Event Proposal Sample

PRIMO DISTRICT
Event Management Services

Sto.Domingo, Nabua, Camarines Sur,4434
Tel: (054)244-4278, Mobile: 09126480336|
www.pdems.com
facebook.com/primodistrict twitter.com/primodistrict
March 9,2018
CARMELA ROSE S. POBAR

President
Center for the Professional
Advancement of Educators
Naga City
Madam:
Greetings!
Your secretary informed us that your organization would like to spearhead a five-day
National Seminar-Workshop on Teaching English and Literature on July 23-27, 2018. We
are also informed that you are looking for an event planner and organizer that will secure
the success of the event.
In this regard, the PRIMO DISTRICT Events Management Services with an earnest desire
is willing to work and be part of the success of your company’s affair. Our company can
guarantee you an A-class and excellence in service as demonstrated by our tagline that
the BEST is what we ONLY serve. Aside from that, our company can innovate and
customize an exceptional experience for your event.
We are also proud to inform you that our company is the one who organized the National
Seminar-Workshop on Literature at Crown Legacy Hotel, Baguio City last February 2017
and wedding of the decade – the Marian and Dingdong Chavez Nuptial. In addition, we
also served at the eightenth birthday of Kisses Smith, a daughter of tycoon Mr. Henry
Smith. Attached herewith are the proof of our services and proposal for your convenience.
We are hoping for your approval of this endeavor. Thank you very much and more power!
Sincerely yours,
JOSE ANGELO B. ORCALES

Owner/Manager, Primo District EMS
PRIMO DISTRICT
Tel: (054)244-4278, Mobile: 09126480336|
www.pdems.com
COMPANY PROFILE
PRIMO DISTRICT Events Management Services was introduced and managed by Jose
Angelo B. Orcales at Sto. Domingo, Nabua, Camarines Sur since 2010. Primo District is
now on its 8th years of experience and expertise in tailoring events that minimize its client’s
time and budget while maximizing the benefits and result.
As an events management services company, Primo District is your best choice to fulfill
your dreams and ideal occasions especially for wedding and debut. We can guarantee to
our customers that we can provide a positive experience that the clients can cherish for a
long time. Creating exceptional, innovative, and customized themed events are also the
Primo District’s specialty.
With our profound and excellence in service, the Primo District was able to successfully
manage and organize big and spectacular events enough to catapult us to be one of most
trusted and recognized events management services provider. We can also surpass our
client’s satisfaction and expectations without failure because as our tagline says “The
BEST is what we ONLY serve”.
VISION
Quality, Excellence, and Accessible service provider nationwide
MISSION
We are committed to provide quality and excellent service that will strengthen and catapult
economic system for a globally competetive Philippines.
OBJECTIVES
Contribute to improve quality of events management service in the Philippines
Contribute to improve service delivery through better governance and excellence
OUR SERVICES OFFERS:
Event Planning and Management

We select the best venue and provide quality services. We take care of every single detail
to make your dream event into realization. Your worries can pave away once our
professional organizer and staffs make their way. We can handle weddings, debut,
seminars, workshops, pageants and many more.
Event Design and Decoration

PRIMO DISTRICT
Tel: (054)244-4278, Mobile: 09126480336|
www.pdems.com
Our decoration experts and artists can transform any kind of venue into a dazzling and
stunning ambiance that can captivate your guests from the beginning up to the end.
Entertainment
Primo District Event Management Services is the first and only company in Nabua to offer
entertainment package. We have different entertainers and professionals – singers,
dancers, comedians, and magicians.
Our completed projects and events for the last three years include the following:
 National Seminar-Workshop on Literature

at Crown Legacy Hotel, Baguio City last February 2017
 Congressional Seminar Workshop on Teaching English

held at Eurotel, Naga City last 2017
 Regional Surat Bikol Seminar and Workshop at CBSUA last September 2016
 Marian Reyes and Dingdong Chavez Nuptial

held at Misibis Bay, Albay last August 2016
 Kisses Smith Debut and Party

held at Villa Caceres Hotel, Naga City last August 2016
 Tin Tribiana and Jomar Magistrado Golden Wedding Anniversary

held at Calaguas Island, Camarines Norte last November 2015
 Louige Bulu’s 50th Birthday

