IRRIGATION & POWER DEPARTMENT

UPDATING & REVISION

OF
REVENUE MANUAL
Prepared by Committee comprising:

1. Engr. Ch. Muhammad Shafi

Consultant, PIDA

2. Mehr Arif Hussain

Canal Collector, Faisalabad

3. Mr. Munir Haider Khan

Deputy Collector, Kalabagh
Division Mianwali

4. Mr. Khalid Majid

Zonal Zilladar
Bahawalpur Zone, Bahawalpur

5. Rana Meharban Ali Khan

President Anjuman-e-Patwarian
Punjab, Kot Adu

6. Mr. Mohamnmad Aslam Qureshi

Senior Vice President,
Anjaman-e-Patwarian, Punjab
Khanki Headworks

SEPTEMBER, 2004

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 REVENUE MANUAL

Introduction:

The Revenue Manual contains duties of Canal Patwari, Zilladar, Vernacular

Establishment and officers who are responsible in assessment of Abiana. Their duties as
contained in the earlier edition were designed for crop-based assessment system.
Government of Punjab has introduced Flat Rate Assessment System w.e.f. Kharif 2003.
The Rules under the Canal & Drainage Act VIII of 1873 relating to assessment have also
been amended/modified. As such duties and responsibilities of Canal Patwari, Revenue
Establishment and officers are required to be redefined in the changed scenario.
Accordingly I&P Department has constituted a Committee to update the Revenue
Manual. The Committee has held 12 No. meetings at Lahore and deliberated at length
duties & responsibilities required to be proposed.

The Revenue Manual which was enforced before Independence, still contains
provisions in which references have been given to combined India. Chapter on Derajat
Circle had become redundant after operation of Muzaffargarh and D.G.Khan canals in
1958. Simultaneously Chapter on Bonus to Patwaries has also become obsolete in view
of restriction of payment of bonus without Financial Delegation of Powers. Both these
Chapters have been deleted. All the Vernacular Clerks have been grouped in one chapter
and have been renamed as per posts notified.

In view of above, the Committee instead of updating, took up complete revision

of the Manual. New Chapter on the duties of Canal Collector has been added splitting it
from the Chapter on Deputy Collector. Chapter on Revenue and Water Supply has also
been updated /modified bringing in it Delegation of Powers regarding giving of supplies
at one place.

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 The Committee is grateful to the efforts of Mr. Yasin Butt, Deputy Collector
(Retired) who has done its proof reading on voluntary basis. The Committee
acknowledges with thanks the Secretarial Services provided by PIDA. The Committee
thanks to the hard work of computer typing done by Mr. Mumtaz Ahmad Khan,
Computer Operator, PIDA.

Names & Signatures:

1. Engr. Ch. Muhammad Shafi

Consultant, PIDA.

2. Mehr Arif Hussain

Canal Collector, Faisalabad

3. Mr. Munir Haider Khan

Deputy Collector, Kalabagh
Division Mianwali

4. Mr. Khalid Majid

Zonal Zilladar
Bahawalpur Zone, Bahawalpur

5. Rana Meharban Ali Khan

President Anjuman-e-Patwarian
Punjab, Kot Adu

6. Mr. Mohamnmad Aslam

Qureshi
Senior Vice President,
Anjaman-e-Patwarian, Punjab
Khanki Headworks

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 REVENUE MANUAL
CONTENTS

CHAPTER NO. DESCRIPTION PAGE NO.

I Canal Patwari 5
II Zilladar 12
III Deputy Collector 20
IV Canal Collector 25
V Vernacular Clerk 27
VI Sub Divisional Officer 33
VII Divisional Officer 37
VIII Divisional Revenue Clerk 43
IX Lambardar 46
X Revenue & Water Supply 48
- Glossary of Terms 80
Appendix-A Instructions regarding checking of 84
patwaris field work.
Appendix-D Register of breaches and cuts 88
Appendix- E Instructions regarding preparation & 89
modification of warabandi.
Appendix-F Principal crops 95
Appendix-G Outlet performance register 100
Appendix-H Instructions regarding auction/sale of 101
mills.
Appendix-K Details of Outlet Register/Note Books 122
Appendix-L Alteration Form and instructions for 130
filling various columns of A-Form
Appendix-M Upkeep of occupiers record 134

CHAPTER-I

CANAL PATWARI

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1.1: A Canal Patwari is the basic official who prepares record of assessment for
collection. His appointment is governed by the Punjab Irrigation & Power
Department (Revenue Establishment Posts) Recruitment Rules 1989. After
appointment, he has to undergo a Training Programme prescribed in the Manual
of Administration. In addition, he must also be given training in Social
Mobilization and making presentations before the Farming Community.

1.2: A patwari is placed incharge of a circle or halqa consisting of a group of villages,

generally designed on the assumption that each patwari will have the supervision
and preparation of record alongwith other duties concerning Culturable Command
Area of 8000 to 10000 acres per annum.

1.3: Broadly speaking his role and responsibilities can be grouped into:-

a. PREPARATION/UPDATING RECORD OF CCA &

OCCUPIERS:

He shall prepare the record of CCA and Occupiers on Form No.1 & 2.
The Canal Patwari is responsible to make a round of his halqa in order to
record the entries about the occupiers of the area. For this purpose, he
shall issue notice to the Lambardar 48 hours before commencement of his
Girdawri so that the Lambardar may accompany him to assist in
preparation of record of occupiers and any other information required
thereto.
It shall be the responsibility of Canal Patwari to obtain list of the up-dated
CCA of the operating outlets falling in his halqa from the Zilladar.

b. PROCESS OF REMISSION IN CASE OF SHORTAGE OF

SUPPLY & CALAMITY SITUATION.

Rule 20 of the Canal Act provides for remission on account of shortage of

supply and calamity situations. For this purpose, two Committees have

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 been notified, one headed by Divisional Canal Officer at Canal Division
Level and another headed by Secretary, Irrigation at Provincial level. The
Canal Patwari shall attend as and when the Committee or any member or
representative thereof inspects the affected area. He shall prepare village-
wise record of remission according to the decision. The remission granted
by the Committee will be incorporated by the Canal Patwari in the
khatauni.

c. PREPARATION OF BILLS OF OCCUPIERS VILLAGE-

WISE ASSESSMENT STATEMENT/KHATAUNI AND
DISTRIBUTION OF BILLS TO LAMBARDARS.

After preparation/updating of Form No.1 and 2, Canal Patwari shall

prepare assessment statement for each village in Form No.3 and prepare
bill of abiana for each occupier in Form 4. Khatauni shall be prepared in
triplicate. One copy for Assessment Clerk’s office , second copy for
Tehsildar and the third copy for the Lambardar which shall be sent by each
Canal Division through Canal Patwari to Lambardar in advance alongwith
bills of the individual occupiers for distribution.

d. CASES OF WASTE OF WATER AND UNAUTHORIZED

IRRIGATION.

The Patwari is required to measure up area in prescribed form and

promptly report to the Zilladar all cases of waste of water and
unauthorized irrigation both for Irrigation and Non-Irrigation use of water.
All cases of unauthorized irrigation over 25 acres of area are required to
be inspected by the Sub Divisional Canal Officer.
e. PREPARATION OF DEMAND STATEMENT OF
SPECIAL CHARGE (TAWAN) CASES.

In order to reduce pendency of recovery, it has been decided to prepare

separate demand statement and bills in respect of special charges (Tawan).

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 For this purpose, Form No.5 & 6 have been designed. The Canal Patwari
shall be responsible to prepare the demand statement in respect of the
special charges levied by the Divisional Canal Officer in the crop season.
He shall prepare the demand statement for the unauthorized irrigation in
accordance and in the manner as prescribed in para 1.3 (c) above.

f. PREPARATION OF CASES U/S 20,20-A,20-B 68, 68-A, OF

CANAL & DRAINAGE ACT AND CHAKBANDI.

It is presumed that the Canal Patwari keeps himself aware of the problems
of irrigation in the area under his charge. He is required to attend the
Zilladari office every 10 days in order to check ‘Tablaq’ of his halqa – a
correspondence file maintained in the zilladari office in respect of each
patwari halqa. The Patwari shall receive the applications, petitions relating
to various issues/matters related to his halqa. He shall prepare the initial
reports, site plans and record the field information within the prescribed
time limit and accompany the Zilladar and officers for inspections and
preliminary investigation of the matter. Each Patwari in general and
patwaris of non perennial channels in particular during Rabi season must
initiate cases of Section 20-B and general chakbandi cases by preparing
forms A,B,C in the manner prescribed in the Chapter of Revenue & Water
Supply

g. SERVICE OF NOTICES/SUMMONS.

All the notices/summons issued by the Presiding Officers and courts shall
be served on concerned persons with promptitude and in accordance with
the rules and prescribed procedure. The original notice/summons after
service shall be returned to the office of zilladar well before the fixed date.

h. ATTENDANCE OF OFFICES AND COURTS.

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 The Patwari shall attend the Presiding Officer and courts on the date of
hearing if he is specifically required. He must keep with him the relevant
record while attending.

i. PREPARATION OF STATEMENT FOR ANNUAL

CHECK OF SANCTIONED GARDENS AND FISH
FARMS.

In order to exercise inspections of areas under sanctioned gardens and fish

farms by the Zilladar, it is the responsibility of the Patwari to prepare by
the 30th of September owner-wise lists of the areas under sanctioned
gardens and Fish Farms. He shall also accompany the Zilladar during his
inspection or any check thereof by the Deputy Collector.

j. MAINTENANCE OF RECORD.

The patwari is required to maintain following record/books.

(i) Lal Kitab - This is a record book for keeping the information i.e.
plans, data, copy of “parat” of sanctioned warabandis, chakbandi
data, standing orders and record of sanctioned extra supplies of
canal water. He is required to present this book periodically to the
Zilladar and the officers on inspection. The department shall
continue to supply Lal Kitab to Patwaris.
(ii) Roznamcha – Each Patwari is required to maintain a diary
(Roznamcha) in the prescribed form showing the work done by
him daily. He is required to send original copies of this Roznamcha
after every 15 days period to the Zilladar. Blank Roznamcha
forms/books shall be supplied to the Patwari.
(iii) Naqsha No.7 – This is a book for preparation of cases of
unauthorized irrigation and is machine numbered. The Assessment
Clerk on demand from the Zilladar shall issue a book in the name
of Patwari halqa for a particular crop season. The Zilladar is

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 required to inspect the book of each Patwari and sign them in token
of his inspection. At the end of each crop, the Zilladar for noting
the used forms shall return the book to Assessment Clerk. The
book shall be returned to Patwari through his Zilladar for further
use. No form shall be cancelled without the permission of
Divisional Canal Officer.

k. SOCIAL MOBILIZATION AND MOTIVATION OF

CULTIVATORS ON SELF HELP WORKS.

The Institutional Reforms brought in the department in the wake of PIDA

Act require Patwaris to do Social Mobilization work for constitution of
Khal, Nehri Panchayats and FOs. He as a grass root level official must be
able to motivate irrigators in participation of self help works like repair to
ramps of bridges and desilting campaign. His role in this field can go a
long way in reducing cases of canal water crime and mutual disputes over
minor issues.

l. MONITORING OF RECOVERY OF ABIANA AND

CHARGES OF MISCELLANEOUS USE OF WATER.

The Abiana receipt is a major component in operation and maintenance of

the channel. It is intended that the Patwaris are well aware of their role
in the Abiana assessment system. Before assessment for the next crop, he
must monitor the process of recovery of his halqa and bring it to the
notice of the Zilladar/Deputy Collector as and when required.

m PREVENTION OF ACCIDENT TO CANAL & DRAINAGE

WORKS.

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The Canal Patwari shall continue to discharge his duty for safeguarding
and prevention of accidents to Canal & Drainage Works within the
meaning of Section-73 of the Canal and Drainage Act VIII of 1873.

CALENDAR OF PATWARI’S DUTIES.

Patwari will employ his time during the year somewhat as follows:-

1st JANUARY TO 15TH MARCH

Field girdawri for updating record of occupiers within the CCA. Also
attend supervisory officials/officers for check and recheck of this record.
Also perform misc. duties including preparation of general chakbandi
cases where required.

16TH MARCH TO 31ST MARCH

Remission statement will be prepared by the Patwaris according to
rules and commence with preparation of Form 2 and demand slips.

IST APRIL TO 20TH OF APRIL.

Prepare Form No.2, Bills and demand statements. He will also obtain the
cases of special charges decided by the Divisional Canal Officer and
Deputy Collector to prepare the bills and Demand Statements.

21ST APRIL TO 5TH MAY.

Stay at Zilladar’s headquarter to finalize and compile the Demand
Statements of abiana and special charges.

6TH MAY TO 15TH MAY.

Hand over the bills of abiana and special charges to Lambardar for
distribution amongst the occupiers and also attend the Divisional office for
finalization of Demand Statement as and when called to do so.

16TH MAY TO 31ST MAY.

Khatuni will be compiled in Divisional Office during the period and shall
be open to public. The Patwaries are required to inform the irrigators about
this schedule..

IST JUNE TO 10TH JUNE.

The Patwari shall hand over the copy of the Demand Statement alongwith
bills to the Lumbardars for distribution amongst the occupiers. He will

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obtain receipts of Lumbardars on prescribed forms and submit it to the
Zilladar for his verification at site and submission to the office of Sub
Divisional Canal Officer who shall forward the same within two days to
Deputy Collector for record in Divisional Office.

11TH JUNE TO 31ST JULY.

Field Girdawri and attend the officials/officers during their field
inspections.

IST AUGUST TO 15TH SEPTEMBER.

He will commence with updation of Form No.2 and prepare chakbandi
cases. He will also commence with the preparation of Demand Statement.

16TH SEPTEMBER TO 20TH SEPTEMBER.

He will prepare Recovery Statement of his Halqa and submit to the
Zilladar.

IST OCTOBER TO 15TH NOVEMBER.

Misc. Revenue works, prepare cases U/S 20, 20-A, 20-B,68 and 68-A of
Canal and Drainage Act VIII of 1873 general chakbandi and commence
with preparation of remission, cases of special charges , bills and Demand
Statement.

16TH NOVEMBER TO 30TH NOVEMBER.

Stay at Zilladari Head Quarter and compile and check the Demand
Statements. He will also prepare any addition/remission for incorporation
in Demand Statements to prepare Zilladari forms of assessment.

IST DECEMBER TO 10TH DECEMBER.

The selected Patwaris will work in the Divisional Office for compilation,
checks of Demand Statements. Generally the Patwaris shall continue in
preparation and incorporation of any addition or remission.

11TH DECEMBER TO 25th DECEMBER

Kathauni will be compiled in the Division and kept open for public. The
Patwari will inform the occupiers/irrigators.

CHAPTER-II
ZILLADAR

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2.1: A Zilladar is a member of the Revenue Establishment. His appointment is
governed by the Punjab Irrigation & Power Department (Revenue
Establishment Posts) Recruitment Rules 1989. Before holding his charge,
he has to undergo a training programme, as prescribed in the Manual of
Administration. He has to pass the Departmental Revenue Examination
(DRE) before he is promoted to the rank of Deputy Collector.
After completion of the training successfully, a direct Zilladar is supposed
to be acquainted with the knowledge of revenue assessment operations,
creation of demand as well as recovery process of canal water charges. In
the modern era when the Participatory Management of Irrigation, by the
functionaries of the department and farmers is developing, a Zilladar is
required to play a pivotal role in social mobilization and training of the
farmers’ community, to play an active role in the Participatory
Management.

2.2: The Zilladar has a unique, important position in the ranks of Revenue
Establishment and upon him mainly devolves the supervision and
checking of the work of subordinate staff of Canal Patwaris and his
Reader. The Zilladar’s charge varies, but usually consists of the work of,
from 9-12 number Canal Patwaris.

2.3: His duties and responsibilities are mentioned as under:-

(1) Supervision & checking of the process and record of updation

of CCA and Occupiers’ of land.

The Zilladar will receive the authenticated lists of outlet wise CCA
of all the irrigation channels in his charge, through the Deputy
Collector. He will supply the copies of the same to concerned
Canal Patwaris, who will prepare and update the record of

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 occupiers as mentioned in paragraph 1.3 of this Manual, on the
prescribed dates as per calendar of Patwaris.
Thereafter, the Zilladar will check and verify at site, the entries
made by the Patwaris in Register Form No.1. The extent of his
checking varies due to varied physical dimensions of the Zilladari
sections. He has to check, not less than 10% CCA of his charge,
verifying at site, the occupancy and CCA sanctioned with extra
supplies.
He shall also inspect Registers of Form No.1 and Form No.2 of
each village, once in a month and record his remarks.

(2) Duties in connection with Remission of Abiana.

The Zilladar will convey the orders of the competent authorities,
passed in accordance with Rule 20 of the Canal & Drainage Act,
regarding grant of remission of Abiana, to the concerned Canal
Patwari. He will arrange village wise preparation of the remission
and shall also check it. He will accompany the committee
constituted under Rule 20 for inspection/investigation at site. if
needed.
(3) Supervision & checking of Bills of Abiana, Demand
Statement/Dhal Bachh and distribution of Bills.

(a) It is a very important part of Zilladar’s duties to see that the

Canal Patwaris in each crop season, after preparation and
updation of Registers in Form No.1 and Form No.2,
prepare the village-wise demand statements and bills of
abiana from the Khata-war entries of Register Form No.2
on the prescribed printed forms, well in time as per their
calendar of duties, as well as in accordance with the
provisions of paragraph 1.3 (c) of this Manual. He should
also watch that the Patwaris have made over the bills of all
villages to the concerned Lambardars, in time, and that the

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 Lambardars distribute the same amongst individual
occupiers of land, within 4 days of receipt from the
Patwaris. The Lambardar will submit to the Zilladar
through Patwari, the Receipt (Naqsha No.13) of the bills,
obtained from the occupiers. The Zilladar will also inspect
appropriate number of villages, outlets to see that the bills
have rightly been distributed and will report to the Deputy
Collector, on Form No.13-A.
(b) The Zilladar will also check Khatauni/Dhal Bachhs at his
Headquarters, on 15th November to 30th November for
Kharif and 20th April to 05th May for Rabi Khataunis.
Besides checking of incorporation of all types of additions
and remissions, the entries made by the Patwaris in
Khataunis will be compared with the entries of Register
No.2 to see that the demand for each individual cultivator
has rightly been created. The extent of this checking is as
under:-
i. Zilladar:At least one Khatauni/Dhal Bachh, but it
should not be less than 500 acres CCA. In case of
small villages, he can check as many villages as to
meet the minimum extent.

ii. Zilladar’s Reader: His minimum extent of checking

is double that of prescribed for the Zilladar.

iii. Canal Patwaris:The remaining Khatauni shall be

checked by the Canal Patwaris. The Zilladar on his
own discretion shall distribute the checking
work of Khatauni amongst Patwaris, other than
those who prepared the same.

(4) Duties in connection with cases of un-authorized irrigation.

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 The Canal Patwaris will report cases of un-authorized irrigation
and waste of water from the watercourses as per paragraph 1.3 (d)
of this Manual. The Zilladar will also receive the information of
un-authorized irrigation from channels from the Sub Engineers. He
will proceed further to initiate/prepare the cases of special charges,
only on final investigation order by the Sub Divisional Canal
Officer. It is not the primary duty of the Zilladar to detect the
incidence of canal water theft, but in no case, he is precluded to
inform the Sub Divisional Canal Officer with copy to the Sub
Engineer the instances of water theft and unauthorized irrigation
from channels.
He will proceed to get the cases of special charges prepared
through Canal Patwari as per instructions given in chapter X of this
Manual.
(5) Checking of Demand Statements of special charges.
The Canal Patwari will prepare separate demand statements of
special charges as per paragraph 1.3 (e) of this Manual. The
Zilladar will supervise the work to see that the demand statements
are rightly prepared as per decisions and orders of the authorities in
this respect. He will conduct a thorough check of all the demand
statements of special charges through his Reader and Canal
Patwaris, when they assemble at Zilladar’s Headquarters for the
purpose of preparation and checking of the demand statements of
abiana.

