SOP-Attachment 7 - General Project Procedures PDF

Chevron Nigeria Limited Specification 0.
01
0.01 - GENERAL PROJECT PROCEDURES
February 9, 1998; Revision B

Chevron Nigeria Limited Specification 0.01
GENERAL PROJECT PROCEDURES
TABLE OF CONTENTS
1.0 INTRODUCTION
2.0 GENERAL INSTRUCTIONS
2.1 Standards and Codes

2.2 Company-Furnished Designs and Drawings
3.0 SUBCONTRACTORS AND VENDORS
3.1 General
3.2 Procedure for Purchase Orders
4.0 MATERIALS STORAGE, INVENTORY, AND SECURITY
4.1 Storage and Inventory

4.2 Security
5.0 QUALITY ASSURANCE
5.1 General
5.2 Material Certification and Traceability
5.3 Testing
6.0 RELIABILITY, WARRANTIES AND GUARANTEES
6.1 Equipment Suitability

6.2 Conformance
6.3 New Technology
6.4 Supplier Guarantees
7.0 PROJECT MANAGEMENT
7.1 Staffing
7.2 Company-Contractor Communications
7.3 Work Plan
7.4 Project Controls
7.5 Payment
7.6 Progress Reports and Meetings
7.7 Contractor-Furnished Offices and Accommodations
February 9, 1998; Revision B Page 1 of 38

8.0 PROJECT DOCUMENTATION
8.1 General
8.2 Drawings and Calculations Sheet Formats
8.3 Documentation Submittal
APPENDIX
I CONTRACTOR-COMPANY COMMUNICATIONS
ATTACHMENTS
1 CONTRACTOR-FURNISHED OFFICE FACILITIES AND ACCOMMODATIONS
2 DOCUMENTATION DELIVERABLES

1.0 INTRODUCTION
1.1 This General Specification CNL-0.01 covers the General Project Procedures,
including without limitation the general requirements for project management,
procurement, documentation, inspection, testing, and shipment. Any exceptions
to this General Specification shall be submitted in writing with Contractor’s tender
for resolution by Company.
2.0 GENERAL INSTRUCTIONS
2.1 Standards and Codes
2.1.1 Applicable industry codes and standards are referenced in the Project
Specification and the Technical Requirements. Any discrepancies or conflicts
among the documents provided by Company or the codes and standards
referenced therein shall be called to the attention of Company in writing for
resolution as soon as the discrepancy or conflict is discovered.
2.1.2 If, in Contractor's opinion, any portion of the Project Specification or of the
Technical Requirements is not considered good design, good operating practice,
or results in a deviation from Contractor's standard shop practice, Contractor
shall immediately refer such item(s) to Company in writing for resolution.
2.2 Company-Furnished Designs and Drawings
2.2.1 Contractor understands and agrees and hereby acknowledges such

understanding and agreement that Company basic design drawings furnished as
a portion of the Project Specifications are not intended as detailed construction
drawings. Use by Contractor of the basic design drawings shall not diminish
Contractor’s full responsibility for correction of dimensional accuracies,
clearances, piping and structural conflicts and details contained therein. It shall
be Contractor’s responsibility to identify any potential conflicts in Company basic
design drawings and to timely request resolution of same in writing from
Company Representative.

3.0 SUBCONTRACTORS AND VENDORS
3.1 General
3.1.1 All proposed subcontractors shall have been submitted with Contractor’s tender
prior to contract award. If Contractor desires to add a subcontractor after its
tender submittal or after the Work commences, Contractor shall request approval
of the subcontractor in writing. Contractor shall not award work to the proposed
subcontractor until Company’s written approval of the subcontractor is received.
3.1.2 All purchase order packages by Contractor shall be submitted to Company for
technical review prior to soliciting bids from vendors or subcontractors.
3.1.3 Company approval of a particular subcontractor or a particular Vendor/Supplier

does not relieve Contractor of its responsibility for the quality, conformance to
Company specifications and performance requirements, adherence to delivery
schedule, and provision of all required documentation for the purchased items or
subcontracted Work. Contractor is responsible for communication and
management of changes, and for inspecting and expediting the Work hereunder
of any Subcontractor or Vendor.
3.2 Procedure for Purchase Orders
3.2.1 Prior to soliciting purchase order bids, Contractor shall submit the following to
Company for review. Company will review and provide written comment within
five (5) working days. If no comments have been issued by Company within five
(5) days, Contractor may proceed with the solicitation of bids.
a. Scope of the purchase.
b. Name, address, contact, and references for the proposed subcontractor(s).
c. Technical exhibits to be included in the agreement.
3.2.2 Prior to award of purchase orders, Contractor shall submit the following for
Company review:

a. Any exceptions to Company Technical Requirements and proposed

resolution of these exceptions.
b. Completion schedule for the item(s), including design “hold points” and
schedule for Company inspection and acceptance during fabrication or
installation.
c. Plan for communication and implementation of changes.
4.0 MATERIALS STORAGE, INVENTORY, AND SECURITY
4.1 Storage and Inventory
4.1.1 Contractor shall suitably protect all major equipment items and materials, both
Company- and Contractor-furnished, from the environment and from all
fabrication processes which may impair future performance.
4.1.2 Contractor shall store and preserve all equipment in accordance with vendor
recommendations. Contractor shall submit, for Company approval, storage
procedures for all major equipment packages involving electrical or otherwise
delicate equipment.
4.1.3 All Company-furnished material and equipment delivered to Contractor’s yard or

to the jobsite shall be unloaded, stored, and protected at no cost to Company.
Upon receipt, Contractor shall inspect each item, sign delivery tickets, and
present to Company the original of each delivery ticket.
4.1.4 Contractor shall maintain a log of all Company-furnished materials received.

This log shall contain a description and count of the materials, the condition of
the materials received, the date received, and the name and position of the
person who received the materials.
4.1.5 Upon completion of the Work in Nigeria, unless otherwise advised in writing by
Company, all surplus Company-supplied material shall be returned and offloaded
at Company’s Escravos Terminal in Nigeria. Surplus Company-supplied
materials for Work completed in the United States shall be returned and
offloaded at the closest Chevron storage facility in the United States. All costs
associated with the return and offloading of Company-supplied materials shall be
borne by Contractor.

