COSEC ROSTER

MANAGEMENT
Roster
 Presentation Agenda

 Introduction
 Roster Management
 Benefits
 Target Customers
 Key Features
 Reports
 How Roster Process Works?
Reports

Workflow
Analysis
Shift Reports
Acceptance
Assigning Employees
Shifts Accept or
Reject Shifts
Allocating
using ESS
Employee to
Forecastin Shifts
g&
Budgeting

Forecasting &
Employee Budgeting
Database Employee
Requirement
Maintaining
Employees
Database
 What is Roster Management?

 Roster is a List of Employees Who are Working in an Organization on a

Given Day, Week, or Month
 Roster Management is Planning of Workforce
 Allocates Right Person to Right Task
 Includes Forecasting of Employee Requirements
 Includes Budgeting of Employees
 Matrix Roster Management

 Placing Right People with the Right Skill in the Right Place at the Right
Time
 Complete list of Employees with their Pay Rates and Work Time
 Assign Tasks Depending on Designation and Qualification
 Planning by Forecasting Requirements of Employees
 Provides Complete Workforce Analysis Reports
 Export Data to Third Party Payroll Software's
Roster Module
COSEC PE RSM
COSEC GE RSM
COSEC ME RSM
COSEC LE RSM
 Benefits of Roster Management

 Workforce Planning
 Managing Cost of Manpower Efficiently
 Improve Overall Productivity of the Organization
 Prevent Work Stoppages as all Duties are Assigned
 Improve Forecasting and Budgeting
 Reduce Administration work
 Why COSEC Roster Management?

 Fair, Balanced and Cost Effective Rosters

 Shift allocation in Sync with Regional Labor Laws
 Fixed and Flexible Shifts
 Pay Rate Flexibility Depending on Task Performed
 Export Authentic Data to Payroll Software
 Amendments and Tracking for Roster when Required
 Multi-week Forecasting and Budgeting of Workforce
 Various Workforce Analysis Reports in Multiple Formats
 Target Customers…

Hospital Aviation Hotel

Factory Corporate Restaurant

 Target Customers…

Retail Super Market Casino

And Many
More.....
Key Features
 Employment Type and Contract

 Defines Employment Type like Part Time, Full time, Contract etc.
 Saves Time as Employee can be Swapped from One Employment
Type to Another
 Defines Detailed Employment Contract to Avoid Discrepancies at a
Later Stage
 Pay Rate Flexibility

 Separate Pay Rate for Contract and Non-Contractual Hours

 Reduces Human Error in Payroll Calculation
 Special Pay Rate for Defined Day and Time-period like Weekends,
Night Shift etc.
 Auto Roster

 Provides Department-wise Roster on Weekly Basis

 Provides Roster based on Schedule and Forecast for Each
Department
 Allocates Employees Based on Skill, Designation and Requirement
 Gives Fair and Balanced Roster
 Saves Time for Managers and Admin
Auto Roster
 Manual Roster

 Department-wise Roster on Weekly Basis

 Roster with Shift, Day and Date
 Manual Allocation of Employees
 Option of Choosing Employee as per Requirement
 Forecasting and Budgeting

 Multi-Week Forecast and Budget

 Detailed Forecast using
 Designation of Employee
 Skills level of Employee
 Number of Employees
 Accurate Budget Calculated based on
 Shifts
 Number of Employees
 Wage Level
Forecasting and Budgeting
 Special Days

 Department-wise Special Days like Festivals, National Holidays, Labor D

etc.
 Different Wage Rates for Employees Working on Such Days
 Separate Roster depending on Need of Employees on Such Days
 Higher Priority Than General Roster
 Labor Laws

 Configuration Depending on the Laws in a Region

 Prevents Violation of Law
 Alert Sent to Notify Violation of Laws
 Shifts

 Fixed and Flexible Shifts Options

 For a Fixed Shift
 Duration, Shift Start and End Time and Break Start and End
Time are Fixed
 For a Flexible Shift
 Overall Time-period Between which the Shift Should Start and
End is Fixed
 Flexibility of Starting the Shift During Given Time-period
 Shift Pattern and Matrix

 Useful when Employee Works Multiple Shifts during a Day

 Useful when Employee’s Schedule Remains Same for a Period of Time
 Prevents Manual Entries of Daily Shifts
 Saves Time of HR and Managers allowing them to Focus on other
Productive Tasks
 Employee Creation

 Helps Build and Maintain a Strong and Detailed Employee Database

 Includes Roster Policies like Employment Type, Contract, Pay Rate etc.
 Includes Organizational Details like Department, Designation, Category
etc.
 Includes Personal and Bank Details
 Attendance Policy

 Provides Authenticated Attendance Data

 Considers Attendance Policies like Late In/Early Out, Time Period
After which Overtime Starts etc.
 Authorizes admin to Correct Attendance Data like Punch Missed for
Assigned Shift, Punch Found for Late In etc.
 Integration with ESS

 Employees can Apply for Unavailability

 Proxies can be Decided for Non-manned Duties
 Employees can Accept/Reject a Shift
 Notifications and Reminder

 Notification about Updates or Changes in the Roster

 Reminder about Shift to Employees
 Confusion about Shifts Avoided
 Complete Workforce Presence Assurance
 All Employees Present Hence Increased Productivity
 Payroll Integration

 Exports Data to Third Party Software

 Provides Authenticated Data
 Avoids Human Error in Salary Calculation
 Saves Time of HR and Accounting
Reports
 COSEC Reports

 Wide Range of Master Reports which Shows the Database of the

Policies Set
 Wide Range of Transaction Reports to Analyze the Events Occurred
for the Policies
 Complete Workforce Analysis
 Forecast and Budget Analysis
 Reports with Month, Day and Defined Dates Range
 Option to Print and Export Report
 Report Generation

Zoom

Print Search
Export
Page Select

File Format

Page Select
 Reports File Formats

 Export Report in Various File Formats

 PDF
 XML
 Rich Text Format
 MS Excel
 MS Excel (Data Only)
 Crystal Report (RPT)
 MS-Word
 MS-Word Editable
 COSEC Roster Reports

 Master Reports  Transaction Reports

 Employment Contract  User Schedule
 Employment Type  Unavailability
 Wage Level  Non manned duties
 Award and Penalty  Shift Coverage
 General Rules  Duties by Designation
 Policy Shift  Forecast
 Shift Pattern  Budget
 Shift Matrix  Roster
 Hour Exception  Shifts by User
 Special Day  User by hour
 Work Profile  Attendance
 Authorization
Report: Budget and Shift
Thank You
For Further Information Please Contact:
Email ID: Security@MatrixComSec.com
Tel: +91 265 2630555
Visit us at www.MatrixComSec.com
Version: V1R1

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