(6) Duties regarding preparation of cases under various sections of

Canal & Drainage Act.

Initially, all the cases mentioned in paragraph 1.3(f) of this Manual

will be prepared by the Canal Patwari, under Zilladar’s
supervision. The Zilladar will inspect the site, record the
statements of the concerned irrigators, investigate each and every

15
 matter and report to the concerned higher officers within time
prescribed, giving his recommendations on each matter as per
merits.
(7) Duties regarding annual checks of sanctioned gardens and fish
ponds.

The Patwari will prepare lists of sanctioned gardens and will also
report the physical condition of each garden and fish pond.On
receiving these reports, the Zilladar will inspect all the garden
areas, and submit the ground status alongwith his remarks to the
Deputy Collector on 30th November each year.
2.4: Record of a Zilladari office.

Besides other routine office record, the following record will be

essentially maintained in the Zilladari office:-
(a) General Record:

6 (i) Register of authenticated CCA by outlets, channels and

7 villages.
(ii) Zilladar’s outlet Note Book.
8 (iii) Field check Register
9 (iv) Register of miscellaneous use of Canal Water.
10 (v) Lace files of Notifications/Orders of Remission of Abiana.
11 (vi) Register of 25% rebate in Abiana for private Tube wells.
12 (vii) Register of Sanctioned Gardens and Fish Ponds.
(viii) Stationery Register.
13 (ix) Channel wise record of “Parat Warabandis”
14 (x) Record of Khal/Nehri Panchayats/FOs.
15 (xi) Register Tawan (Special charges)
16 (xii) Register of Addition & Remission.
17 (xiii) Register of Demand and Recovery.
18 (xiv) Register of Cuts & Breaches

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 (b) Record of Returns:

19 (i) Village-wise, crop-wise abstract of area and abiana.

(ii) Channel-wise, crop-wise, abstract of area and abiana.
(iii) Statements of crop-wise special charges incorporated in
Khataunis including remission
(iv) Half yearly abstract of Water Charges.
Primary responsibility of maintenance, up keep and safe
custody of all of the record of Zilladari office rests on
Zilladar’s Reader but he himself has to see that it is done.
2.5: Monitoring of the process of Recovery of Abiana and other charges for use
of Canal Water.

Before assessment of the next crop, the Canal Patwaris, under paragraph
1.3 (l) of this Manual, will submit to the Zilladar, the village-wise status of
Recovery of Abiana. The Zilladar will compile these statements by Tehsils
and work out the balances and percentage recovery of each Tehsil and
send it to the Deputy Collector for further action.

2.6: Role of the Zilladar in social mobilization and motivation of cultivators in

connection with Participatory Canal Management.

The Zilladar having a thorough knowledge of rural culture and social

habits of the rural society, can play an important role in mobilization and
motivation of the cultivators for Participatory Canal Management. For
the purpose, his services can be used in electing and establishing the Khal,
Nehri Panchayats and FOs. He can train the members of the Panchayats to
perform their functions efficiently, The services of Zilladar are also
required in monitoring the work of these Panchayats and organizations
relating to canal operations.

2.7: Prevention of Accidents to Canal & Drainage Works.

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 The Zilladar, as far as possible, shall safeguard and prevent accidents to all
Canal & Drainage Works situated in his area , and shall exercise the
powers mentioned in Section 73 of Canal & Drainage Act XIII of 1873.

2.8: Daily diary of the Zilladar and checking of daily diaries of Canal Patwaris:

(a) The Zilladar shall maintain a daily diary in a prescribed form, by

entering in it all functions, performed by him during a day. He
shall also show the distance covered by him in performing his
duties. He shall submit the foils of his daily diary after every 10
days to the Deputy Collector, retaining the counterfoils with him.
In this diary he can also point out the matters of urgent importance
to his superiors. These matters may be regarding state of water
supply and its requirement in specific reaches of the channels,
working of channels, increased theft of water cases, etc.
(b) The Zilladar will also receive periodically, the Roznamchas
(diaries) from the Canal Patwaris as per paragraph 1.3 (j)of this
Manual. He should check and see the Roznamcha of each Patwari
to ascertain that each Patwari is working efficiently in connection
with their routine duties and other assignments given to them, in a
prompt and right manner. Before onward submission of these
Roznamchas to the Deputy Collector, he should write his own
remarks regarding performance of the Patwari, specially
mentioning the weak areas.
2.9: Checking of “Lal Kitabs” and ‘Tawan Behis’.

The Zilladar shall periodically check during each month on a specific day,
generally on the last day of the month, the ‘Lal Kitab’ of each village and
the ‘Tawan Behi’, (Naqsha No.7) of each Patwari:-
(i) He should write his remarks regarding maintenance and
update of ‘Lal Kitab’ and point out any lacuna observed by
him during his inspection of the Lal Kitab on the opening

18
 page. The matters of gross negligence and repeated non-
compliance in maintaining the ‘Lal Kitab’ on the part of
Patwari be promptly reported to the Deputy Collector.
(ii) The counterfoils of Naqsha No.7 should be checked and
compared with the foils by the Zilladar’s Reader. The
Zilladar should see that the counterfoils are being filled in
simultaneously alongwith foils. He shall ensure that all the
cases of un-authorized irrigation, prepared in his charge
have been dispatched to the Sub Divisional Canal Officer.
2.10: Miscellaneous duties of Zilladar:

He shall:-
(i) Investigate into complaints against Canal Patwaris and
other vernacular establishment.
(ii) Disburse monthly salaries to subordinate staff.

(iii) Attend courts at District level as a departmental

representative.

(iv) Initiate Annual Confidential Reports of all Patwaris and the

Reader working under him.
(v) Sanction casual leave to his subordinates.

(vi) Report direct to the SDCO in regard to the demand of water

supply and advise the latter how the available supply can
be distributed most usefully in the Section, keeping in view
the demand in certain areas.

CHAPTER-III

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 DEPUTY COLLECTOR

3.1: The Deputy Collector is the incharge of all assessment and revenue work
in a Canal Division. He is promoted from the cadre of Zilladars.
His duties and powers regarding assessment and collection of Abiana
(Water Rate) are:-
i) Ensuring by field check, preparation of record of CCA and
Occupiers. During tours he must check work of atleast one village
in a halqa of 25% Canal Patwaris in a crop season. During next
crop, he will be checking works of Patwari who were not subjected
to check during previous crop, but it does not mean that for special
situations, he should not exercise check over the villages where he
has exercised check in the previous crop.

ii) He will assist the committee at the Canal Divisional Level for
Remission of water rates and he shall ensure that remission so
granted by the committee under Rule-20 of the Canal Act is
incorporated in the same season in Khatauni.

iii) All cases of waste of water and unauthorized irrigation from water
courses are now to be decided by him under Canal Act. For this
purpose, Zilladar shall send these cases to the Deputy Collector
instead of Sub Divisional Canal Officer.

iv) He will supervise work of preparation of Khatauni and arrange

internal audit in the Divisional Office. Despatch of Khatauni
should be arranged according to the dates fixed by the Board of
Revenue. He shall also ensure that advance copy of Khatauni and
bills are sent to Lambardars through Zilladars and Patwaris.
v) Under Rule 70 of the Canal Act, he is required to take decision on
the complaints received form public against correctness of the
Khatauni/demand statement. The investigation on each complaint

20
 is to be done by him within 15 days and has to incorporate in the
Khatauni of the same crop.

vi) Before start of next crop, he shall collect figures of the arrears of
abiana from Zilladar and after discussion with the Divisional Canal
Officer, take steps for recovery from the defaulters. Similarly, he
shall collect the figures of arrears of miscellaneous use of water
form the Naqsha 18 issued by the Sub Divisional Canal Officers.
He shall discuss this matter with the Divisional Officer for his
information besides taking action under Section 45 of Canal Act
for recovery from the defaulters or dis-connection of contract
supply according to the provision of the agreements.

vii) He is responsible for preparation of cases of Chakbandi in the

Division and their submission to the Divisional Canal Officer. On
non-perennial channels, he must devote his winter months to
finalize chakbandi matters.

3.2 The Revenue Establishment for the purpose of assessment is under him
and he is required to record the evaluation report on the work of Patwaris
and Zilladars and vernacular establishment. All cases of earned leave etc.
of Zilladars are required to be submitted through Deputy Collector who
should record his recommendations adding his proposal for filling the
post. He shall forward the case to the Divisional Officer. Deputy Collector
is competent to grant casual leave to Zilladar and Vernacular
Establishment. While granting leave, he may inform the Sub Divisional
Officer. He is required to keep a watch on the performance of Revenue
Establishment working in the division and all cases of mis-behaviour,
wrong assessment and departure from procedures are required to be dealt
by him. The Divisional Officer shall send such complaints to the Deputy
Collector.

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3.3: The Deputy Collector is Transferring Authority of the Patwaris within the
Division. He has to exercise these powers according to the policy of
Punjab Government without fear and favour.

3.4: Deputy Collector is required to check the reports received by him from
Zilladars regarding annual check of gardens, orchards and fish farms. He
will consolidate this report after exercising check on defaulting cases and
arrange its submission to the Divisional Office by 15th December each
year.

3.5: It is definite part of the duty and responsibility of Deputy Collector to train
candidate Zilladar who has been appointed directly for first time. He shall
arrange their training, their posting as Patwari in Patwar Halqa as required
in Manual Administration. Although training of candidates of Patwar is the
responsibility of Zilladar, yet during tours, he shall watch that the training
is meticulously given and perfunctory certificates are not issued to the
candidates before holding canal patwar examination.

3.6: The Deputy Collector is incharge of the Assessment Branch. For this
purpose, he while at Headquarters shall supervise the working of
Assessment Clerk, his Assistants and the Vernacular Record Keeper.
Copies of the decision to the cultivators are to be given by this branch on
his order. He shall ensure that such copies are supplied to the cultivators
promptly and without any complaint. The Department has declared
Assessment Clerk Office as problem solving window for the cultivators.
Deputy Collector will ensure that instructions given in this regard are
observed by the staff of Assessment Clerk Office. The record of
assessment of previous crops is kept by this branch safely in methodical
manner. Through this Branch, Deputy Collector shall arrange preparation
of indents of stationery and forms required for assessment well in time and

22
 on receipt, timely distribution to the field formation. The Deputy Collector
is required to initiate annual performance reports of all vernacular staff of
the Assessment Branch.

3.7: Deputy Collector has been delegated the powers of Sub Divisional Canal
Officer to decide matters under Section 68 of the Canal Act for preparation
and decision of warabandi. While doing so, he must observe all legal
requirements of the case. The Sub Divisional Canal Officer has been
empowered to take decision under Section 68 and 68-A of the Canal Act
for preparation and modification of warabandis. While doing so, he must
observe all legal requirements of the case. He has to ensure that such cases
are decided in accordance with instructions of the Department including
those given at Appendix-E. Area which is not included in Culturable
Command Area (CCA) of the Channel/Outlet is not to be given water in
Warabandi. The Executive Engineer is his Controlling Officer as defined
in Section-4 of the Canal and Drainage Act. Any violation or departure
from the instructions of the department, can be called in question for
administrative action by the Executive Engineer.

3.8: The Deputy Collector is required to check vernacular offices of the

Division i.e. vernacular office of the Assessment Clerk, vernacular office
of the Sub Divisional Officer and office of Zilladar. Inspection report of
the Zilladar office should be submitted to Divisional Office through the
Sub Division concerned and that of SDO and Assessment Clerk Office
direct to the Divisional Office. He shall also check vernacular office of
Divisional Office if and when directions are given to him by Divisional
Officer. During inspection, he shall see that various registers are correctly
maintained, disposal of work is done without delay, public complaints are
expeditiously disposed and there should be no back log of cases of
Special Charges (Tawan Cases).

23
3.9: It shall be a part of the duties of the Deputy Collector, as far as possible to
safeguard and prevent accidents to all Canal and Drainage Works in his
charge within the meaning of Section-73 of the Canal and Drainage Act.

3.10: He shall also organize motivation of irrigation in participation of self help

works like repair to ramps of bridges and desilting campaign.

3.11: On behalf of Divisional Canal Officer, he may be asked to attend courts of

Board of Revenue and Lahore High Court regarding revenue matters. For
such attendance, he shall not depute his subordinate.

3.12: Annual Audit of Revenue Receipts of the Canal Divisions have to be

initiated by Director General, Revenue Receipts Audit. During Audit Day,
Deputy Collector shall as far as possible stay at the headquarter to give
primary replies to the paras of Inspection Reports. He shall also assist the
Divisional Officer in disposal of Advances Paras and proposed Draft
Paras.

CHAPTER – IV
CANAL COLLECTOR:
4.1 The Canal Collector is promoted from amongst the Deputy Collectors. He
is directly under the control of Chief Engineer in an Irrigation Zone.
Having risen through the ranks of Zilladar and Deputy Collector, he

24
 possesses rich and varied experience of Canal Revenue Procedure and as
such is able to scrutinize the revenue record most efficiently.
4.2: His duties in the field will include:-
(i) Examination and overseeing the assessment of Water Rate
(Abiana) in the zone and for that purpose he can inspect record of
Cultureable Command Area (CCA) and the Occupiers of the
Field Offices to ensure that the Government instructions on the
subject are observed in a particular Division. For this purpose, he
can have assistance of Zonal Zilladar and Head Vernacular Clerk.
(ii) Critical examination of upkeeping record of CCA, sanctioned
Garden Supplies, fish farms and paddocks by Canal Division.
(iii) To recheck the area of sanctioned garden supply wherever special
direction has been given by the Chief Engineer.
(iv) To examine implementation of sanctioned/approved cases of
remission in the demand statement by Canal Divisions.
(v) Ensuring that cases of special charges are disposed of
expeditiously by all formations of Division and are incorporated in
the demand statement.
(vi) Random checking of the Revenue Audit managed by the Divisional
Officer at the end of each crop and to conduct independent audit
work of abiana assessment wherever directed by the Chief
Engineer.
(vii) To see that audit paras of revenue receipts are not allowed to be
piled up and that expeditious replies are given by the Divisional
Office. To assist the Chief Engineer in conducting Departmental
Accounts Committee (DAC) Meetings with the staff of Director
General, Revenue Receipts Audit.
(viii) Random checking of Revenue Offices to see uniformity of the
revenue procedure, disposal of cases of unauthorized irrigation,
warabandi and to write notes for information of the Chief
Engineer.

25
 (ix) Investigation of cases of mal-practice by revenue staff, leakage of
Government revenue wherever directed by the Chief Engineer.
4.3 Superintending Engineers can also requisition his services, for
disposal of complicated cases of revenue assessment.
4.4 He may arrange through Superintending Engineer periodical
meetings of Revenue Officers and Divisional Canal Officers
wherever in the opinion of Chief Engineer, defects in assessment
and revenue procedure are occurring.
4.5 The Canal Collector is also required to submit proposals to the
Chief Engineer for amendments required in (a) Canal & Drainage
Act & Rules (b) Revenue Manual. (c) Revenue Forms (d) Other
Revenue Procedure in vogue.
4.6. He may also be called upon to assist the Chief Engineer in the
disposal of important cases like writ petitions, notices of suits,
Assembly Questions relating to revenue.
4.7. He is first Countersigning Authority in Annual Confidential
Reports of the Deputy Collectors initiated by the Executive
Engineer. He is also the Transferring Authority of Zilladars
amongst various circles. For this purpose, he is required to
concentrate on the performance of Zilladars and Deputy Collectors
in the Zone.

CHAPTER-V

VERNACULAR CLERKS

5.1: As per the Punjab Irrigation & Power Department (Revenue Establishment
Posts) Recruitment Rules 1989, Vernacular Clerks of the following cadres

26
 are posted in revenue branches in various offices with the nomenclature as
shown against each.
Name of cadre/post Vernacular office with
which attached
1. Head Vernacular Clerk Divisional Canal Officer,
Canal Collector in the
Zone
2. Assessment Clerk Assessment Clerk’s Branch
3. Vernacular Clerk Deputy Collector
Sub Divisional Officer
Assessment Clerk’s Branch
4. Asstt. Vernacular Clerk Divisional Canal Officer
Assessment Clerk’s
Office
Sub Divisional Officer
Designation
Divisional Reader
Canal Collector’s Reader
Assessment Clerk
Deputy Collector’s Reader (DCR)
Sub Divisional Reader (SDR)
Asstt. Assessment Clerk
Asstt. Divisional Reader (ADR)
Assessment Recorder
Chakbandi Recorder (V.R.K).
Asstt. Sub Divisional Reader (ASDR)

Zilladar Zilladar’s Reader

5.2: Duties of the Vernacular Establishment posted in the Division

Head Vernacular Clerk attached with the Divisional Officer is the senior
most official of the Vernacular staff within the Circle Cadre Strength. His
main duty is to assist the Divisional Canal Officer in disposal of the
correspondence and help in hearing of cases and other revenue matters.
Assistant Divisional Reader is the assistant of Head Vernacular Clerk. In
addition to disposal of correspondence, receipt and dispatch, he will
accompany on tour with Divisional Canal Officer with cases which require
site inspection. Whenever, it is needed their services can be requisitioned
in Assessment Clerk Branch for Revenue Audit. The Head Vernacular
Clerk (HVC) posted with Canal Collector in the Zone is primarily to assist
him in disposal of correspondence and field work.

5.3: Duties of the Vernacular Clerks/Establishment attached/posted

with Deputy Collector/ Sub Divisional Officer.

Major duties of the Readers are to assist the Deputy Collector/Sub

Divisional Officer in disposal of correspondence, assistance in arranging

27
 hearing of cases, posting of registers/their comparison with Divisional
Officer Register, maintenance of albums and preparation of returns. Sub
Divisional Reader shall be responsible to maintain record of Warrants
(bills) prepared in Naqsha no.18 for collection of water rates for non-
irrigation use. At the end of crop, he is required to prepare a list of
defaulters and forward it to office of Deputy Collector. The Deputy
Collector Reader (DCR) is responsible to prepare consolidated return of
all the Sub Divisions and put up to Deputy Collector for further necessary
action. Receipt and Dispatch Register is also to be maintained by them. At
some places post of Assistant Sub Divisional Reader do exist for disposal
of cases falling under Section 70 of the Canal Act. For this purpose, he
shall be responsible for maintaining a register of cases falling under
Section 70 indicating the final decision on each case. Fines so received are
to be deposited in the Treasury in the head of “Administration of Justice”.
5.4: Vernacular Establishment posted in Assessment Clerks Branch.

(a) The Assessment Clerk is an incharge of that section of the

Divisional Office, which deals with the Revenue Assessments.
He being promoted from the ranks of AVCs and VCs acquires an
ample knowledge of assessment operations and preparation of
statements and relevant records. He is assisted by one Assistant
Assessment Clerk and two/three Assistant Vernacular Clerks, in
performing his duties and maintenance of record of assessment
of the Division and verification of chakbandi. The staff posted in
Assessment Clerk’s branch is directly subordinate to the Deputy
Collector and answerable to him in all matters.
(b) Receipt of Khataunis/Dhal Bachhs and checks in
Assessment Branch.

On the prescribed dates, the Assessment Clerk shall receive

Khataunis/Dhal Bachhs, Registers Form No.1 and Form No.2 from
the Zilladari Sections. He shall get the Khataunis entered in the

28
 Khatauni Register, showing CCA, amount of abiana of each
Khatauni and also names of the officials who prepared and
checked it in the Zilladari Section. He shall put up the Register to
the Deputy Collector to conduct final check and intensive Audit of
the Khataunis. The Assessment Clerk shall arrange checks and
audits under the direction of the Deputy Collector.
The Assessment Clerk shall collect and compile the results of all
checks and intensive audit and shall submit the same to the
Deputy Collector for further action and his orders thereupon.