4.2 Security
4.2.1 Once material and equipment have been delivered, Contractor shall assume
responsibility at no additional cost to Company to protect same at all times from
any possible damage due to weather, handling, fabrication processes, and
vandalism or thievery. Contractor shall replace or repair, at Company’s option,
any material or equipment that is lost or damaged after delivery to Contractor’s
facility.
5.0 QUALITY ASSURANCE
5.1 General
5.1.1 This section provides the general requirements for quality assurance. Detailed
requirements for testing of material and equipment are provided in the Technical
Requirements.
5.1.2 Contractor is responsible for furnishing the Company Representative with all
required certification for materials and shop tests verifying acceptability in
accordance with the Technical Requirements.
5.2 Material Certification and Traceability
5.2.1 Material certifications, heat numbers, and weld traceability documentation

requirements are detailed in the Technical Requirements and shall be available
for review by Company representatives at all times. The material certifications
and traceability documentation shall be organized and assembled into a binder
for easy reference during the Project. Prior to shipment of the purchased or
fabricated item, the binder shall be transferred to Company.
5.3 Testing
5.3.1 Prior to the initiation of any fabrication, an inspection and testing plan shall be
prepared by Contractor for Company approval. This plan shall list the testing and
inspection required by the Technical Requirements and the data sheets, and
define each test as a witness point (WP) or hold point (HP) for the Project.

5.3.2 A written test procedure for each WP or HP test shall be submitted for Company
approval a minimum of 21 working days prior to the test date. Company shall be
notified a minimum of 10 working days prior to the test so that a representative to
witness the test may be arranged. Failure to comply with this notification
schedule shall be grounds for disqualification of the test results and requirement
to repeat the test with proper notification at no cost to Company. Contractor is
responsible for recording test results and for forwarding documentation to
Company for review and approval.
5.3.3 Deficiencies found as a result of inspections and testing shall be repaired and
then retested using the same method by which the deficiencies were found.
Company may require other applicable testing methods be used. Contractor
shall be responsible for immediately repairing or replacing the defective item and
for retesting the item at no cost to Company.
5.3.4 Points of disagreement between Company’s third party inspector and Contractor
shall be referred to the Company Project Engineer for resolution.
5.3.5 Contractor shall provide full access to the Work in progress and all technical and
QA/QC data to Company’s inspectors, and inspectors representing the Nigerian
government.
5.3.6 Acceptance of shop tests does not constitute a waiver of requirements to meet
field tests under the specified operating conditions, nor does it relieve Contractor
of his responsibilities under the Agreement. Certified copies of test data shall be
submitted to the Company Representative for approval prior to shipment.
6.0 RELIABILITY, WARRANTIES AND GUARANTEE
6.1 Equipment Suitability
6.1.1 Company shall rely on Contractor to furnish equipment structurally, mechanically,

and electrically suited for the specified operating conditions and in compliance
with the Technical Requirements.
6.1.2 Contractor is responsible for the quality of design, materials, and workmanship of
the Work.

6.2 Conformance
6.2.1 If construction materials or the equipment applications recommended by

Contractor do not conform to the manufacturer's recommendations, Contractor
shall assume the equivalent of the equipment manufacturer's guarantee. In the
event of malfunction or damage resulting from any such misapplication,
Contractor shall not be released from the guarantee requirement.
6.3 New Technology
6.3.1 Contractor shall disclose to Company each design manufacturing procedure,

component or assembly which does not have at least two (2) years' satisfactory
operating experience in similar service. The failure to make such disclosures
specifically and in writing shall extend Contractor's warranty to include all direct
costs to Company that may result from Contractor's use of such procedures,
components or assemblies.
6.4 Supplier Guarantees
6.4.1 All guarantees from Contractor or its suppliers shall name Company as the
recipient of the guarantee. Contractor shall not transfer the responsibility of
fulfilling a guarantee to a third party.
7.0 PROJECT MANAGEMENT
7.1 Staffing
7.1.1 General
7.1.1.1 Contractor’s Project Manager and all key project personnel including Lead
Engineers, Design Draftspeople, and Construction Managers shall be assigned
to the project for the duration of the Work and shall not be reassigned to other
projects without specific Company authorization. Contractor’s Project team shall
possess good written and oral skills in the English language and be experienced
in the design and construction of land, marsh or offshore production facilities
similar to the Project.

7.1.2 Project Staff
7.1.2.1 Contractor’s proposed workforce for performance of the Work through to

completion of the Project shall be submitted for Company approval with
Contractor’s tender. Company reserves the right to review the qualifications of
key project personnel and to reject any personnel not judged as experienced to
perform the Work. Project personnel who will not devote 100% of their time to
the Project shall be identified within the tender. Temporary contract personnel,
versus long-term Contractor employees, shall be listed with their company of
origin.
7.1.3 Contractor Staff Experience Requirements
7.1.3.1 Experience levels for key project personnel are provided in the following table as
a guideline for Contractor to assemble its proposed Project team.
KEY PROJECT PERSONNEL MINIMUM EXPERIENCE IN PRODUCTION

FACILITIES DESIGN OR CONSTRUCTION
Project Manager 10 years - Project Management
Lead Engineers 8 years - Design Experience
Lead Purchasing Agent 5 years - Purchasing
Lead Draftsman & Designers 10 years - Design Drafting
Drafting Staff Minimum 2 years Drafting; and
Staff average of not less than 5 years
Site and Construction 5 years and applicable industry certification
Representatives & Inspectors
Secretary / Clerk Familiar with oil industry terminology,
competent in filing, typing, Word and Excel.
7.1.4 Project Manager
7.1.4.1 Contractor’s Project Manager will be Company’s primary contact and shall
oversee and coordinate Contractor’s completion of the Work. The Project
Manager will be responsible to Company for keeping the Project on schedule,
providing required Project documentation, and upholding the overall quality of
engineering, fabrication, construction, installation, or testing of the facilities in
accordance with Agreement requirements. The Project Manager shall have
proven experience in managing production facility design or construction projects
similar in scope and magnitude to the Project. The Project Manager shall
dedicate 100% of his or her working time to executing these responsibilities and
shall be available for all meetings between Company and Contractor.

7.1.4.2 Contractor shall propose a Project Manager for Company’s approval. Company
reserves the right to request removal of the Project Manager from the Project at
any time during the Project. Company and Contractor shall then mutually agree
upon a suitable replacement from Contractor’s available candidates for the
position, or agree to hire a replacement to fill this position if a qualified candidate
is not available within Contractor’s workforce.
7.1.4.3 The Project Manager shall relocate to the primary Work Site -- design office,
construction yard, installation site or vicinity -- as the Work progresses to each
site unless specific Company approval is obtained for remote management of the
Project. If major portions of the Work are subcontracted, or if the Work is
widespread and does not permit the full-time attendance of the Project Manager
on site, Contractor shall place a full- time representative and support staff at each
Work Site. The representative shall have the full authority to act on behalf of
Contractor and shall be familiar with the Project Specification, Technical
Requirements and the Agreement. The size of the support staff shall be
sufficient to both oversee the Work of the subcontractor and to liaise with
Company.
7.2 Company-Contractor Communications
7.2.1 General
7.2.1.1 Company’s documentation system as outlined in Appendix 1 shall be used for all
Contractor/Company communications.
7.2.1.2 Company reserves the right to make changes at any time to this Agreement
subject to equitable adjustment for any increases or decreases in the price or
schedule of Work. If Company issues any directive or other communication
which is not clearly indicated as a “Change”, but which Contractor believes is a
“Change”, Contractor shall respond within 10 working days with a written
statement. In the time between issuance of the Company directive or
communication and Company’s response to Contractor’s written notification,
Contractor shall not proceed with any Work that is associated with this item
unless specifically ordered in writing by Company to do so.
7.2.1.3 Contractor shall never begin Work on a “Change” until instructed to do so in

writing by Company.
7.2.2 Transmittals, Instructions and Questions
7.2.2.1 Communications between Contractor and Company in which information is

exchanged without involving a “Change” shall use the following terms:
TRANSMITTAL’s, MEMO’s and RFI’s.