Oriental Hotel, Legazpi City, Albay last September 2015
 DOTOC sa Barangay at Holy Cross Parish, Nabua 2015
 Marvie and Tom Hernandez Nuptial

held at Regent Hotel, Naga City last 2015
PRIMO DISTRICT
Tel: (054)244-4278, Mobile: 09126480336|
www.pdems.com
For more information and inquiries, you can call us on our mobile number 09126480336 or
dial (054) 244-4278. You can also check our website www.pdems.com or like us on our
social media account @primodistrict.
WORKING COMMITTEES
COMMITTEE DESIGNATION DUTIES and
RESPONSIBILITIES
Admin Committee Chairman: Jose Angelo B.  Manage the operation of
Orcales the company.
 Ensures that all his
subordinates are well
informed and working as
plan.
Liaison Officer Sherwin T. Bonagua  Support the operation
and plans of the
manager
Finance and Chairman: Jasmin C. Masculino  In-charge of the
Marketing Member: Christian L. Ibo expenses and
Oliver L. Razon accounting.
Tanya A. Markoba  In-charge of information
dissemination and
advertisements.
Venue Preparation Chairman: Rose P. Abad  Prepares the venue for
and Maintenance Members: Grace H. Talope the event and ensures
Jay F.Oida that technical
Matt B. Layneza requirements are
Luke L. Spencer prepared.
 Maintain the orderliness
of the event.
Food and Chairman: Benedict N. Arroyo  Ensure the accuracy of
Accommodation/ Members: Anne I. Tush the registration and
Registration Peter F. Trespeses accommodate the
Marlon N. Mediado participants, speakers
Jeffry B. Orcales and guests.
Joy G. Barela  In-charge to contact and
PRIMO DISTRICT
Tel: (054)244-4278, Mobile: 09126480336|
www.pdems.com
Vivian C. Flordeliz monitor on catering

services.
Introduction of the Event
The Center for the Professional Advancement of Educators headed by Carmela

Rose S. Pobar would like to spearhead a five-day National Seminar-Workshop on
Teaching English and Literature with a theme “Strengthening Strategies of Teaching
English and Literature for 21 st Century learners on July 23-27, 2018 at The Tent,
Avenue Plaza Hotel, Magsaysay Avenue, Naga City. The expected attendees of the
seminar are 800 participants coming from different schools and institution nationwide.
The event is in collaboration with the Department of Education and Commission on
Higher Education with Deped Advisory No. 354,s. 2017. This endeavor will tackle different
teaching strategies on teaching English and Literature for the benefit of the 21 st century
learners.
PRIMO DISTRICT
Tel: (054)244-4278, Mobile: 09126480336|
www.pdems.com
WORK PLAN
ACTIVITIES MARCH APRIL MAY JUNE JULY
Preparation of Proposal 5-8
Submission of Proposal 9
Awarding of proposal to 12
Promo District Events
Management Service
ACTIVITIES
Contract Signing 16
Creation of Different 19
Committees
Meeting with Organizer and 26-28
Supplier
Visitation of Venue 2-5
Acquisition of necessary 9-11
permits
Invitation of Speakers and 16
Entertainers
Online Registration 18 18
Confirmation of Suppliers 23
Confirmation of the venue 27
Confirmation of Speakers 1
and Entertainers
Finalization of activities and 3
final briefing
INGRESS
Checking of Venue 9
Installation of Material 22(evening)
EVENT PROPER
Monitoring the flow of event 23-27
ENGRESS
Detachment of all 27 (5 p.m – 6
equipment and making sure p.m)
that nothing has left
POST ACTIVITY
PRIMO DISTRICT
Tel: (054)244-4278, Mobile: 09126480336|
www.pdems.com
Preparation and submission 28

of reports for evaluation
National Seminar-Workshop on Teaching English and Literature 2018