(c) The other duties of the Assessment Clerk are narrated as under:

(i) to receive and issue all types of printed forms and registers
under the supervision of the Deputy Collector

(ii) to supervise the work of officials of his branch and other

officials deputed alongwith Khataunis for his assistance.

(iii) To prepare all types of Revenue returns and maintain all

registers and record.

(iv) To keep in a good manner the record of registers in Form

No.1, Form No.2 and Khatauni/Dhal Bachhs of the
previous crops.

(v) To arrange for despatch of Khataunis to concerned Tehsil

offices, after their completion.

(vi) to maintain Irrigation Problem Solving Window.

(d) Record of Returns:

Being ultimate source of information, regarding assessment of
canal water, the Assessment Clerk is required to prepare and keep
uptodate the following returns/ information on record.
(1) Schedule of Occupier’s Rate and subsequent amendments
therein

29
 (2) Register of villagewise CCA.
(3) Register of Reduction in Water Rates.
(4) Outlet-wise/village-wise register of lands (CCA) falling
within 20% tail reaches of channels as notified by the
Superintending Engineer.
(5) Record of Notification issued for Abiana Remission by the
authorities.
(6) Statement of areas remitted under rule 20 of the Canal Act
alongwith cropwise amounts of Remission.

(7) Register of sanctioned gardens (village wise)

(8) Register of sanctioned fish ponds (village wise)
(9) Register of sanctioned paddocks areas (village wise)
(10) Revenue Return of water rates assessed and to be realized
(Naqsha No 5)
(11) Cropwise, villagewise, tehsilwise register of 33-C & 33-D.
(12) Estimate of Lambardari Fee.
(13) Annual Indents of Vernacular Forms.
(14) Record of Chakbandis.

(e) Miscellaneous Duties of Assessment Clerk.

(1) To prepare and check supplementary Demand Statements
of abiana and special charges.

(2) To check that all alterations, remissions and additions have

been incorporated in the demand statements before
submission of the same to Tehsil Offices.
(3) To check that all the demand statements of special charges
have been prepared as per decisions of the authorities.

(4) To compare his Tawan Register with the Register of Tawan

of Head Vernacular Clerk after every crop to see all the
decided cases of “Tawan, have been received by him and
demand statements have been prepared accordingly with no
balance left.

(5) Binding and issuing crop wise register Form No.1 and
Form No.2 well in time and keep up its record.

(f) Assessment Clerk is the overall incharge of his branch. However

for good administration and better working, discrimination of
duties of both Assessment Clerk and Assistant Assessment Clerk is

30
 necessary. Generally the preparation and maintenance of the record
of permanent nature i.e. registers and returns of all types is the duty
of the Assistant Assessment clerk, while Assessment Clerk should
deploy himself in matters of some more importance, such as
conducting checks and audits, comparison and incorporation of all
types of additions and remissions, checking of Khataunis of special
charges etc. Office Reader shall assist both in the branch.

(g) After completion and final checks of the Khataunis and other allied
returns, the Assessment Clerk shall sign on the 33-C, 33-D of
every Khatauni and shall put up the Khataunis to the Deputy
Collector and the Divisional Canal Officer for their signatures.
Afterwards he shall arrange to send the Khataunis to the concerned
Tehsil Offices, through AVCs of his branch.

(h) Vernacular Record Keeper (VRK) in the branch of Assessment

Clerk is custodian of record. He shall maintain the record crop
wise, village wise including Chakbandis where there is no post of
Assistant Vernacular Clerk chakbandi and warabandi missal. He is
responsible for preparation of copies of orders/decisions to be
given to cultivators.

(i) Post of Assistant Vernacular Clerk chakbandi exists in some of the

Canal Divisions. Wherever such post exists, entire work of
chakbandi is handled by him.

5.5: Zilladar Reader posted with Zilladar:

a. On promotion as Assistant Vernacular Clerk (AVC) from the rank
of Canal Patwari, he has acquired a useful knowledge of field
Revenue operations. Some of these AVCs are posted in the

31
 Zilladari offices as “Zilladar’s Readers” to assist him in performing
his duties.
The main object for posting of AVC in Zilladari Section is to
maintain, up keep and safe custody of all of the record of Zilladari
office. The Zilladar’s Reader, however, performs some functions in
connection with Assessment of Revenue, which are described as
under:-

i. To check and compare the paper work of Canal Patwari.

ii. To check demand statements/Dhal Bachhs to the extent mentioned
in paragraph 2.3(3) (b) (ii) of this Manual.
iii. To compare Registers Form No.1 & Form No.2 prepared by the
Patwari to see that entire outlet wise area (CCA) has been entered
in the Register Form No.2.
iv. To prepare and maintain all the record and returns mentioned in
para 2.5 of this Manual by himself and by the help of Canal
Patwaris.
v. Whenever needed, his services can be acquired to check field work
of Patwaris and special audits.
vi. To attend Assessment Clerk’s office in Khatauni days for checks
and audits etc.

b. Responsible for receipt and dispatch of all dak and correspondence

to and from the Zilladari office.

CHAPTER-VI.
SUB DIVISIONAL OFFICER.

6.1: Unit of canal administration for the purpose of operation & maintenance
(O&M), execution of works and assessment of abiana is the Canal

32
 Division. The Sub Divisional Office being incharge of a Sub Division is
an assistant to the Divisional Officer so far as the affairs of the sub
division are concerned.
20 6.2: Speaking generally, the Sub Divisional Officer’s duties are:-
i) Operation & Maintenance (O&M) of the channels in most efficient
and economical manner in order to ensure greatest amount of
irrigation.
ii) Equitable distribution of water amongst channels of his Sub
Division and within a channel amongst all outlets including Tails.
iii) Periodic observation of discharge of the channels and revision of
discharge tables. Maintenance of gauges at the discharge sites and
at tails.
iv) With the introduction of Flat Rate System of abiana, maintenance
of gauges registers, H-Registers have to be referred to for
remission cases, therefore, it is most important that this data is
maintained in printed registers. He shall assist the Committee
constituted for granting such remission under Rule 20 of the Canal
Act.
v) The Sub Divisional Officer who is in the rank of Assistant
Executive Engineer, has to get promotion as Executive Engineer,
he should learn the process of assessment of Abiana while working
as Sub Divisional Officer
vi) The Sub Divisional Officer has been empowered to take decision
under Section 68, 68A of the Canal Act for preparation and
modification of warabandis. While doing so, he must observe all
legal requirements of the case. He has to ensure that such cases are
decided in accordance with instructions of the Department
including those given at Appendix-E. Area which is not included in
Cultureable Command Area (CCA) of the Channel/Outlet is not to
be given water in Warabandi. The Executive Engineer is his
Controlling Officer as defined in Section 4 of the Canal and

33
 Drainage Act. The Executive Engineer can call any violation or
departure from the instructions of the department, in question for
administrative action.
6..3 Petitions regarding alteration to outlet and their chaks and
complaints regarding shortages of discharge are required to be
investigated by the Sub Divisional Officer. Normally such petitions
are entertained in the Divisional Office and in case petition is
received in Sub Division that should first be sent to Divisional
office for getting orders of the Divisional Officer. The Sub
Divisional Officer while investigating these petitions, will have to
meet the cultivators. He should deal them considering himself as
public servant. The replies of such petitions should preferably be
written by Sub Divisional officer in his own hands without any
fear and favour indicating the points on which he has made
reliance.
6.4 The Canal Patwaris and Zilladars are administratively under the
Sub Divisional Officer for the purpose of pay, travelling allowance
and leave but for the purpose of assessment of Abiana, they are
administratively under the Deputy Collector. While sanctioning
casual leave to the Zilladars and Vernacular Establishment under
his charge, he shall give information to the Deputy Collector. The
performance reports of the officials are required to be
countersigned and initiated by both the officers. The Sub
Divisional Officer should cooperate with the Deputy Collector in
carrying out revenue work of Sub Division and should have
frequent discussions with him. While on tour, the Sub Divisional
Officer should refrain from calling Zilladars and Patwaris during
his stay in Rest House unless it is essentially needed. This would
help complete the assessment process by the Deputy Collector.
6.5: It is very important that the Sub Divisional Officer should assess thorough
knowledge of the Canal Act and certain portions of the Settlement Manual

34
 & Revenue Manual. He is required to pass the Departmental Revenue
Examination (DRE) as laid down in the Punjab Public Works Department
Code.
6.6: The Sub Divisional Officer shall also maintain in the prescribed form a
register of application and assessment of miscellaneous revenue and shall
prepare warrants for the recovery of the amount due. The arrears on this
account must be sent to the Deputy Collector for initiating action of
recovery under intimation to the Divisional Canal Officer.
6.7: SDO is required to investigate and dispose off cases of special charges
under Section 33 within the prescribed time limit. He is required to issue
Notice No.1 to the cultivators for getting their objections about proposed
special charges. After hearing their view point, he is required to
recommend special charges giving detailed arguments in the matter. Such
recommendations should be in his own handwriting and preferably in
English. The recommendations should in no case cause unnecessary
hardship to the cultivators.
6.8: Sub Divisional Officer if and when invested with powers of Second Class
Magistrate to try cases falling under Section 70 of the Canal Act.
For judicial disposal of such cases, he must learn the procedure given in
Criminal Procedure Code and in case of any difficulty, discuss with
Special Judicial Magistrate in the area.
6.9: Sub Divisional Officer is required to maintain the following record and
registers in his Sub Division.
i. Mileage of operable channels for each crop.
ii. Gauge & Discharge Register.
iii. Outlet Register:

This is a register in which latest sanctioned data of the outlets is

maintained. He must see that changes in site, type & size of the
outlets are incorporated promptly as soon as Alteration Form is
received in his office.

35
 iv. Check outlet register.

The Sub Divisional Officer is required to check all outlets in his

sub division. The check by him is to be recorded in the check
outlet note book.
v. Register of fines:
vi. Register of Miscellaneous Revenue:
vii. Distributary-wise albums of the alteration to the outlets.
viii. Receipt and Dispatch register for revenue matters.
ix. Register of Theft of water cases reported to police and disposal of
Tawan cases.
x. Cut and Breach register.
xi.. Register of leases.
xii. Discharge observation books
xiii. Well Measurement Register.
xiv.. Rainfall Register
xv H. Register/outlet performance register.

CHAPTER VII
DIVISIONAL OFFICER

7.1 Canal Division is a unit for assessment of water rates. By the time of his
promotion from the rank of Sub-Divisional Officer, he must have gained

36
 thorough knowledge of canal operation, maintenance and assessment of water
charges.

7.2 The qualifications that go to make a good Divisional Officer are much the same as
those required in any officer holding a position of considerable responsibility and
executive control and may be briefly summarized as follows:-
(i). A sound technical knowledge in all its branches of all the details of his
work so as to be able to instruct and assist those under him.
(ii). A broad general grasp over all operations for which he is responsible, and
powers of observations, to enable him to direct his attention and authority
where it is most wanted.
(iii). An insight into character, patience, judgment and tact to enable him to
obtain the best work from those subordinate to him.

The officers immediately subordinate to the Divisional Officer are the Sub-
Divisional Officer and the Deputy Collector, the latter is almost invariably an
experienced and selected man of long service whose services can be utilized for
advice on Revenue matters. Among the former, many are sure to be young and
inexperienced who will be largely dependent upon the assistance and training that
the Divisional Officer is expected to give them.

7.3. It is most important that a Divisional Officer should cultivate cordial relations
with his Sub-Divisional Officers. This he should do by making it a practice to
frequently meet them, and tour with them over their charges, pointing out matters
that require to be attended to improvements that might be made in the way
operations are being conducted, according commendation where more than
ordinary zeal has been displayed etc. A Divisional Officer being required to report
upon the conduct and qualifications of the officers subordinate to him, should
when on tour, make a special point of observing those matters on which he has to
record his opinion. Colourless reports are frequently the result of want of
knowledge. Sub-Divisional Officers, Deputy Collector, and others with whom the

37
 Divisional Officer comes in contact, should be encouraged to express their ideas
and opinions on matters connected with the administration. The local knowledge
that such officers often possess, is frequently of great assistance to the Divisional
Officer in many ways.
In the case of young and inexperienced Sub-Divisional Officers, the exercise of
much patience, tact and sympathetic treatment will be needed to help them over
their difficulties. Such men should be encouraged to seek assistance and advice
when needed, which should be freely given. For minor irregularities or errors of
judgment due to want of experience, due allowance must be made, such must not
be confounded with similar errors in the case of Officers of sufficient experience
to warrant their knowing better. A Divisional Officer should discriminate between
trifling errors and matters of importance, especially when forming the subject of
correspondence, harassing communications regarding trivial irregularities should
be avoided. They frequently lead to an amount of correspondence and waste of
time to the officer instituting it and the officer addressed altogether out of
proportion to the importance of the point involved, and are not conducive to that
harmonious working by which alone the best results are to be obtained. A verbal
communication or a demi-official letter is generally sufficient to meet such cases,
and to prevent a recurrence of them.

7.4 A good Divisional Officer will quickly realize that the work of a Division cannot
be carried out by attempting to issue orders and circulars to govern all cases. The
multiplication of orders tends more to confuse than assist and such must
necessarily be left to the Sub-Divisional Officer for the exercise of his own
judgment in details. He should have no difficulty in recognizing the extent to
which a Sub-Divisional Officer of experience may safely be permitted to carry out
details of work in his own way, and which officer for want of experience requires
to be much more assisted in details by giving him the benefit of the knowledge
which the Divisional Officer has at his command. To the former, general
instructions will usually suffice and too great an insistence that a work must be
carried out in all its details precisely as the Divisional Officer would himself carry

38
 it out, if in immediate charge, often does more harm than in taking from the Sub
Divisional Officer all idea of personal responsibility which it is so desirable that
he should cultivate. Provided the work is promptly, efficiently and economically
done, the precise method by which it has been carried out is frequently
immaterial.
While it is duty of the Divisional Officer to cooperate with his Sub-Divisional
Officer, giving him assistance when needed, and allowing him such latitude as is
desirable, the Sub-Divisional Officer must recognize that he is an assistant to the
Divisional Officer and is bound to loyally carry out his wishes to the best of his
ability.
7.5 It is a matter of considerable importance that a Divisional Officer should uphold
the authority of the Deputy Collector within the Division and not allow this to be
undermined in any way by any improper influence on the part of his own office
establishment. The unique advantage which his position gives him in ascertaining
how each member of the Revenue Establishment carries out his duties, and the
character he bears, entitles the Deputy Collector to be consulted in all
establishment matters, and the Divisional Officer should take him into his
confidence and give the opinions he expresses due weight on this and other
matters in connection with the revenue administration. It must be recollected that
if a Deputy Collector does his duty, he may not in-frequently find himself in
positions of considerable embarrassment, and without that moral support which
the Divisional Officer alone is able to extend to him, one of the main objects for
which he is appointed is likely to be frustrated.

7.6. The Divisional Officer should confine the official correspondence between
himself and his Sub-Divisional Officers to a minimum, he must remember that the
establishment with which a Sub Divisional Officer is provided necessarily small,
and any undue amount of official correspondence must inevitably seriously
interfere with the duties for performing which that establishment is primarily
appointed. A great deal of correspondence can usually be conducted unofficially

39
 or demi-officially, and by personal intercourse, and a good deal of correspondence
can be avoided altogether. The practice by which the Divisional Officer
establishment, to save themselves trouble, frequently forward to the Sub-
Divisional Officer for compliance copies of correspondence received from higher
authority is, as a rule, to be deprecated. Such communications as a rule are
unsuitable for such action, clear and more detailed instructions of what is required
and how it should be done often result in much saving of time in the end.

7.7 No matter how well grounded a newly appointed Sub-Divisional Officer may be in
the more technical matters connected with his profession, all work in connection
with the distribution of water, and the supervision over the record of assessment,
must necessarily be novel to him, and he will have much to learn in this and other
ways. The facility and rapidity with which he will acquire this knowledge depends
a great deal upon his own powers of observations and the keenness with which he
enters into his duties, but also to a large extent upon the treatment and training
that he receives from his Divisional Officer, and this training must be considered
one of the most important duties of the latter. The manner in which a subordinate
officer performs his duties is frequently a good test of the usefulness of the officer
under whom he is employed.

7.8 The Patwaris are appointed by the Divisional Officer in accordance with the policy
of the Government through a Selection Committee. By personal observation, and
through the Deputy Collector, he should keep himself informed how the Zilladars
are acquitting themselves of their duties. The Divisional Officer

should take steps to prevent strike by the Canal Patwaris by sanctioning their
claims in time. For this purpose, he should watch the disposal of the claims by the
Accounts Branch.

7.9 Divisional Canal Officer shall ensure that outlet-wise record of CCA of each channel
is prepared by Divisional Head Draftsman in time for each crop and is handed

40
 over to the Deputy Collector to form basis for assessment. While preparation of
record of cultureable command area (CCA), extra supplies to gardens, fish ponds,
and that of occupiers are made, the Divisional Officer must see that all classes of
establishment employed on the work are carrying out their duties zealously on the
lines laid down for them paying particular attention to and legislating for, the
work of Patwaries and Zilladars. It is very important that the Khataunis and bills
are received in the Divisional office in time to admit of their final check, and the
preparation of the Demand Statements by Tehsils and their dispatch to the various
Tehsils by the dates laid down for them and with advance copy to Lambardars.
While the Demand Statements are being prepared in the Divisional Office, the
Divisional Officer should see that the Deputy Collector exercises an efficient and
not merely a nominal control over the establishment engaged on the work, and
that the Zilladars and their Assistant Vernacular Clerks are not detained at
headquarters any longer than is absolutely necessary. He should also specify
confidentially the Patwari Halqas of which the Khataunis are to be subject to a
100% check by the Deputy Collector.
As far as practicable, it is advisable that the Divisional Officer should be present
at his own headquarters while the Demand Statements are being prepared.
Attention is also invited to Appendix “M”.

7.10. The service books and records of annual confidential reports for each canal
Patwari in the Division will be maintained in the Divisional office as it will be
constantly required by the Divisional Canal Officer for reference.

7.11. With the introduction of Flat Rate System of Abiana, procedure for remission on
account of shortage and calamity situations have been changed as per Rule 20 of
Canal Act from yield of crops to state of supply. Divisional Canal Officer is head
of the Committee comprising District Officer (Revenue) and District Officer
(Agriculture) for grant of remission in case of shortage situation, and to make
recommendations to the Committee at Provincial Level in case of calamity
situation. He must ensure that record of state of supply in a crop season in an

41
 outlet, part of the channel or in whole of the channel is prepared in most
presentable form by the Sub Divisional Officers, Sub Engineers and Gauge
Readers.
7.12. Divisional Officer being Incharge of the Canal Division has been declared
“Divisional Canal Officer” under section 3 of the Canal and Drainage Act. As
such he is the original authority in several matters falling under the Act and the
appellate authority in case of Section 33 sub section 2, Section 34 and Section 68
of the said Act. He must exercise the powers under the Act strictly as provided
therein as per judicial norms respecting the policies of the department on the
subject. He must also remember that Superintending Engineer Incharge of the
Circle is his controlling authority under section 4 of the said Act.

CHAPTER-VIII

DIVISIONAL REVENUE CLERK

8.1: The Divisional Revenue Clerk in the rank of Accounts Clerk is the Second
Clerk in a Divisional Office and his principal duties are to assist the Head

42
 Clerk in the disposal of all cases relating to Revenue work and to compile
or maintain certain returns registers.

8.2: When the assessment papers have been forwarded to the Tehsils for
collection, the Revenue Clerk should see that the Assessment Clerk
prepares the register of village-wise CCA and the water-rates to be
collected in Form No. IV, a separate register being prepared for each
tehsil and the Register of Deductions from water-rate, and fees payable to
Lambardars (Form Nos. II and II-A). These two registers will be kept in
English.