7.2.2.2 In general, forms shall be used as follows:
a. RFI. (Request for Information.) Generated by either Contractor or

Company to request information, and to reply to requests for information.
b. TRANSMITTAL. Generated by either Contractor or Company to transmit

technical data such as data sheets and drawings.
c. MEMO. Generated by Company to instruct Contractor in a technical,

safety or administrative aspect of Work which is within the scope of the
Work, i.e., not a “Change”. This also may be used to transmit drawings or
other technical information for which a TRANSMITTAL is inadequate.
7.2.3 Changes
7.2.3.1 Communications between Company and Contractor in which instructions or

information are exchanged that involve a “Change” shall use RWE, CWE, AWE,
and ITP forms.
7.2.3.2 In general, the forms shall be used as follows:
a. RWE. (Request for Contractor Work Estimate.) Generated by Company

to request a Contractor estimate for a proposed “Change” in the scope of
Work.
b. CWE. (Contractor Work Estimate.) Issued by Contractor in response to

a RWE to provide an estimate (proposal) for performing the “Change”.
c. AWE. (Acceptance of Work Estimate.) Issued by Company to inform

Contractor that the CWE-proposed price for the Work has been accepted,
and to provide details on beginning the Work.
d. ITP. (Instruction to Proceed.) Supersedes the RWE to request that Work

be initiated immediately on a Time and Materials (T&M) basis. After Work
completion, a post-Work CWE with supporting (Company-signed) time
and material tickets is submitted by Contractor. Company will signify
approval of a CWE by issuance of a AWE.
7.2.3.3 Contract Variations (CV’s) are used to adjust the total value of the Contract to
reflect changes made in accordance with AWE’s. Company will periodically
issue CV’s to cover recent AWE’s so that Contractor may issue invoices for
completed “change” Work.
7.3 Work Plan
7.3.1 General

7.3.1.1 Contractor shall prepare a Work Plan that includes:
a. Project Organization
b. Detailed Work Completion Plan
c. QA/QC Plan
d. Safety Plan
e. Environmental Compliance Plan
f. Site Security Plan
g. Communication Plan
h. Project Controls Baseline
i. Project Controls Update Procedure
7.3.1.2 Contractor shall include the following components of the Work Plan with its
tender:
• Project Organization
• Work Completion Plan
• QA/QC Plan
• Project Controls Baseline, including WBS, schedules, cost forecasts, and
“S” curves as applicable to the Project
• Standard Safety Plan, Contractor’s standard, to be modified to Project
requirements if Contractor is the successful bidder
• Standard Environmental Compliance Plan, Contractor’s standard, to be
modified to Project requirements if Contractor is the successful bidder
• Site Security Plan
7.3.1.3 The final Work Plan shall be submitted for Company approval within 14 days
after contract award. Company will notify Contractor of any required changes to
the Work Plan. Company and Contractor shall ultimately agree on the complete
plan within 30 days after award of the Agreement.
7.3.2 Project Organization
7.3.2.1 The Project Organization section of the Work Plan shall contain the following:
a. Complete organization charts for Contractor’s Project Team, including

personnel at foreign and domestic locations who will participate in the project.
b. Abbreviated organization charts for key subcontractors that show personnel

such as Subcontractor Project Managers, Safety Managers, Shop and QC
Foremen, and Site Representatives.
c. Reporting relationships, clearly marked on all organization charts, especially

for Project teams operating in several locations.

d. List of addresses, telephone numbers and fax numbers of all Contractor

Project personnel and those of key subcontractor personnel. This list shall
be updated monthly as a minimum.
7.3.3 Detailed Work Completion Plan
7.3.3.1 The Work Completion Plan shall contain a detailed description of the methods
and sequence of Work to be employed during the completion of the Project. This
plan shall cover all aspects of the Work, including:
a. Work location and sequence
b. Description of labor force skills and origin (for Work in Nigeria)
c. Description of installation equipment, including vessel names for offshore

barges
d. Procurement plan for Contractor-provided equipment
e. Subcontracting plan
7.3.4 QA/QC Plan
7.3.4.1 The QA/QC plan shall be designed to ensure and document Contractor’s
conformance with the Technical Requirements.

7.3.4.2 The QA/QC plan shall include, but not be limited to, the following:
a. (Contractor internal) design calculation and drawing review procedure.
b. Staffing plans for visual and NDT inspection (including structural, paint and
electrical/instrumentation inspection) of materials, fabricated items, and
fabrication completed or supplied by Contractor, or by Contractor’s Suppliers
or Subcontractors.
c. Staffing plan for visual, NDT inspection (including structural, paint and
electrical/instrumentation inspection), and hydrotesting of installation Works.
d. Plan for Company inspection points and witnessing of shop tests.
e. Plan for documentation and reporting of QA/QC results.
7.3.5 Safety Plan
7.3.5.1 The safety plan shall include, but not be limited to, the following:
a. Contractor’s safety policies and Contractor’s specific safety plan for

completion of the Project.
b. Plan for recording, monitoring, and reporting lost time accidents.
c. Plan for routine safety meetings during fabrication and installation.
7.3.6 Environmental Protection Plan
7.3.6.1 The environmental protection plan shall include, but not be limited to, the
following:
a. Plan for disposal of trash and human waste in accordance with local law
during fabrication, construction, and installation. If local laws do not provide
guidance for disposal, Contractor shall detail the proposed disposal plans for
Company review prior to commencement of the Work.
b. Plan for disposal of nonhazardous oilfield waste and hazardous waste, if any,
in accordance with local and national laws. If local laws do not provide
guidance for disposal, Contractor shall detail the proposed disposal plans for
Company review.

c. Plan for provision of air and water quality permits as needed for the Work and
to comply with applicable government regulations. If temporary Work sites
will be established, plan for initial site survey to establish baseline levels of
pollutants.
d. Plan for protection of natural wildlife habitats and existing vegetation,

including community fishing grounds and cultivated fields. Plan for
restoration of these areas, should Contractor’s Work result in damage.
7.3.7 Community Relations and Site Security Plan
7.3.7.1 At Company’s option prior to commencement of the Work, Contractor shall

submit a plan for establishing good relations with local communities, and training
and employment of the local Workforce.
7.3.7.2 Contractor shall provide a plan detailing the security to be provided during all
phases of the Work. The security shall be adequate to protect its workers,
visitors, and Company Representatives. The plan shall also provide for the
security of all Contractor- and Company-supplied materials and equipment.
7.3.8 Communication Plan
7.3.8.1 Contractor’s plan for Contractor-Company communications shall be based on the

Documentation Systems provided in Appendix 1. Revisions, additions, or
deletions to this system must be submitted in writing for Company review and
approval.
7.3.8.2 Contractor shall include details of the proposed method for distribution of
Contractor-Company communications that impact the Work of Subcontractors
and Vendors. Included in this plan shall be a section detailing the method for
implementation of “Changes”, with special emphasis on “Changes” that may
affect the Work of more than one Vendor or Subcontractor.
7.3.8.3 Contractor shall be responsible for retaining and filing all paperwork and Project
Documentation in a system of Contractor’s choice. Contractor shall cross-
reference all Project documentation using Company’s filing system codes.
Company will provide a copy of the Company filing system for use by Contractor.

