UNIVERSITY OF CEBU

ONLINE DELIVERY OF INSTRUCTION POLICIES

First Semester S.Y. 2021 - 2022

I. INSTRUCTIONAL METHODS/DELIVERY MODES

1. The University shall implement a full online instructional delivery mode for the First
Semester S.Y. 2021 - 2022. With this, the University shall utilize a combination of
synchronous and asynchronous learning in the delivery of class contents, activities,
interactions, and assessments with the University - Learning Management System (LMS)
known as eThink or Neo as the primary learning management system.
1.1 The faculty and students shall engage in Synchronous delivery mode for real
time class interaction. Below are some of the conditions where synchronous
delivery mode can be done, but not limited to:
Class content
• To facilitate real time dialogue, discussion of content.
• To check understanding of concepts given in the asynchronous learning
mode.
• To draw immediate feedback, comments and reactions on certain issues
relevant to the content of the course.
Other Activities
• To bring consultants, experts in the field and guest speakers from
different locations in class.
• To record class lectures to close information gaps
• To view pre-recorded application-based activities (created video clips,
reports) as requirement, or enrichment to the course content.

Interaction
• To enhance interaction and build a sense of community among students.
• To increase classroom engagement, motivation and dynamism.

| Online Delivery of Instruction Policies 1

 Suggested Tools for Synchronous:
• University - Subscribed LMS: eThink or Neo
• Google Meet
• Zoom
• Facebook
• Viber
• MS Teams
• Cisco Webex

1.2 The faculty and students shall engage in Asynchronous delivery mode to
increase students’ cognitive participation, reflection/metacognition, ability to
process information, and accountability for self-growth and development. It allows
flexibility in students’ participation who have reasonable difficulties in real time
engagement. Below are some of the conditions where asynchronous delivery mode
can be done, but not limited to.
Class content
• To reflect on complex issues/topics
• To find articles, readings, researches relative to the course content.
Activities
• To develop learners’ responsibility over their own learning.
• To allow individualization/customization of learning that leads to
appreciation of oneself.
Interaction
• To combine different knowledge of multiple experts into one learning
experience
• To lessen digital divide.
Suggested Tools for Asynchronous:
• University - Subscribed LMS (Offline feature)
• eBooks library references

| Online Delivery of Instruction Policies 2

 • Google Forms
• Downloaded videos
• Downloaded eBook in for the course
• PowerPoint Presentation
• Online Feed backing

2. Every course/subject shall preferably have to be carried out with at least 20%
Synchronous sessions, and 80% Asynchronous activities of the total required class hours
in a semester/term. The class may have at least (1) one synchronous session per week,
per course which will be scheduled in advance to give enough considerations for both
faculty and students.

II. CLASSROOM POLICIES AND PROCEDURES

1. NETTIQUETTE FOR STUDENTS
University specified the following guidelines for participation in the threaded
discussions or fora and chat rooms.
1.1. Review and read carefully all the received electronic materials and ensure full
understanding of the message;
1.2. Be sure to carefully re-read, proof read and ascertain that the outgoing
document contains the right message and is free of errors before sending.
1.3. Avoid cluttered messages that with excessive emphasis (stars, arrows,
exclamations). When responding to a message, the original content/message or
relevant part may be included to eliminate confusion;
1.4. Be specific and clear, especially when asking questions;
1.5. Use appropriately UPPER and lower case in typing messages. Using all the
UPPERCASE characters conveys the impression of shouting and makes the
message less readable;
1.6. Compose comments and messages in a positive, supportive, and constructive
manner;
1.7. Give honest feedback;
1.8. Observe virtual office hours;

| Online Delivery of Instruction Policies 3

 1.9. Avoid uttering swear words, visiting inappropriate sites, and opening social
media accounts to ensure full participation during online classes;
1.10. Turn cell phones off or set them to mute as it is very disruptive to the learning
environment to have these devices go off during synchronous session;
1.11. Wear appropriate dress code, preferably with collar or blouse during online
sessions;
1.12. Avoid drinking any intoxicating materials of whatever kind while attending
online classes;
1.13. Avoid betting and all other forms of vice such as playing cards, dice, other
forms of gambling, and playing online games while attending online class;
1.14. Always be a proactive and active learner.