8.3: The following English Office Returns have to be compiled by the

Revenue Clerk for submission to the Superintending Engineer with copy
to Deputy Collector.
A ____ Monthly Returns

1. Statement of daily gauges and discharges water received

and used during the month.

2. Rainfall Statement.
3. Form No. VII showing monthly realization of water-rates
by the District Officer (Revenue).

B _____Half-yearly Returns.
1. Form No.VIII. Statement of assessment and realization
of water-rates as per Form No.VII.
2. Statement of Rainfall during the half-year as compared
with the half-year of previous year.

C_____ Yearly Returns

1. Working of distributaries.
2. Mileage of channels statement.
3. Report on the working of rain-gauges.

43
 4. Administration report with necessary statements.

8.4: The following Revenue Office Returns have to be compiled in English by

the Revenue Clerk assisted by the Assessment Clerk.
A______Quarterly Returns
1. A quarterly statement of delayed revenue cases in the
vernacular offices.
B.______Half-yearly Returns
1. Estimate of Lambardari fees.
2. Remission report with all the necessary statements.
3. Half-yearly report on non-irrigation use of canal water
showing recoveries and arrears.
C ______Yearly Returns
1. Budget estimate of revenue receipts.
2. Revised estimate of revenue receipts.
3. Annual indent of stationery required for the Revenue
Establishment.

4. Outlet performance Diagrams Statements.

5. Assessment and remission statements of both crops.
6. Report in defaulting grazing leases.

Revenue forms II, II-A, III, III-A, V and the other Returns detailed
in Chapter-V shall be prepared in English by the Assessment Clerk
or his assistants, but the responsibility for their correct preparation
shall rest with the Divisional Revenue Clerk.

8.5: The Revenue Clerk has to complete and keep up-to-date.

(a) Divisional Outlet Registers and outlet alteration forms.
(b) Service Registers and Annual Performance Reports of
Patwaris.

(c) Mill Rent Register.

44
 (d) Tank Register.
(e) Register of Government properties yielding produce, with
the aid of the Divisional Accounts Officer.

(f) Register of Contracts, Leases and Agreements.

(g) Register of petitions regarding alterations to outlets and
Chaks in the form approved by the Chief Engineers. The
register will be maintained zilladari sections wise and
village-wise.

(h) Register of non-irrigation use of canal water.

(i) The register of extra supplies.

8.6: It is the duty of the Revenue Clerk to see that all contracts, leases and
agreements are renewed in time. He will also prepare bills for mill rents
and for water supplied for tanks and watch recoveries of the amounts
entered therein.

CHAPTER IX
LAMBARDAR

45
9.1 Under Section 47 of the Canal and Drainage Act ( VIII of 1873), the Lambardar is
employed to collect the revenue under the Act. The rule in regard to the payment
of fees for the performance of his duties vis-à-vis the Canal Department are given
in the Financial Commissioner’s Standing Order No. 61 (Canals) and Rule 37 of
the Canal Act.

Being the headman of his village or of his section (Patti) of the village, he is the
person to address when dealing with villagers in a body, as he is recognized as a
headman by those cultivating in his Section of the village and has experience of
dealing with the Zamindars, and the organization of the village is reached through
him.

9.2 The principle duties of a Lambardar are:-

(1) To accompany the Canal Patwari or send an authorized representative at

the time of verification of occupancy to give him such information about
the names of occupiers, etc,
(2) To attend, whenever called upon to do so by the Zilladar, Deputy
Collector, Sub-Divisional Canal Officer or Divisional Canal Officer and
Canal Collector at the time of their respective check and inspection for
assessment or remission.
(3) To report cases of concealment in assessment.
(4) To take over demand statement and bills for his patti or village from the
Canal Patwari for distribution among the cultivators and to return the
Canal Revenue Form No. 13 (Fard Taqsim Bills) to the Zilladar within 4
days of the receipt.
(5) To collect and pay into the treasury any sums payable under the Canal and

Drainage Act (VIII of 1873) in respect of the canal water

supplied to
the CCA in his patti or village.

46
 (6) To make a report to the nearest Canal Officer, Zilladar or Canal Patwari if
there is a breach or a cut in a Government channel.
(7) To help the canal staff and the officers in investigating cases of (a) waste
of water, (b) un-authorised irrigation, and (c) breaches and cuts in
Government channels (d) theft of canal assets and (e) investigation of
remission on account of shortage of canal water and calamity situations.

In the event of the Lambardar’s duties mentioned above not being

satisfactorily discharged, the Divisional Canal Officer may order a
retrenchment (which should ordinarily not exceed 50 percent of the gross
amount otherwise due) of the fees, leaving 50 percent to be retrenched by
the collecting officer in the event of delay in the payment of the demand.
But the Divisional Canal Officer has authority to retrench the whole
amount of the fee in case of his involvement in concealment of irrigation
Abiana or of persistent failure to provide assistance to Canal
Officers/officials.

CHAPTER-X.
REVENUE AND WATER SUPPLY

10.1. Water Allowance.

(a) This term defined in Manual of Irrigation Practice is as under:-

47
 The outcome of all considerations of the duty of water, intensity proposed,
crop ratio, water availability etc is the fixing of the water allowance. Water
allowance may be defined as the number of cusecs of the outlet capacity
authorized per 1000 acres of culturable irrigated area. The water
allowance, therefore, not only defines the size of the outlet but also forms
the basis for the design of the distributing channels in successive stage.
(b) In the absence of specific delegation, no officer has the power to authorize
any change in the water allowance sanctioned by the Government for any
Canal System or any tract within the Canal System.
10.2 Delegation of Powers:
Approval by Administrative Authorities is needed prior to process of cases under
Section-20 by the Divisional Canal Officer.
Type of case Admin. Authorities competent
to grant approval.
(i) Cases involving transfer of area from Chief Engineer
one canal system to other canal system
(ii) Involving sanction of outlet less than Chief Engineer
1.0 cusec on perennial as well as non-
perennial channels.
(iii) Involving transfer of area form Chief Engineer provided there
perennial to non-perennial and vice is equivalent saving on the
versa. perennial side.
(iv) Involving sanction of outlet from Main Chief Engineer
Canal and branch.
(v) Involving transfer of area between two Superintending Engineer
Canal Divisions of the same Circle.
(vi) Chakbandi cases in which extension or Chief Engineer
curtailment of a channel is involved
(vii) Cases in which extension of Irrigation Chief Engineer
boundary is involved.
After administrative approval, Divisional Canal Officers are authorized to process the
cases under Section-20 of Canal Act.
10.3. Outlets.
(a) Alteration
All alterations involving change in GCA/CCA, boundary of chaks,
location, type, size and crest level of an outlet are sanctioned by the

48
 Superintending Engineer. These orders apply both to permanent and
temporary outlets.

(b) Chakbandi cases.

i. Chakbandi cases include increase or decrease in size of chak.
ii. Bifurcation/division and amalgamation of chaks.
iii. Shifting of the outlet to a new source on the same or different
channel.
iv. Inclusion of new area into CCA from within outlet chak or outside
canal boundary.
v. Exclusion of un-irrigatable area from existing chak.
vi. Sanction of link watercourses.
Any irrigator can apply for the above-mentioned changes needed for his
area, to the Divisional Canal Officer. On receipt of the application, the
same is forwarded to the concerned Sub Divisional Canal Officer, who in
return forwards it to the concerned Zilladar for preliminary investigation
into the matter. The Zilladar is required to inform the concerned irrigators
for recording their statements. Such statements are invariably recorded at
site.
The Zilladar will record his investigation report bringing the merits or
demerits of the proposed change. The case will then be forwarded by him
to the Sub Engineer for preparation of command statement. The Sub
Engineer shall prepare the command statement and give reference of the
level book its pages alongwith benchmark from which he started the
leveling. He shall record his report regarding increase/decrease of the
command from the proposed source. He shall also attach the proposed
form of Alteration (A-Form) alongwith the report. The case on receipt in
the Sub Division must be thoroughly examined. The Sub Divisional
Officer must inspect the site and see from visual inspection whether the
command statement prepared by the Sub Engineer is prima facie in order.
He is required to check working head of the existing outlet and that of

49
proposed outlet if there is change of course. Otherwise he shall calculate
the working head from the command statement prepared by the Sub
Engineer. The Sub Divisional Officer is required to record his report
stating whether he recommends the change or not. The case in then
forwarded by him to the Divisional Canal Officer. On receipt in the
Divisional Office, the command statement shall be checked by the
Divisional Head Draftsman and case shall be presented to Divisional
Canal Officer by Head Vernacular Clerk for further orders. The time frame
within which the chakbandi case under Section 20 of Canal & Drainage
Act is required to be prepared before it is put up to Divisional Canal
Officer for consideration shall be as under:-
a Preparation of case in Zailladar’s office including that of 20 days
Patwari
b Time for SDCO to pass order to Sub Engineer for 5 days
observation of level asnd preparation of command
statement.
c Preparation of command statement by observing levels at 15 days
site by the Sub Engineer.
d Scrutiny of case in SDCO’s office including preparation of 15 days
report for DCO and check of command statement at site if
deemed necessary.
c Scrutiny of case in DCO’s vernacular office/drawing 5 days
branch.
Total 60 days

After considering the report of Zilladar, the Sub Engineer and Sub
Divisional Officer, the Divisional Canal Officer shall frame his opinion
whether the case is according to policy instructions of the Department, he
shall issue notice under relevant Section of the Canal Act to the concerned
irrigators of the existing as well as proposed sources. In case of non-
expediency, he shall return the case for
informing the applicant. The case shall be heard by the Divisional Canal
Officer on fixed date, time and place as given in the notice. After hearing
and the objections of interested irrigators, he shall record the decision in
favour or otherwise. The case decided by Divisional Canal Officer under

50
 Section-20 of Canal Act is subject to confirmation or modification by the
Superintending Canal Officer. The irrigators who have objections on
decision of the Divisional Canal Officer can prefer an appeal before the
Superintending Canal Officer within 30 days of the order passed by the
Divisional Canal Officer. The Superintending Canal Officer shall hear the
objections giving notice to the appellants as well as respondent and after
considering view point of both the parties, he shall pass orders according
to the provision of Section-20/20B of Canal Act as the case may be . The
order passed by the Superintending Canal Officer is final and binding on
the concerned parties.
(c) Alteration Form
A copy of the standard form for submission of proposal for alterations to
irrigation chaks or outlets is given in Appendix L to this Manual together
with instructions for filling in the various columns thereof.
When alterations to chaks or outlets are required, the Sub Divisional
Officer will fill in the form and submit it to the Divisional Officer for
orders. This officer, after he has arranged approval of the rough form, will
have 5 typed copies prepared in his office along with white print plans,
three of which with the plan will be submitted to the Superintending
Engineer for sanction, the 4th and 5th copies being retained in his office.
Before the case is put to the Superintending Engineer, the Circle Head
Draftsman will check the arithmetical calculations for the size of the
outlet.
After approval, the Superintending Engineer will sign the 3 copies and the
plan and, retaining one copy, will return the other 2 together with the plan
to the Divisional Officer.
The copy retained in Circle Office will be kept in a lace file, a separate file
being kept for each Sub Division.
An index should be maintained at the beginning of each file.
On receipt by the Divisional Officer of the two copies and the plan signed
by the Superintending Engineer, one copy with the plan will be filed in a

51
 laced file. The second copy, together with the 4 th copy unsigned by the
Superintending Engineer, duly modified, if necessary and a blue print of
the plan will be sent to the Sub Divisional Officer for carrying out the
alterations. The copy signed by the Superintending Engineer will be filed
in a laced file in the Sub Divisional office. The laced files must be kept in
the personal custody of the Divisional Officer and the Sub Divisional
Officer.
After the alterations have been carried out, the following procedure is to
be followed:-
(i) A certificate of completion in the following form should be recorded on the
4th copy by the Sub Engineer and by the Sub Engineer assisting in double
leveling in the case of alterations to the sizes of outlets.
“Certified that the Outlets have been constructed in accordance with the
dimensions sanctioned in Superintending Engineer’s letter
No.____________dated__________, and that crest levels have been fixed
by double levelling from Bench Mark No._________________
(Sd.) Sub Engineer
(Sd.) Assisting Sub Engineer.
(ii) The A-Form then shall be sent to Zilladar for compliance of certificate
No.3 printed on the back-side of A Form (IB-466)
(iii) Before submitting the certificate of completion, the Zilladar will correct
his Outlet Note Book, and the Sub Engineer his Outlet Note Book.
(iv) The 4th copy will then be returned to the Sub Divisional Officer.
(v) On receipt of the 4th copy containing the completion certificate of the Sub
Engineer and Zilladar, the Sub Divisional Officer will carry out the
following procedure:-
(a) If there has been an alteration in size or site of outlets, the Sub
Divisional Officer will check the sanctioned data thereof and give the
following certificate:-
“Certified that the dimensions of outlets and levels of crests of the
same have been personally checked by me, the latter by levelling

52
 from the nearest Registered Bench Mark, and are in accordance
with the alterations sanctioned in Superintending Engineer’s letter
No.____________ dated _______________.
In the case of extensive remodeling, the Sub Divisional Officer
shall check the crest levels of at least 25 per cent of outlets
remodeled subject to a minimum of 10 outlets.
(b) If there has been only an alteration in area, the Sub Divisional Officer will
merely countersign the 4th copy. The Sub Divisional Officer will then
correct his Outlet Register and forward the 4th copy to the Divisional
Office for record.
(vi) On receipt of the 4th copy in the Divisional Office, the Revenue Clerk will
be responsible to carry out the following procedure:-
(a) To compare the 4th copy with the copy signed by the
Superintending Engineer, which is filed in the laced file and then
laced-file the 4th copy adjacent to the original signed copy, bringing
any differences to the notice of the Divisional Officer.
(b) To correct the Divisional Out-let Register, which will then be
signed by the Divisional Officer.
(c) To send the 5th (unsigned) copy after check and corrections, if
necessary, duly certified through the Deputy Collector to the
Assessment Clerk for completion by the latter of the Chakbandi
records including Chak plan and then filing with the Vernacular
Missal concerned.
(d) To obtain the Assessment Clerk’s certificate on the 4th copy that he
has amended the Chakbandi records in accordance with the Outlet
Alteration Form and the Head Draftsman’s certificate that he has
amended with the Divisional Record Plan.
(d) Lift outlets.
As per latest orders issued by Government of Punjab, I&P
Department vide No. SO (Rev) 1-7/Bahawalur/98 dated 05-03-
1999, no additional water allowance is admissible in case of lift

53
 outlets/jhallari outlets/areas and also concession of levying half the
water rates have also been withdrawn. While preparing ‘A’ Form ,
the latest orders of the Government are to be kept in view by the
Field Officers.
(e) Adjustment of outlets.
Adjustment of out lets becomes necessary :-
i) When alteration consequent to change in chakbandi is
required in size, type and location.
ii) If the outlet is under drawing/over drawing by more than
10% of the sanctioned discharge.
iii) On account of sanction of temporary supplies or extra
supplies like gardens.
iv) If error in its construction is discovered.
v) If excessive withdrawals of silt is found.
As stated above, the Superintending Engineers are empowered to
sanction adjustment of outlets from any cause whatsoever. The
adjustments as far as possible are to be carried out when the
previous crop matures and next crop is about to being and there is
slack demand. It is also advisable that such adjustments are carried
out preferably in rotational or annual closures. In the meeting of
Standing Committee of Irrigation and Power on 1.3.92, it has been
decided that adjustments should only be carried out by the Sub
Engineer in the presence of Sub Divisional Officer and share
holders of the outlet.
(f) Check of outlets.
i) Each Sub Engineer shall carry out an independent check on
all outlets in the section during the year. The check shall be
recorded by him in outlet check note book, specimen given
in Appendix -‘K’. The outlet check note books are to be
maintained and recorded in the same way as measurement

54
 book. In addition to checking of size and type of outlet, he
must also check the crest levels.

ii) Each Sub Divisional Officer shall check all the outlets in
his charge during the year. This check shall be entered in
Sub Divisional Outlet Check Note Book. The Sub
Divisional Officer’s check can be carried out at any time
during the year but should as far as possible be carried out
in the winter months when there are rotational and annual
closures.

iii) The Divisional Officer shall check 10% of the outlets of the
channel having chronic shortage at tail.
The Sub Divisional shall submit an annual report on the
check of outlets in his Sub-Division to the Divisional
Officer on the Ist June along with the outlet check note
book of himself and his Subordinates.

The report should contain full details of all defective outlets

and a note on the work of his subordinate staff.
The reports shall be kept in separate files by Sub Divisions
in the Divisional Office, and the check registers returned to
the Sub Divisional Office.

The files shall be inspected by the Superintending

Engineer/Divisional Officer during annual inspection of the
Divisional Office/Sub Divisional Office.

55
 It shall be the duty of the Divisional Officer to take suitable
steps to have defective outlets rectified as soon as possible.
The necessary alterations can be carried out in rotational-
annual closures or before the commencement of Rabi
sowings or in April as considered suitable. The
Superintending Engineer should be immediately informed
of the action taken.

On December Ist, the Divisional Officer shall submit a

report to the Superintending Engineer stating which
outlets are still defective and why the defects have not been
remedied.

(g) Outlet Performance Register.

With change of assessment system from crop based to Flat Rate System,
remission has also been changed from crop yield to performance of the
channel, part of the channel or the outlet as the case may be. In these
circumstances, it is very important to maintain most authentic record of
performance of each outlet during each crop season. The H-Registers have
been replaced by Outlet Performance Register. In addition to observation
of H and Working Head of the outlet, it shall be incumbent upon the Sub
Engineer to observe discharging of each of the outlets. The proforma
devised for such observation is given in Appendix-G. The Sub Engineer
shall make observations at least twice in a crop season. Efficiency of the
outlet shall now be worked out from :
Discharge Actual x 100
Discharge Designed

The Outlet Performance Register shall be put up to the Inspecting Officers

during their inspection of channel. Each Sub Divisional Officer shall
check all outlets having efficiency of less than 25% and at least 50%
outlets having efficiency between 25% - 50%. The Divisional Officer shall

56
 be presented with a list of all under-drawing outlets for consideration of
remission cases by the Committee formed under Rule-20 of Canal Act and
for taking steps for change in design of outlets through Alteration Forms
for making up discharge before next crop.
Superintending Engineer shall ensure that such “A” Forms get top priority
for sanction and implementation at site so that discharge is made up before
next crop.
(h) Internal Distribution of Water – Preparation & Modification of
warabandis under Section 68 of the Canal Act.

Sub Divisional Officers and Deputy Collectors have been declared as Sub
Divisional Canal Officers under Section 3 of the Canal Act to decide cases
falling under Section 68 of the Canal Act. Both the officers have to ensure
that legal requirements of Section 68 must be followed in letter and spirit.
In cases falling under Section 68, Divisional Officer as Divisional Canal
Officer is the appellate authority who shall ensure that the appeal is
disposed off expeditiously and judicially by him.
Instructions for the guidance of Sub Divisional Canal Officers in the
preparation and modification of warabandis are given in Appendix-E of
this Manual.

10.4: Chakbandi Record.

The following records constitute the basis of all statistics of areas on outlets,
and should be maintained in all Divisional Offices on open Canals:-
(i) Chakbandi Missal

Form A – This is a detail by Field Numbers of:-

(i) All culturable commanded areas (CCA) included within the

irrigation boundary of the village entered in serial order by outlets.
(ii) All other areas within the irrigation boundary of the village and
also within the irrigation boundary of the canal, but not entitled to
water from the Canal.