7.3.9 Project Controls Baseline
7.3.9.1 Project Controls shall be composed of the following:
a. Work Breakdown Structure (WBS)

b. Project Schedules
c. Cost Accounts and Forecast
d. Progress and Cost “S” Curves
7.3.9.2 The Project Controls included in the Work Plan shall be used as a baseline for
measurement of any schedule or cost growth over the life of the Project.
7.3.9.3 The Work Breakdown Structure (WBS) included in the Work Plan shall be the
Company-approved WBS. Details on the development of the WBS are provided
in Section 7.4.1 “Project Controls - Work Breakdown Structure”.
7.3.9.4 The Project Schedules included in the Work Plan shall consist of:
a. Summary Schedule. Approximately 20 activities, shown in bar chart form,

including critical path items. Submitted with Contractor’s tender and included
in the Agreement.
b. Coordination Schedule. Approximately 60-80 activities in bar chart form and

including critical path highlights.
7.3.9.5 The Cost Forecast included in the Work Plan shall be based on the approved
WBS and Project Schedule.
7.3.9.6 The Progress and Cost “S” Curves shall be based on the approved WBS and
Project Schedule.
7.3.10 Procedure for Updating Project Controls
7.3.10.1 The Work Plan shall include procedures for updating the project schedules, cost
forecasts and progress curves as required for the monthly meetings and reports,
and for including the effect of approved “Changes” to the scope of Work.
7.4 Project Controls
7.4.1 Work Breakdown Structure (WBS)
7.4.1.1 The Work Breakdown Structure (WBS) shall establish a set of accounts to be
used for measurement of progress, cost, and schedule control. The WBS shall
be used as a basis for Contractor’s progress analysis upon which progress
payments will be computed.

7.4.1.2 A general WBS may be provided by Company as a basis for the detailed WBS to
be established by Contractor. The WBS, whether provided by Company or
Contractor, shall be based on measurable quantities of products that can be
readily reviewed by Company such as design documentation, drawings (at a
given revision or review stage), materials, fabricated items, etc.
7.4.1.3 A preliminary WBS, constructed in alignment with the Schedule of Prices

provided in the Agreement, shall be submitted with Contractor’s Tender.
7.4.1.4 Points or percentage weights proposed in the WBS shall be based on Work
completed in accordance with the Project Schedule for the Agreement, or in the
most logical sequence for timely and efficient construction, if details are not
provided in the Project Schedule. Items completed out of sequence from the
Project Schedule require Company approval prior to beginning the out-of-
sequence Work. Out-of-sequence Work completed without Company approval
will not be paid until all previous Work items are completed.
7.4.1.5 The Work Breakdown Structure shall be mutually acceptable to both Company
and Contractor, and shall be agreed upon prior to submittal of the first invoice.
7.4.2 Project Schedules
7.4.2.1 Unless otherwise specified, all schedules shall be submitted on the latest version
of Microsoft Project software.
7.4.2.2 As a minimum, Project schedules shall be updated monthly. Additionally,

schedules shall be updated immediately upon notification of delays or changes
that are expected to significantly affect the Project schedule.
7.4.2.3 Schedules and plans shall be assembled into a Schedule Package and issued to
the Company every month during the Monthly Review Meeting.
7.4.2.4 The following schedules are required:
a. Summary Schedule. Approximately 20 activities in bar chart form, including

critical path items, submitted with Contractor’s tender and included in the
Agreement.
b. Coordination Schedule. Approximately 60-80 activities in bar chart form and

including critical path highlights.

c. Detailed Schedules. Specific thirty and ninety day Work schedules presented
in Critical Path Method (CPM) network form.
d. Two Week Work Plan. Presented in Gantt Chart form, updated and
submitted to Company every two weeks.
7.4.2.5 Contractor shall submit for Company approval a written plan of recovery in the
event of schedule slippage. This plan shall detail the remedial measures
Contractor will take to accelerate Work to meet the schedule if Contractor falls
behind its original schedule.
7.4.3 Cost Accounts and Forecasts
7.4.3.1 Project costs shall be updated monthly, and forecast estimates re-calculated
based on actual and projected progress. Cost estimates and forecasts shall be
provided in actual Naira/foreign currency expended. Additionally, at Company’s
request, Contractor will provide cost estimates and forecasts in approximate
equivalent U.S. dollars based on an exchange rate provided by Company.
7.4.4 “S” Curves
7.4.4.1 “S” curves shall be updated monthly, and shall show actual versus planned
progress and costs, and projected progress and costs. Actual progress shall be
based on approved WBS percentages and actual costs shall be based on
approved invoices. The following “S” curves are required, as applicable to the
Project:
• Design
• Procurement
• Fabrication
• Transportation
• Installation
• Hookup & Commissioning
• Overall Project
7.5 Payment
7.5.1 Invoice Data

7.5.1.1 The following information is required on all invoices. Separate invoices shall be
submitted for Naira payment vs. payments in other currencies in accordance with
the Agreement:
a. Contractor name
b. Contract Number or Code
c. Documentation (approved WBS progress, approved T&M tickets, etc.)
d. Work Period
e. Total Contract Value (or total Contract Variation value)
f. % Work Completed this period, per the WBS
g. Value of Work Completed this month, subdivided into four categories as

applicable:
• Design
• Procurement
• Fabrication
• Installation
h. Location of the Work, subdivided by categories if this varies
7.5.2 Invoice Calculations
7.5.2.1 Detailed Invoice Calculations shall be provided on every invoice for the following:
a. Nigerian Tax to be Withheld. Based on total value of Work completed in

Nigeria.
b. Nigerian Value Added Tax. Based on total value of Work completed in

Nigeria.
c. Retainage, based on Agreement.
7.5.3 Lien Releases
7.5.3.1 Partial lien releases, signed by Contractor and all subcontractors, vendors, and
subvendors, will be required for each progress payment. The lien release for one
period will be attached to the invoices submitted for the next period. (Lien
releases will “run” one period behind progress payment periods.)
7.5.4 Last Progress Payment