2. STANDARDS OF ACADEMIC CONDUCT AND STUDENT INTEGRITY

The University expects academic honesty from Students and Instructors. Students
have the obligation both to themselves and to the College to make the appropriate
College representative aware of instances of academic deceit or dishonesty. Generally,
this entails making the situation known to the Instructor, and if needed, to the College
Dean. Likewise, Faculty members are responsible for enforcing the stated standard of
academic conduct and integrity of the College.
Failure to act in accordance with acceptable academic activities may amount to
academic misconduct in accordance with the relevant disciplinary processes.
Unacceptable activities include, but are not limited to, the following academic
(including learning and teaching and research) activities:

2.1 Cheating
Cheating includes the attempt to use or the actual use of any unauthorized
information, educational material, or learning aid in a test or assignment. Cheating
includes multiple submission of any academic exercise using unofficial email
account in the LMS (eThink or Neo) for credit without prior authorization and
approval of the instructor.

| Online Delivery of Instruction Policies 4

 2.2 Plagiarism
Presenting someone else’s work as though it is his/her own. In an academic
community the use of words, ideas, or discoveries of another person without
explicit, formal acknowledgement constitutes an act of theft or plagiarism. In
order to avoid the charge of plagiarism, students must engage in standard
academic practices such as putting quotation marks around words that are not their
own, employing the appropriate documentation or citation, and including a
formal acknowledgement of the source in the proper format. Essays, reports,
position papers, researches, etc. will be subjected to plagiarism checker (e.g
SmallSeo tools, Grammarly, Turnitin apps) and the result will be attached upon
submission of the documents.

2.3 Fabrication
Fabrication is inventing or falsifying any data, information, or
records. Fabrication includes, but not limited to, the following:
2.3.1 falsifying the results obtained from research or laboratory experiments,
2.3.2 presenting results of research or laboratory experiments without the
research or laboratory experiment being performed, and
2.3.3 changing answers or grades after an academic work has been returned to
the student.
2.4 Collusion
Collusion is assisting any of the above situations or performing work that
another student presents as his or her own. Collusion includes, but not limited to,
the following:

2.4.1 knowingly using, buying, selling, stealing, sharing, transporting or

soliciting, in whole or in part, any information or materials to be
submitted as a student’s own work,
2.4.2 impersonating another student for the purpose of taking a course, any
academic work, or exam,
2.4.3 providing unauthorized access to course materials, and
2.4.4 agreeing with one or more persons to commit any act of academic
dishonesty.

| Online Delivery of Instruction Policies 5

 2.5 Disruption
Disruption is any activity that impedes with the teaching-learning process.
Disruptive behavior includes:
2.5.1 Disrespecting a teacher or another student, in class or online,
2.5.2 Talking, texting, or viewing material unrelated to the course offering
during synchronous sessions,
2.5.3 Failing to silence your cellphone during synchronous sessions,
2.5.4 Posting inappropriate material or material unrelated to the course on
discussion boards and forums, and
2.5.5 Violating netiquette rules.

3. PARTICIPATION, SUBMISSION AND COMMUNICATION POLICIES

Success in this course is dependent on your active participation and engagement
throughout the course. As such, students are required to complete all assignments by the due
date, and to actively participate in class discussions.
3.1. PARTICIPATION AND SUBMISSION POLICIES
All students are expected to:
3.1.1 Log in to the University LMS in order to complete weekly assignments,
assessments, discussions and/or other weekly deliverables as directed by the
instructor and outlined in the course guide;
3.1.2 Participate in the weekly threaded discussions, this means that, in addition
to posting a response to the thread topic presented, students are expected
to respond to each other and comment and questions from the instructor
and/or other students;
3.1.3 Make sure to submit on time all requirements as indicated in the course
guide, preferably in PDF format; and
3.1.4 Submit all requirements 3 days after the last meeting of the semester.

