BEACH CLEANING 2017 LOGISTICS COMMITTEE REPORT

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LOGISTICS COMMITTEE REPORT

COMMITTEE:

ID
NO NAME PROGRAMME SEM
NUMBER

1 KUMUTHINI RAMANI 1103152005 CHEMICAL ENGINEERING 5

2 SUBAASINI RATHNA KUMAR 1102152002 CIVIL ENGINEERING 5
3 MUNISAH KRISHANSAMY 1103152003 CHEMICAL ENGINEERING 5
4 KALII THEVAN NARAYANAN 1107152013 BIOTECHNOLOGY 5
5 THAYALANN RAVINDRAN 1101161008 MECHANICAL ENGINEERING 3

INTRODUCTION
The Logistic Committee was required to oversee several factors prior and during the Beach
Cleaning event, held on the 15th March 2017 (Wednesday) from 8.00am to 5.00pm. Tasks
carried out by the committee are as follows:
➢ Arrangement of Required Materials for the Beach Cleaning
➢ Transportation
➢ Banner
➢ Data Collection

ARRANGEMENT OF REQUIRED MATERIALS FOR THE BEACH CLEANING

Basically, our logistic team consist of five of us. The team leader was Kalii Thevan and he
briefed us on the task that each of us have to do before, during and after the event. We from
the logistic team were responsible for the arrangements of required materials for the entire
day that has been used on the event day which was held on the 15th of March 2017. Thus,
the materials that were needed was gloves, mask and rubbish bag. There was a time when
we were planning on how to get those materials for our event and then there came one of
our group member Legastiswree Sagaran volunteered herself to sponsor for our event. We
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also ensured that the quality of the materials were good enough especially the black plastic
bag so that there will not be any spillage when more load of trash has been stuffed into the
plastic bag and to look for any room for errors from our side. Later on, our team segregated
the plastic bags for each team. The trashes were placed accordingly to 3 plastic bags as it
was segregated accordingly to plastic, paper and glass. This is to make the work easier at
the end of the event. Once the plastic bags are full, we placed them aside and after the
event, we went and threw the plastic bags accordingly into the rubbish bin which was
placed there.

TRANSPORTATION

The logistic committee booked a bus from Manipal International University Nilai for the
Beach Cleaning for 36 people including volunteers. The president & the vice-president
were a good help in guiding us in booking this as it was a big part of the event. We had to
make few calls regarding the booking, we were put on hold few times. So, we just had a
discussion for an alternative way if our calls were not reciprocated just to be on the safe
side. Anyways, we did not need to carry out our plan B as our University gave us full
freedom to utilise our university’s bus. On 15th March 2017 we set up all group members
from MIU to Batu Empat, Port Dickson. On the way, the bus driver suddenly stopped the
bus at the side of the road without any reason and all our members panicked because he
did not inform anything to anyone. This shows the bus driver is irresponsible and not a safe
driver. Then, after few minutes he resumed the journey. All this delayed the time of our
arrival. Nevertheless, this did not stop us from carrying out activity on time. After
completing all our duties we took the same bus back to MIU. And this time we went back
without any hassle and had a safe journey.

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 BEACH CLEANING 2017 LOGISTICS COMMITTEE REPORT
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BANNER

Banner is an important requirement in our projects because on the project day it help the
publics to recognize and the volunteers who worked to clean the beach. Banner was not in
the initial plan of our group project. Main committee members have put their effort to come
with this banner plan and have explained the need of the banner in the weekly meetings.
All the committee members assembled on 17th March 2017 around 10.00 am with
respective materials to draw and paint. First Munisha and Janani have drawn the whole
alphabets which is the alpha logo and the words like ‘squad’, ‘Beach’ and ‘cleaning’. Then
the paint was applied by Munisha and the other members. Our head of the project have
sponsored the white cloth and the painting materials. All the other committee member
where helping one and other to complete the paintings. We had also obtained two long
PVC pipes to aid the banner to be stand at a place without support. It was also our
president’s idea to use the white cloth as banner to avoid the usage of any materials which
is not environmental friendly. After the drawing and painting have done all the committee
members were required to place their hand paint on the white cloth to represent our unity
in working together to keep the beach and the environment clean. The banner was finally
done around 12.30pm. On the day of the project the volunteers and the committee members
helped to tie the banner with the PVC pipes. We made the banner stand on the sand and
have took a group picture before making our way to the beach to clean it with the respective
materials.

DATA COLLECTION

The following information of our alpha squad team were extracted with name, id number,
IC number and contact number for security reasons. These are the list that those who came
for the Port Dickson Batu Empat, Beach Cleaning. Those 26 students that we have
mentioned below is our Alpha Squad members. The others are details of the 12 members
that came as volunteers on that day.