57
 Form B – This is an abstract of Form ‘A’ showing all classes of land
included within the irrigation boundary of the canal in one village and is
entered up by outlets.
Both Forms A and B will be prepared in the Vernacular Office under the
guidance of the Deputy Collector.
A Shajrah of the village showing the Chak boundaries will be maintained
with each Missal.
The forms will be drawn up and printed up by each Superintending
Engineer for his own Circle. Headings of forms should be printed both in
English and Urdu.
Form C- Chakbandi Register
This is a register in Form ‘C’ by outlets on one channel prepared from
Chakbandi missals and will be kept in English in Assessment Clerk’s
Office.
All alterations in Chakbandi missals (Forms A and B) and Chakbandi
Register will be signed (not initialed) and dated by the Deputy Collector.
With the introduction of assessment on the basis of Culturable
Commanded Area (CCA), it is most essential that Chakbandi record of
the entire distribution system is prepared for all Canal Systems and kept
in Assessment Clerk’s Office. Superintending Engineers must ensure that
wherever, it has not been done in the past the back log is cleared through
the existing staff and in case of need by employing additional staff.
Large scale Chakbandi matters are required to be discussed by the
Divisional Officers with the representation of the public and with the
District Government in coordination meetings.

10.5: Flat Rate System of Abiana:

The Government of Punjab has adopted Flat Rate System of abiana assessment on
the basis of CCA in place of crop based assessment system with effect from
Kharif 2003. In this context, no change in the Canal Act was envisaged. However,

58
 Rules under the Act have been amended and Schedule of Occupiers Rate has also
been notified. Duties of Revenue Officers/ officials regarding this mode of
assessment have been defined in the foregoing chapters. New Forms have been
designed for this mode of assessment.

Form No.1: Register/Khasra for Abiana Assessment.

Form No.2: Khatawar Goshwara for Abiana Assessment.
Form No.3: Khatauni/Dhal Bachh Abiana
Form No.4: Bill of Abiana
Form No.5: Khatauni/Dhal Bachh Special Charges (Tawan)
Form No.6: Bill of Special Charges (Tawan)

The recovery of abiana although remains with the Board of Revenue, yet system
of monitoring of arrears by the Revenue officials/officers has been stressed upon
in the new system.

10.6: Non Irrigation use of Canal Water – Collection of Miscellaneous Revenue.

Miscellaneous Revenue falls under three main heads:-

(a) mills rents;

(b) fixed contracts for water supplied in bulk, and
(c) minor items of water, etc. occasionally supplied on application.

(2) Under head (a) are included cotton, woolen, flour and other mills
that use canal water-power. Recoveries for these should be made monthly,
or according to the terms of the lease and recorded in the mill register (I.B
Stereo No.2321) . This register will be maintained in the Divisional Office
in accordance with the notes printed at the beginning of the register.

(3) The head (b) includes all Railway, Municipal and Public tanks and the
head (c) comprised minor items such as filling small tanks (private mills,
mainly), watering road-side trees, supply of water for building and
metalling purposes and for manufacturing bricks and other articles(other

59
 than stock and tools and plants) sold by competent authority, etc, etc.
Recoveries for all these items should be entered under separate main heads
(b) and (c) in the register of miscellaneous Revenue (I.B. Stereo No. 339),
which will be maintained in the Sub Divisional Office in accordance with
the instructions printed in that register.

(4) The Sub-Divisional Officer will prepare the warrants in the prescribed
form for the recovery of the amount due under heads (b) and (c) and take
action for realization.

(5) The duplicate copies of the warrants received by the Divisional Officer
should be made over by him to the Revenue Clerk of the Division who
should file them in a skeleton file by Sub-Divisions, and paste the
originals there-to when intimation of recovery is received from the Sub
Divisional Officer and verified by the Divisional Accounts Officer.

(6) Extra care is required in connection with items under head (c) to avoid risk
of loss to Government. In all such cases an adequate security deposit
estimated to be approximately the final charge should be recovered from
the persons concerned before water is given, the account being settled up
each crop and not being allowed to run until the person taking the water
has finished his work and gone.

In the case of Canal Water required for repairs or construction of roads or

buildings in charge of the Communication and Works Department, the
contractor must produce a demand in writing signed by the Sub Divisional
Officer incharge of the works stating the number of miles of road, or the
cubic feet of the masonry etc. for which water is required. The water is
then to be given accordingly and charged for, in advance, in each case.

60
 No water for any extension of the work is to be given without a further
signed demand from the Sub Divisional Officer, incharge of the work.

(7) The Register maintained by the Sub Divisional Officer will be inspected
by the Divisional Officer when inspecting Sub Divisional Office. The
Deputy Collector is responsible to collect information about arrears from
each Sub Divisional Officer and after consolidating it for each crop put up
to the Divisional Officer for his information besides taking action under
Section 45 of the Canal & Drainage Act for effecting recovery as arrear of
land revenue under Land Revenue Act 1967. Since such recoveries are to
be made by the department, its efficiency at each tier of the administration
shall be watched by the Divisional Officer.

10.7 Sale and Leases.

(a) Procedure:

Grass, fruit, vacant land of kilns and at Barrages are, either to be sold or
put to lease through open auction. Before holding auction, wide publicity
in the local area is essential through known methods in addition to
issuance of proper notice. Before holding auction, determination of
reserve price is necessary. At the time and place of auction, attendance of
all persons who have come to auction is required to be obtained alongwith
a sum as an advance. The highest bid is to be announced and generally one
fourth of the amount is to be received at the fall of the hammer. Advance
money of all others is to be refunded. The advance money of highest
bidder is to be adjusted in the ¼ price of bid. The case is then to be
referred to the competent authority for approval. Recovery of the balance
amount is to be effected as per conditions laid down in the auction notice.

(b) Register of Government properties yielding produce:

61
 A register of all Government properties yielding produce available for sale
or lease shall be maintained in each Division in accordance with the
instructions printed on its fly-leaf.
This will constitute a permanent record to include all known existing and
subsequently developed properties throughout the Division, which in one
form or another will be regularly disposed of, by sale or lease, every
season or other period fixed for the purpose.

This register will be inspected by the Superintending Engineer when

inspecting divisional offices.

Revenue derived from mills, tanks and miscellaneous sales will not be
entered in this register as separate registers are maintained for these

(c) Flour mill leases:

Memorandum of instructions, notice and conditions of sale, together with
forms of bond approved by Government, are given in Appendix-H of this
Manual. These should, with necessary alterations be adopted for local use
on all canals.

10.8 Unauthorized Irrigation

(i) Following are more common offences of unauthorized irrigation

relating to theft of water from Government channels.
(a) Cutting of banks
(b) Putting in an unauthorized outlet
(c) Lifting of water through pumps in flow, rotational and
annual closures
(d) Enlarging the size of outlet
(e) Erecting a bund or obstruction in the channel to head up
water
(f) Using rubber/steel syphons
(g) Making a ghurloo along outlet to increase discharge on
down stream side
(h) Installation of Tubewells in the Canal boundary to suck
sweet water
from the channel.

62
 As described in Section 71 of Canal and Drainage Act VIII of 1873, these
offences are triable under Section 70 of the Act before a Magistrate of the
competent jurisdiction or under any other law. The relevant provision in
Pakistan Penal Code (PPC) is Section 430. Sections 33 and 35 of the Canal &
Drainage Act provide for levying of special charges under Section 31,33 read
with Rule 32, of the Canal Act, in addition to the penalty leviable under
Section 70 of the Canal Act or Section 430 PPC.

2. Offences relating to unauthorized irrigation from the water-course within its

Chakbandi are:
:
(a) Applying water outside the outlet chak or canal irrigation boundary
(Khilaf Chak Abpashi)
(b) Taking water out of turn (Wara Shikni).or from unauthorized Nakas.
(c) Suffering water to run to waste.
These offences are also triable under Section 70 of the Canal and Drainage
Act and in addition special charges can also be levied under Section 33 for
(a) & (b) above and Section 34 for (c) above read with Rule 32 of the
Canal Act as described in Sub Para 1 above.

10.9 Disposal of Cases of Unauthorized Irrigation.

Out of cases enumerated in Para 10.8 (1), some cases are most glaring and
well known to the departmental officers, for instance, cases of
unauthorized outlets, unauthorized pumps, tube wells and rubber or steel
syphons etc. Such cases must be dealt with strong hands and every canal
employee who detects such cases must bring the fact to the notice of SDO
and should become a witness to the complaint. The Sub Engineer in
charge of the Section is fully responsible for submitting complaints
(Istighasa) for all such cases under Section 70 of the Canal & Drainage
Act before the Magistrate designated to try these offences.

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2. Cases which require investigation should be handed over to Police by the
SDO incharge under Section 430 PPC. On receipt of canal
wire/information from the Sub Engineer or any other canal employee
regarding such cases, SDO incharge must give notice to the cultivators for
on the spot investigation. Investigation must be held at site associating the
cultivators to identify the person/persons responsible for the offence. The
Sub Engineer, Zilladar and Patwari must be present at the time of
investigation to help the SDO. In case, the investigation ends into
identification of the person/persons responsible, the SDO incharge should
hand over the case under Section 430 PPC to Police against the particular
person (s), otherwise, case should be sent to Police for further
investigation under Section 430 PPC. Thereafter, the SDO incharge is
responsible to take the following steps:-

a) Persistent pursuit of the Police Department till matter is finalized.

b) In case of Challan, he must represent/appear in the court of Law as
prosecutor and arrange other witnesses and evidence.
c) He shall keep liaison with District Law Officer for judicious
decision.
d) In case of non-conviction, lodging of appeal before the appellate
court and in case of appeal by the convictee(s) in the appellate
court,
e) representation or personal appearance in the court.

3. In all cases, the SDO must also proceed through Zilladar and Canal
Patwari for preparation of case of special charges in Naqsha No.7
checking himself the area irrigated as per limit given in Chapter / Revenue
Manual. In case of tampering of outlets, the SDO at the time of
investigation must also determine the date of committing the offence for
the purpose of unauthorized irrigation .
Notice No.1 is required to be issued by the SDCO after completion of the
case of special charges by the Zilladar. The irrigators whose names appear
in Naqsha No.7 must be heard in person and after due consideration of the
statements/evidence from them, he should recommend the case in IB Form

64
 392 recording his opinion very clearly. The Divisional Canal Officer shall
pass orders u/s 31,33 and Rule-32 of the Canal Act strictly as per
procedure laid down in the Act itself, giving due consideration to the
police investigation and having regard whether the responsible persons
have been identified or not. Such cases as far as possible are required to be
disposed off in the same crop season.

In case of theft of water from water course, the investigations, hearing of

the irrigators and recommendation on IB-392 shall be made by SDO as
before. Section 35 of the Canal Act provides for appeal and revision
petition by the aggrieved party. The Zilladar must represent the department
before the appellate as well as Revisional Authority. Superintending
Engineer incharge of the Circle must monitor the above procedure and in
case of any deviation, he should initiate action against the defaulters.

10.10 Disposal of cases of Waste of Water.

Cases of waste of water should be dealt leniently where wastage is beyond

the control of irrigators. In such cases Section 70 is not to be invoked. As
required under Section 34, only special charges are leviable. Such cases
are to be investigated by the SDO and it will be for him to decide whether
case of special charges be initiated or not. The SDO is required to write a
clear report stating the grounds upon which his recommendations have
been made. Final decision in the matter is to be taken by the Deputy
Collector u/s 34 of the Canal Act after affording the persons named for
such charge, an opportunity of hearing.

10.11 Closures.
(a) Annual closures on perennial canals:
With the implementation of replacement works envisaged under Indus
Water Treaty, rivers in the province were inter-linked. Thus, annual

65
 closures of canal in the Punjab are regulated at the Provincial level by
Director Indus Water Treaty and Regulation. Keeping in view the need for
generation of power from the dams, the closures of canals are effected in
two groups each for 18 days period commencing generally from 26 th
December and ending on 31st January.

(b) After fixing of dates of closure by Water Treaty Regulation Directorate,

Chief Engineer incharge of field zones issue proper notification in the
following format:
“Weather permitting the _________canal will be closed for
annual repairs on _______for 18 days or such longer or
shorter period as may be found practicable and desirable,
having regard to the start of the weather and of the crops”.

Such notifications are required to be given wide publicity through press,

radio and television in addition to sending copies to the District and Tehsil
Governments and all those bodies which utilize canal water for drinking
purpose.
(c) Emergent closures

Such closures are distinct form annual closure and are necessitated owing
to:-
(i) Breaches or damages to any structure.
(ii) Heavy rain fall or floods in the command areas.
(iii) Excessive silt entry at barrage into the canal owing to
floods (such closures are called flushing closure).

Superintending Engineer of the circle is competent to order for closures

mentioned in (i) & (ii) above. For flushing closures, Executive Engineer,
incharge of the barrage or in his absence SDO incharge of the barrage is
competent to close the canal from head.

66
 In all such cases, immediate information is required to be given by
Divisional Officer to the Chief Engineer, Secretary to Government of
Punjab, Irrigation Department together with giving information to all
offices of Agriculture Department in the Command Area.
(d) Rotational Closures.

During Rabi and even in early Kharif, the stored supplies fall short of total
requirement of canal within Command Area. With a view to assist the
cultivators in the agricultural operations, it is necessary to inform them
well before the start of the season.

The programmes are worked out on anticipated supplies based on the

average of the past years and the state of supplies in the river in the
particular year. Such programmes are framed by Divisional Officer in
consultation with representatives of the farmers/Canal Advisory
Committees etc. The programmes are approved by Superintending
Engineers. In this case too wide publicity is required to be given by
Divisional Officer through local press and local radio station. Copies of
these programmes should be supplied to:-
(i) Lambardars of each village.
(ii) Gauge records, suggestions of Irrigation Department.
(iii) All Regulation sites, Rest House Officers, SDO, Zilladar.
(iv) All Canal Patwaris
(v) Agriculture Officer relating to concerned Canal Division.
(vi) All Bodies which use Canal Water for drinking purposes.
(vii) District Governments, Tehsil Administrator concerned.
(viii) MPAs, MNAs, Senators concerned.

A note must be given at the bottom of the programme that it is subject to

revision without notice as conditions from time to time may require.

10.12: Vacant canal land may be divided into three classes:-

67
 (a) Vacant land within the boundaries of a canal rest
house, office compound or canal colony,
(b) Vacant land outside the limits of a canal rest-house,
office compound or canal colony and
(c) Land attached to residences of the officers.

(i) Vacant land falling under the category (a) above may either be reserved for
growing fodder crops for the purpose of feeding Government bullocks or
may be allotted to the establishment detailed below for sowing fodder and
vegetables for their own use. The area to be actually allotted to any
member of the establishment will depend of the total area available for the
purpose, subject to the following maxima:-

(a) Zilladars and Sub Engineers ………………… .2 acres each

(b) Vernacular clerks, clerks, members of drawing
establishment signalers and patwaris………. 1 acre each
(c) Low paid establishment (such as gauge readers),
jamadars (including regulation jamadars), peons.
revenue peons, daffadars, artificers and
chowkidars) …… … 1/2 acre each.

The total area to be allotted to the establishment at a particular place shall

be demarcated on an index plan which should be got approved by the
Superintending Engineer. Allotment shall be made by the Divisional Canal
Officer on yearly basis, for which it is not necessary to execute a lease in
the stereo I.B. Form No.458.

If some area is available after meeting the requirements of the staff of the
Irrigation Department, it may be leased out for similar purposes.
(ii) The area shall be assessed to water-rates, the charges in case of the area
allocated for feeding Government bullocks being debited to the estimates

68
 to which the maintenance of bullocks is charged. In case of areas
earmarked for fodder or vegetables by the establishment mentioned in sub-
paragraph (i) above, water-rates shall be recovered in the usual manner
through khataunis, and in addition rent shall be recovered half-yearly in
September and March as assessed by the Divisional Canal Officer under
serial No.22, Rule 20.4 of the Punjab Financial Rules Volume I.
(iii) In case of a transfer, the person who remains in occupation or the greater
part of a crop is liable to assessment. The decision of the Superintending
Engineer shall be final in all disputes arising out of these orders.
(iv) In the case of (b) above, the land may be leased out for temporary
cultivation to persons other than Government servants, under the existing
rules in force on the subject, but on no account shall the vacant land
falling under (a) above be so leased.
(v) The officers shall restrict themselves to the land attached with their
residences and in no case land falling in category (a) & (b) allotted to
them.

No Government land, other than that in compound attached to a

Government residential bungalow or small plots granted to the
establishment detailed in paragraph (i) above for growing their own
vegetables or fodder, shall be sown by any Government servant for private
purposes, irrespective of whether rent or water-rates are charged or not.

10.13: General instructions for the adjustment of outlets and preparation and
sanction of remodelling schemes.

These instructions are meant to define the distinction between the

“adjustment of outlets” and “remodelling of channels” to lay down powers
and to specify procedure for preparation, sanction and carrying out of
schemes in respect of each.

69
 These instructions do not apply to remodelling of channels necessitated by
allotment of extra supply of water for reclamation.

PART-I

(A) Adjustment of outlets.

1. Any change in size, type of crest level of an outlet, which is considered

necessary to carry out to ensure that the outlet draws its authorized
discharge, without any alternations in the sanctioned water surface level of
the channels is termed “adjustment of an outlet”.
2. Adjustment of an outlet is necessary:-

(i) if its actual discharge differs from the sanctioned one by more than
10 per cent.
(ii) if its discharge is altered by more than 10 percent:-
(a) on account of further allotment of or reduction in baqaya
area allotted for temporary cultivation, or
(b) on account of extra supply allowed for reclamation or
garden area.
(iii) if error in its construction is discovered.
(iv) to improve command.
(v) to reduce silt drawn by it.
(vi) on account of change in site.
(vii) on account of change in culturable commanded area due to:-
(a) readjustment of chak.
(b) Sale of crown waste land
(c) Errors in culturable commanded area discovered as a result
of revision in chakbandi or during assessment process of
abiana on flat rate basis.
3. Superintending Engineer is empowered to sanction adjustment of outlets
due to causes mentioned in paragraph 2 supra provided that:-

70
 (a) “Over-drawing outlets should be brought to designed discharge in
one stage”
(b) Outlet has not been adjusted within a year except for reasons 2 (ii)
and 2 (vii) proceeding.
(c) adjustment is carried out with respect to the last sanctioned full
supply line.
If the prevailing full supply level differs from the sanctioned one
considerably, and it is not considered advisable to restore the designed full
supply levels by silt clearance, detailed hydraulic survey should be carried
out, and the question of remodeling the whole channel should be taken up.
(B) Remodeling of channel.

1. Remodeling of a channel generally involves alterations in the last designed

hydraulic characteristics of the channel and consequent adjustment of
control points and outlets.

The following are the principal causes which necessitate remodeling of a

channel:-
(a) Considerable departure in the regime of the channel from the last
designed data, seriously affecting equitable distribution of supplies
through outlets.
(b) Wholesale substitution of existing outlets by outlets of improved
type under the Chief Engineer’s orders.
(c) Land reclamation on a large scale.
(d) Large changes in culturable commanded area on account of general
revision of chakbandi.
(e) Change in the capacity of the channel due to extension or
reduction in area.
(f) Any other reasons approved by the Chief Engineer.

71
2. The Superintending Engineer may revise the Longitudinal Sections of all
distributaries, minors and sub minors. Longitudinal Sections of branches,
main canals and link canals, may be revised by the Chief Engineer.

3. Longitudinal Sections of all channels in a Division must be scrutinized at

least once in 5 years. Those needing revision must be revised but those
more or less conforming to the prevailing conditions need not be revised.
The fact that they have been scrutinized and found to be in order should,
however, be recorded by Executive Engineer on the back of each such
Longitudinal Section, and the endorsement should be got counter-signed
by the Superintending Engineer.
The Superintending Engineer at the time of his inspection of a Divisional
Office should satisfy himself that the above instructions are being
followed, and should record a note to that effect in his inspection report.

