ABC Company

Private Drive No. 4, Pennsylvania St., Davao City

Board of Directors Club

Board of Directors Meeting

May 14, 2018
Green Coffee, 6:00 – 9:00 PM

I. Attendees

A. Mariah Mickaellah Macas

B. Trisha Eve Balbuena
C. Gladys Rey Cordova
D. Mark Christian Butaya
E. Grace Marapao

II. Presiding Officer

Ms.Louella Joyce Sinadjan

Chairman of the Board

III. Time of Meeting Begins

The meeting starts at exactly 6:00 PM with a prayer led by Ms. Gladys
Rey Cordova. It was followed by reading the minutes of the previous meeting
held last April 28, 2018.

There was no clarification and objection so the next meeting is officially

exercised.

IV. Agenda

A. CPA Convention
B. Outreach Program
C. CPA Sports fest

V. Meeting Proper/ Discussion

A. CPA Convention

1. To open the first agenda, Ms. Sinadjan reminded the directors for the
upcoming company’s convention. With regards to this, she asked the
board for any suggestions including the date of the event, the venue,
and food as it’s said to be the primary concerned of the company since
they valued time management and good service accommodation. Ms.
Sinadjan started the discussion regarding the venue of the event.

2. Ms. Marapao suggested that the venue must be held in Marco Polo
Hotel due to its convenience. However, Ms. Macas would want the
venue held in Apo View Hotel since they’re known for their good
services rendered and accommodation. Later on, Mr. Butaya opposed
to both venues as he pointed out that there were two consecutive
convention held in Apo View Hotel and Marco Polo Hotel last 2017,
respectively.
 3. Ms. Cordova agreed to Mr.Butaya’s suggestion but shared also her
own suggested venue. She thinks Seda is a good choice because it’s a
very nice place and better accommodation. However, Ms. Balbuena
was dissatisfied with any of the suggestions and immediately provides
her own choice of venue. She prefers the SMX Convention as the
location of the event and emphasizes how spacious the area of the said
venue that made it look like it is perfectly suited for the upcoming
event.

4. To clear these all Ms. Sinadjan suggested, why not conduct voting to
see which venue should be chosen as the location for the said
convention. Afterward, the result was out whereas Seda earned 2 votes
while SMX Convention earned 4 votes.

5. The voting has ended and the chosen venue was clearly the one who
gathered the highest vote among the board which was the SMX
Convention.

6. Ms.Sinadjan opened new discussion about the date and time of the
event. Ms. Marapao suggested that the convention should be a 3-day
event only starting from May 21-23 at exactly 8:00 A.M. until 8:00
P.M. However, Ms. Macas insisted that it should be a 1-week event
starting from May 21-27 with the time of 1:00 P.M until 6:00 P.M.

7. Majority of the board has chosen the 3-day event only because they
thought it’s better to held the event in a shorter length of time than in a
longer length.

8. Ms. Sinadjan then proceeded in discussing about food to cater in the

event. Mr. Butaya stated that we should first look for catering services
beforehand. Eventually, Ms. Cordova approved about the catering
services that Mr. Butaya has suggested and also added that she would
take in charge regarding of whom will do all the preparation and
talking to the staff of the catering service.

9. Ms. Sinadjan seconded and eventually passes the motion.

10. Ms. Macas asked if there will be any rewards to be given to the
speaker or guest whom will attend the convention. Then, Ms.
Balbuena said that there should be certificates to be given to all
attendees. Mr. Butaya also suggested that the speaker should received
two by giving certificate and token of appreciation with a tumblr
contented in it.

B. Outreach Program

1. Ms.Sinadjan asked the directors for any brilliant suggestions regarding

the activities to be conducted for the outreach program. Ms.Macas
highly suggested that it must be a medical type of outreach aid
subjecting the remote areas around or outside Davao City. Moreover,
giving medical treatments would be best especially for the less
fortunate. Furthermore, Mr.Butaya suggested that the aid will be more
 like environmental type especially to indigenous people to enhance
biodiversity too.

2. Ms. Cordova suggested that maybe livelihood programs are much better
and perfectly suited in response societal needs. She also added that why
not conduct or provide scholarship to those who are in need, most
especially to indigenous people that would surely give them the light of
success. Furthermore, Ms. Balbuena subjected her own choice of
outreach program about rehabilitating Marawi City and provides
medicines, relief goods, and construction materials.

3. Ms. Marapao pointed out that all suggestions have their own
uniqueness and all are pretty brilliant. What the company needs to do
is to give proper allotment to each outreach program to make it all
happen. Accordingly, Ms. Macas coincided with the suggestion of Ms.
Marapao. After a brief discussion, the board agreed and passes the
motion.

4. Ms. Sinadjan discussed that whoever suggested the particular program

shall also be in charge to facilitate the said event in terms of time, date
and venue. She also added that despite of division of labor, each must
work together as a team to make the outreach program successful. Mr.
Butaya seconded and after a brief discussion the motion has passed.

C. Sportsfest program

1. Ms. Sinadjan opened the third agendum by reviewing the previous

sports fest. After such, Ms.Sinadjan asked for any suggestions that will
make the sportsfest unique from the previous one. Ms. Marapao
suggested that it should include native games in order to reminisce our
traditional way of playing games, and enhance camaraderie and
sportsmanship. Ms. Cordova seconded and the motion passed.

2. Ms. Macas suggested that ball games such as basketball, volleyball

and more must form part of the activity since some might be interested
and find it quite enjoyable, knowing that it will make them look
productive and sporty. Moreover, Ms. Balbuena added about giving
prices to make each game look more interesting and active among the
participants with the amount of 10,000 for the champion, 8,000 for the
first runners up, 5000 for the second runners up and 3,000 for the third
runners up.

3. Ms. Cordova also stated to include mind games in behalf to those who
are not fond of playing outdoor games. She also emphasized that mind
games will improve our analytical skills. Furthermore, Mr.Butaya
suggested that there must be a pack lunch and snack to be provided
since it is a whole day activity. He also asked if there will be certificgg
 4. All suggestion have been approved by the majority since it will be
good for everyone. She also reminded that the presence of everybody
is needed as a sort of building the team effort and creativity.

VI. Adjournment

The meeting ends with a prayer led by Ms.Macas at around 9:00 PM.

Certified true and correct,

Ms. Mariah Mickaellah Macas

Minute Recorder

Attested by:

Ms.Louella Joyce Sinadjan

Presiding Officer
 ABC Company
Private Drive No. 4, Pennsylvania St., Davao City
Board of Directors Club

Board of Directors Meeting

May 14, 2018
Green Coffee, 6:00 – 9:00 PM
 g

Attendees:
Louella Joyce Sinadjan
Mariah Mickaellah Macas
Trisha Eve Balbuena
Gladys Rey Cordova
Mark Christian Butaya
Grace Marapao