7.5.4.1 The last Progress Payment, minus retention, will not be made before all required
data, materials, and documentation have been received and approved by
Company in accordance with this Agreement.
7.6 Progress Reports and Meetings
7.6.1 General
7.6.1.1 Contractor shall submit progress reports and conduct progress meetings on a
regular basis for all engineering, procurement, fabrication, installation and
commissioning Work.
7.6.1.2 Contractor shall be responsible for recording and distributing Meeting Minutes for
all meetings. Meeting Minutes shall be submitted for Company approval and
comment prior to distribution. Meeting Minutes shall be completed and submitted
for Company review no later than 2 business days after the meeting is
completed.
7.6.2 Monthly Meeting
7.6.2.1 Contractor shall conduct a progress and administrative review meeting with
Company monthly. The meeting shall be hosted by Contractor at either design
office, fabrication yard, or installation site as appropriate for the Project's stage.
Contractor shall present status for all responsibilities within the scope of this and
shall identify any concerns regarding Project execution and plans for their
resolution.
7.6.3 Other Meetings
7.6.3.1 Contractor shall conduct a weekly review meeting with Company. The meeting
shall address weekly progress, items of concern, outstanding changes or RFI’s,
and technical items of interest. Every second week, the detailed two-week
schedule shall be submitted by Contractor and reviewed.
7.6.3.2 Contractor hereby agrees that Company's onsite representatives may attend any
Contractor meetings (with subcontractors, vendors, or within the Contractor
Project Team) conducted for coordination or scheduling of Work.

7.6.4 Monthly Reports
7.6.4.1 Contractor shall submit a Monthly Report to Company by the fifteenth calendar
day of the month. The report shall indicate progress through the end of the
month prior and planned activity for the next month. The report shall include:
a. Executive Summary, addressing Contractor's overall Project performance

(accomplishments compared with goals) and summarized progress and cost
forecasts.
b. Project Review, addressing:
• Discussion of Project Status

• Milestone Progress
• Work in Progress
• Work Planned for next 30 days
• Critical Path Items
• Items of Concern
• Correction Proposals for Problems
• Open Issues
c. Progress Analyses, including summary schedules and reports from the

Schedule Package. Discussion shall also include changes since last report
and explanations for project slippage or acceleration.
d. Cost Analysis, with updated documents including:
• Project Cost Statement from the WBS

• Contract Change Log
e. Drawing Status
• Drawings completed and reviewed

• Drawings pending or on hold
• Forecast for drawing completion
f. Procurement Status
• Progress on each order

• Bar chart comparison of actual versus anticipated
• Discussion of long delivery items or items of concern
• Material and Traffic Reports with discussion of shipping and importation
schedule

g. Photographs of significant Work in progress, labeled
h. Quality Assurance Activity
• Weld acceptance rate

• Efficiency rates
• Items for concern
i. Safety Activity
• Log of Safety Meeting and Reviews

• List and Description of Lost Time Accidents and Prevention Plan to avoid
similar accidents
7.6.4.2 A monthly report will not be required for Projects of 2 months' duration or less.
Instead of a monthly report, a final report containing the schedules, progress
curves and photographs of the project as detailed in 7.6.4.1 shall be provided.
7.7 Contractor-Furnished Offices and Accommodations
7.7.1 Detailed requirements for Contractor-furnished offices or accommodations, if

required, are provided in the Attachments.
7.7.2 Unless otherwise advised by Company, all offices (except for clerk and secretary
offices) provided by Contractor shall be equivalent to Contractor’s senior staff
offices.
7.7.3 Contractor shall provide access at all locations to telephone, photocopy, and fax
machines.
8.0 DOCUMENTATION
8.1 General
8.1.1 A schedule of documentation requirements is included in the Attachments.

Contractor shall submit, with his tender, a fully detailed plan listing all documents
and their scheduled submittal for approval by Company.
8.1.2 All designs and documentation that require Company review or approval shall be
submitted immediately to Company upon completion of Contractor’s internal
review.

8.1.3 Company will require five working days for document review. This time shall be
measured from receipt of designs or drawings by Company until mailing or
sending of the documents from Company.
8.2 Drawings and Calculations Sheet Formats
8.2.1 All calculations, reports and drawings shall be in the English language, in duel
(English and SI) units of measurement.
8.2.2 All drawings shall be submitted in both 11 by 17 inch and in 22 by 34 inch size, or
as required by the Project Specification.
8.2.3 All calculation sheets and data sheets shall be submitted on 8-1/2” X 11” or “A4”
size paper, except calculations which are integral with drawings. These
calculations may be included on 11” X 17” paper with the drawing.
8.3 Documentation Submittal
8.3.1 Unless otherwise stated in the Technical Requirements, all documentation shall
be submitted in triplicate.
8.3.2 Upon completion of the Work, Contractor shall assemble all design documents
into neatly labeled binders, subdivided by work or design category, and submit to
Company as final design documentation.
8.3.3 If not otherwise required for submittal in the Technical Requirements, Contractor
shall assemble information for equipment provided by Contractor’s vendors and
suppliers into binders subdivided by equipment category or packaged systems,
as applicable.
8.3.4 Contractor shall assemble all test reports, material certification, traceability, and
other QA/QC documentation for equipment and materials supplied by Contractor
or his suppliers into binders subdivided by equipment category or packaged
systems, as applicable.
8.3.5 “As-Builts” shall be prepared on the original drawings or data sheets, redrafted as
necessary to incorporate final information. Mark-thru, sketch, referencing, and
other field marking techniques are not acceptable. “As-Builts” shall be issued as
the next sequential revision from previous releases. The revision block shall
state “Certified As-Built”.

8.3.6 All “As-Builts” shall be submitted for Company review and approval within two
weeks after notification that equipment is ready for shipment, or completion of
commissioning as appropriate. Contractor shall provide one set of mylar and two
photocopied sets of approved “As-Built” drawings.

COMPANY-CONTRACTOR COMMUNICATION
PAPERWORK AND FILING SYSTEM
DOCUMENT SYSTEM 1:
Document control and filing system for TRANSMITTAL, RFI and MEMO forms.
• Used to exchange information and to document Company’s instructions to Contractor.