4. Ordinarily, when taking up the remodeling of channel, alterations should

not be made in the existing chakbandi as far as possible, except to the
following cases:-
(a) when the zamindars have applied in writing and then only if it is in
the general interest of irrigation to do so;

(b) When it is possible and advisable to amalgamate the adjacent

chaks which for no specific reasons have less discharge than the
minimum limit fixed by the Chief Engineer.
Zamindars are generally reluctant to amalgamation of their chaks
and amalgamation should be ordered either when they agree, or
when it is absolutely necessary in the interest of irrigation and no
serious difficulty exists in providing link-water courses; and
(c) when chakbandi has to be altered on account of shifting

of outlets or for any other reason.

72
 PART-II.

PREPARATION OF REMODELLING SCHEMES.

(A) Preliminary Proceedings.

1. When necessity for remodeling of channel has been admitted by the

Superintending Engineer, after preliminary discussion with the Executive
Engineer, the latter shall notify the zamindars on the channel, in the
manner laid down in Rule 79 (c) of the Canal Act, to the effect that their
channel is to be remodeled, and that they should submit applications by a
specified date, not earlier than one month form the date of issue of the
notice , for any changes required in the chakbandi of outlets, alignments of
water-courses, sites of outlets, etc, etc.
2. At the same time a self-contained note, explaining the necessity and scope
of remodeling in general terms should be forwarded to the District Officer
(Revenue)/Collector of the districts concerned for their information, and
such remarks as they may care to offer, and another similar note should be
placed before, and discussed with, the members of the Canal Advisory
Committee. The date of the meeting should be intimated to the District
Officer (Revenue) concerned, and they may be requested to attend the
meeting themselves or to send their representatives. The details of
discussion should be embodied in the proceedings of the meeting, a copy
of which should be supplied to each District Officer (Revenue) and to the
Superintending Engineer.
If a District Officer (Revenue) is against the proposals, he should record
his views in detail, and should also suggest how the situation regarding
complaints of shortages of supply in the various outlets should be dealt
with. If the District Officer (Revenue)’s opinion is not received within one
month after the date of the meeting, his concurrence should be presumed,
and he should be informed of this by letter.

73
3. If the Executive Engineer does not accept the District Officer (Revenue)’s
opinion, he will forward the case to the Superintending Engineer who will
refer it to the Chief Engineer for orders.
4. When the District Officer (Revenue)’s concurrence has been obtained or
presumed, or in case the District Officer (Revenue) does not agree with the
proposals and the Chief Engineer over-rules the District Officer (Revenue)
and orders the work to be undertaken, the Executive Engineer shall
prepare and submit to the Superintending Engineer the detailed proposals
for his orders.
(B) Procedure for Preparation of detailed Schemes.

1. The Executive Engineer will open a separate register for each distributary,
to be called “Remodeling Petition Register” in which all petitions will be
entered chronologically by villages. The Executive Engineer will initial
entries relating to each date. These petitions shall be collected in bundles
by channels until expiry of the notified date. They should then be sent to
the Sub Divisional Officer for inquiry and report within a specified period,
which should ordinarily be from one to two months. The Sub Divisional
Officer should report on each stating the points at issue and his
recommendations are based on common consent of the irrigators, this fact
should be recorded in the report.
2. All cases relating to a channel should be returned to the Executive
Engineer in one lot under one forwarding letter.
3 When the cases relating to a channel have been received back in
the Executive Engineer’s office, they should be checked with the entries in
the Petition Register mentioned in paragraph 1 supra to see whether all the
petitions have been disposed of.
4. The Executive Engineer after examination the proposals, shall hold
preliminary informal discussions with the Superintending Engineer to
judge whether the proposals are generally acceptable to him. If after a
preliminary discussion the Executive Engineer finds that the proposals are
generally acceptable to the Superintending Engineer he will issue notices,

74
 investigate cases, take action and record his decision on each case under
appropriate sections of the Canals Act. It should not ordinarily take more
than a month to complete all the cases. There-after he will submit the cases
with complete proposals to the Superintending Engineer for necessary
action under Canal Act.
The cases, in which alignment of water-courses are required but land for
new links is not willingly ceded by the owners, should be left out of the
scheme and dealt with separately on merits.
5. A brief history of the channel regarding silting or any other troubles as for
example shortage at the tail and measures adopted from time to time to
remove the defects should accompany the proposals. The conditions under
which hydraulic survey was carried out should also be stated in detail. The
Executive Engineer should also certify that all calculations have been
carefully examined by him. The Superintending Engineer, after finally
scrutinizing the proposals and incorporating such modifications as he
considers necessary, will submit the scheme to the Chief Engineer for
sanction.
6. The scheme will then be examined in the Secretariat, and the Chief
Engineer will discuss it with the Superintending Engineer and the
Executive Engineer if necessary.
7. After the Chief Engineer has approved the scheme, the Executive
Engineer will prepare and submit an estimate for sanction by the
competent authority. When the sanctioned estimate has been received the
Executive Engineer will take the work in hand. On perennial channels the
work should be done normally in April, and that on non-perennial
channels during the winter.
8. When the channel is opened after completion of the scheme, there may be
isolated outlets which do not draw their authorized discharges due to the
channel not having attained its full supply level in certain reaches. If it is
not possible to raise the full supply level to the designed level by
temporary means, and if the shortage of any outlets is more than 10 per

75
 cent its discharge should make up temporarily by the Executive Engineer
by giving Imdadi pipes with the prior approval of the Superintending
Engineer. Ordinarily, by the end of two Kharif seasons the designed full
supply level will be attained. The Imdadi pipes should be removed when
the full supply level has been attained but they should not be removed
within the currency of a crop.
9. At the end of the second Kharif season, the Executive Engineer will
prepare final proposals for permanent adjustment of such outlets, after
carrying out fresh hydraulic surveys if necessary, and shall adjust the
outlets with respect to the designed full supply line after obtaining the
Superintending Engineer’s approval. For any alteration in the design of the
channel, Chief Engineer’s approval must be obtained, and the outlets
should be adjusted accordingly. After final adjustment all the outlets shall
be inspected by the Executive Engineer, who shall certify that they draw
their authorized discharges with full supply dishcarge at the head of the
channel.

10. If a channel and its outlets are suitably designed on carefully observed
hydraulic data, and after the outlets have been finally adjusted as laid
down in paragraph 9 supra, further remodeling should not be necessary,
and shall not be permitted, within 5 years without the prior sanction of the
Government, which shall not be granted except in very exceptional
circumstances.

During this period of 5 years, the Superintending Engineer and the

Executive Engineer shall be responsible to see that equitable distribution is
maintained by adopting such temporary measures as may be found to be
necessary.

PART-III.

76
 Time-table for Remodeling Schemes to be completed in:

April:-
(j) Necessity of remodeling channels to be established and discussed with the
Superintending Engineer and the Chief Engineer, if necessary.

(ii) If the necessity is admitted, a brief note discussing the necessity of

remodeling, its scope, etc., should be prepared and forwarded to the
District Officer (Revenue) of the districts concerned and placed before the
Canal Advisory Committee.

May:-

(i) Intention of remodeling to be notified to the share-holders in all the

villages by the Ist of May and they should be invited to submit
applications within a month for any changes required in the chakbandi of
outlets, alignments of water-courses, sites of outlets, etc, etc.

(ii) The matter to be discussed by the Executive Engineer with the District
Officer (Revenue), if necessary.

June:-
(i) Petitions received from the zamindars to be forwarded to the Sub
Divisional Officers concerned in the first week.

(ii) Sub Divisional Officers to commence investigation.

August:-
(i) Petitions to be returned to the Executive Engineer after investigation by
the Sub Divisional Officer in the first week.

(ii) Executive Engineer to deal with the petition under the Canal Act.

77
 September:-
(i) Hydraulic data of the channels to be observed.

(ii) The Executive Engineer to pass orders on the petitions and submit those
requiring Superintending Engineer’s orders to him for necessary orders.

October:-
(i) Hydraulic data to be compiled and submitted to the Executive Engineer
with Longitudinal Section.
(ii) Longitudinal Section to be revised keeping in view the participatory and
the prevailing conditions.

(iii) Designs and estimates of works to be prepared.

November:-
(i) Outlet alteration forms to be completed.
(ii) Detailed estimates to be completed.

December:-
(i) The complete scheme to be submitted to the Chief Engineer for sanction.
(ii) The scheme to be examined in the Secretariat.

January:-
(i) The scheme to be discussed by the Chief Engineer with the
Superintending Engineer and the Executive Engineer, if necessary.
(ii) The scheme to be modified, if necessary, as ordered by the Chief Engineer.
(iii) The scheme to be sanctioned by the Chief Engineer.

February and March:-

Collection of materials and arrangements for execution of work.

April :-

78
 Work to be completed.

GLOSSARY OF TERMS

ABZAIA – Water runs to waste, vide section 34, Canal ActVIII-

1873.

79
ASSESSMENT CLERK – The official incharge of the Assessment Branch of
Divisional Office
B

BANJAR – Uncultivated land.

CHAK – The block of land which an outlet irrigates.

CHAKBANDI – The mapping out of the area irrigated by

outlets of a distributary and the preparation
of the list of share-holders thereon.

CIRCLE – The group of villages which form the area measured

by one Patwari is called in vernacular a Circle

HALQA – See Circle

KILLLA- A Sub Square of a Square. One Square is divided

into 25 Killas

KHAL – A water-course.

KHARABA – Failed crops.

KHASRA – BANDOBAST – The register of field areas made at the settlement

of the district.

KHATA – A holding: estate.

80
KHATAUNI (DHAL BACHH) - The demand statement of canal revenue sent to the
Tehsildar showing the recoveries to be
made from each cultivator.
M
MAKHLUT – Mixed crops.
MALGUZAR – A land-owner
MAUZA – A village
MOGHA – An outlet
MUNTAKHIB – See Khatauni
MURRABBA/RECTANGLE – The square into which the Crown waste land
of a canal colony is divided.

N
NAJAIZ ABPASHI – Using water in an unauthorised manner, -
vide section 33 of Canal Act VIII of 1873.
P
PATTI - A division of a village.
PATWARI – The canal official who is entrusted to prepare
Assessment record of abiana.

R
ROZNAMCHA – A diary of work done. In this Manual the
Zilladar and Patwari are asked to submit such

diaries.

S
SECTION – The group of villages which form the charge of
one Zilladar.

SHAJRA` – The field map of the village made at the settlement

of the district.

81
T
TANAZA – An objection to assessment. See rule 70 of the rules
issued under the Canal Act, VIII of 1873.

TATIL – The period of closure of an irrigation channel.

W
WARI – A term used in reference to the time a share of the
water is taken in an irrigating channel.

WARABANDI – The scheme or list of rotational turns or times

at which each share-holder in a water-course
obtains his supply or each outlet in a distributary
is allowed to be opened.

Z
ZILLADAR – A subordinate canal official who supervises
the work of ten or more Patwaris.

APENDIX-A

Instructions regarding checking of Patwari’s Field Work and completion of

the Check Report thereupon.

PART-A (about field checks)

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1. The Canal Patwari’s field work i.e. booking made by him in Khasra Girdawri
(Register No. 1) is subject to check at site by the Zilladar, Deputy Collector and
Divisional Canal Officer or any other official under the Express Order of the
Deputy Collector.

2. The minimum extent of check for the Zilladar is fixed under para 2.3(1) of the
Revenue Manual. But no quota is fixed for the Deputy Collector and Divisional
Officer. They can exercise checks at their own discretion, whenever they deem it
necessary.

3. The Checking Officer will himself select a definite number of rectangles or block
of land in case of Kishtwar areas within the Chak Bandi of an outlet, for purpose
of his operation. He is at liberty to choose more than one outlet of a same village
for checking.

4. The Checking Officer should select the area himself for his checking and in no
case let the Canal Patwari to do this for him.

5. As far as possible, the Checking Officer will check the occupiers’ names and their
respective portions of land by comparing the same with the record of Rights of
Civil Patwari. But if the same is not available, by inquiring from the native
Zamindars, Lumbardar whoever available at site.

6. The “class of land” i.e. Fish Farm or sanctioned garden or Padock areas etc should
be checked and compared with the relevant records of the Irrigation Division.

7. The Checking Officer should correct the entries made by Patwari, if found wrong,
in Register Khasra Girdawari by red ink encircling the entry by Canal Patwari and
writing the correct one over and above the wrong entry. In no case the officer
shall score out or cut the entry made by the Patwari. He shall also put his ‘initials’
on each entry corrected by him and shall put his full signatures below the last entry
of the Rectangle, he checked.

8. The Checking Officer should also check the totals of each rectangle/block of land,
checked by him.

PART-B (about Check Report)

1. Every officer after performing field checks of Patwari’s work is required

to prepare a report as per format given in this appendix. This report will be
prepared outlet-wise/village-wise.

2. His report is comprising of 3 parts:-

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 I. PART-I. This part provides the basic information about
names of village, patwari, checking officer, date of check, sanctioned &
booked CCA of the outlet etc.

II. PART-II: It is the summary of the check, indicating squares

and Killa Nos, area of rectangle subjected to check and number of
discrepancies detected in Number Bandobast, Area, Occupiers’ Names
and class of land.

III. PART-III. It will be printed on the back/other side of the report

and it is the most important part in which details of each discrepancy
detected by the checking Officer during his field check, mentioning
invariably the entries made by Canal Patwari and by the Checking Officer,
during his check. Totals of areas in column Nos.5,6,7,10 & 12 of the table
must be made by the Checking Officer. In column No.14, the difference
of “amount of Abiana” should be worked out very carefully as the same
will provide basis for taking action against the defaulting Patwaris. The
Checking Officer will then write the difference of Abiana in Rs. in column
No.14 against the relevant field number, duly filling in the other columns.
He will then make the totals on the bottom of the table. He will sign on
Part-I,II,III of the report and despatch the report to the Deputy Collector.

3 (a) If the total difference in amount detected during a check, in Column No.14
Part III of the check report is more than10%, the Divisional Canal Officer,
on receiving the report through Deputy Collector, or if he himself did the
check will issue a Show Cause Notice to the concerned Patwari under
disciplinary rules in vogue and will proceed further on the merits of the
case.

(b) If the difference of the area detected during check is less than 10% of the
total area checked, or the names of at least 10 No. share holders or 10
Bandobast Numbers are found wrong in each case, the Checking
Officer
will call the explanation of the concerned Patwari and forward the field
check report alongwith reply of the Patwari and with his own comments,
recommending warning against the defaulter Patwari, to the Deputy
Collector who will take up matter with the Divisional Officer.

APPENDIX-D

REGISTER OF BREACHES AND ALLEDGED CUTS IN GOVERNMENT

CHANNELS

84
 CIRCLE

Sr. Name of (a) Date & time of discovery of Name of Previous Remarks
No. channel the breach or alleged cut. village of reference, if
R.D. and (b) Date and time of closing which lands any to breach
side. (c) Nature of supply in channel were or cut at or
at site of breach or alleged watered near the
cut. same site
(d) State of demand
1 2 3 4 5 6

APPENDIX-E

INSTRUCTIONS FOR THE GUIDANCE OF SUB DIVISIONAL

CANAL OFFICER IN THE PREPARATION AND MODIFICATION
OF WARABANDI.

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 Introductory:- These instructions are intended primarily for guidance on the colony
canals, but should be followed wherever applicable on the old canals,

Irrigation Officers should generally interfere as little as possible in the internal

distribution of water on water-courses. When disputes arise, they should endeavor to
persuade the parties to settle the matter by mutual agreement, or if a Khal Panchayat has
been instituted in the village concerned to refer the matter to that body. The following
general instructions are intended for the guidance of officers in cases where official
interference cannot be avoided:-

1. Procedure:- Sub Divisional Canal Officers have no power to interfere in the

internal distribution of water on a water-course except under Section
68 of the Canal Act. This section gives power to Sub Divisional
Canal Officers only.

The Sub Divisional Canal Officer may only take up a warabandi case on receipt
of a written petition, bearing a court-fee stamp of Rs.2/- from one or more of the
share-holders, stating that a dispute has arisen regarding his rights in respect of the
use of the water, and detailing the matter in dispute.

On receipt of such a petition, the Sub Divisional Canal Officer must take up the
case. His enquiry must be confined to the matter detailed in the petition, and the
preparation of a complete new warabandi can only be undertaken when the
petition is so worded as to justify this. In order to avoid useless work, it is
advisable that the petition should be carefully studied before the case is taken up. If
the petition is not suitable, it should be filed and the petitioner informed
accordingly.

The wording of section 68 should not be taken to mean that the whole enquiry
should be carried out by the Sub Divisional Canal Officer in person. The

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 preliminary enquiry and preparation of the warabandi or modification thereof will
be carried out by the Zilladar, but this should not result in petitions being dealt
with tradily. Cases of preparation and modification of wara-bandi should be dealt
with by all concerned as expeditiously as possible. Strong disciplinary action will
be taken against those found guilty of delaying the disposal of wara-bandi cases.

The “ownership” column in wara-bandi cases must be verified by the Patwaris of

Revenue Department, who have orders to do this as promptly as possible, before
the Sub Divisional Canal Officer hears the case. Before passing orders on the
proposed warabandi or the proposed modifications, the Sub Divisional Canal
Officer must hold an enquiry as laid down in Section 68 of the Act. A notice must
be issued by the Sub Divisional Canal Officer fixing the date of the enquiry (for
which 14 days clear notice should be given), and stating the subject, time and place
of the enquiry in accordance with the procedure laid down in rules 79-A to 79-I of
the Act.
2. At the enquiry the Sub Divisional Canal Officer should explain the proposed

waraband. to the share-holders present, and should then hear and record any
objections raised thereto. The enquiry should then close

The Sub Divisional Canal Officer’s decision in the case should be announced to all
presentees and also issued in the form of an order under Section 68 of the Canal
Act. The order should be in the form of a judgment. It should record the alteration
desired in the petition and the objections raised, should state which points of the
petition and objections have been accepted, and which over-ruled, giving reasons
in each case. A copy of the warabandi (Parat Warabandi) as modified should
accompany the order.
The sequence of Warabandi should be announced to the share-holders and a parchi
of the Warabandi timing be given to each share-holder by the Zilladar personally
and also a copy handed over to the Lambardar. Any other copies required by share-
holders should be supplied on payment of the usual copying fee.

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 The order of Sub Divisional Canal Officer is appealable in the court of Divisional
Canal Officer who can stay the operation of Warababdi sanctioned by the Sub
Divisional Canal Officer. But the Divisional Canal Officer should decide the
appeal expeditiously.

1. An order of the Sub Divisional Canal Officer as well as Divisional Canal Officer
under section 68 can be set aside by the decree of a Civil Court. The order of the
Sub Divisional Canal Officer can, however, be altered by himself or his successor
in the event of a different dispute arising and a written petition to this effect being
received, upon which a fresh enquiry will be instituted under section 68 Canal Act.
2. Method of framing a warabandi:- Warabandi should be framed in accordance
with the following principles. When alterations are proposed, the principle to
be followed should be that those desired by the majority of the share-holders
should be accepted, subject in equity to the interests of the minority being
safeguarded.

3. Period of rotation:- The period of rotation of a warabandi may be fixed-

(a) As an integral number of days.

The numbers most usually used are seven and ten.