| Online Delivery of Instruction Policies 6

 3.2 COMMUNICATION POLICIES
Constant communication and engagement is a must. The following must be
observed in an online class communication:
3.2.1 All announcements, including pre-recorded discussions, shall be posted in
the University LMS eThink or Neo which also shall automatically be sent to
students’ email or group chat;
3.2.2 All exchange of communication shall be in the University LMS only;
3.2.3 Students shall check messages regularly as they contain important
information about upcoming activities or class concerns;
3.2.4 Students may message the teacher privately in group chat or send email for
sensitive concerns;
3.2.5 Questions related to the course such as clarifications about assignments,
course materials, or assessments shall be posted on the University LMS.
Classmates may share inputs or insights to answer the concern.
3.2.6 For concerns related to the course which need private discussion with the
teacher, students may use the University LMS private messaging feature,
Facebook messenger or Email.
3.2.7 When submitting messages, students shall indicate the following in the
“Subject”: NAME, COURSE, CONCERN/TASK AND WEEK
For Example: FLORIE CABRIA, ENGL 1, ASSIGNMENT 1
WEEK 1
3.2.8 Twice a week, the teacher shall be available for online/virtual discussions
and consultation. Virtual office hours will be one hour in the morning and one
in the afternoon using the University LMS group chat, discussion forum, and
email. Concerns and messages sent through email will also be answered
during the announced virtual office hours.
3.2.9 All type of communication is preferably WRITTEN.

| Online Delivery of Instruction Policies 7

4. TECHNICAL REQUIREMENTS
The following are minimum requirements related to technology that students will
need to succeed in a course.
4.1. ACCESS TO A LAPTOP/DESKTOP
COMPUTER/TABLETS/SMARTPHONES
Students will need access to a laptop/desktop computer or smartphones with reliable
internet connection to complete the work assigned in the course.
4.2.ACCESS TO INTERNET CONNECTION
This will be necessary to access email, Google classroom, and other related online
tools and applications. As well as to download resources, upload assignment files, watch
videos, and more within your E-Learning courses.
4.3.ACCESS TO PRODUCTIVITY SOFTWARES AND BASIC ONLINE TOOLS
Students will need access to word processing software such as Microsoft Word for
submitting certain assignments and exams.
Alternatively, you can compose assignments using the Google Docs available through
Google Drive. This is a great free cloud-based alternative that allows you to access and
compose your documents from most any device with an internet connection.
The University LMS and other applications including Zoom, FB Messenger, Quizlet,
Mentimeter applications, and etc. shall be used in the delivery of important announcements,
email communication, discussion board postings, homework submissions, taking exams and
quizzes, and for enhanced course activities. Students who are not familiar with the features
should review links before the first day of class.

5. ATTENDANCE POLICIES
Success in this course is dependent on students’ participation and engagement
throughout the course. As such, students are required to complete all assignments, and
to actively participate in class discussions.
5.1 Synchronous session is 20% of the total number of required class meetings in a
semester/term. Students are required to attend at least 50% of the synchronous
sessions specified in the course.
5.2 Student must submit at least 50% of the asynchronous activities/ deliverables within

| Online Delivery of Instruction Policies 8

 the week.
5.3. As a component of attendance, student shall comment in discussion forums and
respond to emails and course announcements. For this, the student is held
accountable in checking updates related to the course.
5.4. In the case of an anticipated absence, the student should contact the Instructor in
advance and make arrangements to complete the required assignments. In case of
an emergency (illness, accident, etc.) and other unforeseen/uncontrollable events, a
student should contact the Instructor as soon as possible providing documentation
supporting the need for any late submission of a graded event.

6. ASSESSMENT POLICIES
6.1 All examinations shall be announced/ posted with their schedules in the LMS
6. 2 Kinds of Examination:
6.2.1 Quiz: This examination shall include lecture topic/s within a
designated period determined by the teacher.
6.2.1.1 Long quiz- This shall consist of a 50-100 item test.
6.2.1.2 Short quiz- This shall consist of 10-40 item test.
6.2.2 Assignment/Seatwork: This written examination is administered
during or after a specific lesson as a form of reinforcement,
enrichment, enhancement, and preparation for the next lesson. These
can all be viewed and answered in the LMS.
6.2.3 Oral Recitation: This examination is administered in spoken form or
live performance during a scheduled synchronous session or be a
pre-recorded video clip performance to be presented during
synchronous and to be uploaded in the Learning Management
System for the teacher to assess and for other students to view/peer
assess during asynchronous sessions.
*Other types of examination, which are relevant and applicable to the field
of discipline/ specialization or as mandated in the program CMO maybe
added.

