements and
declarations made in this application form. I understand that any misrepresentation made
in this form will invalidate my application.’

◆ Click on to continue.

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◆ Enter necessary information in the fields of this form by typing them directly.

◆ Click on ‘Submit’ button:

Once you have submitted the information, you will get the above message. Click on “OK” to
return to the home page.

The System will send you an email with your Web Code and Password to the email address
you have provided above. You can use the Web Code and Password to login from the home
page to activate your account, or you can click on the link provided in the Bank’s email to you
in order to activate your account. The email sent to you should be in the form below:

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Once you login, either from the home page or email, your registration process starts, and you
are required to fill up all 5 forms successively: Identity, Profile, Specialization, Facility,
Experiences.

2.1. Identity
2.1.1. Enter all necessary information in the fields of this form by typing them directly or
by selecting the suitable values from the dropdown lists.

2.1.2. Click on to continue.

2.2. Profile
2.2.1. Enter all necessary information in the fields of this form by typing them directly or
by selecting the suitable values from the dropdown lists.

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2.2.2. Click on ‘Browse’ to display the files selection window.

2.2.3. Select the directory of the hard disk, diskette or disc USB on which your CV file is
stored.

2.2.4. Select the CV file and click on ‘Open’.

2.2.5. Click on to continue.

2.3. Specialization
You will have to choose a maximum of 3 specializations among a list of approximately 1900

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specializations divided into 56 categories.

2.3.1. Click on ‘Add Specialization’ then select a specialization. Your selection will be
saved automatically once you have picked one from the tree list. Repeat the process
to input up to 3 specializations.

2.3.2. Click on to continue.

2.3.3. You can click on to edit or click on to delete.

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2.4. Facilities
Facility is any convenience in a country which can be useful to you within the framework of
your job. (Computers, laboratories, warehouses, cabinets medical….).

2.4.1. Select a country and type a short description of the facility.

2.4.2. If you do not have any, click on the ‘Next’ button.

2.5. Experience

2.5.1. Click on ‘Add Experience’, a pop-up a window will appear with detail information
to be filled up.

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2.5.2. Enter all necessary information in the fields of this window by typing them directly
or by selecting the suitable values from the dropdown lists.

2.5.3. After filling all the mandatory fields, click on the ‘Save’ to save this particular
experience.

2.5.4. Once you have saved the data, you can commence inputting the data of a new
experience and save it.

2.5.5. For every experience you have saved, you can click on to edit and click on

to delete.

2.5.6. When you have finished inputting your data on experience, you can click on

for complete consultant registration. Then you will get a message as

below:

2.5.7. Click on , then you will return to the home page.

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3. Firm Registration

◆ Click on ‘Register a Consultant Firm’ to register information.

◆ The firm must meet the following four Eligibility Criteria:

◆ Then click on to continue.

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◆ To enter necessary information is the same as individual registration.

◆ Click on ‘Submit’ button, you will get a message as following:

◆ Click on ‘Ok’ button to return back to the home page.

The System will send you an email with your Web Code and Password to the email address
you have provided above. You can use the Web Code and Password to login from the home
page to activate your account, or you can click on the link provided in the Bank’s email to you
in order to activate your account. The email sent to you should be in the form below:

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Once you login, either from the home page or email, your registration process starts; and you
are required to fill up all 7 forms successively: Identity, Specialization, Affiliates, Facility,
Permanent Staff, Composition, and Experiences.

3.1. Identity
3.1.1. Enter all necessary information in the fields of this form by typing them directly or
by selecting the suitable values from the dropdown lists.

3.1.2. Click on ‘Next’ to continue.

3.2. Specialization
3.2.1. To add specialization is the same as individual registration (2.3 Specialization).

3.2.2. Max 5 specializations can be added.

3.3. Affiliates
3.3.1. You can create for your firm, up to 5 affiliates. However, if your firm does not have
any affiliates , you can click on ‘Next’ to continue.

3.3.2. Click on ‘Add affiliate’ and Enter necessary information in the various fields of this
form: by typing them directly or by selecting the suitable value from the dropdown
list.

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3.3.3. After filling all the mandatory fields, click on to save this particular
affiliate.

3.3.4. Once you have saved the data, you can commence inputting the data of a new
experience and save it.

3.3.5. For every experience you have saved, you can click on to edit or click on
to delete.

3.3.6. Click on to continue.

3.4. Facilities
Facility is any convenience in a country, which can be useful to your firm: (Computers,
laboratories, warehouses, cabinets medical….).