The former has the advantage, that when operation is continuous, a share-
holder’s turn always occurs at the same time on the same day of the week. The
length should generally conform with that usual in the district, which will be
suitable for use with the periods of the rotational distribution of the canal
concerned.
The Sub Divisional Canal Officer may frame two Warabandi’s, one offset by
the other by 12 hours so that one Warabandi is operative in one year while in
the following year the Warbandi off-set by 12 hours automatically comes into
operation. The Sub Divisional Canal Officer can order the change to take place

88
 from Ist Monday of April/October of each year or with the opening of
channels after annual closure.
(b) An odd number of half days.
A dis-advantage of the integral number of days is that in the continuous
operation it affords no relief from turns occurring at night. This is avoided
by this method.
(c) From the size of the chaks.
In this case , the turns are calculated from a fixed time allowance per unit
of area , usually 12 hours per square. This system has the disadvantage
that, in the case of very large or small chaks, the water received during a
turn may be more or less than is suitable for single watering.
7. Operations____ Operations may be either ____
(a) Continuous, i.e. the turns are considered to be operative whether
water is present or not. In this case the turns occur at regular
intervals.
(b) Non-continuous, i.e. operative only when water is available.
This latter system is preferable if the share-holders are sufficiently
united to operate it amicably. Where disputes are likely to occur,
responsibility is more easily fixed under the former system.

8. Order of turns____ The order of turns should be definitely laid down in accordance
with one of the following systems:-
(a) Down the water-course, i.e. in order of distance of the off-take
from the outlet. In this case, the order proceeds down the main
water-course to the head of the first branch; then down the branch
before continuing down the main water-course. Similarly as
regards sub-branches.
(b) Round the water-course i.e. down one bank and up the other branch
being treated as in (a) above.

89
 The latter system has the advantage that it distributes lead and nikal more
evenly, but the former system is generally preferable as holdings usually
lie on both sides of a water-course.

Where two or more holdings are served by off-takes close together, and
lead or nikal is of importance, the order of turns should be alternate
between the holdings.

9. Length of turns____ The length of turns should be strictly proportional to the area of
the units.

Special Waris should not be permitted on account of any variations in soil

and levels of the land.

10. Plan of chak_____ The sanctioned Warabandi should be accompanied by a copy of

the Chak Plan on which the water-course, the established off-take, the nakhas and the
boundaries of the units are shown.
11. Form of Warabandi____ The Parat Warabandi should be arranged in tabular form
showing the following columns:-
(1) Order of turn.
(2) Field number comprised in unit.
(3) Name of share-holder.
(4) Areas of units.
(5) Length of turn in strict proportion to area.
(6) Any additions or deductions.
(7) Length of turn allotted.
(8) Remarks; in this column “any additions or deductions” as per
column 6 and any orders for “nikal” will be made, and every such
entry will be signed and dated by the Sub Divisional Canal Officer.

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 The method of operation laid down should be noted on the form. When the period
is seven days and operation is continuous, the day and time of commencement of turn
may be substituted for seven:.
12 Time schedule for preparation of warabandi (inclusive of dak days)
i) Modification of warabandi

a)Production of sanctioned warabandi Missal by Assessment 15 days

Clerk and its submission to SDCO

b)Investigation/preparation of warabandi by Patwari/Zilladar 30 days

c) Scrutiny of warabandi cases in SDCO’s office 15 days

Total 60 days

ii) New warabandi.

a) On receipt of application time for the SDCO to pass orders to Zilladar 8 days
for the preparation of sketch of the outlet

b) Preparation of sketch in Zilladar’s office and submission to SDCO 15 days

c) Orders of SDCO to Drawing Branch and Assessment Branch of 15 days

Divisional Office for verification of sketch and attaching Design
Form/Chakbandi of the outlet.

d) Verification of sketch and copying field number wise Chakbandi, of 35 days

the outlet in Drawing Branch and Assessment Branch respectively and
submission of case to SDCO’s office.

e) Passing Orders to Zilladar for preparation of case 7 days

f) Preparation/investigation of case in Zilladar’s office and comparison 85 days

with Patwari of Revenue Department regarding ownership of the
shareholders and submission of case to SDCO

g) Scrutiny of case in SDCO’s office 15 days

Total: 180 days

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93
94
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 APPENDIX H

Memorandum of instructions to Divisional Canal Officers,Notice

of auction, sales of mills should be issued by the Ist December in
each year and the auction should be held at Divisional
Headquarters early in January following:-

The results of the auctions should be reported to the

Superintending Engineer as early as possible, and never later than the end of
January. It may, therefore, be expected that the Superintending Engineer’s
orders will be received by the Divisional Canal Officers by the 15 th February,
so that the bonds etc. should be executed by the Ist March at the latest.
Attention of Divisional Canal Officers is specially drawn to the absolute
necessity for having all the deeds executed before the parties are placed in
possession of the mills, and, as the lease commences on the Ist April it follows
that all arrangements should be completed long before that date, or as above
provided by the Ist March, if possible.
Procedure for auctions – Printed notices containing the conditions
of sale and general conditions of contract, as given in this appendix should be
issued advertising the auctions dates
These conditions should also be read out at the auctions, and the
successful bidder should be required to sign a copy and pay the earnest-
money. When the bid is accepted by the Superintending Engineer, the bond
and the agreement will be signed and registered.
Earnest Money – As provided in general condition V, the earnest-
money should be paid at once on provisional acceptance of the bid, and should
amount to 60 days full rental of a mill let at daily rates and to one-sixth of the
annual rental at a mill let at a lump sum.
Bond – The bond will be executed in one of the forms given
below. The stamp on the bond will be provided by the contractor, and the
value of such stamp shall be fixed according to the scale prescribed in the
Stamp Act.

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 Power of Attorney-- The power of attorney required in condition
III will be executed in the annexed form , and must be stamped with stamp as
provided by the firm. It should be executed on impressed “sheet” for Re.1 or
on plan paper to which an “impressed label for Re.1 has been attached at the
office of the Superintendent of Stamps, Lahore. Section 17 (I) (d) of the
Registration Act (XVI of 1008) applies to mill leases, and requires compulsory
registration of all leases that run for more than one year. A lease for a year or
less, does not require registration but it may be registered at the option of the
parties concerned; a one year mill lease is not usually of sufficient importance
to warrant registration but, when it is considered in special cases that
registration is desirable it should be registered.

The registration fee for mill leases may be paid by Government.

The power-of-attorney need not be registered.
Commencement and termination of lease – Attention of Divisional Canal
Officer is specially drawn to condition II, and case must be taken to issue
written orders authorizing a named Canal Official to place the contractor in
possession at 6 O’clock in the morning of the Ist April and at the termination
of the lease to take over the premises at 5 O’clock (in the afternoon of the 31 st
March).
New Mill – Condition XIV provides for the opening of new mills
during the currency of a lease, but the necessity for so doing will rarely, or
never, arise and every effort must be made to open new mills on the 1 st April
only. In no case, will new mills be opened without the previous express
sanction of the Superintending Engineer, who will pass the necessary orders on
full consideration of each particular case.

Notice of dates and conditions of auction sales of mill leases in the

_________________Division Canal for the year 20____

1. The auction sale of mill leases in the _________Division Canal, will be

held at the Divisional Canal Officer’s Office at on__________ day

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 the________and_____________day the ______________of January 20,
and on each day will commence at 12 O’ clock on punctuality.
Acceptance or rejection of bids will rest with the Superintending Engineer
who will not be bound to accept the highest, or any bid.
2. The mills specified in the sub-joined table will be leased at daily rates and,
during the whole period of the lease, the full daily rate agreed on in each
case will be payable for every day on which the “registered morning
reading of the referring gauge” is not less that entered in column 6 of the
sub-joined table.
(a) The daily rent shall be payable for any day on which “registered
morning reading” of the “referring gauge” is less than this specified
minimum.
(b) The “registered morning trading” of a gauge is to be understood to

mean reading registered in the Divisional Canal Officer’s Office and is

to deemed conclusive evidence of the height of the water on the day to

which it refers.

Where there is an automatic gauge, the reading will be that shown by the
diagram at 6 O’clock in the morning. Where there is no automatic gauge
the reading will be that recorded by an authorized Canal Official in the
forenoon of each day and registered in the Divisional Canal Officer’s
Office.
(c) Remission of the full daily rate will further be granted for every day
on which the mill may be closed under the orders of the Divisional
Canal Officer (otherwise than for closure on account of non-payment
of rent or upon determination of the lease pursuant to the conditions of
the contract), and it is to be clearly understood that such closure will
form the only grounds upon which any remission whatever will be
granted, except under clause (a) supra.

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 (d) The rent for each month, being the amount due at the full daily rate for
each day of such month, less such deductions as may be passed by the
Divisional Canal Officer as allowable under clauses (a) and (c) supra,
shall be paid monthly by the contractor on the day specified in
condition VII of the sub-joined General Conditions of Contract.
Table giving particulars of mills to be leased at daily rates during the year

20

1 2 3 4 5 6
Serial Name of mill Position of Number of Position of Minimum
No. mill stones referring gauge
gauge reading

3. The mills specified in the sub-joined table will be leased for the whole
year on a lump sum contract, and not at daily rates:-
a. One-twelfth (1/12) part of the lump sum rental of a mill shall
be paid by the contractor each month on the day specified in
condition VII of the sub-joined conditions of contract.
b. It is to be clearly understood that no remission of rental on any
ground whatever (except under general condition XVI) will be
granted to the contractor of a mill leased on a lump sum
contract.
Table giving particulars of mills to be leased on lump sum contracts during the
year 20 -20.

1 2 3 4
Serial No. Name of mill Position of mill No. of stone

General conditions of contract applicable to all leases of mills, whether let

by daily rate or for a lump sum.

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I. The period of lease will be for one year, viz., from 6 0’clock in the
morning of the Ist April 20__ to 5 0’ clock in the afternoon of the 31 st
March, 20, _______.

II. The accepted contractor will be placed in possession of the mill leased
to him on his presenting to a named canal official a written order issued
by the Divisional Canal Officer authorizing such possession being
given. At the termination of the lease, the contractor will clear out and
vacate the premises, which he shall duly hand over to a canal official
named for that purpose by the Divisional Canal Officer.

III. Auction bids may be made on behalf of a firm. But no such bid will be
registered unless accompanied by the name of one individual (whether
a partner in the firm or not), whom all partners of the firm join in
appointing to be its authorised agent for the purposes of the proposed
contract from and to whom alone the Government shall receive and
issue communication in connection therewith on behalf of the firm.

Such agent shall reside at a named place to be agreed on, in writing

and before the bid is registered, between the firm and the Divisional
Canal Officer. Should the firm’s bid be accepted, a power of attorney,
in terms approved by the Divisional Canal Officer, shall be executed by
the firm at the same time with the bond hereinafter referred to.

IV. No lease shall be sub-let, transferred or in any way assigned, nor shall
any person, other than that or those whose bid is accepted, be
introduced as a partner or co-sharer in the contract without the written
permission of the Divisional Canal Officer first obtained.

V On the provisional acceptance by the Divisional Canal Officer of a bid

at the auction sale, the bidder shall immediately deposit with the

102
 Divisional Canal Officer as earnest-money a sum equal to sixty (60)
days’ full rental of a mill let at a daily rate, or one sixth (1/6) of the
annual rental in the case of a lump sum contract. In the event of a
failure by the bidder to deposit his earnest-money immediately
on the provisional acceptance of his bid, the bid will be cancelled and
the mill will forthwith be again put up to auction.
If the bid is rejected by the Superintending Engineer, the earnest-
money will be returned to the depositor, but if the bid is accepted by
the Superintending Engineer, the earnest-money will be retained in
deposit during the period of the lease as part security for the due
performance of the contract (and may be applied, without prejudice to
other legal remedies open to Government, at any time to remedying the
consequences, of any breach thereof), and on its expiry will be
refunded to the contractor, provided that all claims against him have
been duly satisfied.
Note: This condition only holds good when the bid is acceptable by the
Superintending Engineer, as mentioned therein; but, when the mill is auctioned
under special contract which needs the approval of higher authority, the
earnest-money should be recovered under the condition of the special contract.

VI. Within fifteen (15) days of receipt of intimation that the Superintending
Engineer has accepted his bid, the contractor shall execute, in the form
approved by the Superintending Engineer (sample of which can be
obtained on application to the Divisional Canal Officer), and shall deliver
to the Divisional Canal Officer a bond binding himself to abide by these
general conditions of contract, such bond to be deemed and taken to be for
the performance of a public duty or act in which the public are interested
within the intendment of the exception to section 74 of the Contract Act,
1872.

In the event of the contractor neglecting or refusing to execute and deliver

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 the bond as herein provided, or (in the case of a firm) the power-of-
attorney referred to, hereinbefore in general condition III the earnest-
money shall be forfeited.

VII. the contractor shall attend, either in person or by duly authorized

representative (or, in the case of a mill leased to a firm the individual
appointed as required by condition III by the firm as its authorized agent)
at the office of the Divisional Canal Officer (or of the Sub Divisional
Officer, if so desired by the Divisional Canal Officer) on the 4th of every
month) or, if the 4th be a Sunday or a general holiday, on the day the office
is next open), or upon any later date of which he may have received
previous written notice, and shall then pay the whole of the rent due for
the preceding month, as also any other sums that may be due from him
under the general conditions of contract. The Divisional Canal Officer
may, if he sees reason for doing so, extend the date of payment.

VIII. The contractor shall not execute any repairs to Government property and
no allowance will be made for any money said to have been so expended.
Should repairs be at any time required, the contractor should represent the
matter in writing to the Divisional Canal Officer or to Sub Divisional
Canal Officer, and the repairs deemed necessary be the Divisional Canal
Officer will be done by Government.

IX. The contractor shall pay for any damage done to buildings or other
Government property, either by the act or negligence of himself or of any
of his servants, to the amount assessed by the Divisional Canal Officer and
such sum shall be payable at the same time as he pays the mill rent for the
month in which such damage has been assessed.

X. The contractor shall not be allowed to make any additions or alterations of

Government property.

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XI. The Divisional Canal Officer may reduce or shut off the supply in
channels on which mills are situated, when necessary in his opinion, for
repairs or the exigencies of irrigation, and Government shall not be liable
for any compensation to the contractor on account of loss thereby
occasioned.

XII. The contractor will supply the stones and all other plant and material
required for working the mills leased to him, and shall remove the same
from the mill premises at the expiry of the contract as prescribed in
conditions I and II.

XIII. The mill contractor shall not interfere with the regulation of supply in the
main line or in any branch canal or feeder channel. In the case of
distributaries and minors, however, the contractor may regulate the supply
to the extent and under the conditions specified in a written order of the
Divisional Canal Officer. The contractor shall be liable for any loss or
damage resulting from his interference with the regulation of supply
without proper authority.

XIV. In the event of any new mills being opened during the currency of a lease,
at or near the site of any mill leased under these conditions, the contractor
of such mill shall have no claim to a reduced rental unless it can be shown
that the effect of opening the new mills is to reduce the supply of water
available for the mill previously leased, and upon this point the decision of
the Superintending Engineer shall be accepted as final.

XV. Government shall not be liable for any compensation to a mill contractor
on account of any loss sustained by him (for example, among other, loss
through grain or flour being damaged from any cause what ever).

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 XVI. Any dispute that may arise between the Divisional Canal Officer and a
mill contractor shall be referred to the Superintending Engineer of the
circle at the time of reference to arbitration and his successor if he is
transferred or other-wise leaves office before giving the award whose
decision shall be accepted as final.

XVII. In the event of a breach by the contractor, or his authorized agent or sub-
lessee or assignee, of any condition whatsoever of the lease (for example
among others, a breach of general condition IV, or VI, or VII or IX or X
the Government shall be at liberty to cut off the supply, and in lieu of so
doing or in addition thereto to put and end to the lease without prejudice to
any liabilities which the contractor, or Sub-lessee or assignee, shall incur
to Government in consequences of such breach.

AGREEMENT TO BE EXECUTED AFTER THE BID IS ACCEPTED BY

THE SUPERINTENDING ENGINEER.

This agreement entered into this ______________________day of

_____________________20 between the Governor of the Punjab acting in these
presents through ________________________(and hereinafter on behalf of himself and
his successor called the Lessor of the one part and _____________________son of
________________________of _________________________in the district of
________________________(and hereinafter on behalf of himself, his heirs, executors,
administrators and representatives called the Lessee) of the other part:
Whereas the Lessor has agreed to lease and the Lessee has agreed to take
on lease the _________________________mill situated at _____________________
at a daily rental of ________________________ subject to the stipulations and
an annual
an annual conditions hereinafter appearing it is hereby agreed by and between the parties
hereto as follows that is to say:

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(1) The period of the lease will be (for a period of ) one year commencing
from 6 O’ clock in the morning of the Ist day of April 20 and terminating
at 5 O’ clock in the afternoon of the 31st day of March 20 .
(2) The lessee will be placed in possession of the said mill on his presenting to
___________________________a written order issued by the Divisional
Canal Officer in this behalf..
(3) The lessee will at the termination of the lease clear out and vacate the
premises hereby leased and shall peaceably hand over the same to a Canal
Officer named in that behalf by the Divisional Canal Officer.

(4) Where the Lessee is a firm, a power-of-attorney in terms approved by the

Divisional Canal Officer shall be executed by the said firm in favour of
an individual (whether a partner in the firm or not) whom all the partners
join in appointing to be its authorized agents for the purposes of this
contract of lease and from and to whom alone the Lessor will receive and
issue communications in connection with this contract of lease and who
shall reside at a named place agreed upon in writing between the Lessee
and Divisional Canal Officer. The said power-of-attorney shall be
executed at the same time with the bond hereinafter referred to.

(5) The lease shall not without the written permission of the Divisional Canal
Officer previously obtained in this behalf be sublet, transferred or in any
way assigned nor shall without such written permission any person or
persons other than that or those whose bid has been accepted be
introduced as partners or co-shares in this contract of lease.

(6) The sum of money equivalent to sixty days’ full rental of the mill
one sixth of the annual

deposited by the Lessee at the time of the auction bid and amounting to
________shall be retained in deposit by the Divisional Canal Officer
during the pendency of this lease as part security for the due performance

107
 of this contract. This sum shall at any time be liable to be applied without
prejudice to any of the other legal remedies of the Lessor to remedying the
consequences of any breach by the Lessee of the conditions of this lease.
On the expiration of this lease provided always that all claims against the
Lessee have been duly satisfied, this sum will be refunded to the lessee.

(8) Along with this agreement the Lessee shall execute in the form approved
by the Superintending Engineer (a sample of which can be obtained on
application to the Divisional Canal Officer) and shall deliver to the
Divisional Canal Officer bond binding himself to abide by these general
conditions of his contract of lease. Such bond shall be deemed and taken
to be for the performance of a public duty or act in which the public are
interested within the meaning of the exception to Section 74 of the
Contract Act, 1872. In the event of the Lessee neglecting or refusing to
execute and deliver the bond as herein provided or in the case of a firm the
power-of-attorney referred to herein-before in clause 4 the security deposit
referred to in clause 6 herein-before shall be forfeited.

(9) The lessee shall attend either in person or by duly authorized

representative (or when the Lessee is a firm the individual appointed by
the firm as its authorized agent as provided herein-before) the office of
the Divisional Canal officer or of the Sub Divisional Canal Officer if so
desired by the Divisional Canal Officer on the fourth day of every month
(or on the fifth day if the fourth day happens to be Sunday or other
gazetted public holiday) or upon any later date of which the Lessee may
have received previous notice in writing and shall then pay the whole of
the rent due for the preceding month as also any other sums that may be
due from him under these conditions of lease. The Divisional Canal
Officer may if he sees reason for so doing extend the date of such
payment.

108
 The daily rent shall not be payable for any day on which the “registered
morning reading” of the “referring gauge” is less than the specified
minimum gauge of
_________________________________________________.
The remission of full daily rent will further be granted by the Divisional
Canal Officer for any day on which the mill remains closed under the
orders of the Divisional Canal Officer (otherwise than for closure on
account of non-payment of rent or upon determination of the lease
pursuant to the conditions of the Contractor) and only such remission for
Closures as are expressly referred to in this clause will be granted.

(9) The Lessee shall not execute any repairs to the leased premises and no
allowance will be made for any money said to have been so expended.
Should repairs be at any time required the Lessee shall represent the
matter in writing to the Divisional Canal Officer or to the Sub Divisional
Canal Officer and only the repairs deemed necessary by the Divisional
Canal Officer will be executed by and at the cost of the Lessor.

