Funding Proposal

Event Management Practicum Spring 2018

March 12, 2018
Overview
● Team Members
● Mission
● Timeline
● Goals, Objectives & Measurable
● Basecamp
● Lot Activities
● Site Map & Décor
● Volunteer Form
● Marketing & Social Media Content
● Sponsorship Targets
● Budget
Dudu

Moyi

Katherine
Producer
Siyu
Team
Amber

Zihuan
Zhizhou

Xin
Marketing and
Morgan

Amanda
Sponsorship
Colleen Team
Annah

Kristin

Ingrid
RuiChen

Hanzhi

Natalia

Jake Production
Emily Team
Carmarry

Ryan

Mahdy

Marley

Mackenzie
The Mission
of @ Lot 623 is to inspire our students and
guests to own their full range of power.
They will be able to explore their internal and
external power through three themes: Own
Your Life, Own Your Light, and Own Your
Style.

Through interactive activities and

experiences that encourage togetherness,
students and guests will explore, reflect on,
and reinforce their relationships with
themselves and with each other.
 Timeline Presentation to
funders & VIP Marketing Final check,
Timeline review, guests, finalize campaign launch, Thank-you
Brainstorm, finalize activities, implementation purchase notes/email, on-site
finalize theme, mission statement, and all collateral materials, security Volunteer training, surveys,
basecamp goals, measurables needed & crowd plan fundraising review set-up/clean-up plan
Feb. 5 Feb. 19 Mar. 12 Apr. 2 Apr. 23 May 7

Jan. 29 Feb. 12 Feb. 26 Mar. 26 Apr. 16 Apr. 30

Create leadership Team Plan a Plan rentals & Logistics review Full plan review/
and teams organizational budget/fundraising/ stage, finalize (parking post event staging/
charts, activity marketing stage lineup & area/map/ finalize logistics
report implementation, backline, recruit & footprint/event
finish funding select host & checklist
proposal, sponsor volunteers, print
package materials
Friday, May 11th
Manifest!
Goals, Objectives & Measurables
∙ Ensure seamless, safe event execution
○ Key metrics will include security reports, meticulous adherence to timeline, and
team/volunteer survey feedback

∙ Baseline student participation and engagement for future measurement

○ Implement wristband system at both entrances to capture baseline metrics

∙ Build year-to-year participation continuum

○ 2018 time capsule project with 2019 opening and reveal/return of notes
Basecamp
The Five Areas of Lot 623
Own Your Life Own Your Style
- Past - Clothing Swap
- Future - Own Your Confidence
- Fate
Own Your Presence
Own Your Light - Main Stage
- Magic
- Karma Own Your Space
- Power
Own Your Life

Past

Future

Fate
Own Your Past

● A modest communal activity!

● Large board with paper canvas and
pens.
● Participants will write a past ‘mistake’
on the wall.
● Take official responsibility of a past
failure in the safety of a mutual
environment.
● OWN your mistakes!
Own Your Future

● The future of each participant

● Create their own future plan and
check it out in the future
● Time capsule
● Write down their wishes and plans
on the card or bring items which are
meaningful to them, and put them
into a real time capsule
● Bury the time capsule on the ground
and open it at Manifest 2019
Own Your Fate

● Psychic room
● The entry point: guests will be allowed to
ask a question and then plug in a cord to
light up a light bulb
● Above each light bulb will be an answer
○ Magic 8-ball responses
● Guests will proceed to the psychic or
tarot card reader
● 3 tarot readers at a time
Own Your Light

Magic

Karma

Power
Own Your Magic

● UV lights
● UV invisible ink pens
● Magic wall
● External power
● Internal power
● Turn creativity into reality
Own Your Karma

● A giant light bulb sculpture

● Activity table
● Positive/motivational slip of
paper
● The person leaves with a
positive slip that another
person wrote before them
Own Your Power
● A long space or tent of
its own
● Energy bike
● Potential energy of our
student body
● Feel like they aren’t
moving when the truth is
they are shining brightly
 Own Your Style

Clothing Swap

Own Your Confidence

Clothing Swap
● Clothing is often easy to waste, but
difficult to attain!
● Donation bins around campus
● Self-Expression at Columbia
● Columbia Closet
Own Your Confidence
● Play on runway-centered “fashion show”
● Showcasing more than fashion
● What makes you feel good?
● Hair/makeup tent + clothing swap
● Short performances of all kinds welcomed
○ Student organizations?
● Inspiring, upbeat music
● Free expression zone
Own Your Presence

Main Stage
Own Your Presence
● Showcase all forms of talent and skills
● Auditions
○ March 26th at Stage Two (618 S. Michigan) 1-4 PM
○ Sign-up sheet outside
● Full day of talent
○ 15 minute sets
○ 30 minute sets
○ 40 minute sets
Main Stage

● 10x10 Green room

area for talent
● Front of house is
centered
Auditions Poster and Sign Up Form
Own Your Space
Own Your Space

● With Own Your Space, we

want our guest to be able to
relax and be comfortable.
Underneath a closed off tent,
we offer a space for our guest
to come and recharge, literally.

● Right outside of the tent, we

will be having a dunk tank
where we will be dunking
some unlucky volunteers.
Site Map
 Décor

Theme: Own Your Social Power

Own Your Social Power
There is power in you, me, and US!

“Power Voices”
- Poster decorated fencing
images & quotes

“CCC Power Clubs”

- Club-run activities/exhibition
- Curtained tents
Symbolizes value, resistance, and presence
A Student Powered Festival
Volunteer Form
Marketing & Social Media Content
● Schedule content for
official Manifest social @ManifestUrbanArtsFestival
media accounts.
@CCCManifest
● Create optimized
content for best impact
and reach @cccmanifest
○ Satisfy SEO
○ Activations
○ Interactive @cccmanifest

● Print Materials
○ Posters
 VOLUNTEER SWAG BAG
Sponsorship Targets
ARTIST HOSPITALITY
EVENT STAFF
PRODUCTION NEEDS
 PRODUCTION ESTIMATED COST
Budget Group
Own Your Past
Activity Estimate
180.00
High Range
180.00
Own Your Life Own Your Future 285.00 285.00
Own Your Fate 215.00 215.00
TOTAL 680.00 680.00
Own Your Magic 393.60 393.60
Own Your Light Own Your Karma 505.00 505.00
Own Your Power 510.00 510.00
TOTAL 1408.60 1408.60
Own Your Confidence 65.00 105.00
Own Your Style
Clothing Swap 236.00 250.00
TOTAL 301.00 355.00
Own Your Presence Main Stage 300.00 300.00
TOTAL 300.00 300.00
Own Your Space Own Your Space 685.00 685.00
TOTAL 685.00 685.00
Decor Own Your Social Power 396.00 396.00
TOTAL 396.00 396.00

Contingency 500.00 500.00

GRAND TOTAL 4270.60 4324.60
 Thank you for your
kind support!
We look forward to a
successful Manifest 2018!
Class of Events Management
Practicum Spring 2018