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CONTACT
NO FULL NAME ID NUMBER IC NUMBER
NUMBER

1 Asha Vengidesh 1207152003 960408155560 0178869567

2 Bharathi Pria Jayakumar 1103152002 960508155752 0134567218

3 Brennan Gerrand 1103152008 960409076653 0123356723

4 Destiny Goh Hui Sze 1107152008 961213105532 0115672348

5 Janani Sasitharan 1107152014 960704106674 0175566412

6 Jeeva Sivam 1101161005 960705355781 0124187659

7 Kaliithevan Narayanan 1107152013 960809105679 0146675849

8 Kavin Ragavan 1101152012 971008106679 0126457781

9 Kumuthini Ramani 1103152004 961215105534 0179921615

10 Legastiswree Segaran 1107152005 960602106674 01114526671

11 Lochana Sivakumaran 1103152021 961121355674 0178898715

12 Munisha Krishnasamy 1103152003 960804356672 0189987865

13 Nithy Sandaran 1107152004 960501215352 0176657819

14 Parvithiraa Arujunan 1107152021 951118106676 01123415667

15 Praveena Ramakrishnan 1207152001 960803357780 0122569871

16 Reenajit Kaur Ralinder Kaur 1107152019 961223106572 0167766213

17 Rubanesh Balasubramaniam 1101152012 960707356671 0145561234

18 Santthaana Loshini Kunalan 1103152004 960222356678 0175489124

19 Shamala Devi Mohanan 1107152018 960320165430 0126622415

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20 Sharvin Selvaraja 1101152004 960322106671 0105566715

21 Subaasini Rathna Kumar 1102152002 960608105360 01112816761

22 Thayalan Ravendran 1101161008 961224355677 0132678891

23 Umahpriya Gunalan 1107152010 960521105562 0102319870

24 Utthaya Kumar Mohan 1106152002 960129075541 01123732736

25 Vignes Ravikumar 1104152001 960524106673 0104156672

26 Vimalan Gunasegaran 1107152009 960402106677 0107701298

VOLUNTEERS

1 Kaveerooban Krishnan 1101152002 951009107781 0112378910

2 Max 1101152006 961023106565 0176723415

3 Mitran Ruuban 1106152007 960221356981 0178898010

4 Naren 1103151003 961207157783 0105566312

5 Pelveena Kaur 1103151008 960803107752 0165624451

6 Prashand Nair 1103152009 960409106675 0109812341

7 Rudresh 1103152008 961010355679 0111572190

8 Sathis Kumar Sukumaran 1104151005 921015107761 0198856712

9 Shaminy Suresh 1103151003 960801356672 0145561231

10 Santhini Ramani - 921216105562 0162671132

11 Sharel Raj 1107152005 960527165672 0167721098

12 Yalini Ramani - 900610107672 0162675568

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 BEACH CLEANING 2017 LOGISTICS COMMITTEE REPORT
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ATTACHMENT 1: CONSENT LETTER

BEACH CLEANING 2017

Manipal International University, Nilai

No 1, Persiaran Miu, Putra Nilai, 71800, Negeri Sembilan.

Tel : 010-2544 856 / 016-2837711

LETTER OF AUTHORIZATION & MEDICAL INFORMATION FORM

Thank you for participating ‘Beach Cleaning 2K16’ Co-curriculum MPU 2072 organized

by Alpha Squad. It is our goal to provide the experience based outdoor program you will find with

Manipal International University (MIU). To achieve that goal, we ask all students attending the

Beach Cleaning to complete the following Liability Waiver and Medical Information form. The

medical information provides us with details we need to ensure the safety of our group. Also, any

dietary concerns and allergies listed are shared with your chosen activity center so they can provide

proper meals for all of you. It is crucial that these forms are returned to us well before the project

so we can plan accordingly to meet your needs and expectations. We appreciate your assistance in

this endeavor.

Dear Participant/Parent:

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You/Your child (please fill in participant’s name) ………………………………………...

will be participating in ‘Beach Cleaning 2K16’ Co-curriculum MPU 2072. To be eligible, you

must sign this release form. The co-curriculum project is customized to meet the learning goals

of our event. For specific details about the project, please meet the President or Vice President.

While this form may seem imposing, the purpose is to outline responsibilities and potential risks

before you agree to participate. The benefits derived from participation in our programs are well

communicated. We believe the risks to be minimal. Safety is our first concern and every activity

is monitored to maintain the good name of Manipal International University (MIU).

