De La Salle Lipa

College of International Hospitality and Tourism Management

Events Management 1

TOURISM IN CANVAS:
A Chromatic Image of the Tourism Industry With A Wide Spectrum of Colors and Hues

Proposed Concepts for Event’s Exposition and Exhibit

The duty of this committee is to deliver and display different interactive activities and educational booths which is fairly related to the
event’s theme. All of the guests can visit the booths and entertain themselves before the event and during breaks. This serves as a purpose to
make them aware that tourism is indeed vast and diverse in nature through showcasing different fields in the growing industry: ecotourism,
cultural tourism, adventure tourism, and sports tourism. Moreover, booths of major sponsors will also be displayed outside the venue for
product’s awareness and consumer’s interest.

From: Makati Diamond Residences

EXHIBIT AND OTHER SET-UP

The Company is requested to submit a lay-out of exhibit, stage and other kinds of set-up including lighting and technical specifications.
All lay-outs are subject to approval of the Hotel. All contractors and suppliers must secure a restricted pass from the Hotel at least seven
(7) days before the event. You are kindly requested to ensure that all setups shall not compromise the safety and security of the Hotel and the
guests. We respectfully regret that the Hotel shall not be responsible for any adverse consequences arising from non-compliance.

Proposed Layout from Makati Diamond Residences

The hotel has given up enough space and area for our exhibit and other set-up. The photos (Figure 1 and 2) below is the exact layout for the
said event which will be held on November 22 of 2017.
Figure 1. The proposed layout for the whole event.
Figure 2. The red circles indicates the specific spaces and area for the event’s exposition and exhibit.
A. Layout for Photo booth

Figure
3. The
specific
area for
photo
booth.

Ms.
Lea
Rubio
stated
that the
event’s

organizers can use this specific area for our photo booth. According to our ocular visit last July 21 of 2017, this area has enough space (10
ft. flat) for the tarpaulin (backdrop) and it has one electricity outlet which is convenient for this set-up.
2
3

4
 Figure 4. Photo booth with equipment.

Arrow 1: 1 rectangular table which will be provided by the hotel.

Arrow 2: iPad/Tablet which will be provided by the event’s organizer.
Arrow 3: Tarpaulin/Backdrop (8x8 ft.) will be provided by the event’s organizer.
Arrow 4: 1 electricity outlet
 Figure 5. 3D Representation of the
photo booth.

NOTE:The equipment drawn

above (Figure 5) is only a
representation and not the exact
item. (See Figure 4 for reference of
the exact equipment)

Concept for Photo Booth

Figure 6. The concept for the event’s

photo booth is inspired by one of the
hotel’s photo booth.

The concept for the event’s photo

booth is simple and interactive for
the attendees. The backdrop will be
supported by a stand at both sides
while the iPad/Tablet will be held by
a mount and a stand. One
electricity outlet is needed which is
present near the space allotted for
the booth.

Proposed Backdrop for the

Photobooth:
Concern/s:

A. The committee will use iPad mount and stand instead of the personalized standee (See photo below).

B. The committee will provide instruction sign.

Materials and equipment needed

1. Tarpaulin (with layout): 8x8 ft.

2. Tarpaulin standee
3. iPad
4. iPad mount with stand
5. iPad charger
6. Extension cord
7. Electrical tape
8. Glossy paper/Matte paper

*italic words are to be bought by the committee

Tarpaulin Price Layout Standee

Super Tarpaulin 1,260 Not included Not included
Stritnet Computer 1,430 Included Not included
Boss Ink 1,500 Included Not included
Wacky U 1,280 Included Included
Hello Inks and 1,280 Included Not included
Prints
Aim III 1,280 Included Not included
Something Big 1,344 Included Not included
Lipeno Tarpaulin 1,444 Included Not included

Item Price
Glossy paper/Matte paper 40
Electrical tape 35
Tarpaulin- Wacky U 1,280
TOTAL: 1,355
B. Layout for Art Exhibition

Figure 7. The
specific area for
the art exhibit.

There is one
to two
electricity
outlet in the
area allotted
for the art
exhibit (See
Figure 7). The
first booth
area which is
near the
registration
area is ideal
for the art
exhibit
because of its
vast space
and
accessibility
for the attendees to see the paintings at first hand. Moreover, the ambiance and the lighting is adequate for the painting’s exposure.
ART EXHIBIT

1
 Figure 8. Art exhibition with equipment.

Arrow 1: 3-8 easels with paintings will be provided by the event’s organizer.
 Figure 9. 3D Representation of the art exhibit.

NOTE: The bar area cannot be remove from the space (See Figure 9).

