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1st Division Mancom Minutes PDF
1st Division Mancom Minutes PDF
of the Philippines
Department of Education
Region III
SCHOOLS DIVISION OFFICE OF BATAAN
City of Balanga
Chief Peñaflor reminded all school heads not to allow graduation rites to be
The incumbent is allowed to be there but the graduation will not be used
to deliver campaign speeches.
SDS Ferrer responded that it is important that classes will not be disrupted.
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The required number of school days should be completed and everyone
should not be content with meeting only the minimum number of days
required to finish the school year. Justify why number of teaching days
required is not met. It reflects on the type of leadership. Permit should be
secured from SDS as it is the prudent thing to do. The checklist of
requirements will be provided.
Pupil's Records from private schools SP Lintag inquired about the status of the pupils who were not able to
comply with the requirements for enrolment due to problems with
payment of tuition fees with their former private schools.
SDS Ferrer replied that no school can deny anybody the right to education.
They are conditionally enrolled. But they cannot be promoted without
proof that they passed the previous grade level. He sugggested that
the school heads spearhead a negotiation with private schools to come up
with a solution. Payment scheme or sponsorship. But the child may not be
allowed to move up to the next grade level unless documents are submitted.
For the report on promotion, it should not be written "pending
submission of"…it should be explained to the parent.
SDS Ferrer replied that at the start of the meeting they were asked for the
approval of the agenda. It will be discussed if there is still time.
2. DepEd Memorandum No. 26, s. 2016 Preparations Chief Peñaflor announced that based on DM 26, s, 2016 the performance
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Changes In and Additional Information of the learners will still be attributed to the school where they graduated
to DM No. 1, s. 2016 (Administration from.
of the LAPG and NAT)
Mock test results to be submitted to SDO as basis for future plans. The
high schools will be given a copy.
SP Escalada commented that they will continue the review for G10.
SP Barlis reported that the schedule of NAT review began last January
every afternoon from 4:15 to 5:15. When there was a posting that NAT for
G10 will be removed the review classes were cancelled but since there
is a memo now, review classes will resume. They will also prepare for
review for G7. He also clarified the manner of selection of schools
who will undergo NAT for G11. To this Chief Peñaflor replied that the
SDO is not privy to the manner of selection which will be conducted
by CO.
3. SBM Evaluation Conduct of Evaluation OIC-ASDS Fronda clarified that the person in charge of SBM is Dr. Andres
Matawaran but since he is on leave he will just remind everyone that
all schools will undergo SBM evaluation care of SGOD.
E - SIP Clarification on the submission of E-SIP. Chief Perez confimed that they set
the deadline on Mar 15 for the 1st district and 2nd week of May
for the 2nd district since the RO is requiring its submission on April.
ASDS Fronda asked the school heads what's keeping them from submitting
it on March.
ASDS Fronda reminded that E-SIP will be the basis for SBM evaluation
during summer. They should prepare documents for SBM evaluation
and start doing the responsibilities in preparing SBM. Go back to previous
documents. The evaluation will be conducted before opening of SY.
SDS Ferrer reminded that the assessment of RPMS for school heads
should be on June or July . It is necessary to be evaluated in SBM (e.g.
Resource Management and Financial Resources Management).
Utilization of other funds must also be evaluated. ESIP, RPMS, and SBM
are all connected. Your rating will conform to how you manage your school.
It will also be included as a basis for your nexr promotion. Requests for
reclassification will be based on merit. There should be outstanding
accomplishments. He aked for a show of hands if the school heads will
be ready for SBM evaluation this summer. Majority raised their hands.
PSDS Rillo clarified the formula to be used in computing for SBM Level
saying that what was previously used is different from the one presented
by Dr. Matawaran.
EPS Simbol explained that the new formula is based on 2013 baseline data.
SDS Ferrer replied that this will be discussed further in the EXECOMM.
4. Senior High School Update on the Status of Construction of Eng'r Gragasin reported the status of the SHS buildings in different schools
Buildings Out of the 16 schools, 13 are undergoing construction.
Samal NHS, B. Camacho NHS, and Luakan NHS are not yet undergoing
construction.
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List of project line up were also reported.
SP Trine repored that for Orani NHS lots proposed to be bought were
found to have problems with title. Another proposed location is too pricey.
and not accessible.
SDS Ferrer reminded her that construction should star soon because funds
will be downloaded soon. Follow up with the Provincial Gov't needed.
SP Trine reported that she had followed it up. One seller came offering
an agricultural land.
SDS Ferrer pointed out that the timeline is what he needs. Asked for a
definite schedule.
SP Mariano reported that the proposed location failed during soil testing.
Another lot was also inspected but did not qualify since it is a catch basin
during rainy season.
Eng'r Gragasin added that the lot is also 1 meter below the road and
is also far from the school. The soil testing done at Abucay and Samal
resulted in the recommendation of micropiling. In the guidelines, the
amount of micropie should only cost 10% of the building but estimates
from DPWH requires 22M which is more than the 10%. New site for
EC Bernabe NHS can be proposed.