Theme: “Strengthening Strategies of Teaching English and Literature for 21st Century learners”
in collaboration with:
July 23-27, 2018

AVENUE PLAZA HOTEL
(The Tent)
Magsaysay Avenue, Naga City
PROGRAM OF ACTIVITIES
TIME TOPICS RESOURCE PERSON
DAY 1. Monday, July 23
MORNING
7:00 – 7:30 Arriving of Delegates/Participants
7:30 – 8:00 Registration and Socialization
8:00 – 9:00 Opening program
National anthem;Doxology;Warm-up, role
call of participants from different region
9:00 – 9:15 COFFEE BREAK and SNACKS
9:15 – 10:30 Session 1 Status Updates and Prof. Ruth A. Alido
Trends in Teaching PNU Manila
English and Literature
10:30 – 12:00 Workshop Sharing of teaching Will be taken care of
strategies and Primo’s Staff
Workshop
12:00 – 1:00 LUNCH and ( raffle draw by sponsors)
AFTERNOON
1:00 – 2:30 Session 2 Interactive Strategies in Prof. Marla C.
teaching English Papango
PNU Manila
2:30 – 2:45 Intermission number by LRV dancers
PRIMO DISTRICT
Tel: (054)244-4278, Mobile: 09126480336|
www.pdems.com

3:00 – 4:30 Session 3 Oral Communication for Chairperson Patricia
Teachers B. Licuanan
Commission on Higher
Education
4:30 – 5:30 Session 4 Questioning Skills and Claribelle Haber

Providing Corrective Education
Feedback Coonsultant
5:30 – 6:00 Open Forum and announcements
6:00- 7:00 DINNER
7:00 – 7:30 Departure to the assigned hotels and
quarters
LIGHTS OFF
DAY 2. Tuesday, July 24
MORNING
5:30 – 6:00 Wake-up Call
6:00 - 7:00 BREAKFAST
7:00 – 8:00 Arrival of participants
8:00 - 8:30 Doxology, Warm-up and Recap
8:30 - 9:45 Session 5 Nature of 21st century Dr. Ramon C. Bacani
learners and teachers Center Director,
SEAMEO INNOTECH
9:45 – 10:00 Intermission by Lagrimas Band

10:00 –10:15 COFFEE BREAK and SNACKS
10:15 – 12:00 Workshop
12:00 – 1:00 LUNCH and raffle draw by sponsors)
AFTERNOON
1:00 – 3:00 Session 6 Strategies in teaching Usec. Lorna Dig-
Reading Academic Dino
Text Undersecretary for
Curriculum and
Instruction,
DepEd
3:15 – 3:30 Intermission by LRV Singers
3:30 – 5:30 Workshop
5:30 – 6:00 Open Forum and announcements
6:00 – 7:00 DINNER
quarters
LIGHTS OFF
DAY 3. Wednesday, July 25
MORNING
PRIMO DISTRICT
Tel: (054)244-4278, Mobile: 09126480336|
www.pdems.com
6:00 – 7:00 BREAKFAST

7:00 – 8:00 Arrival of Participants
8:00 – 8:45 Doxology, Warm-up, Recap
8:45 – 10:00 Session 7 Reading and Teaching Dr. Amelia Biglete
Poetry UP Diliman
10:00 – 10:15 Intermission by NWCS Rondalla
10:30 – 12:00 Workshop Writing Poetry
AFTERNOON
1:00 – 2:30 Session 8 Effective Strategies in Victor C. Fumar
teaching Poetry PNU Manila
2:30 – 2:45 Intermission by Indayog Dance Company
3:15 – 4:30 Session 9 21st Century Literature Jennifer O.
Francisco
CBSUA
4:30 – 5:00 Workshop and announcements
5:00 – 6:00 DINNER
quarters
LIGHTS OFF
DAY 4. Thursday, July 26
MORNING
8:45 – 10:00 Session 10 Flash Fiction Reading Prof. Norielito
Racasa
Ateneo de Naga
University
10:00 – 10:15 Intermission by Lagrimas Band
10:30 – 12:00 Workshop Effective way of
reading flash fiction
AFTERNOON
1:00 – 2:30 Session 11 The Philippine Dr. Maria Cynthia
Qualifications Rose Bautista
Framework: What it is, Vice President for
Why it is Academic Affairs,
important, Where it is University of the
now Philippines
PRIMO DISTRICT
Tel: (054)244-4278, Mobile: 09126480336|
www.pdems.com
2:30 – 2:45 Intermission by LRV Dancers

