Wedding Planner Sections

Make wedding planning easier by using this template to keep your OVERVIEW STYLE
information in one place. Track to-dos, compare vendors, monitor To-do Attire
your budget, and plan the ceremony.
Coordination Hair & makeup
Each sheet tab is organized by category. You can fill them out in any
Wedding day schedule Flowers
order you wish. Feel free to add, delete, or customize each one based
on your specific needs. BUDGETS FOOD
Collaborate with friends and family by sharing this sheet with them. Budget estimator Wedding cake
Learn how to share Detailed budget Caterer

GUESTS PHOTOGRAPHY
NOTE Guest list Photographer
Some cells contain formulas. Try not to edit them; they'll recalculate Invitations Videographer
automatically based on other values you've entered.
Seating chart ENTERTAINMENT
Gifts Entertainment

Congratulations, and have fun planning your big day! LOCATIONS Music
Venue
Hotel
To-do list
To do Due date Progress Notes

Find your perfect partner 1/3 Done Change the formatting of 'Done' items under the 'Format > Conditional formatting...' menu on the web.

Start entering guest list Today In progress You can add or remove 'Progress' options under the 'Data > Validation...' menu on the web.

Fill out budget planning & tracking estimates 1/5 Not started

Collect addresses for invitations 1/6 Not started

Create a wedding website for guests 1/7 Not started

Interview photographers 1/8 Not started

Pick out caterer Next month Not started

Pick out reception location Not started

Coordination List roles that can be done by friends or professionals, such as a wedding coordinator, officiant, or MC.

Name Role Phone # Email Website Cost Notes

First Last Wedding coordinator 123-456-7890 email@email.com website.com $0

Wedding day schedule
Time Item Notes

12:00 PM
Budget estimator
Enter your estimates for each category below. You can add, remove, or
customize any categories that don't apply.
Totals will be calculated for you automatically. 'Actual' amounts are pulled
from the 'Detailed budget' tab.

Total budget: $25,000

Estimate Actual % of budget

Totals $25,000 $300 100%

Ceremony $500 $300 2%
Reception $750 $0 3%
Printed materials $750 $0 3%
Gifts/favors $750 $0 3%
Venue $2,250 $0 9%
Attire $2,250 $0 9%
Rings $500 $0 2%
Hair & makeup $250 $0 1%
Flowers $2,000 $0 8%
Cake $500 $0 2%
Caterer & drinks $8,500 $0 34%
Photography $3,000 $0 12%
Entertainment $1,750 $0 7%
Misc $1,250 $0 5%
Custom category 1 0%
Custom category 2 0%
Custom category 3 0%
Custom category 4 0%
Detailed budget
After filling out the 'Budget estimator' tab, plan and track a more detailed
breakdown by filling out the 'Estimated' and 'Actual' amounts here.

The 'Planned budget' , 'Estimated total', and 'Actual total' will

automatically calculate for you.

Ceremony Estimated Actual

Decorations/accessories $150 $300
Location fee $250 $0

Planned budget Estimated total Actual total

$500 $400 $300

Reception Estimated Actual

Decorations $500 $0
Parking/transportation $250 $0

Planned budget Estimated total Actual total

$750 $750 $0

Printed materials Estimated Actual

Save-the-dates $100 $0
Invitations $625 $0
Wedding programs $100 $0

Planned budget Estimated total Actual total

$750 $825 $0

Gifts/favors Estimated Actual

Attendant gifts $250 $0
Favors $375 $0
Parent gifts $125 $0

Planned budget Estimated total Actual total

$750 $750 $0

Venue Estimated Actual

Location fee $2,000 $0
Addt'l costs $250 $0

Planned budget Estimated total Actual total

$2,250 $2,250 $0

Attire Estimated Actual

Wedding attire $2,000 $0
Alterations $250 $0

Planned budget Estimated total Actual total

$2,250 $2,250 $0

Rings Estimated Actual

Wedding rings $500 $0

Planned budget Estimated total Actual total

$500 $500 $0

Hair & makeup Estimated Actual

Hair/makeup $250 $0

Planned budget Estimated total Actual total

$250 $250 $0
Flowers Estimated Actual
Bouquets $1,000 $0
Decorations/centerpieces $1,000 $0

Planned budget Estimated total Actual total

$2,000 $2,000 $0

Cake Estimated Actual

Cake + cutting fee $0 $0

Planned budget Estimated total Actual total

$500 $0 $0

Caterer & drinks Estimated Actual

Food + servers $7,000 $0
Drinks + bartenders $1,500 $0

Planned budget Estimated total Actual total

$8,500 $8,500 $0

Photography Estimated Actual

Photographer $1,500 $0
Videographer $1,250 $0
Extra prints $250 $0

Planned budget Estimated total Actual total

$3,000 $3,000 $0

Entertainment Estimated Actual

Ceremony $250 $0
Reception $1,500 $0

Planned budget Estimated total Actual total

$1,750 $1,750 $0

Misc Estimated Actual

Coordinator $500 $0
Misc. items $750 $0

Planned budget Estimated total Actual total

$1,250 $1,250 $0
Guest list Customize your guest list by adding new columns and rows. You can relabel or delete any sections you don't need.

CONTACT INFO INVITATIONS WEDDING REHEARSAL DETAILS

First Name(s) Last Name(s) Address Email Invited by... Save the date Invitation Response Attending Children # Invited Going Dietary restrictions Table # Gift description Thank-you sent? Notes

111 Address Way

First name Last name email@email.com Sent Sent Maybe 2 1 Vegetarian 1 Additional notes
New York, NY 11201

First name Last name

Invitations Change the total number of invitations, cards and programs to the left.
Next, enter the cost per item in the table below.
# of invitations: 50 # of RSVP cards: 50 # of thank-yous: 50 Total costs will automatically be calculated for you.
# of programs: 50 # of placecards: 100

Name Phone Email Website Invitation RSVP card Thank-you Program Placecard Total cost

Stationery Inc. 123-456-7890 email@email.com website.com $0.00 ($0 total) $0.00 ($0 total) $0.00 ($0 total) $0.00 ($0 total) $0.00 ($0 total) $0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0
Seating chart
After filling in your guests' names, the total number of people at each table will be displayed to the right in cell J3. Total guests: 1

Head Table Table 1 Table 2 Table 3 Table 4 Table 5 Table 6 Table 7 Table 8

Person 1

1 0 0 0 0 0 0 0 0

Table 9 Table 10 Table 11 Table 12 Table 13 Table 14 Table 15 Table 16 Table 17

0 0 0 0 0 0 0 0 0
Gifts List possible favors for guests and gifts for the wedding party.

Name Phone Email Website Gift description # of gifts Cost (per gift) Total Notes

FAVORS

Store #1 111-111-1111 email@email.com website.com Description 0 $0.00 $0

Store #2 $0

Store #3 $0

Store #4 $0

ATTENDANT GIFTS

Store A 222-222-2222 email@email.com website.com Description 0 $0.00 $0

Store B $0

Store C $0

Store D $0
Venue List possible venues for the wedding.

Venue Contact name Phone Email Website Address Capacity # of hrs Room cost Cost/person Food/drink min. Notes

Venue name First Last 123-456-7890 email@email.com website.com 111 First St., New York,0 NY 100110 $0 $0 $0
Hotel Reserve group rates and bridal suite if the wedding is not at a hotel.

Group room Min # of rooms

Hotel name Contact name Phone Website Suite rate Notes
rate required
Hotel 1 First Last 123-456-7890 website.com $0 $0 0
Wedding Attire
Category Name Phone Email Website Need alterations? Total cost Notes

Wedding dresses Bridal Store #1 123-456-7890 email@email.com website.com No $0 Includes alterations

Hair & Makeup Compare different makeup artists and hair stylists before the big day.
Bridal makeup is often priced differently than makeup for the rest of the wedding party, so it's listed separately.
Bride (hair/makeup): 1 # of hours (hair): 3
Additional people: 5

Makeup: Bride Makeup: Others

Name Phone Email Website Pricing Trial Day-of Subtotal Day-of Subtotal Extra costs Total Notes
Makeup artist 1 123-456-7980 email@email.com website.com Per person $0 $0 $0 $0 $0 $0 $0 Notes

Hair: Bride Hair: Others

Name Phone Email Website Pricing Trial Day-of Subtotal Day-of Subtotal Extra costs Total Notes

Hair stylist 1 123-456-7980 email@email.com website.com Hourly $0 $0 $0 $0 $0 $0 $0 Notes

Flowers List of possible florists and the breakout costs of major items.
# of bouquets: 5
# of boutineers: 14

Name Phone Email Website Bouquet (bride) Bouquet (other) Boutineer Other Total cost Notes

Florist 1 123-456-7890 email@email.com website.com $0.00 $0.00 $0.00 $0.00 $0.00 Notes about flower arrangements
Wedding cake Most cakes are calculated on a per slice basis.
There may be additional charges for decoration and transportation.
Number of slices (approximate): 200

Name Phone Email Website Cost (per slice) Transport cost Total cost Notes

Bakery 123-456-7890 email@email.com website.com $0.00 $0.00 $0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00
Caterer List of possible caterers and descriptions of their food style.
Estimated number of guests: 80

Caterer Contact name Phone Email Website Cost/person Total cost Notes

Caterer 1, Inc. First Last 123-456-7890 email@email.com website.com $0 $0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0
Photographer
Engagement Photo
Name Phone Email Website Wedding day Total cost Notes
photos album
Photographer 1 123-456-7890 email@email.com website.com $0 $0 $0 $0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0
Videographer
Name Phone Email Website Cost Notes

Videographer 1 123-456-7890 email@email.com website.com $0

Entertainment List of possible DJs or any live entertainment, and what is included in their costs.

Name Phone Email Website Estimated cost Hours Notes

RECEPTION

DJ 123-456-7890 email@email.com website.com $0 0

CEREMONY

String quartet 123-456-7890 email@email.com website.com $0 0

Music List of songs to be played at the ceremony and reception.

Track name Artist Notes

Ceremony Instrumental music