Business Letter Example

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Business Letter Example (Text Version)

Jennifer Wilson
7 Half Moon Drive
Bayberry Heights, Massachusetts 02630
555-555-5555
email@email.com

November 14, 2018

Michelle Price
Manager
The Yarn Company
324 Central Ave
Bayberry Heights, Massachusetts 02630

Dear Ms. Price:

Thank you so much for taking the time to meet with me to discuss selling my handmade
sweaters in your wonderful shop.

As I mentioned in our conversation, I’ve been a customer of your store since I used my
third-grade allowance to buy my very first pair of knitting needles. I’m honored that
you’d consider selling one of my original creations at The Yarn Company alongside your
own work.

We discussed a trial consignment arrangement in which a portion of the sales would go to

the store. This is more than agreeable to me.

Let me know how you want to proceed. I’m available most afternoons at 555-555-5555,
or you can email me at email@email.com, and I’ll respond to your message ASAP.

Thanks, and best,

Jennifer Wilson
 Memo
Date: August 9, 2019

To: Josie James

From: Ike Harris

Subject: Promotion of Mona Veal to Full-Time Graphic Artist

For the past 18 months, Mona Veal has done outstanding work as a part-time graphic artist in our
Marketing Department. I recommend that she be promoted to full-time status and be given the
necessary $5.50 per hour wage increase and full benefits.

The promotion is warranted for two reasons:

1. Throughout the past 18 months, Mona has demonstrated those traits that Slenk
Manufacturing most values in its graphic artists: creativity, dependability, and the ability
to work well with others.

2. Presently we have four full-time and two part-time graphic artists. While this group was
able to complete its projects on time last year, Allison Christian in Accounting tells me
that the full-time employees averaged 3.5 hours of overtime per week throughout the
year. Given that fact, our new contract with LEE-MAR Industries will soon put a strain
on both the group and our budget.

Please let me know by August 16 whether you approve this promotion. I’d like Mona to begin
full-time work on September 1.
 Good News Letter to Employees
Dear All,

We are very happy to inform you that our November sales reached two million USD, 30% more than the
forecasted figure. This marks a huge improvement from last year and a sign that the business is growing
in the right direction.

We would like to thank you all for your contribution and dedication. This would have not been possible
without the combined effort of all of our staff.

In recognition of this remarkable achievement, the management has decided to award everyone $500
bonus.

Keep up the good work.

Regards

Good News Letter to Customers

Dear Valued Customers,

We are pleased to announce the opening of our new branch in the city downtown on the 15th of January
2018. This move comes as part of our continuous efforts to provide the best shopping experience to all of
our clients all around the country.

We are also happy to announce a 50% discount on selected items from [some date] to [some date] in all of
our outlets to mark off the start of the holiday season.

We would like to thank you all for your loyalty and business. We could have not made it throughout the
years without your continuous support. We value each and every one of our customers and do our best to
provide the best level of service all the time.

Sincerely,
 Good Will Messages

Grant a Promotion or Raise

Congratulations! Your hard work has paid off! After carefully reviewing your performance reports, the
board has voted unanimously to promote you to the position of office manager.

This promotion will entitle you to a 10% salary increase and an office in the management suite. We will
outline your additional duties and responsibilities in our advisory committee meeting next Wednesday. In
the meantime, I suggest you start moving into your new office.

The board trusts that you will tackle this new challenge with the same efficiency and diligence that has
characterized all your other work. We feel that you will do a fine job and wish you every success in this
new position.

Congratulate Someone on an Achievement, an Accomplishment, or

on a Job Well Done

Congratulations! What a remarkable accomplishment! Just completing the marathon would have been
something to brag about, but to win it! Well done.

I'm sure there must have been many times when you wanted to give up, or when spending time doing
other things may have seemed more attractive than training, but your hard work and diligence have
certainly paid off.

I am sure we will be seeing and hearing a great deal more about your achievements in the future. Keep up
the good work.
 Bad News Messages

Rejection of a Grant Application

On behalf of the members of the Research & Scholarship Committee, thank you for
submitting an application for this year's Research & Scholarship grants competition.

I’m sorry to report that your grant proposal was among those that were not approved for
funding in the spring. With the reduction in grant funds caused by budget cuts and the
record number of applications, I’m afraid that many worthwhile proposals could not be
supported.

Although you did not receive a grant this year, I trust that you will continue to pursue
both internal and external funding opportunities.

Thank you for your order. We appreciate your interest in our product. We are
writing to let you know that this product has been unexpectedly popular, with over
10,000 requests on the day you placed your order. This unexpected increase in
demand has resulted in a temporary out-of-stock/backorder situation. We will
fulfill your order, received at 11:59 p.m. on 09/09/2009, in the order it was
received. We anticipate that your product will ship next Monday. While you wait,
we encourage you to consider using the enclosed $5 off coupon toward the
purchase of any product in our catalog. We appreciate your business and want you
to know that our highest priority is your satisfaction.