3:15 – 4:30 Session 12 Modern Fantasy Dr. Gloria B. Osea
Dean, CBSUA
4:30 – 5:00 Workshop and announcements

5:00 – 6:00 DINNER
quarters
LIGHTS OFF
DAY 5. Friday, July 27
MORNING
8:45 – 10:00 Session 13 Current Issues and Dr. Michael Tan
Effective discipline in UP Diliman
teaching 21st century
learners
10:00 – 10:15 Intermission by Indayog Dance Company
10:30 – 12:00 Report back from Workshops
12:00 – 1:00 LUNCH
AFTERNOON
1:00 – 1:15 Intermission by NWCS Rondalla
1:15 – 2:00 Messages
2:00 – 3:00 Closing Program
3:00 – 3:15 Coffee break/Networking and socials
***HOME SWEET HOME***
PRIMO DISTRICT
Tel: (054)244-4278, Mobile: 09126480336|
www.pdems.com
SPONSORSHIPS
SPONSORS AMOUNT
Department of Education 50,000
Commission on Higher Education 50,000
Mayor John Bongat 15,000
Governor Migs Villafuerte 15,000
Mayor Delia C. Simbulan 15,000
Congressman Salvio Fortuno 15,000
Councilor Marissa V. Hao 10,000
Marlo delos Santos 15,000
Engr. Glenda B. Parpan 10,000
Florendo Family 5,000
SM City Naga 10,000
Cebu Pacific 10,000
Ellise 5,000
Petron 10,000
W.B Construction and Supply 4,000
Pepsi 5,000
Phoenix Publishing Inc. 5,000
MX3 5,000
Selecta 5,000
Rotary Club 10,000
Dawn Club 5,000
ChocoVron 5,000
Knights of Columbus 10,000
Alpha Phi Omega 5,000
Personal Collection 5,000
J.Co Donuts 5,000
Jollibee 5,000
PRIMO DISTRICT
Tel: (054)244-4278, Mobile: 09126480336|
www.pdems.com
TOTAL 309,000
REGISTRATION FEE PER PARTICIPANT – 6,500 x 800 = 5,200,000
SPONSORS 309,000
TOTAL 5,509,000
In-kind service
Australian Aid Transpo expenses for
speakers
Prime Digital Studio For documentation
Absolute drinking water 800 bottled water
ABS-CBN For advertisement
M.O.R 93.5 For advertisement
LRV performers, NWCS Rondalla, Indayog Dance Company and Lagrimas Band For entertainment
FINANCIAL ANALYSIS
PARTICULARS DESCRIPTION TOTAL AMOUNT
Accommodation of Participants 1,900 x 200 x 5 days 1,900,000
Food AM snacks 100 x 800 x 5 400,000
lunch 200 x 800 x 5 800,000
dinner 200 x 800 x 4 640,000
PM snacks 100 x 800 x 5 400,000
NOTE: 4 breakfasts will be
provided by 4 hotels for
participants)
Transportation 10 jeeps x 5,000(rent per jeep) 50,000
Food/Transportation/Accommodation Accommodation (2,000 x 13 x 26,000
of Speakers 1)
Food – AM/PM Snacks (150 x 3,900
13 x 2)
Lunch(300 x 13 x 1) 3,900
Dinner(300 x 13 x 1) 3,900
NOTE: Transportation expenses
of speakers will be provided by
Department of Education
through MOOE
Guest Speakers 10,000 x 4 80,000
Note: 9 speakers confirmed that
their PF is free and voluntary
Advertisements and Postage 10,000
Venue Rental (including Stage , chairs 25,000 x 5 125,000
and table decoration)
Sound Systems 10,000 x 5 50,000
PRIMO DISTRICT
Tel: (054)244-4278, Mobile: 09126480336|
www.pdems.com
10% contingency fund 550,900
TOTAL EXPENSES 5,043,600
NET PROFIT: P 465,400
70% FOR PRIMO DISTRICT: P 325,780
30% FOR CPAE: P 139,620
VENUE LAYOUT
EXIT EXIT
REST BACKSTAGE REST
ROOM ROOM
(SHE) (HE)
STAGE
RAMP FOR RAMP FOR
PWD PWD
STAIRS STAIRS
PF OF
Screen Screen
PWD PWD
PARTICI PARTICI
WATER PANTS PANTS WATER
A A A
I PARTICI I PARTICI I
S PANTS S PANTS S
Food L L L Food
E E E
COFFE COFFE
PRIMO DISTRICT
Tel: (054)244-4278, Mobile: 09126480336|
www.pdems.com
CLIENT AGREEMENT
THIS AGREEMENT is made this 16th day of March
BETWEEN

