System Process Document

Managing Paperless Audit

Department
Responsibility/Role
File Name 27806479.doc
Revision
Document Generation Date 19/01/2010 09:59:00
Date Modified 1/19/2010 09:59:00 AM
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Status

Managing Paperless Audit

Trigger:

Concept
Paperless audit refers to auditing expense reports from the audit queue without the receipt
package. You can create an audit rule set that determines when expense reports are routed for
paperless audit. The audit manager defines and maintains the list of audit queue auditors and how
much time they devote to paperless audit.

In this topic, you will manage paperless audit.

Required Field(s) Comments

Output - Result(s) Comments

Additional Information

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Managing Paperless Audit

Procedure

Step Action
1. Begin by navigating to Expenses Audit page.

Click the Internet Expenses Audit Manager link.

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Step Action
2. Click the Auditor Setup link.

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Step Action
3. Use the Expenses Audit page to create new auditors.

Step Action
4. The Auditors section displays the current list of audit queue auditors, each
auditor's workload, the report count of each auditor's audit queue, and each
auditor's security profile. Auditors can access expense reports of multiple operating
units based on the MO: Security Profile profile option value of the Internet
Expenses Audit responsibility. The security profile determines the operating units
that each audit queue auditor receives expense reports from for paperless audit.

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Step Action
5. Click the Manage Expense Reports link.

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Step Action
6. The Manage Expense Reports page displays a table of expense report headers that
matches the view you have selected or the advance search query criteria you have
entered. You can click an expense report number in the Manage Expense Reports
page to drill down to the expense report in the Audit Expense Reports page.

Step Action
7. Click the horizontal scrollbar.

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Step Action
8. Click the Views button.

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Step Action
9. Click the View list.

Step Action
10. The Manage Expense Reports page has one seeded view: Paperless Audit
Queue. This views displays all expense reports that require paperless audit. If you
are auditing expense reports from the audit queue, you can define your own default
view that displays your audit queue and then set this as your default view.

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Step Action
11. Click the Paperless Audit Queue list item.

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Step Action
12. Click the Go button.

Step Action
13. Click the W30910 link.

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Step Action
14. Click the vertical scrollbar.

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Step Action
15. Click the Expense Report Action list.

Step Action
16. To complete an expense report audit, choose Complete Audit.

Click the Complete Audit list item.

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Step Action
17. Click the Apply button.

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Step Action
18. Click the Auditor Setup link.

Step Action
19. You must set up and assign security profiles for each audit queue auditor
responsible for paperless audit of expense reports. If an audit queue auditor does
not have a security profile, then Internet Expenses does not know which operating
units the audit queue auditor can access and therefore cannot assign expense
reports.

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Step Action
20. Enter the desired information into the Security Profile field. Enter "OIE Audit".

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Step Action
21. Enter the desired information into the Security Profile field. Enter "OIE Audit".

Step Action
22. Click the Save button.

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Step Action
23. Click the Maintain Workload button.

Step Action
24. Enter the desired information into the Workload% field. Enter "20".

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Step Action
25. Click the Save button.

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Step Action
26. Click the Apply button.

Step Action
27. Click the Maintain Workload button.

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Step Action
28. Enter the desired information into the Workload% field. Enter "80".

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Step Action
29. Click the Save button.

Step Action
30. Click the Apply button.

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Step Action
31. Click the Save button.

Step Action
32. Click the Auditor Setup link.

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Step Action
33. Click the Show Instructions link.

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Step Action
34. Click the Manage Expense Reports link.

Step Action
35. Click the horizontal scrollbar.

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Step Action
36. Click the Views button.

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Step Action
37. Click the View list.

Step Action
38. Click the Paperless Audit Queue list item.

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Step Action
39. Click the Go button.

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Step Action
40. Click the W30912 link.

Step Action
41. Click the vertical scrollbar.

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Step Action
42. Click the Expense Report Action list.

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Step Action
43. Click the Complete Audit list item.

Step Action
44. Click the Apply button.

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Step Action
45. Click the Auditor Setup link.

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Step Action
46. Click the Maintain Workload button.

Step Action
47. Enter the desired information into the Workload% field. Enter "90".

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Step Action
48. Click the Save button.

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Step Action
49. Click the Apply button.

Step Action
50. Click the Maintain Workload button.

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Step Action
51. Enter the desired information into the Workload% field. Enter "10".

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Step Action
52. Click the Save button.

Step Action
53. Click the Apply button.

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Step Action
54. Click the Save button.

Step Action
55. Click in the Redistribute Expense Reports field.

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Step Action
56. Click the Save button.

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Step Action
57. Click the Manage Expense Reports link.

Step Action
58. Click the horizontal scrollbar.

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Step Action
59. Click the Views button.

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Step Action
60. Click the View list.

Step Action
61. Click the Paperless Audit Queue list item.

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Step Action
62. Click the Go button.

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Step Action
63. Click the Save button.

Step Action
64. You have completed Managing Paperless Audit procedure.
End of Procedure.

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