• Used ONLY when the transmitted information or instructions are not expected to result in
a change in the monetary value or completion schedule of the contract.
DOCUMENT SYSTEM 1 FORMS:
Transmittal Forms:
Use: Used by Contractor and Company to transmit basic information, data sheets, and
drawings.
Request for Information (RFI)
Used by Contractor to request information from Company. Company will reply on the same
sheet or an attached sheet. Also will be used by Company to request information from
Contractor in the same way.
Technical, Safety and Administrative Memos (MEMO)
• Company instruction to Contractor on items which are NOT changes in scope.
If Contractor receives an RFI or MEMO and believes that a change in the monetary
value or the completion schedule of the contract will result, it has ten (10) working days
to inform Company in writing that the MEMO or RFI is a “Change”. In return, Company
will issue a DOCUMENT SYSTEM 2 form (see attached), with a copy of the RFI or
MEMO attached for reference.
NO WORK ON RFI’s or MEMO’s which Contractor disputes as a “Change” shall be

initiated until Company issues the DOCUMENT SYSTEM 2 form to further instruct
Contractor in the resolution of the dispute.
• Transmit (unsolicited) information from Company to Contractor, and to clarify technical

and commercial items. Issued by Company to direct Contractor’s attention to items that
are clearly required by the Agreement but which Company believes are being done
incorrectly. (Warning of Condemnation.)

DOCUMENT SYSTEM 1 FILING:
Transmittals will be numbered sequentially and filed in a dedicated system.
All RFI’s and MEMO’s will be coded by Company’s clerk and filed together. Contractor may
assign his own code numbers for use within his own organization and filing system, however
Company-assigned code shall be used in all referrals to Company.
The code issued by Company will include Contractor’s name, Company-assigned contract
code, issuer’s name, sequential numbering, type of form and use. By using the same code
with different suffixes, related subjects (such as questions and answers) are filed together.
Example Code: C101-001-ABC-RFI-Q

(1) (2) (3) (4) (5)
CODE EXPLANATION:
Position Code Used Description Code Options for

in Example Position
(1) C101 Company-assigned Contract number, Assigned by
unique to Contractor and Project Company
(2) 001 Sequential number of MEMO or RFI 001- 999, assigned
assigned by Company in sequence as
received by
Company’s clerk
(3) ABC The initials of the Company Representative Initials of all
who issued the RFI or MEMO Company
OR Representatives
If the RFI is issued by Contractor to ask a
question of Company, these are the initials
of the Company Representative assigned to
reply to the RFI .
(4) RFI Indicates that the form is an RFI rather than MEMO or RFI
some other form.
(5) Q Indicates that this RFI is a question. The A=answer
reply to this Question would be coded I=instruction or
identically in positions (1)-(4), but position information
(5) would be coded “A”. Q=question

DOCUMENT SYSTEM 2:
• RWE-CWE-AWE forms are used for work defined as a Change by the Contract.
• ITP is used in time-critical situations when immediate action is required and the normal
RWE-CWE-AWE cycle cannot be followed.
DOCUMENT SYSTEM 2 FORMS:
Request for Work Estimate (RWE)
Issued by Company to solicit Contractor estimates for proposed changes. If a MEMO or RFI
is disputed by Contractor as a Change, Company will issue an RWE or an ITP.
Contractor Work Estimate (CWE)
Issued by Contractor to submit an estimate for the work.
Acceptance of Work Estimate (AWE)
Issued by Company to formally accept Contractor’s proposed price (CWE) and to instruct
Contractor to proceed with the Change. Also may be used by Company to formally reject
Contractor’s price and notify Contractor that the Change will not be performed.
Instruction to Proceed (ITP)
Issued by Company in time-critical situations when the usual RWE-CWE-AWE system cycle
would result in unacceptable delay. Work ordered by ITP shall begin immediately without
further instruction from Company. ITP’s will be used for work:
• Defined by Company as a Change, or
• NOT defined by Company as a Change but defined by Contractor as a
Change.
Unless the status of the work is resolved by Contractor and Company as “NOT a Change”,
time and material tickets shall be recorded by Contractor and signed daily by Company.
After Work completion, Company-signed T&M tickets will be used by Contractor to prepare
a CWE. Upon approval of the CWE, Company will issue an AWE.
In the event that Contractor and Company fail to agree on the classification of instructions, or in the
resulting adjustment in contract compensation, refer to the Changes section of the Agreement Terms
and Conditions.

DOCUMENTATION SYSTEM 2 FILING:
RWE’s, CWE’s, AWE’s, and ITP’s will be coded by Company’s clerk and filed together.
Related RWE-CWE-AWE’s will be assigned the same file code number with only the form
identity code (position 4) varied. Similarly, CWE’s and AWE’s resulting from ITP’s will be
assigned the same file code number with only the form identity code (position 4) varied.
Example Code: C101-001-ABC-RWE-01

(1) (2) (3) (4) (5)
CODE EXPLANATION:
Position Code Used Description Code Options for

in Example Position
(1) C101 Company-assigned Contract number, Assigned by Company
unique to Contractor and Project
(2) 001 Sequential number of RWE/CWE/AWE 001- 999, assigned in
or ITP/CWE assigned by Company sequence as received
by Company’s clerk
(3) ABC The initials of the Company Initials of all Company
Representative who issued the RWE or Representatives
ITP.
(4) RWE Indicates that the form is an RWE • RWE
rather than some other form. • CWE
• AWE
• ITP
(5) 01 Indicates that this RWE is the first 01-99, assigned as

request regarding this work. If the Contractor and
CWE was unsatisfactory, a second Company resolve
RWE requesting another estimate on pricing and scope
the work might be issued. issues on a subject.
Note: CWE’s and AWE’s are filed with the originating RWE or ITP of the same code.

DOCUMENT SYSTEM 2: EXAMPLES
Example #1:
Engineer ABC requests a cost for proposed extra work: C101-001-ABC-RWE-01

Contractor (C101) returns an estimate: C101-001-ABC-CWE-01
ABC decides the price is too expensive and reduces
the scope of proposed extra work: C101-001-ABC-RWE-02
Contractor (C101) returns an estimate: C101-001-ABC-CWE-02
ABC accepts the reduced price: C101-001-ABC-AWE-02
Example #2:
Engineer ABC instructs Contractor (C101) to perform extra

work immediately: C101-201-ABC-ITP-01
Contractor (C101) performs the work, and based on T&M
tickets, issues a CWE for the work: C101-201-ABC-CWE-01
Engineer ABC accepts the price: C101-201-ABC-AWE-01

TRANSMITTAL
Subject Description: TRANSMITTAL #:
Contractor Name: Contract Code:
Project Name: Charge/AFE Code: Date:
A TO: VENDOR OR CONTRACTOR

ATTN:
B TO: VENDOR OR CONTRACTOR, C/O CNL
ATTN:
C TO: CNL FACILITIES ENGINEERING
ATTN:
D TO: CNL CONSTRUCTION
ATTN:
E TO: CHEVRON OVERSEAS PETROLEUM
ATTN:
DOCUMENT TITLE AND DESCRIPTION REVISION DISTRIBUTION

A B C D E
REMARKS:
[ ] COMMENTS/REVIEW [ ] APPROVAL [ ] INFORMATION [ ] SIGNATURE [ ]

USE IN WORK
SIGNATURE OF ORIGINATOR:
IN HOUSE DISTRIBUTION: LEGEND:

P=Bond Print Z=Copy B=Blackline M=Mylar
R=Reduced O=Original S=Sepia V=Vellum
Should these transmitted items, in the opinion of CONTRACTOR, result in a "Change," written notice
thereof must be given to COMPANY within ten (10) days of the receipt of these Instructions. Any Work
that may result from this TRANSMITTAL which Contractor considers a “Change” shall not commence
until written notification has been submitted to Company and Company has issued further instructions
giving Contractor authority to proceed.