3.4.1. You can create for your firm, up to 5 facilities. However, if your firm does not have
any facilities, you can click on ‘Next’ to continue.

3.4.2. To create a facility, refers to ‘3.3 Affiliates’.

3.5. Permanent Staff

3.5.1. Each firm must declare at least 3 permanent staffs and attach their CVs to the
registration request.

3.5.2. To add Permanent staff, refers to (2.2 Profile).

3.5.3. Repeat 2 times, to input the second and the third employee.

3.6. Composition
In this section, you will have to provide, information on the composition of your firm in

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the following categories: Shareholders, Board of Directors, and Senior Management

Officer.

- Minimum of countries for each category: 1

- Maximum of countries for each category: 5

- Rules for shareholders/directors/Management officer:

o Total percentage should be 100%

o Total share of Member country should not be less than 50%

3.6.1. Click ‘Add’ and Enter necessary information in the various fields of this form: by
typing them directly or by selecting the suitable value from the dropdown list.

3.6.2. For every saved composition, you can click on to edit or click on to
delete.

3.6.3. Click on to continue.

3.7. Experience
3.7.1. To add experience, refers to (2.5 Experience).

3.7.2. You can then entirely input again the data of a new experience and save it.

3.7.3. When you finish seizing experience, you can click on for completing
registration.

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4. Update information as an individual consultant

If you want to update your data, you will login again via your Web Code and Password.

In the left column, there are 7 tabs: Identity, Profile, Specialization, Facility, Experience,
Modify password and Modify email. You can select item that you want to modify and input
the new information.

4.1. Identity

◆ You may update the data in this form, and then click on ‘Save’ button.

4.2. Profile

◆ You may update the data in this form, and then click on ‘Save’ button.

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4.3. Specialization

◆ Click on ‘Add Specialization’, and then select the new Specialization. The System will
save your modification automatically.

◆ You can also click on to edit or click on to delete the specialization that had
been added before.

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4.4. Facility

◆ You may update the data in this form, and then click on ‘Save’ button.

4.5. Experience

◆ Click on ‘Add Experience’, and then enter new information in the fields of this form by
typing them directly or by selecting the suitable values from the dropdown lists.

◆ Click on ‘Save’ button to finish your modification.

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◆ You can also click on to edit or click on to delete the experience that had been
added.

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4.6. Change password

◆ Input your old password followed by the new password twice, and then click on ‘Submit’
button.

◆ You should get the message below. Click on ‘Ok’ button to return to the home page. You
need to login again with the new password.

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4.7. Change email

◆ You can input a new email address and submit it.

◆ You will get a message about submitted successfully. An email will be sent to your new
email box automatically. You would need to activate the new email address.

◆ The email sent to you by system is below. You may click the link provided in this email
there to activate the new email address.

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◆ After you click the link, you will get a message blow. Now your new email address is
activated.

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5. Update as a consultant firm

If you want to update your data, you will login again via your Web Code and Password.

In left column, there are 9 items: Identity, Specialization, Affiliates, Facilities, Permanent Staff,
Composition, Experience, Modify password and Modify email. You can select the item that
you want to modify and update the information there.

5.1. Identity

◆ To update this form, refers to 4.1 Identity.

5.2. Specialization

◆ To update this form, refers to 4.3 Specialization.

5.3. Affiliates

◆ Click on ‘Add affiliate’, and then input new contents and click on ‘Save’ button.

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◆ You can also click on to edit or click on to delete the affiliates that had been
added.

5.4. Facilities

◆ To add facility or update this form, refers to 5.3 Affiliates.

5.5. Permanent Staff

◆ To add CV or update this form, refers to 4.2 Profile.

5.6. Composition

◆ You will see three items in composition.

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◆ Click on ‘Add’ to the corresponding item, by putting in the new contents.

◆ Click on the ‘Save’ button.

◆ You can also click on to edit or click on to delete the information of

composition that had been added.

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5.7. Experience

◆ To add new experience or update this form, refers to 4.5 Experience.

5.8. Change password

◆ To change password, refers to 4.6 Change password.

5.9. Change email

◆ To change email, refers to 4.7 Change email.

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6. Forget Password
If you forget your Web Code or Password, you should follow the below steps to retrieve it:

◆ Click on ‘Forgot password’ link.

◆ Then input your email address you provided during registration, click on the ‘Submit’
button.

◆ You will get a message by the system. Click on the ’Ok’ button to return back to home
page. The email sent to you will include all Web codes and related Passwords associated
with the email address you provided.

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◆ The email sent to you by the system is as follow:

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