SDS Ferrer asked if they can locate a lot outside Luakan. There are already
2 SHS located in almost the same vicinity. He fears that drop-out will be
imminent due to the location of the two schools. He also said that shifting
might be ok but he suggested to look for other schools even elementary
to temporarily house SHS. Private schools cannot be afforded by
majority of the students. The PSDS should identify a location.
Eng'r Gragasin mentioned that Daan Bago E/S is also one of the proposed
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locations since it still has vacant lot at the back. He also learned that
the comment is that it is too far.
SDS Ferrer responded that this will be discussed like what Mariveles did
when they came up with a tentative plan to house the G11's in other
schools. Though they do not have permitsit will be indicated that is will
only be temporary pending completion of facilities. Same with BNHS which
will temporarily house B. Camacho NHS SHS. But the SHS teachers of
B. Cam will teach them even though they are housed at BNHS
PSDS should help look for alternatives. He instructed Chief Peñaflor to meet
with PSDS. Chief Peñaflor to meet with PSDS and SHS implementers.
New Construction and Repair Eng'r Gragasin reported the school who are recipients of new construction
and repairs.
Update on DOH Clinic SDS Ferrer asked for the update on proposed DOH clinics to be
constructed inside schools.
SDS Ferrer advised that security should be clarified since the community
will be accessing the clinic. Perimeter fence may also be put in place. He
asked if the Site Dev't Plan was considered.
SP Lingad relayed that they declined the project since there is no more
space within their school.
SDS queried if there are regular activities which will require the use of
a clinic within the school.
SP Lingad affirmed.
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SDS asked if the clinic is for the school then why is DOH spearheading
the project. Some said it is RHU.
SP Lingad shared that when he checked the memo it is for community use
and not for school.
SDS reminded the SPs to make sure consultation is conducted and to ask
why RHU should be constructed inside the school when some RHU's are
already located near the schools they have selected.
Eng'r Gragasin added that the size of the clinic is almost the same as
one classroom.
PSDS Bautista reported that there is a vacant lot adjacent to the school
which might be acquired.
Eng'r Gragasin clarified that there is alread a SARO if the list came from
DPWH. He also requested that all schools with a status of nobuildable
space report to the SDO immediately if they are able to acquire lots
so they can be included in the priority list.
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SDS instructed Eng'r Gragasin to get hold of the original titles of the lots
for safekeeping.
ASDS informed the SHS implementers that they will have regular monthly
meetings. He also requested that the SH should advocate SHS through
their SOSA.
5. Division Employee ID Changing the ID ASDS Fronda mentioned that the present ID is already 3 years old and the
signatory is still SDS Javier. Based on a consultative meeting with
different groups, there is a need to change the employee ID. However,
there were issues that some of the previous ID were already paid for
but not yet delivered to teachers. Arcsoft was the contracted supplier.
The proposal is to change the ID to RFID.
SDS Ferrer commented that if the school has the means to print and
laminate, then ok.
6. Fundraising Projects (RMF) Complaints ASDS Fronda reported that there are complaints received by the office
relative to fundraising activities. He also cited the interview conducted by
Mediaman Tulfo with Sir Ferrer. He commented that although most
fundraising activitie are initiated by the PTA and in consultation with the
SP, not all parents seemed to be involved.
There re aso schools who are conducting Bingo Social.
For next SY policies will be formulated on how to conduct fundraising
projects. At the start of the SY, organize PTA Gen. Assembly require the
previous SY PTA to submit financial reports to relay to the general assembly
the needs for the SY. It should be needs based planning. Resolution is
required. Inform the SDO with evidence that the PTA conducted General
Assembly and submit financial report. The request should be submitted 15
days before the activity. In the submission of financila reports, OR
may or may not be submitted. Financial reports should be posted
in conspicuous places within the school.
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SDS Ferrer reminded everyone that nobody has the right to conduct
fundraising except PTA. All funds raised are automatically public funds.
These are subject to the usual accounting and auditing rules. The submission
of requirements should be per activity. The Spare responsible for these
funds. Anything that is procured through these must be reflected in
the inventory. No electric fans should march out of the school after March.
Show to the stakeholders that money is spent wisely. The SP is to be in
control also of the projects/installations of the PTA. At the beginning of the
SY priority projects should be presented to them. If there are excess
funds the board should draft a resolution realigning funds for other
purposes. Share/commission if not included in the purpose of the fund
raising is technical malversation. If there is, it should be stated in the
purpose and also in the financial statement.
PTA funds are public funds same with canteen funds. Be transparent.
Should be posted in the website.
SDS Ferrer mentioned the issuance of special orders in the SDO Olongapo
for etra curricular activities to ensure that only those who are qualified
to be given credit are given their due points.
SP Trine shared the current situation at Orani NHS where the funds raised
during the previous administration was also spent by the parent. Case was
filed at the barangay level but the person do not attend the hearings.
SP Magcalas explained his side. He said that he had required said officer
to submit report and open a bank account. It was found out money was
spent. Case was referred to barangay.
SDS said that case can be filed at the DILG. Refer the case to ATTY. Sabado.