(10) The Lessee shall be responsible for and shall pay for any damage to the
property of the Lessor whether caused by the act of negligence of himself
or any of his servant and licensee. The amount of such damage shall be
assessed by the Divisional Canal Officer and such sum shall be payable at
the same time if the Lessee pays the mill rent for the month in which such
damage has been assessed.

(11) The Lessee shall not make any additions or alterations to the premises
hereby leased.

(12) The Divisional Canal Officer may reduce or shut off the supply of water in
any channel on which the mill hereby leased is situated when it shall in the
opinion of such Officer appear necessary for repairs or any other

109
 exigencies of irrigation and the Lessee shall not be entitled to any
compensation on account of any loss hereby occasioned to the Lessee.

(13) The Lessee will supply the stones and all other plant and materials
required for working the mill hereby leased to him and shall remove the
same from the premises on the expiration of this lease.

(14) The Lessee shall not interfere with the regulation of supply of water in the
main line or in any branch canal or feeder channel. In the case of
distributaries and minors, however, the Lessee may regulate the supply of
water to the extent and under the conditions specified in a written order in
this behalf of the Divisional Canal Officer. The Lessee shall be liable for
any loss or damage resulting from his interference with the regulation of
the supply of water without proper written authority.
(15) In the event of any new mill or mills being opened during the currency of
his lease at or near the site of the mill hereby leased the Lessee shall have
no claim to a reduced rental unless the Lessee can show to the satisfaction
of the Superintending Engineer whose decision on the point shall be final
and binding that the effect of opening the new mill or mills is to reduce the
supply of water available for the mill hereby leased.
(16) The Lessor shall not be liable for any compensation nor shall any
compensation be claimable by the Lessee on account of any loss sustained
by him (for example among others loss through grain or flour being
damaged from any cause whatsoever).
(17) If any question, difference or objection whatsoever shall arise in any way
connected with or arising out of this instrument or the meaning or
operation of any part thereof or the rights, duties or liabilities of either
party, then save in so far as the decision of any such matter is herein-
before provided for and has been so decided, every such matter including
whether its decision has been otherwise provided for and or whether it has
been finally decided accordingly, or whether the lease should be

110
 terminated or has been rightly terminated and as regards the rights and
obligation of the parties as the result of such termination shall be referred
for arbitration to the Superintending Engineer of the
____________________________Circle at the time of reference to
arbitration and his successor if he is transferred or other-wise leaves office
before giving the award whose decision shall be accepted as final and
binding and where the matter involved a claim for or the payment or
recovery or deduction of money, only the amount, if any, awarded in such
arbitration shall be recoverable in respect of the matter so referred.
(18) In the event of any breach by the Lessee or his authorized agent or sub
lessee or assignee of any condition whatsoever of this agreement the
Lessor shall be at liberty to cut off the supply of water to the mill hereby
lessed and in lieu of so doing in addition thereto to put an end to the lease
without prejudice to any of the legal rights and remedies of the Lessor.
In this agreement the Sub Divisional Canal Officer means the officer-in-
charge of the ____________________________________________Sub
Division
________________Canal, the Divisional Canal officer means the officer-
in-charge of the
_____________________________Division________________________
_______
Canal, and Superintending Engineer means the officer-in-charge of
_____________________Canal Circle.
In witness whereof the parties hereto have set their respective hands and
signatures this _________________day of _________________20

Divisional Canal Officer

Division ____________________________Canal.

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 For lessor

____________________Lessee

Witnesses_______________

_________________________

BOND TO BE TAKEN FROM SINGLE INDIVIDUAL

KNOW ALL MEN by these presents that I _________________________
son of ______________, caste __________, resident of __________
in the _______________________am held and firmly bound unto the Governor
of Punjab in the sum of rupees______________________)for which payment
well and truly to be made I bind myself, my heirs and legal representatives firmly
by these presents SEALED with my seal dated this _________________
day of __________________ Two thousand and ____________..

WHEREAS by an agreement entered into between ________________and

the ______________________at __________________on
__________________day of Two thousand ________: . The said
___________has agreed at daily rates. With the _____________________to take
_______________for a period of on a lump sum contract one year commencing
from the first day of April Two thousand and _____________________and
ending on the thirty Ist day of March, Two thousand and _____________a lease
of the mill and water power for working situated at __________________in
the_____________________Division __________________Canal AND
WHEREAS it was agreed between the said _____________and the said
_______________________________for the sum of Rupees
_________________________________________for the due performance of the
promises on the part of the said ___________________shall carry out and

112
perform all the promises on his part contained in the said agreement and in every
other respectfully and faithfully perform and discharge the duties and obligations
which from time to time shall devolve on him in connection with the said lease
than the above-written bond or obligation shall devolve otherwise the same shall
remain in full force and virtue AND the said

___________________________hereby covenants and agrees that this bond is

given and shall be deemed and taken to be for the performance of a public duty or
act in which the public are interested within the intendment of the exception to
Section 74 of the Contract Act, 1872.

Signature and seal

S
EAL
Signed sealed and delivered by the said _________________________ in the
presence of

_____________________
(signature of witnesses)
_____________________

BOND TO BE TAKEN FROM MEMBERS OF A FIRM

113
 KNOW ALL MEN by these presents that we (here enter the names,
father’s names, castes and places of abode of each of the members of the firm on
behalf of which the bid is made), carrying on business at _________________
under the name of __________________(hereinafter referred to as “ the lessees”)
are held firmly bound unto to the Governor of the Punjab the sum of Rupee
____________________(______________) for which payment well and truly to
be made we bind ourselves, our heirs and legal representatives jointly and every
two of us bind ourselves, our heirs and legal representatives jointly and each of us
bind himself, his heirs and legal representatives severally firmly by these presents
SEALED with our respective seals dated this _________________________day
of _____________day of _______________Two thousand and _____________
WHEREAS by an agreement entered into between
________________________________and the Governor of the Punjab at
_________________on_______________day of Two thousand and ______ . the
lessee has agreed with the Governor of the Punjab to take at daily rates for a
period of one year on a lump sum contract commencing from the first day of
April, Two thousand and _______a lease of the mill and water power for working
is situated at the____________ on the _________Division_____________Canal
AND WHEREAS it was agreed between the lessee and the said Governor of the
Punjab that the lessee should give a bond to the said Governor of the Punjab for
the sum of Rupees ____________for the due performance of the promises on the
part of the lessee contained in the said agreement each bond to be deemed and
taken to be for the performance of a public duty or act in which the public are
interested within the intendment of the exception to section 74 of the Contract
Act, 1872.

114
 NOW THE CONDITION of the above written bond or obligation is such
that if the lessee shall carry out and perform all the promises on the lessees’s part
contained in the said agreement and in every other respectfully and faithfully
perform and discharge the duties and obligations which from time to time shall
devolve on the lessee in connection with the said lease then the above-written
bond or obligation shall be void otherwise the same shall remain in full force and
virtue AND the lessee hereby covenants and agrees that this bond is given and
shall be deemed and taken to be for the performance of a public duty or act in
which the public are interested within the intendment of the exception to Section
74 of the Contract Act, 1872.

Signed sealed and delivered by

__________________SEAL
__________________SEAL
in the presence of
_____________________
(Signature or Witnesses)
_____________________

115
POWER OF ATTORNEY

WHEREAS at an auction of mill leases in the ________________

Division _______ Canal held at the Divisional Office at ___________on the
______________day of Two thousand and _____ we the undersigned carrying
on business together in partnership at _____________________in the Punjab
under the name and style of (here enter the partnership designation of the firm)
did by means of (here enter the full name and designation of the agent who was
allowed to bid on behalf of the firm) bid as such firm as aforesaid for the lease of
the (here enter the mill or mills bid for ) for the year commencing on the Ist day of
April, 20 and ending on the 31 st day of March 20__AND WHEREAS pursuant to
the provisions of general condition III of the general conditions of auction sales of
the said lessee now inforce such bid was accompanied by the name of (here enter
name parentage and full description of the agent so named) [hereinafter referred
to as “The said” (agent’s name)]as the individual whom we the undersigned
joined in appointing to be our authorized agent for all the purposes of the
proposed contract AND WHEREAS our aforesaid bid has been accepted by the
Superintending Engineer _____________circle and intimation of that fact has
been communicated to us as such firm as aforesaid AND WHEREAS the general
condition III aforesaid further requires that upon such acceptance we shall execute
a power of attorney in favour of the said (agent’s name) AND WHEREAS it is our
desire and intention that the said ________________shall have the full control
and management of the said lease.

NOW KNOW ALL MEN by these presents that we the said (here enter
each partner’s name in full, also his father’s name, caste and place of abode) do
hereby nominate and appoint the said _________________to be our true and
lawful attorney and agent for us and each of us and for our said firm to execute all
and every deed, bond, agreement or other instrument which may be necessary or
which may be required by the Irrigation Department or any other person or

116
persons to be executed in connection with or in any way relating to the said lease
or the working and carrying out of the same AND ALSO for us and each of us
and for our said firm to have the sole control, management working and carrying
on of the said lease AND ALSO for us and each of us and for our said firm to
perform and execute all such other acts, deeds, matters and things whatsoever as
shall be requisite or expedient to be done performed and executed in or with
respect to the entire management working and carrying out of the said lease as
aforesaid AND ALSO for us and each of us and for said firm to ask, demand, sue
or recover and receive all such debts, sum and sums of moneys as may be or
become due to us or each of us or to our said firm under or in connection with the
said lease AND ON receipt or satisfaction thereof for us and each of us and for
our said firm to give all such receipts release, acquaintance and other dishcarges
for the same and shall be effectual and sufficient for the purpose AND ALSO for
us and each of us and for our said firm to work conduct and carry on the said lease
as fully and effectually to all intents and purposes as we the said (here enter name
of each partner) or each of us could or might do if we were present in person and
these presents further witness that in terms of and pursuant to No.III of the said
general conditions of contract applicable to all leases on the _____________Canal
we do hereby nominate and appoint the said ____________to be our duly
authorized attorney and agent for us and for each of us for all and every purposes
of the said lease from and to whom alone the Government of the Punjab or any
department or departments thereof shall receive and issue orders, letters or other
communications of any kind whatsoever and that said
____________________________and reside at _________________during the
continuance of the said lease and that all orders letters or other communications
shall be deemed to have been duly communicated if addressed to the said
______________at _____________________and we hereby agree to ratify and
confirm all and whatever the said ___________________________shall lawfully
to in the premises by virtue hereof ________________________.

117
 in witness whereof we have hereunto set our respective hands and seals on
the ______________day of ______________20 .

A.B. SEAL Signed, sealed and delivered

by the said

C.D. SEAL
A.B
E.F. SEAL
C.D

E.F.

(as the case may be in the

presence of

_____________________

____________________ Signature of witnesses).

118
 APPENDIX-K

1) Outlet Register

2) Sub Engineer’s Outlet Note Book

3) Zilladar’s Outlet Note Book; and

4) Outlet Check Note Book.

119
120
INSTRUCTIONS FOR THE MAINTENANCE OF OUTLET REGISTER

1. Divisional and Sub-Divisional Officers only will maintain outlet

registers.

2. The Divisional Register will be maintained by the Revenue Clerk and all

alterations therein shall be signed (not initialed) and dated by the

Divisional Officer. The Sub-Divisional Register will be maintained by the

Sub-Divisional Officer in his own handwriting.

3. When an alteration is made , a fresh entry should be made with full data

below the existing entry.

All entries and alterations should be made in accordance with the sample

form on the first page.

4. When a chak is split up into two or more chaks, the entry should always be

transferred to the last page of the entries referring to the channel

concerned.

5. The Sub Divisional Registers will be compared annually with the

Divisional Registrar by the Revenue Clerk between Ist and 15th August.

He will put up a note showing all discrepancies in the register. The

Divisional Officer will issue such orders as he thinks fit to rectify

discrepancies.

121
122
 INSTRUCTIONS FOR THE MAINTENANCE OF SUB ENGINEER’S
OUTLET NOTE BOOK

1. Every Sub Engineer shall maintain a copy of the Note book. He must take with
him on all inspections and produce it when called upon to do so by inspecting
officers. The record must be correct and up to date.

2. One page shall be reserved for two outlets and the data shall be filled in from the
Sub Divisional Register. After two alterations have been effected, the outlet will be
transferred to the end of the entries regarding the channel.Sub Engineer will
maintain the outlet note book in his own hand-writing.

3. The date of construction will be filled in after work has been carried out at the site.

4. Sub Engineer will compare the outlet note book with the Sub Divisional Outlet
Register during September annually. He will record on page 2 of the note book the
following certificate:-
“Note Book compared with the Sub Divisional Register and all discrepancies

reconciled”.

5. The note book will be inspected by the Divisional Officer at the time of annual
inspection of the Sub Divisional Office.

6. These note books shall be for three years and shall at the end of this period be filed
in the Divisional Office.

123
124
 INSTRUCTIONS FOR THE MAINTENANCE OF ZILLADAR’S, OUTLET
NOTE BOOK

1. Every Zilladar shall maintain a copy of this note book. He must take it with him on
all inspections and produce it when called upon to do so by inspecting officer. The
record must be correct and upto date.
2. The first six columns should be filled in from the Sub Divisional Register.

3. If there are two or more villages on one outlet, the data for each village must be
shown separately.
4. The note book must be maintained in Zilladar’s own handwriting.

5. Alterations will be made by scoring out the original entry and entering revised
figures below the original. The authority for the alterations should be noted.
Alterations should be signed and dated by the Zilladar.
6. If the entries regarding any outlet become congested, or the area of the chak is
changed by more than 10 per cent, further entries should be made at the end of the
entries referring to the channel concerned, a note being made showing the page to
which the entries have been transferred. Similarly, when a chak is split up into two
or more chaks, the entry should always be transferred to the last page of the entries
referring to the channel concerned.
7. Zilladar will compare the outlet note book with the Sub Divisional Register
between September Ist and 30th and record on page 2 of the note book the
following certificate:-
“Note book compared with the Sub Divisional Register and all
discrepancies reconciled.
8. The note-book should be inspected by the Divisional Officer at the time of annual
inspection of the Sub Divisional Office.

125
126
 APPENDIX-L

Instructions for filling in columns of Outlet Alteration Form stereo IB-466 and their
object.

Columns 5-8 – Sanctioned figures should be shown in the numerator and

proposed in the denominator.
Column 7 – On Sutlej Valley and Colony Canals, where Crown Water
Areas have not yet been totally allotted, the figures in this column will be that for
which water is to be released. This can be less from that in column 6.
Column 8 – This is obtained by multiplying the C.C.A. (Column 6) with
intensity.
For example, with 585 acres C.C.A. and 60 per cent intensity the figure in
column 8 would be 585x 60/100 = 351 acres.
Column 10 – In the numerator, the sanctioned discharge is to be given and the
actual in the first denominator. The proposed discharge should be given as the
second denominator. It is found by multiplying the figure in the denominator in
column 6 with water allowance per acre.
Column 11 – Here give the last designed F.S. depth, in case the L-Section
of the channel is not being re-designed and proposed F.S. depth in case the L.
Section is being re-designed.
Column 12 – Give figures for sanctioned water surface level in the
numerator and actual in the first denominator. If the total is short as a result of
over-drawal by some outlet, the water surface will drop below the designed, after a
certain point in the channel. If the tail is short, general or extensive remodelling
will be called for, necessitating revision of L. Section. In that case, give re-
designed F.S.L. in the second denominator. For occasional alterations to outlets
due to special reasons, the difference between the figures in the numerator and the
first denominator will be slight, if any. In that case, write in the second
denominator, the figures in the numerator.

Column 13 – The object of knowing the highest water level in the water-
course at its head is to arrive at the minimum working head available in the outlet

127
concerned, so that it should work modularly, after remodelling. Under normal
conditions the water level at the head of a water-course will be the highest when
the highest land, lying farthest on the water-course is being irrigated.
Care should be exercised in getting this information. Figure in the
numerator is obtained by adding to the level of the highest commanded point in the
chak (which would result in the water level in the water-course at its head being
the highest) drop in water surface slope at 1 in 5000 plus 0.25 for head from the
water course into the field.
Example----
Point in the chak which would give highest level R.L. 592.55
in the water-course at its head.

Distance from the outlet 5100’

Loss in slope at 1 in 5,000 1’

Command from the water-course into the field 0.25

*Required water level at the head of the water-

course 592.55+1+0.25 = . 593.80

The object of calculating from a contour plan the highest water level at the
head of the water-course is to provide a check against the result of observation
recorded in the denominator.

Column 14 – Subtracting the numerator and denominator in column 13

from the second denominator in column 12 gives calculated and observed working
head, respectively. Judgement should be exercised in accepting the working head
for design. The accepted figure should be entered in this column.

Column 15 – When pipe outlet is used, the length of the pipe should also
be given. For example, pipe 20’ long.

128
 Column 16 – In the case of a rectangular orifice, its width should be given
and in case of a pipe outlet, its diameter.
Column 17 - In the case of a rectangular orifice, its height should be
given.
Column 20 – For pipe outlets, which are designed on depression head
level of the lower inner circumference.
Column 21 – The date of actual alteration last carried out should be given
in addition to reference to sanction by the Superintending Engineer.
Column22 – As for column 15.
Column 23 – As for column 16.
Column 24 - As for column 17.
Column 27 – For A.P.M’s for O.S.M’s, it should be –0. 75 of column 25.
For open flumes 0.2 of column 26. For other types, this column should be left
blank.
Column 28 – To be filled only for A.P.M’s , O.S. M’s.
Column 29 – As for column 20.
Reverse of the form____
Column __”Reasons for alterations”

When prior to the general remodeling changes in chakbandi are found

necessary, reference to sanction to those changes will suffice.
When in the case of individual alterations, record of reasons will cover
more than the space provided, sheet or sheets should be enclosed giving reference
to them in this column.

129
PROPOSED

130
 APPENDIX-M
UP KEEP OF OCCUPIER’S RECORD.

1. The Occupiers’ Record comprises the following two Registers:-

a. “KHASRA BARAI TASHKHIS

ABIANA”

b. “KHATAWAR GOSHWARA
BARAI TASHKHIS
ABIANA

2. A set of above two registers will be issued for each village by the Assessment
Clerk to the Canal Patwari through Zilladar’s Reader, before commencement of
the crop season.

3. Before issuance, each Register will be marked with a machine page number and a
stamp on each page of the register. The stamp will show the name of the crop for
which Register is issued. This stamp will remain in the personal custody of the
Deputy Collector and will be handed over to the Assessment Clerk for use when
required. The stamp will be destroyed after the crop season and a new one for the
next crop will be arranged by the Deputy Collector.

4. The Number of pages of each register issued will be proportionate to the CCA and
Khatas of each village.

5. Every Register will contain, on its first page, an issue number with date and
signatures of the Assessment Clerk or Assistant Assessment Clerk.

4. No additional or supplementary register will be issued without prior approval of

the Deputy Collector and the requisition from the concerned Zilladar.

5. The Canal Patwari will be held fully responsible when taking delivery of the
Registers, to verify that all the pages are correctly marked with page number and

131
 stamp as mentioned at ‘3’ supra.

8. The Canal Patwari taking delivery of the Registers and his

successor in case of his transfer or retirement etc. will be
responsible for the safe custody, up-keep and maintenance of the
registers.

9. At the end of crop and after preparations and check of demand of

Abiana and other water charges, the Canal Patwari will make over
these registers to the Zilladar’s Reader, who will return these
registers alongwith demand statements to the Assessment Clerk of
the Canal Division.

10. This record will be retained in the office of the Assessment Clerk of the Canal
Division for six crops, thereafter this record will be auctioned under the order of
the Divisional Canal Officer. Before auction, it should be observed carefully that
no Tawan case, Uzardari, any court case etc may not be there.

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