(Client)
PRIMO DISTRICT EVENTS MANAGEMENT SERVICES

(Event Planner)
The Client wishes to be provided with the Services (defined below) by the Event Planner
and the Event Planner agrees to provide the Services to the Client on the terms and
conditions of this Agreement.
Services
The Event Planner shall provide the services to the Client in accordance with the terms
and conditions of this Agreement:
The event is National Seminar-Workshop on Teaching English and Literature with a theme
“Strengthening Strategies of Teaching English and Literature for 21 st Century learners on
July 23-27, 2018 at The Tent, Avenue Plaza Hotel, Magsaysay Avenue, Naga City.
PRIMO DISTRICT
Tel: (054)244-4278, Mobile: 09126480336|
www.pdems.com
Payment
The Client agrees to pay the Fees to the Event Planner on the following dates: 50% upon
signing the contract 30% a week before the event and the remaining 20% upon the
completion of the event.
Warranty
The Event Planner represents and warrants that it will perform the Services with
reasonable skill and care.
This Agreement shall be governed by the laws of the jurisdiction in which the Client is
located.
Agreed by the Parties hereto:
SIGNED by on behalf of
SIGNED by on behalf of
PRIMO DISTRICT EVENTS MANAGEMENT SERVICES

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PRIMO DISTRICT

Event Management Services

CARMELA ROSE S. POBAR

JOSE ANGELO B. ORCALES

OUR SERVICES OFFERS:

Event Planning and Management

Event Design and Decoration

 National Seminar-Workshop on Literature

 Congressional Seminar Workshop on Teaching English

 Marian Reyes and Dingdong Chavez Nuptial

 Kisses Smith Debut and Party

 Tin Tribiana and Jomar Magistrado Golden Wedding Anniversary

 Louige Bulu’s 50th Birthday

 DOTOC sa Barangay at Holy Cross Parish, Nabua 2015

 Marvie and Tom Hernandez Nuptial

Vivian C. Flordeliz monitor on catering

Introduction of the Event

The Center for the Professional Advancement of Educators headed by Carmela

Preparation and submission 28

National Seminar-Workshop on Teaching English and Literature 2018

July 23-27, 2018

2:45 – 3:00 COFFEE BREAK and SNACKS

4:30 – 5:30 Session 4 Questioning Skills and Claribelle Haber

9:45 – 10:00 Intermission by Lagrimas Band

6:00 – 7:00 BREAKFAST

2:30 – 2:45 Intermission by LRV Dancers

4:30 – 5:00 Workshop and announcements

10% contingency fund 550,900

TOTAL EXPENSES 5,043,600

NET PROFIT: P 465,400

70% FOR PRIMO DISTRICT: P 325,780

30% FOR CPAE: P 139,620

THIS AGREEMENT is made this 16th day of March

CARMELA ROSE S. POBAR

PRIMO DISTRICT EVENTS MANAGEMENT SERVICES

Agreed by the Parties hereto:

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