Department Wise - Activity Responsibility Matrix

Responsible / Accountable / Consulted /

S.NO Department / Activity Informed Approval Remarks
Action By Authority Reviewed
2 ESTIMATION

I Pre-Award

A Registration
Enquiry review/Feasibility
A.1 CE CCD BPM CM COO
Study/Identification of Workgroup
A.2 Acceptance or Regret of Enquiry CE CCD BPM COO CM
B Commercial
Acknowledgement of Enquiry receipt to
B.1 SAE BPM OM CE BPM
Client
B.2 Registration of Enquiry EE BPM OM CE, CM BPM
Assignment of Estimation Execuitive for
B.3 EE BPM OM BPM
Enquiry
Understanding Project Scope / Schedule
B.4 and Other Contractual Terms & CE BPM CM EE BPM
Conditions
Attending Pre-Bid meeting with Sales &
B.5 CE, EE BPM OM
Creative for scope/technical clarifications
Raising Technical Queries & Technical
B.6 CE, EE BPM OM
Clarifications to Client/Creative Team
B.7 Proposed Sub-Contractors/Vendors list EE CE OM CM BPM
Request for Bid Bond & Performance
B.8 CE BPM CM OM, COO CM
Bond
Request for Bid Submission extension
B.9 CE BPM CM BPM
date
Floating Enquiries to relevant
B.10 EE BPM CM BPM
suppliers/Manufacturers/Distibutors
B.11 Preparation of Price Comparision Chart EE BPM CM BPM
Preparation of Manpower & Material Cost
B.12 EE BPM CM BPM
Estimate
B.13 Preparation of Calculation sheet EE BPM CM BPM
Obtaining internal approval for Calculation
B.14 EE BPM CM BPM
sheet (JCA)
B.15 Commercial Offer Preparation EE BPM CM CM
B.16 Review & Approval of Commercial Bid EE BPM CM COO CM
Submission of Technical/Commercial Bid
B.17 OM BPM ED CM
to client on time
B.18 Maintaining & Updatation of Offer Book CE BPM EE
B.19 Follow up with Client OM BPM ED CM
C Technical
C.1 Brief from client SAM CD ED CM OM
C.2 KOM with creative team CD OM SAM CM OM
C.3 Concept creation CD OM ED OM
C.4 Technical presentation of the concepts CD OM SAM ED OM
C.5 Approval of the concepts from client SAM OM CM
2 Award
1 Follow up with Client SAM OM ED CM OM
2 Contract/Award Evaluation SAM OM ED CM OM
3 Variance Preparation if any CD OM CM OM
4 KOM wih Prodcuton Team OM CM ED PD, CD, BPM CM
5 Handed Over to Production Team PD OM ED CM OM

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