1. ASSUMPTION OF RISK: I am aware that participation in the village visit exposes me

to the risks of injury. Some of the risks which may be present include, but are not limited to:

hazards of traveling by foot; of being in or near water; injuries inflicted by animals, insects,

reptiles, or plants; forces of nature including lightning, sunburn,hypothermia, hyperthermia and

others; and traveling in a bus. I hereby assume the risks associated with these activities. I

acknowledge that at any time I have the right NOT to participate in or to discontinue participation

in a specific activity with which I am not comfortable.

2. PERSONAL RESPONSIBILITY: The entire responsibility for safety is not the

organizer’s. Participants, too, have a responsibility. I agree to follow the rules and safety

procedures established for the activities, and to obey committee supervising these activities. For

my own safe participation, and that of fellow participants, I must call to the attention of the

committee members any situation which I perceive to be a potential danger to myself or others.

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3. PHYSICAL EXERTION: While some accommodations are available, I understand

that physical exertion may be part of Beach Cleaning project.

4. MEDICAL RELEASE: While every effort will be made to contact a parent/guardian

or emergency contact, I hereby consent to any treatment which might become necessary in the

event of a medical emergency while I am a participant in Beach Cleaning project. I understand

that health/accident coverage is the responsibility of the participant or their parent / guardian.

5. PHOTO AND VIDEO RELEASE: I grant Beach Cleaning project organizers have the

right to use, reproduce, assign and/or distribute photographs, comments, videos, and sound

recordings of me/child for use in any materials and use for any appropriate and legal purpose.

6. WAIVER OF LIABILITY ACKNOWLEDGEMENT

I have and do hereby release and discharge Manipal International University and its

management, and the authorities from any or all liability, actions, causes of action, claims, and

demands of any nature whatsoever which we now or may have as a result of our / my participation

in this program. I agree to indemnify and hold harmless Beach Cleaning project from any and all

damage, loss, or liability occurring by reason of any injury to myself or my child named herein or

their property caused by acts of omission, neglect, or wrong doing by myself, which may arise out

of our participation in this program. I hereby assume all risk of injury associated with this project.

I am the participant or parent/legal guardian of the participant. Prior to signing this

document, I have had an adequate opportunity to read and understand it. I have had an opportunity

to ask questions about it, and any questions I had have been answered to my satisfaction. I agree

to Participant Agreements 1-5 listed above.

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…………………………………….
( *PARTICIPANT NAME* )

Date: ……………………...

…………………………………….

Umahpriya Gunalan

President,

Beach Cleaning 2017,

Co-Curriculum Project MPU 2072 (Feb & Apr 2017),

Manipal International University.

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BEACH CLEANING 2017

Manipal International University, Nilai

No 1, Persiaran Miu, Putra Nilai, 71800, Negeri Sembilan.

Tel : 010-2544 856 / 016-2837711

PARTICIPANT’S NAME: Umahpriya a/p Gunalan IC NUMBER:………………………

SCHOOL: CFLS / SOMB / SOSE PROJECT DATE: 15 March 2017

PARENT/GUARDIAN NAME: ………………………………………………......... EMAIL : ……………………………………………

ADDRESS : ………………………………………………………………………………………………………………………………………………..

……………………………………….. POSCODE : ……………………. CITY : ……………………………… STATE : ………………………

DATE OF BIRTH : …………………………………………… PRIMARY H/P NUMBER : …………………………………………..

EMERGENCY CONTACT NUMBER : (i) ………….………. EMERGENCY CONTACT NUMBER : (ii) ..........................

1. Is the participant taking any medications? YES / NO

If yes, please list and explain what each is for : …………………………………………………......

2. Does the participant have any allergies? (e.g. medications, red ants, bees, etc.) YES / NO
If yes, please describe : ……………………………………………………………………………………………

3. Does the participant have any dietary concerns? (e.g. specific food allergies, etc.) YES /NO
If yes, please describe : ……………………………………………………………………………………………

4. Are there any reasons to restrict the participant’s activity? YES / NO

If yes, please describe : ……………………………………………………………………………………………

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5. Does the participant have special needs to consider? (e.g. asthma, etc.) YES / NO
If yes, please describe : ……………………………………………………………………………………………

……………………………………. ………………………...

Umahpriya Gunalan ( *participant name* )

President,

Beach Cleaning 2017,

Co-Curriculum Project MPU 2072 (Feb & Apr 2017),

Manipal International University.

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ATTACHMENT 2: EXCUSE LETTER

15th March 2017

Dear Sir/Madam,

RE: Name:
ID:
Course:
Absent from Class

Refer to the above, the student named above to be excused for the above lecture sessions because
he/she has been chosen as a volunteer for the beach cleaning activity organised by the Alpha
Squad Team in conjunction with the co-curriculum subject.

I hope the reason above is considered and if there is any complications do call this number
below.

Sincerely,

President of the organizing team:

Umahpriya Gunalan
(0162695108)

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