Materials and equipment needed:

1. 4-8 easels
2. Matte Paper

Visual artist #1: Mr. Zorrick Enriquez

Item/Inclusion Price
Talent Fee (whole day- minimum fee) 5,000
Food/Snacks (for two) 300
Transportation Fee 1,000
TOTAL: 6,300

Visual Artist #2: Mr. Gian Sapitanan

Item/Inclusion Price
Talent Fee (commissioned art) 8,000
TOTAL: 8,000

Visual Artist #3: Mr. Lorenz Virtucio

Item/Inclusion Price
Token 500
Small Easels 90x4= 450
Matte Paper 40
TOTAL: 990

Concept for Art Exhibit

This is the exact vision of how the paintings will be shown. It is aligned and facing against the wall.
 This is the exact vision of how the
paintings will be shown if the size of
the paintings are too small for the
easels to be lend.

This is the information sign which

will be stick above the painting.
C. Layout for Jigsaw Puzzle Booth and Freedom Wall
 ACTIVITY
AREA

Figure 10. The specific area for the two activity booth.
Both jigsaw puzzle booth and freedom wall shall be held at the remaining given space. There are one to two electricity outlet in this area but the
activity won’t need it.
 1

2
 Figure 12. Jigsaw puzzle booth and freedom wall with equipment.

Arrow 1: 2 rectangular table which will be provided by the hotel.

Arrow 2: Cork board with stand which will be provided by the event’s organizer.
 Figure 11. 3D Representation of the remaining booth and freedom wall.

NOTE:The equipment drawn above (See Figure 11) is only a representation and not the exact item.

DESIGN OF THE PUZZLE

PUZZLE DESIGN 1
The players will be given 1 minute to fix the puzzle. After the time is up, fixed or not they will have to guess what destination it is or in what
place it is located. They win a prize if they answer correctly.

MATERIALS NEEDED:
1. Construction paper (with the printed picture)
2. Scissors
3. Cardboard Boxes (for the puzzles)

BUDGET
MATERIALS QUANTITY UNIT PRICE TOTAL
NEEDED
WHITE 2 packs (10sheets 32.50 65
CONSTRUCTION per pack)
PAPER
CARDBOARD 10 30 300
BOXES
TOTAL PHP 365.00

PUZZLE DESIGN 2:
 The players will be given 2 minutes to fix the puzzle. After the time is up, fixed or not they will have to guess what
destination it is or in what place it is located. They win a prize if they answer correctly.

MATERIALS NEEDED Miniature size: (5cmx5cm)

1. Paper (with printed pictures)
2. 32 pieces of 5x5cm boxes
3. Double sided tape
4. Scissors
5. Masking tape

BUDGET
MATERIALS QUANTITY UNIT PRICE TOTAL
NEEDED
WHITE 3 packs (10sheets 32.50 97.5
CONSTRUCTION per pack)
PAPER
DOUBLE SIDED 1 30 30
TAPE
MASKING TAPE 1 50 50
TOTAL PHP 177.50

PUZZLE DESIGN 3
There are 4 boxes in the table that contains the cut-out pictures of heritages in the Philippines. And as a twist, when the already completed the
puzzle, to enhance the it, they must use their skills in being imaginative and creative in coloring the picture. And as they give the finish product,
they will be asked what is the specific heritage or place showed in the puzzle.

MATERIALS NEEDED:
1. Construction Paper
2. Coloring materials (markers)
3. Scissors
4. Cardboard Box

Budget
MATERIALS QUANTITY UNIT PRICE TOTAL
NEEDED
WHITE 3 packs (10sheets 32.50 97.5
CONSTRUCTION per pack)
PAPER
CRAYONS 1 pack (24 pcs) 50 50
COLORED PENCILS 1 pack (24pcs) 189.75 189.75
CARDBOARD 4 30 120
BOXES
TOTAL PHP 457.25

DESIGN OF THE BOOTH

MATERIALS NEEDED
1. Colored paper
2. Construction paper
3. Scissors
4. Double sided tape
5. Table
6. Stand (divider)
7. Rope
BUDGET
MATERIALS QUANTITY UNIT PRICE TOTAL
NEEDED
COLORED PAPER 1pack (250 sheets) 185 185
WHITE 3 packs (10sheets 32.50 97.5
CONSTRUCTION per pack)
PAPER
ROPE 2 (36m) 30 60
DOUBLE SIDED 1 30 30
TAPE
MOUNTING TAPE 2 50 100
TOTAL PHP 472.50

BUDGET FOR PRIZE

MATERIALS QUANTITY UNIT PRICE TOTAL
NOTEBOOK (w/ 50 50 2,500
filler)
NOTEBOOK (mini, 15 65 975
hard cover)
ECO-NOTEBOOK 5 31 155
COLORED 10 45 (12 colors) 450
MARKERS
MINI NOTEBOOKS 50 25 1,250
TOTAL: 130 5,330

BUDGET FOR FREEDOM WALL

MATERIALS QUANTITY UNIT PRICE TOTAL
NEEDED
CORKBOARD 2 205 410
(12*24)
NOTEPAD 5 20 100
MOUNTING TAPE 2 26.25 52.5
PUSH PIN 2 packs (50pcs) 37.50 75
TOTAL 637.5

Concept for Freedom Wall