SP Trine said that the person has alread a lot of cases filed against him
SDS reminded that some things really go out of handso the key is
prevention.
7. Policy on Educational Field Trips Requirements ASDS Fronda mentioned the necessary requirements in securing a permit
for educational field trips.
8. Hiring Guidelines & Selection DO 7 s. 2015 (MMP) Chief MMP read Div. Memo #21 s. 2016
of T1 Applicants EPT schedule mentioned. For those who will take LET they will take EPT
on March 19.
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SP Gigante clarified if applicants from Kinder to Elem can also take LET
ASDS reminded all districts to submit the list using the prescribed format.
Deadline is March 14, 2016.
9. Summer Training for G5 Teachers Information Chief MMP mentioned the number of participants (450)
(MMP) 2 batches
1st batch April 18-24
2nd batch - May 2 - 8
final list of participants per batch to be posted on the website
Budget Estioco replied that I there is a legal basis then funds can be
supplemented.
SDS Ferrer mentioned that based on his knowledge this 5% can be used
for the ff:
1. to procure emergency medicine for teachers
2. for Dengue and deworming
3. According to Magna Carta, it should be free
SDS also mentioned the Governor's goal that the target is to improve the
Human Development Index wherein health is one of the parameters.
There is an overall increase in dengue cases except for Pilar and Orion.
The conclusion is that it happens in schools since most cases are school-
going age. The province will revive putting up treted curtains. The bottom-
line is the maintenance of clean surroundings. 4 o'clock habit should be
revived. He also reminded everyone not to be too dependent to the nurses
in discussing health concerns. Cleaning of surroundings should be assigned
to teachers. Health inspection amongst pupils/students should also
be brought back. Principals should monitor the LP's of teachers to check if
they have integrated health lessons. Trash should be minimized. Schools
will be visited to check their surroundings. In bringing pupils to clinics make
sure that their health cards are with them. All personnel should also have
health cards. Reproduction of health cards to be discussed in Execomm.
Deworming (Nurse Nanette) Upon enrolment permits should be issued to parents for deworming to be
given to students on Januray and July (2 separate permits).
Dengue immunization Mentioned possible reactions of pupils because of dengue immunization s
and actions that may be given to address the reaction.
Reminded SH's on what to prepare during immunization.
SDS Ferrer appeale to the SH to include dengue vaccination on their
advocacy. It shouls be included in their SOSA. Allay the fears of the parents.
Since DepED is given the bulk of the responsibility then the bulk of the
resurces shouls also be given to DepEd.
11. Other Matters Medical Check up of Teachers SP Magcalas reported that if 5% from MOOE is allowed then he will
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add it to his allocation.
Vaccination SDS Ferrer commented that most are afraid of the burden of responsibility
case something happens.
He further commented that PHO wants to do away with parent's permit
but he will not allow it.
SP Guinto relayed what a lawyer told him about the permit/waiver that
it is useless even though it is signed by the parent. He laso mentioned the
case of 1 child who vomitted during deworming
Hiring of Teacher Applicants SP Lintag asked if an applicant who has not practiced teaching for the
past 5 years will be accepted
SDS Ferrer replied on the affirmative but added that refresher courses
should be taken first.
SP Linag responded that the applicant said that he submit the papers later.
SDS commented that the applicatns papers may not be processed without
meeting the necessary requirement.
Exam for promotion and reclassification SP Magcals commented that the information dissemination for the
conduct of the exam is not clear. There was also word that there was a
leakage.
Contests SP Lingad asks about recognition of extra curricular contests from private
institutions if permits from SDO are necessary.
Ranking of Honors SP Guinto clarified if there will be a valedictorian for every curricular
program.
AO Ignacio clarified that that PhilHealth will choose the service provider.
Fundraising activities as points for SP Dimalanta asked if fundraising activities like Mr & Ms Sportfest may
Honor Selection be credited to pupils for honor selection.
ASDS reiterated that Special Orders may be issued to assure that correct
are assigend for extra-curricular activities as thus, will be credited
accurately. This will also assure that points will be credited even if
certificates are lost.
Facebook Comments/Messsages ASDS requested all SH to remind teachers in observing manners when
posting comments or sending messages on official FB account. Teachers
seem to lack decorum. Some are even offensive.
SDS instructed ASDS to give him the names of those teachers. He would
like to talk to them.
ASDS cited 1 example of a query posted who was asking for rechecking
of answers even if results were not yet posted. Rechecking was actually
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done and it turned out to be lower.
SDS asked SH why their teachers go to the SDO without travel authority.
Locator slip should be used and there should be travel authority. SDO to
check the documents of the teachers. Clarified that it should not be
misinterpreted as not allowing teachers to go to SDO, they are allowed
especially in taking care of personnel matters.
Election Matters SDS Ferrer reminded all SH to read up on DO #10 s. 2010 especially
Section 2.1.1. and 2.1.2
Complaints were already filed at the office when a school was used as a
venue for a gathering. In order to avoid this, require those who want
to use the school for gatherings to submit proposals otherwise, do not
allow.
12. Adjournment There being no more queries, the meeting was adjourned at 5:42 PM.
Prepared by: