UNIVERSITY OF CEBU

ONLINE DELIVERY OF INSTRUCTION POLICIES

I. INSTRUCTIONAL METHODS/DELIVERY MODES

1. The university shall implement a full online instructional delivery mode for summer SY 2019-2020.
With this, the university shall utilize a combination of synchronous and asynchronous learning in the
delivery of class contents, activities, interactions, and assessments with Google Classroom as the
primary learning management system.

1.1. The faculty and students shall engage in synchronous delivery mode for real time class
interaction. Below are some of the conditions where synchronous delivery mode can be done, but
not limited to:
Class content
 To facilitate real time dialogue, discussion of content.
 To check understanding of concepts given in the asynchronous learning
mode.
 To draw immediate feedback, comments and reactions on certain issues
relevant to the content of the course.
Other Activities
 To bring consultants, experts in the field and guest speakers from different
locations in class.
 To record class lectures to close information gaps
 To view pre-recorded application-based activities (created video clips,
reports) as requirement, or enrichment to the course content.

Interaction
 To enhance interaction and build a sense of community among students.
 To increase classroom engagement, motivation and dynamism.

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 Suggested Tools for Synchronous:
 Google meet
 Zoom
 Facebook
 Hang outs
 Skype

1.2. The faculty and students shall engage in asynchronous delivery mode to increase students’
cognitive participation, reflection/metacognition, ability to process information, and
accountability for self-growth and development. It allows flexibility in students’ participation who
have reasonable difficulties in real time engagement. Below are some of the conditions where
asynchronous delivery mode can be done, but not limited to.
Class content
 To reflect on complex issues/topics
 To find articles, readings, researches relative to the course content.
Activities
 To develop learners’ responsibility over their own learning.
 To allow individualization/customization of learning that leads to
appreciation of oneself.
Interaction
 To combine different knowledge of multiple experts into one learning
experience
 To lessen digital divide.
Suggested Tools for Asynchronous:
 Google Classroom
 Google Forms
 Downloaded videos
 Downloaded eBook in for the course
 PowerPoint Presentation
 Online Feed backing

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2. Every course/subject shall preferably have to be carried out with at least 20% synchronous sessions,
and 80% asynchronous activities of the total required class hours in a semester/term. For summer,
the class may have at least (1) one synchronous session per week which will be scheduled in
advance to give enough considerations for both faculty and students.

II. CLASSROOM POLICIES AND PROCEDURES

1. NETTIQUETTE FOR STUDENTS
UC-ODLP specified the following guidelines for participation in the threaded discussions
or fora and chat rooms. 
1.1. Review and read carefully all the received electronic materials and ensure full
understanding of the message;
1.2. Be sure to carefully re-read, proof read and ascertain that the outgoing document
contains the right message and is free of errors before sending.
1.3. Avoid cluttered messages that with excessive emphasis (stars, arrows,
exclamations). When responding to a message, the original content/message or
relevant part may be included to eliminate confusion;
1.4. Be specific and clear, especially when asking questions;
1.5. Use appropriately UPPER and lower case in typing messages. Using all the
UPPERCASE characters conveys the impression of shouting and makes the message
less readable;
1.6. Compose comments and messages in a positive, supportive, and constructive
manner;
1.7. Give honest feedback;
1.8. Observe virtual office hours;
1.9. Avoid uttering swear words, visiting inappropriate sites, and opening social media
accounts to ensure full participation during online classes;
1.10. Turn cell phones off or set them to mute as it is very disruptive to the learning
environment to have these devices go off during synchronous session;

1.11. Wear appropriate dress code, preferably with collar or blouse during online
sessions;
1.12. Avoid drinking any intoxicating materials of whatever kind while attending online

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 class;
1.13. Avoid betting and all other forms of vice such as playing cards, dice, other forms of
gambling, and playing online games while attending online class; and
1.14. Always be a proactive and active learner.

2. STANDARDS OF ACADEMIC CONDUCT AND STUDENT INTEGRITY

The UC-ODLP expects academic honesty from students and instructors. Students have
the obligation both to themselves and to the College to make the appropriate College
representative aware of instances of academic deceit or dishonesty.  Generally, this entails
making the situation known to the instructor, and if needed, to the Dean of the student’s
school. Likewise, faculty members are responsible for enforcing the stated academic
standards of the College. Instances of violating academic standards might include, but are
not necessarily limited to, the situations outlined in the following subchapters. 

2.1 Cheating
Cheating includes multiple submission of any academic exercise using unofficial
email account in the LMS (Google classroom) for credit without prior authorization and
approval of the instructor. 
2.2 Plagiarism
Presenting someone else’s work as though it is his/her own. In an academic
community the use of words, ideas, or discoveries of another person without explicit,
formal acknowledgement constitutes an act of theft or plagiarism. In order to avoid the
charge of plagiarism, students must engage in standard academic practices such as
putting quotation marks around words that are not their own, employing the
appropriate documentation or citation, and including a formal acknowledgement of
the source in the proper format. Essays, reports, position papers, researches, etc. will
be subjected to plagiarism checker (e.g SmallSeo tools, Grammarly, Turnitin apps) and
the result will be attached upon submission of the documents.

2.3 Fabrication, Obstruction, & Collusion

Fabrication – Inventing or falsifying any data, information, or records. 
Obstruction – Impeding the ability of another student to perform assigned work.

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 Collusion – Assisting any of the above situations or performing work that another
student presents as his or her own.
3 PARTICIPATION, SUBMISSION AND COMMUNICATION POLICIES
Success in this course is dependent on your active participation and engagement
throughout the course. As such, students are required to complete all assignments by the due date,
and to actively participate in class discussions.
3.3 PARTICIPATION AND SUBMISSION POLICIES
All students are expected to:
3.3.1 Log in to their Google classroom in order to complete weekly assignments,
assessments, discussions and/or other weekly deliverables as directed by the
instructor and outlined in the course guide;
3.3.2 Participate in the weekly threaded discussions,  this means that, in addition to
posting a response to the thread topic presented, students are expected to
respond to each other and comment and questions from the instructor and/or
other students;
3.3.3 Make sure to submit on time all requirements as indicated in the course guide,
preferably in PDF format; and
3.3.4 Submit all requirements 3 days after the last meeting of the semester.

3.4 COMMUNICATION POLICIES

Constant communication and engagement is a must. The following must be observed in
an online class communication:
3.4.1 All announcements, including pre-recorded discussions, shall be posted in Google
stream which also shall automatically be sent to students’ emails via Google
Classroom or in Facebook group chat;
3.4.2 All exchange of communication shall be in Facebook group chat, and Google
stream only;
3.4.3 Students shall check messages regularly as they contain important information
about upcoming activities or class concerns;
3.4.4 Students may message the teacher privately in group chat or send email for
sensitive concerns;

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 3.4.5 Questions related to the course such as clarifications about assignments, course
materials, or assessments shall be posted on the Google Classroom Stream.
Classmates may share inputs or insights to answer the concern.
3.4.6 For concerns related to the course which need private discussion with the
teacher, students may use Facebook messenger or Email.
3.4.7 When submitting messages, students shall indicate the following in the “Subject”:
NAME, COURSE, CONCERN/TASK AND WEEK
For Example: FLORIE CABRIA, ENGL 1, ASSIGNMENT 1 WEEK 1
3.4.8 Twice a week, the teacher shall be available for online/ virtual discussions and
consultation. Virtual office hours will be one hour in the morning and one in the
afternoon using group chat and Facebook messenger or Email. Concerns and
messages sent through email will also be answered during the announced virtual
office hours.
3.4.9 All type of communication is preferably WRITTEN.

4 TECHNICAL REQUIREMENTS
The following are minimum requirements related to technology that students will need
to succeed in a course.
4.3 ACCESS TO A LAPTOP/DESKTOP COMPUTER/SMARTPHONES
Students will need access to a laptop/desktop computer or smartphones with reliable
internet connection to complete the work assigned in the course.
4.4 ACCESS TO A RELIABLE INTERNET CONNECTION
This will be necessary to access email, Google classroom, and other related online tools
and applications. As well as to download resources, upload assignment files, watch videos,
and more within your E-Learning courses. 
4.5 ACCESS TO PRODUCTIVITY SOFTWARES AND BASIC ONLINE TOOLS
Students will need access to word processing software such as Microsoft Word for
submitting certain assignments and exams.
Alternatively, you can compose assignments using the Google Docs available through
Google Drive. This is a great free cloud-based alternative that allows you to access and compose
your documents from most any device with an internet connection.

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 Google Classroom and other applications including Zoom, FB Messenger, Quizlet,
Mentimeter applications, and etc. shall be used in the delivery of important announcements, email
communication, discussion board postings, homework submissions, taking exams and quizzes, and
for enhanced course activities. Students who are not familiar with the features should review links
before the first day of class.

5 ATTENDANCE POLICIES
Success in this course is dependent on students’ participation and engagement throughout
the course. As such, students are required to complete all assignments, and to actively participate
in class discussions.

5.1 Synchronous session is 20% of the total number of required class hours in a
semester/term. Students are required to attend at least 50% of the synchronous
session specified in the course. Students attending below the minimum required
hours will be considered dropped.
5.2 Student must submit at least 50% of the asynchronous activities/ deliverables within
the week.
5.3. As a component of attendance, student shall comment in discussion forums and
respond to emails and course announcements. For this, the student is held
accountable in checking updates related to the course.
5.4. In the case of an anticipated absence, the student should contact the instructor in
advance and make arrangements to complete the required assignments. In case of
an emergency (illness/accident), a student should contact the instructor as soon as
possible providing documentation supporting the need for any late submission of a
graded event.

6. ASSESSMENT POLICIES
6.1 All examinations shall be announced/ posted with their schedules in the Google

Classroom.
6. 2 Kinds of Examination:

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 6.2.1 Quiz: This examination shall include lecture topic/s within a designated
period determined by the teacher.
6.2.1 Long quiz- This shall consist of a 50-100 item test.
6.2.2 Short quiz- This shall consist of 10-40 item test.
6.2.2 Assignment/Seatwork: This written examination is administered during or
after a specific lesson as a form of reinforcement, enrichment,
enhancement, and preparation for the next lesson. These can all
be all viewed and answered in the Google Classroom under
Classwork.
6.2.3 Oral Recitation: This examination is administered in spoken form or live
performance during a scheduled synchronous session or be a
pre- recorded video clip performance to be presented during
synchronous and to be uploaded in the Google Classroom for the
teacher to assess and for other students to view/peer assess
during asynchronous sessions.
6.2.4 Major Examination: For summer, this summative examination is divided
into two major parts and shall be administered based on the set
university calendar.
6.2.4.1 Midterm Examination
6.2.4.2 Final Examination

6.3 The type of examination shall be at the discretion of the examiner but mostly
Multiple-Choice Questions or those that can be created using google
forms.

6.4 Scores of the examinations shall be automatically generated through the use of Google
Forms. Results of the examination will be returned to the students once the teacher
clicks the return button.
6.5 Essays, position papers, researches, reflection and etc., may also be checked manually by the
teacher using a rubric provided attachments are fully turned in.
6.6 Students shall be encouraged to raise their concerns pertaining to perceived errors in the
checking of exam papers and/or computation of their grades at the time the results

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are posted on the bulletin board or in their respective Google Classrooms. Concerns shall
be
entertained within one (1) week after the examination results are posted or returned.
6.7 Cheating As A Form Of Academic Dishonesty shall be dealt with severely. Any
student caught cheating in any form shall be recommended to the Dean/ Student
Affairs
Office for disciplinary action. School policies related to academic dishonesty shall still be

observed.
6.8 Special Examination
6.8.1 This shall be given only on the following conditions:
6.8.1.1 Illness/Accidents. Students shall be required to present original
medical certificate;
6.8.1.2 Death of an immediate family member. Students shall be required
to present a photocopy of the death certificate; and
6.8.1.3 Legal matters .Students shall be required to present a copy of the
required document/s.
6.8.2. All relevant documents shall be presented to the dean together with an excuse
letter signed by the student and parents/ guardian.
6.8.3 This shall be given to students who were not able to take the scheduled written or
oral examination, upon presentation of an excuse slip signed by the
Dean within one (1) week after the student has reported back to class.
6.8.4. It is the responsibility of the student to approach the teacher in- charge for the
missed examination. The date and time of the special examination shall
be scheduled by the teacher in- charge.
6.8.5 A student forfeits the special examination if he/she fails to present the excuse slip
within the specified period of time or if he/she fails to take the special
examination during the scheduled date.
6.8.6 In the event the student fails to take the special examination, his/her score for the
said examination shall be zero (0) or no mark for the said examination.
6.8.7 For an UNEXCUSED ABSENCE in an examination, the student shall automatically
get zero (0) points or no mark for the said examination.

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 6.8.8 There shall be NO SPECIAL EXAMINATION FOR MISSED LABORATORY/ PRACTICAL
EXAM (for laboratory works/practical exams which can be performed
online). However, in case of serious illness, communicable diseases,
death of an immediate family member or an excuse in which the
Department may deem reasonable, certain considerations may be given to the
student for the missed practical exam.
6.8.9 There shall be no special examination given to missed scheduled synchronous
laboratory exercises and quizzes unless exemptions mentioned above
applies.
6.8.10 Google Classroom Examination Policy
6.8.10.1Students are expected to exhibit the highest level of ethical and honest
behavior.
6.8.10.2 These examinations will be taken in Google Classroom timed or
untimed.
6.8.10.3 Students are strongly advised NOT to use iPads, tablets or cell phones
to take course examinations. These devices may not be able to
properly display the questions, graphics or photographs in the
exam, as it may not be fully functional on these devices.
6.8.10.4 Students are expected to take each test as scheduled.
Assessment policies relative to field discipline/ field of specialization as mandated in CMO are highly
recommended to be added as additional policy.

7.GRADING SYSTEM POLICIES

The passing grade and computation shall still be based on the University Student Manual. Th

7.1 : Passing Grade

The passing grade in all examinations is 75.00 % or as per CMO like the Maritime
department 50% (3.0).
7.2: Computation
This course/ subject shall follow this Grading System:

The Term Grade is as follows

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 CLASS STANDING 70 %

Quizzes 40 %
Seat Works 20 %
Assignments 20%
Orals/Projects 20%
TOTAL 100 %
MAJOR EXAMINATIONS 30 %

Total 100 %

The teacher has a discretion on the allocation of the percentages in the class
standing components depending on the nature of the subject and also
subject to relevant CMO standard.

The students shall receive grades twice for the course, Midterm Grade and Final Grade
for the Summer term. The following are the computations of the Midterm Grade and
Final Grade.

Midterm Grade = (70%) Class Standing + (30%) Midterm Examination

Tentative Final Grade = (70%) Class Standing + (30%) Final Examination

Final Grade = Midterm Grade + Tentative

Final Grade
2
Since students’ marks given in every assessment are raw scores, these needs to be
converted to transmuted grade. The transmuted grade is automatically given upon
inputting the raw scores in the E-grade system.

7.3 The use of NG, DR and NA marks are based on the University of Cebu policy.
7.3.1 “NG” (No Grade) shall be given as set in the following conditions:
7.3.1.1
Courses with laboratory which requires hands-on performances which could not be
performed through online, students shall receive Deferred Grade/No Grade (NG) as
a Final Grade. Students are given one year to comply.
7.3.1.2
If student fails to submit or accomplish the Midterm Major Examination
requirements such as written examination, research outputs, and performance tasks

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 as prescribed by the teacher.
7.3.1.3
If student fails to present the Examination Permit.

7.3.3 “DR” (Dropped) shall be given if the student fails to comply with the number of
attendance equivalent to 50% of the synchronous sessions.

7.3.4 “NA” (No Attendance) shall be given if the student fails to attend a single
asynchronous session.

7.4 Change of Grade

8.3.1 Grades submitted to the Dean’s office shall be deemed final.
8.3.2 Request for re-computation of grades shall be made by writing a letter
addressed to the Dean through the Subject Head or Faculty in Charge.
8.3.3 Changes in the grade shall only be made if there is error after
re-computation and after this has passed through the Dean’s office and
approved by the Campus Director.
8.3.4 Students are only given a year to apply for change of grade

Sources:
Adapted from:

College Student Manual: University of Cebu

Online Course Policies and Procedures: Metropolitan College of New York
Online Course Policies and Procedures: University of Cebu College of Medical Technology
Policies, Procedures, and Expectations for Students: Anderson University
The Power of Elearning: The Essential Guide to Teaching in the Digital Age by Shirley Waterhouse

Links
https://moodle.mcny.edu/mod/book/view.php?id=223551&chapterid=137
https://andersonuniversity.edu/au-online/policies-procedures-expectations

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https://er.educause.edu/articles/2004/1/the-importance-of-policies-in-elearning-instruction
https://web.saumag.edu/online/policies-and-procedures/online-attendance-policy/

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