TECHNICAL OR ADMINISTRATIVE MEMO

MEMO
Subject Description: FILING CODE:

______-_____-____-MEMO-I
Contractor Name: Charge/AFE Code:
Project Name: Date:
Originator (please print name) (Signature)
Instruction:
Should these Instructions be, in the opinion of CONTRACTOR, a "Change," this MEMO shall be returned
by CONTRACTOR to COMPANY within ten (10) days of the receipt of this MEMO, with explanatory text
included below. Any work that may result from this MEMO which Contractor considers a “Change” shall
not commence until written notification has been submitted to Company and Company has issued
further instructions giving Contractor authority to proceed.
TO BE FILLED OUT BY CONTRACTOR AND RETURNED TO COMPANY WITHIN TEN

(10) DAYS IF CONTRACTOR CONSIDERS THIS MEMO A CHANGE:
We consider these instructions a Change because:
CONTRACTOR SIGNATURE: DATE:

REQUEST FOR INFORMATION

RFI

_____-_____-____-RFI-Q / A
Project Name: Date Issued: Date

Responded:
/
Issued By (please print name) (Signature)
Response By (please print name) (Signature)
Question:
Response:
RECEIVED BY COMPANY: DATE:
RECEIVED BY CONTRACTOR: DATE:
Should this RFI be, in the opinion of CONTRACTOR, a "Change," written notice thereof must be given to
COMPANY within ten (10) days of the receipt of these Instructions. Any work that may result from this
RFI which Contractor considers a “Change” shall not commence until written notification has been
submitted to Company and Company has issued further instructions giving Contractor authority to
proceed.

REQUEST FOR CONTRACTOR WORK ESTIMATE

RWE

______-______-_____-RWE-__
Project Name: Date:
Scope of Work to be Estimated:
Why Scope is a Change:
RECEIVED BY: DATE:
Contractor shall reply in writing within ten (10) days, using the attached Contractor
Work Estimate (CWE) form, with a cost and schedule estimate for the Work.

CONTRACTOR WORK ESTIMATE

CWE Summary

_____-_____-_____-CWE-__
Project Name: Date:
RWE Originator (Company Representative)
Contractor Estimator (please print name) (Signature)
Detailed Scope of Work, including exceptions and clarifications to Company’s RWE:
Unit Rates provided in the Agreement shall be used as a basis for estimating the unit costs of the work.
Amount of Change:
FC Naira
Engineering
Materials
Fabrication
Installation
TOTAL
Schedule Impact: Revised Completion Date:
RECEIVED BY: DATE:

CONTRACTOR WORK ESTIMATE

Detailed Work Estimate
Description Unit Rate Duration TOTAL
DESIGN
DESIGN
TOTAL
PROCURE
PROCURE
TOTAL
FABRICATE
FABRICATE
TOTAL
INSTALL
INSTALL
TOTAL

ACCEPTANCE OF WORK ESTIMATE

(AWE)

_____-_____-_____-AWE-__I
Project Name: Date:
Approval (please print name and sign):
Contractor Work Estimate accepted for the amount specified below. Please proceed
with work immediately.
Contractor Work Estimate accepted for the amount specified below. Do not proceed
with work until written notification from Company is received.
Contractor Work Estimate -- supplied in response to ITP initiated work -- is accepted for
the amount specified below.
Contractor Work Estimate is NOT accepted. The scope of work considered WILL NOT
BE ASSIGNED TO CONTRACTOR.
Summary of Scope of Work Accepted OR Reason CWE was rejected:
Amount of Change: FC: Naira:
Schedule Impact: Revised Completion Date:
RECEIVED BY: DATE:

INSTRUCTION TO PROCEED WITH WORK

ITP

_____-_____-_____-ITP-___
Project Name: Date:
Approval (please print name and sign):
UPON RECEIPT OF THESE INSTRUCTIONS, CONTRACTOR SHALL BEGIN WORK IMMEDIATELY.

LABOR, MATERIAL, AND EQUIPMENT (T&M) CHARGES DIRECTLY ATTRIBUTABLE TO THE WORK
SHALL BE RECORDED BY CONTRACTOR, AND SIGNED DAILY BY THE COMPANY REPRESENTATIVE
TO ACKNOWLEDGE RECEIPT. CONTRACT COMPENSATION, IF ANY, WILL BE BASED ON THESE
RECORDS DULY RECORDED BY CONTRACTOR AND SIGNED BY COMPANY.
Instruction:
These instructions are classified by Company as:
A Change Disputed Status (Contractor and Company fail to

agree on the classification of this work.)
IN THE EVENT THAT CONTRACTOR AND COMPANY FAIL TO AGREE ON THE CLASSIFICATION OF
THESE INSTRUCTIONS OR RESULTING ADJUSTMENT IN CONTRACT COMPENSATION, IF ANY, REFER
TO THE CHANGES SECTION OF THE CONTRACT TERMS AND CONDITIONS.
Why Is Scope is a Change:
RECEIVED BY: DATE:

CONTRACT VARIATION FORM

(CV)
CONTRACT NUMBER: CHANGE NUMBER:
CONTRACTOR:
The requirements of the above-designated Contract are changed as follows:
Revision of Completion Date:
Company and Contractor agree that Contractor’s compensation shall be adjusted as follows:
U.S. Dollar Naira

Original Contract Value:
Total of Previous CV’s:
Total of This Variation:
Total Revised Contract Value:
This adjustment covers the entire compensation for the Change set forth above and includes, but is not
limited to compensation for all engineering, material, equipment, subcontracts, labor, overhead, changes
in scheduling, and delays resulting directly or indirectly from the Change.
CONTRACTOR: COMPANY:
Work Completed: Signed: Date:

Invoice No.: Date:
Amount: Date Rec’d:
Charge Account No. Charge Job No.
Remarks:

ATTACHMENT 1
CONTRACTOR FURNISHED
OFFICE FACILITIES
REQUIRED AT FABRICATION YARD
Number of Offices Required:
2 Inspector Office
1 Visiting Engineer/JV Partner Office
Basic Office Requirements:
No. Item Description Comments

Req’d.
1 Office desk & chair
2 Visitors chairs
1 Speaker phone
1 Table Visitors office to have
conference table and
four chairs
2 File cabinet
2 Bookcase
1 Drawing rack
1 IBM 486 (or equivalent) PC Only one PC is required.
complete with keyboard, mouse, It will be shared among
mousepad, and all cables the three offices.
1 HP Laserjet 3si printer Ditto
1 Computer software Ditto
Microsoft Windows 3.1
Microsoft Word 6.0
Microsoft Excel 5.0
Microsoft Scheduler (latest
version)
1 Copying machine complete with Ditto
multiple paper trays for 8-1/2” x
11” to 11” x 17” paper, zoom and
enlargement
1 Fax machine Ditto
ANCILLARY EQUIPMENT AND SERVICES PROVIDED BY CONTRACTOR

Phone service to have access to international phone lines.
Support services for computer hardware and software, and copier.

