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Break Down Maintenance The Best Solutions PDF
Break Down Maintenance The Best Solutions PDF
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Doc Version Description Prepared by Date Reviewed by Approved by
00 Original Palani Dorai 18.12.2009
Project: MISSION SURE
Introduction
Enterprise Plant Maintenance process in TRF has the following business processes.
$ $ ( $
Preventive Maintenance process
For each of the above processes, there are separate End User Training Manuals are
available
This document covers sl. No. 3. Of the above list, that is Unplanned / Breakdown
Maintenance Process.
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Procedural Steps
Purpose
• Creating Notifications
Transaction Code
IW21
Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance
Processing > Notification > IW21 – Create (General)
Procedure
Enter the Transaction code IW21 in the command field as shown in the screen
below
Or go as per the navigation shown below and click IW21 – Create (General)
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Press <Enter> or click on the check mark icon in the top left side corner of the
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In the above screen, click on the Notification Type field, a drop down icon appears
at the end of the field, and click on this field to get the drop down list (see below screen)
And select and double click on the Notification Type “M2”, to get it populated on the screen.
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The notification is used, for external number assignment. Since system is configured for
Internal Notification Number assignment, Do not enter any data in this field.
The Reference – Notification field is used, when we like to create a Notification, by copying
the details of an already created Notification. Do not enter any data in this field.
Key-in the
descriptio
n
b) Click on the Functional Loc field, a drop down icon button will appear at the end
of the field, and click this icon to get the following drop down menu (as shown below)
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Click on the check mark button of the above pop up window, the following screen
appears.
Select (click once) the required location and click on the check mark button, to
populate the value in to the field.
c) Similarly, get the drop down list for the equipment (as shown below) for the Equipment
field
Note: while searching for the Equipment No, select the “ Equipment by technical ID
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Click on the check mark button of the above pop up window, the following screen
appears.
Select (click once) the required equipment Number and click on the check mark
button, to populate the value in to the field.
d) get the drop down list for the Planner group field, as shown below
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In the above screen, select (click once on the line) the required group, and click on the check
mark button to populate the value on the field.
e) Similarly get the drop down list and populate the value on to the Main WorkCtr. field.
f) Similarly get the drop down list and populate the value of the Person respons. Field
g) Similarly get the drop down list and populate the value of the Reported by field
h) Also if required, enter textual matter in the Subject Long Text field
After populating all the above values, the screen will look as shown below.
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Click the check mark button to save the record. (Note the change in the Subject
long Text field)
Click the save button to save the record., the system returns back to the following
screen
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Procedural Steps
Purpose
• Changing the Notifications
Transaction Code
IW22
Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance
Processing > Notification > IW22 – Change
Procedure
Enter the Transaction code IW22 in the command field as shown in the screen
below
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Press <Enter> or click on the check mark icon in the top left side corner of the
Key-in the Notification number in the Notification field (refer screen below)
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Click the check mark button to get the next screen, as shown below
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Scroll down (as shown below) to enter the Cause details in the screen.
Click on the cause code field to get the drop down button, and then click on this
drop down button to get the following drop down list
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Expand the right side arrow button of the MECH cause; the screen will look as
below
Select (click once on the line) the required line and press the choose push
button. The value will get populated in to the cause Code field.
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And
Click the save button to save the record. The system returns back to the following
screen
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Procedural Steps
Purpose
Creating Breakdown maintenance order for notification
Transaction Code
IW34
Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance
Processing > Order > Create (Special) > IW34 – Order the Notification
Procedure
Enter the Transaction code IW34 in the command field as shown in the screen
below
Or go as per the navigation shown below and click IW34 – Order for Notification
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Press <Enter> or click on the check mark icon in the top left side corner of the
Key-in the Notification number in the Notification field (refer screen below)
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Click on the drop down button of the Order type, the following drop down list appears
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Select (click once on the line) “PM02 – Breakdown Maintenance Order” (refer above
screen) , and click on the check mark button to get the value populated in the Order
Type field. The screen will look as shown below.
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Click on the Operation tab, to key-in the operation details that are to be
done for this notification, the following screen appears
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Click on the Components tab to assign the components that are required
for the operations, the following screen appears
Click on the drop down button of the components field, the following screen appears
Click on the drop down button of the material Type field, the following drop
down list appears,
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Select the material type “ERSA” and click on the check mark button to get the value
populated on the Material type field, as shown in screen below
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Click on the check mark button of the above window, to get the components drop
down list, as shown in screen below
Scroll the list up and down and locate the required component, and select this component
and click on the check mark button of the above window, to get the value populated
on the components field. (the screen will look as shown below)
Similarly locate and get the component required for the next operation.
The screen will look as shown below, after populating the value in the field.
Also key-in the values for the following fields (refer screen below)
a) Quantity
b) Unit
c) Plant
d) Operation No
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Click on the check mark button , the following screen appears, showing the
description and procurement type for the components.
Select the above two line items of the components and Click on the material availability
(overall) button to check the availability of the material. The following message
appears at the status line
Since the material is available, it is reserved for this notification, and no PR need to be
raised to get the material.
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And press the External push button at the bottom of the screen
and then click on the check mark button, the system will populate the cost element
value automatically (refer screen below)
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Click the save button to save the record. The system returns back to the following
screen
Note down this Order number to, which will be used while drawing the materials from the
stores.
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Procedural Steps
Purpose
Change the Breakdown maintenance Order of a Notification
Transaction Code
IW32
Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance
Processing > Order > IW32 – Change
Procedure
Enter the Transaction code IW32 in the command field as shown in the screen
below
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Press <Enter> or click on the check mark icon in the top left side corner of the
Key-in the Order Number in the Order field (refer screen below)
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Click on the release button, to release the order. The following screen appears.
In the above screen, key-in the Requisition Number and Tracking No.
Once the values are keyed-in, the screen will look as shown below
Click on the check mark button, the following screen will appear
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Click the save button, the system will return back to the following screen
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Procedural Steps
Purpose
Order Confirmation
Transaction Code
IW44
Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance
Processing > Completion confirmation > Entry > Collective time confirmation.
IW44 – Without Selection
Procedure
Enter the Transaction code IW44 in the command field as shown in the screen
below
Or go as per the navigation shown below and click IW44 – without Selection
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Press <Enter> or click on the check mark icon in the top left side corner of the
Key-in the Order Number in the Order field (refer screen below)
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Once all the values are keyed in fro all the three operations of the order, the screen
will look as below
Click the check mark button, the screen automatically populating values in other
required fields as shown below
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Click the save button, the system will return back to the following screen
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Purpose
Notification Completion
Transaction Code
IW22
Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance
Processing > Notification > IW22 – Change
Procedure
Enter the Transaction code IW22 in the command field as shown in the screen
below
Or go as per the navigation shown below and click IW22 – without Selection
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Press <Enter> or click on the check mark icon in the top left side corner of the
Key-in the Notification Number in the Notification field (refer screen below)
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and click the check mark button, the screen will look as below
Click on the completion flag button, and then click on the save button, the
following screen appears.
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Purpose
Change Order
Transaction Code
IW32
Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance
Processing > Order > IW32 – Change
Procedure
Enter the Transaction code IW32 in the command field as shown in the screen
below
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Press <Enter> or click on the check mark icon in the top left side corner of the
Key-in the Order Number in the Order field (refer screen below)
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Click on the technical completion flag button, the following pop up window
appears
Click on the check mark button of the above screen, the system will return back to the
following screen
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