3semi Event Proposal Template

Republic of the Philippines
BATANGAS STATE UNIVERSITY ROSARIO

Namunga, Rosario, Batangas
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TABLE OF CONTENTS
Business / Organization Profile 2
Business / Organization Vision, Mission, Objectives and Logo 5
Business / Organizational Chart 6
Event Committee and Responsibilities 7
Letter of Intent 10
Letter of Acknowledgement 11
Event Concept and Description 19
Event SWOT Analysis 24
Event Time Frame 28
Event Programme 33
Event Site Map 36
Event Venue 37
Event Layout 40
Event Marketing Strategies 41
Financial Plan 49
Contingency Plan 50
Event Request Letters 51
Name of Event
By: Your Name Page | 1
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BUSINESS / ORGANIZATION PROFILE
Name of Organization:
Organization President:
Classification: Academic, Service Oriented and Advocacy Groups
Organization’s Philosophy:
HISTORY OF THE ORGANIZATION
Name of Event
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ORGANIZATION VISION, MISSION, OBJECTIVES and LOGO
Vision:
Mission:
Goals:
Objectives:
Logo:
Name of Event
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ORGANIZATION CHART
Name of Event
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EVENT COMMITTEE AND RESPONSIBILITIES
Job Description Duties and Responsibilities

Event Director  Decides and approve the possible budget allocation.
 Plan event from the start to finish according to
requirements, goals and objectives.
 Coordinate with the focal persons and ensure the task to
be provided by them.
 Oversee the whole event as well as keeping the
committees informed and up to date.
Assistant Event  Take charge in the absence of the Event Director.
Director  Responsible for assisting the Event Director.
Documentation  Responsible on making the appropriate letters for the
and approval of the activity and make sure that all necessary
Communication documents to be attached are available.
Committee  Provide evaluation sheet for the participant’s assessment.
(DCC)  In charge on registration of the event.
 Responsible on tallying and discussing the result of
evaluation.
 Provide a narrative report of the activity after the
execution.
 In charge on making draft, printing and dissemination of
the Program/Invitation.
 In charge on making a draft, printing and signing if
certificate.
Logistics  In charge on finding the appropriate venue of the event.
Committee  Responsible on the drafting of suitable menu for the
(LogiCom) participants and distribution of foods during the event.
 Responsible on the set up of the venue.
Name of Event
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Technical  Responsible for the maintenance of all the technical

Committee equipment in the whole duration of the event.
(TechCom)  Responsible for the audio and visual set up of the event.
 Responsible on the lights and sounds to be used during
the event.
 In charge of taking a picture and video in the whole
duration of event.
Marketing  Responsible for the sponsorship of the event.
Committee  In charge in the lay out of the tarpaulin, flyers, video
(MarkCom) content and any other marketing tools.
 Responsible for advertising and make sure of the
awareness of the public to the event.
Finance  Responsible on making a budget proposal for the event.
Committee  Responsible on making financial reports after the event.
(FinCom)  Monitor the inflow and outflow of the cash for the event.
 In charge on canvassing and purchasing of foods, tables,
and any necessities.
Coordinators  In charge to managed the attendees for their concerns or
Committee needs.
(CoorCom)  Responsible on coordinating with the invited master
ceremony, instructors, and dean.
 In charge on monitoring during the event.
Safety and  Log all the necessary incidents and immediately provide
Security action during the event.
Committee  Responsible on ushering the event from the start to finish.
(SSCom)  Inspect the venue for safety and security purposes.
 Responsible on providing a first aid kit and in charge to tap
nurse for the event.
Name of Event
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LETTER OF INTENT
Name of Event
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LETTER OF ACKNOWLEDGEMENT
Name of Event
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LETTER OF INVITATION (Guest Speaker)
Name of Event
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LETTER OF INVITATION (Participants)
Name of Event
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Event Theme
THEME:
Event Concept
EVENT:
TARGET AUDIENCE:
DURATION:
VENUE:
PROPONENT:
Event Logo
Event Objectives:
Event Action Plan:

Event Description:
Name of Event
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EVENT ORGANIZATIONAL CHART
Name of Event
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EVENT SWOT ANALYSIS
Name of Event
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EVENT TIMEFRAME
Person-in-
Date Activity Checklist
Charge
-
-
-
-
-
-
-
-
-
-
-
Name of Event
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EVENT PROGRAMME
Name of Event
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EVENT SITE MAP
Name of Event
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EVENT VENUE
Name of Event
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EVENT LAYOUT (Workshop Session)
Name of Event
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EVENT MARKETING STRATEGIES
Name of Event
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EVENT FINANCIAL PLAN
Purpose:
Place:
Date:
Name of Event
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CONTINGENCY PLAN
Name of Event
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EVALUATION FORM
Name of Event
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LETTER OF SPONSORSHIP
Name of Event
---o0o---
Suppliers/Partners List
Name Items Address Contact Number
Name of Event

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3semi Event Proposal Template

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Republic of the Philippines

BATANGAS STATE UNIVERSITY ROSARIO

Business / Organization Profile 2

Business / Organization Vision, Mission, Objectives and Logo 5

Business / Organizational Chart 6

Event Committee and Responsibilities 7

Event Concept and Description 19

Event SWOT Analysis 24

Event Time Frame 28

Event Site Map 36

Event Marketing Strategies 41

Event Request Letters 51

BUSINESS / ORGANIZATION PROFILE

Classification: Academic, Service Oriented and Advocacy Groups

HISTORY OF THE ORGANIZATION

ORGANIZATION VISION, MISSION, OBJECTIVES and LOGO

EVENT COMMITTEE AND RESPONSIBILITIES

Job Description Duties and Responsibilities

Technical  Responsible for the maintenance of all the technical

LETTER OF INVITATION (Guest Speaker)

LETTER OF INVITATION (Participants)

Event Action Plan:

EVENT ORGANIZATIONAL CHART

EVENT SWOT ANALYSIS

EVENT SITE MAP

EVENT LAYOUT (Workshop Session)

EVENT MARKETING STRATEGIES

EVENT FINANCIAL PLAN

Name Items Address Contact Number

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