Attachment 1
ATTACHMENT 2
DOCUMENTATION DELIVERABLES
1.1 General
1.1.1 All documentation shall be in the English language and in English AND SI units of
measurement. Primary responsibility for submittal of documentation is assigned
to the vendor or subcontractor (manufacturer) however the contractor or primary
vendor (purchaser) is not relieved of this responsibility should the subcontractor or
vendor default.
1.1.2 All documentation (including drawings reports, studies, analyses, etc.) prepared
as part of Contractor’s work scope shall become the property of Company. Any
scale models of the facilities made by Contractor shall at the completion of the
Work become the property of the Company.
1.1.3 Correspondence, drawings, and other documents in connection with projects shall
show the purchase order or Contract number and the Project. The nature of the
documents shall be clearly identified (e.g., either certified, for approval, production
manual, or for information).
1.2 Document Approval
1.2.1 Company will review and return documentation with two of the following marks:
MARK #1 DRAFTING ACTION REQUIRED
Approved As Submitted No additional drawing submittals are required

No Change pending changes or revisions.
Approved as Noted Revised drawings showing the mark-ups shall be
returned to Company within 2 weeks unless
otherwise noted.
Not Approved Drawings shall be revised and resubmitted for
See Comments approval by Company unless otherwise noted.
Receipt Noted Company approval is not required.
MARK #2 FABRICATION ACTION REQUIRED
Proceed with Fabrication Fabrication may proceed without further notification
by Company.
Hold Fabrication Fabrication shall not proceed without written
authorization by Company. Fabrication completed
without this written authorization may be rejected by
Company with no compensation to Contractor.
1.2.2 Company shall have five working days from receipt of Contractor documentation
to comment on the submittal. Should comment/approval not be received by

Attachment 2
Contractor after the five-day period, Contractor may proceed with Work as though
the submittal had been marked "Receipt Noted”.
1.2.3 Any remedial Work or purchase of material resulting from Contractor's failure to
comply with the Technical Requirements, regardless of Company's approval
response, shall not be included in a compensation adjustment.
1.2.4 During fabrication/construction, Contractor shall maintain on file current mark-ups

of all drawings and data sheets to agree with actual Work.
2.0 Schedule of Contractor Documentation Requirements
2.1 Design Manual
2.1.1 Design calculations, reports, and design drawings shall be submitted for Company
review in accordance with the attached schedule of Contractor Documentation
submittals. Upon completion of the Work, these calculations and drawings shall
be organized and compiled into a Design Manual.
2.2 Construction Manual
2.2.1 Prior to acceptance and shipment of the Project, the following shall be furnished to
Company in a Construction Manual:
• Material certifications and traceability documentation (weld maps, MTR’s,

etc.)
• Fabrication test and QA/QC reports (NDT, slump tests, cylinder tests, paint
reports, etc.)
• Manufacturing and fabrication Compliance and Exception Reports
• Vendor data sheets and descriptive literature for all components, including
Company-provided items, collected and bound for reference
• “As-Built” drawings (1 reproducible plus 2 copies)
• Change order log
• Special shipping, handling, or maintenance instructions

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Chevron Nigeria Limited Specification 0.

0.01 - GENERAL PROJECT PROCEDURES

February 9, 1998; Revision B

GENERAL PROJECT PROCEDURES

2.0 GENERAL INSTRUCTIONS

2.1 Standards and Codes

3.0 SUBCONTRACTORS AND VENDORS

4.0 MATERIALS STORAGE, INVENTORY, AND SECURITY

4.1 Storage and Inventory

5.0 QUALITY ASSURANCE

6.0 RELIABILITY, WARRANTIES AND GUARANTEES

6.1 Equipment Suitability

7.0 PROJECT MANAGEMENT

February 9, 1998; Revision B Page 1 of 38

GENERAL PROJECT PROCEDURES

8.0 PROJECT DOCUMENTATION

1 CONTRACTOR-FURNISHED OFFICE FACILITIES AND ACCOMMODATIONS

February 9, 1998; Revision B Page 2 of 38

GENERAL PROJECT PROCEDURES

2.0 GENERAL INSTRUCTIONS

2.1 Standards and Codes

2.2 Company-Furnished Designs and Drawings

2.2.1 Contractor understands and agrees and hereby acknowledges such

February 9, 1998; Revision B Page 3 of 38

GENERAL PROJECT PROCEDURES

3.0 SUBCONTRACTORS AND VENDORS

3.1.3 Company approval of a particular subcontractor or a particular Vendor/Supplier

3.2 Procedure for Purchase Orders

a. Scope of the purchase.

b. Name, address, contact, and references for the proposed subcontractor(s).

c. Technical exhibits to be included in the agreement.

February 9, 1998; Revision B Page 4 of 38

GENERAL PROJECT PROCEDURES

a. Any exceptions to Company Technical Requirements and proposed

c. Plan for communication and implementation of changes.

4.0 MATERIALS STORAGE, INVENTORY, AND SECURITY

4.1 Storage and Inventory

4.1.3 All Company-furnished material and equipment delivered to Contractor’s yard or

4.1.4 Contractor shall maintain a log of all Company-furnished materials received.

February 9, 1998; Revision B Page 5 of 38

GENERAL PROJECT PROCEDURES

5.0 QUALITY ASSURANCE

5.2 Material Certification and Traceability

5.2.1 Material certifications, heat numbers, and weld traceability documentation

February 9, 1998; Revision B Page 6 of 38

GENERAL PROJECT PROCEDURES

6.0 RELIABILITY, WARRANTIES AND GUARANTEE

6.1 Equipment Suitability

6.1.1 Company shall rely on Contractor to furnish equipment structurally, mechanically,

February 9, 1998; Revision B Page 7 of 38

GENERAL PROJECT PROCEDURES

6.2.1 If construction materials or the equipment applications recommended by

6.3 New Technology

6.3.1 Contractor shall disclose to Company each design manufacturing procedure,

6.4 Supplier Guarantees

7.0 PROJECT MANAGEMENT

February 9, 1998; Revision B Page 8 of 38

GENERAL PROJECT PROCEDURES

7.1.2 Project Staff

7.1.2.1 Contractor’s proposed workforce for performance of the Work through to

7.1.3 Contractor Staff Experience Requirements

KEY PROJECT PERSONNEL MINIMUM EXPERIENCE IN PRODUCTION

7.1.4 Project Manager