| Online Delivery of Instruction Policies 9

 6.2.4 Major Examination:
The summative examination is divided into four major parts and
shall be administered based on the set University calendar.
6.2.4.1 Prelim Examination
6.2.4.1 Midterm Examination
6.2.4.1 Semi-Final Examination
6.2.4.2 Final Examination

6.3 The type of examination shall be at the discretion of the examiner but preferably
Multiple-Choice Questions or those that can be created using University LMS.
6.4 Scores of the examinations shall be automatically generated through the University
LMS. Results of the examination will be returned to the students.
6.5 Essays, position papers, researches, reflection and etc., may also be checked manually
by the teacher using a rubric provided attachments are fully turned in.
6.6 Students shall be encouraged to raise their concerns pertaining to perceived errors in
the checking of exam papers and/or computation of their grades at the time the results
are posted on the LMS (EThink or Neo) info board. Concerns shall be entertained
within one (1) week after the examination results are posted or returned.
6.7 Cheating As A Form Of Academic Dishonesty shall be dealt with severely. Any
student caught cheating in any form shall be recommended to the Dean/ Student
Affairs Office for disciplinary action. School policies related to academic dishonesty
shall still be observed.
6.8 Special Examination
6.8.1 This shall be given only on the following conditions:
6.8.1.1 Illness/Accidents. Students shall be required to present original
Medical certificate;
6.8.1.2 Death of an immediate family member. Students shall be required
to present a photocopy of the Death certificate; and
6.8.1.3 Legal matters . Students shall be required to present a copy of the
required document/s and;

| Online Delivery of Instruction Policies 10

 6.8.1.4 Other unforeseen or justifiable events. Students shall be required
to submit a written explanation.
6.8.2. All relevant documents shall be presented to the Dean together with an
excuse letter signed by the student and parents/ guardian.
6.8.3 This shall be given to students who were not able to take the scheduled written
or oral examination, upon presentation of an excuse slip signed by the Dean
within one (1) week after the student has reported back to class.
6.8.4. It is the responsibility of the student to approach the teacher in- charge for the
missed examination. The date and time of the special examination shall be
scheduled by the teacher in- charge.
6.8.5 A student forfeits the special examination if he/she fails to present the excuse
slip within the specified period of time or if he/she fails to take the special
examination during the scheduled date.
6.8.6 In the event the student fails to take the special examination, his/her score for
the said examination shall be zero (0) or no mark for the said examination.
6.8.7 For an UNEXCUSED ABSENCE in an examination, the student shall
automatically get zero (0) points or no mark for the said examination.
6.8.8 There shall be NO SPECIAL EXAMINATION FOR MISSED
LABORATORY/ PRACTICAL EXAM (for laboratory works/practical
exams which can be performed online). However, in case of serious illness,
communicable diseases, death of an immediate family member or an excuse
in which the Department may deem reasonable, certain considerations may
be given to the student for the missed practical exam.
6.8.9 There shall be no special examination given to missed scheduled synchronous
laboratory exercises and quizzes unless exemptions mentioned above applies.
6.8.10 Examination Policy
6.8.10.1 Students are expected to exhibit the highest level of ethical and
honest behavior.
6.8.10.2 These examinations will be taken in the University LMS timed or
untimed.

| Online Delivery of Instruction Policies 11

 6.8.10.3 Students are strongly advised NOT to use iPads, tablets or cell
phones to take course examinations. These devices may not be able
to properly display the questions, graphics or photographs in the
exam, as it may not be fully functional on these devices.
6.8.10.4 Students are expected to take each test as scheduled.
*Assessment policies relative to the field of discipline/ specialization as
mandated in the program.

7. GRADING SYSTEM POLICIES

The passing grade and computation shall still be based on the University Student Manual.
7.1 : Passing Grade
The passing grade in all examinations is 75.00 % or as per CMO like the Maritime
Department 50% (3.0).
7.2: Computation
This course/ subject shall follow this Grading System:
The Term Grade is as follows
CLASS STANDING 70 %
Quizzes 40 %
Seat Works 20 %
Assignments 20%
Orals/Projects 20%
TOTAL 100 %
MAJOR EXAMINATIONS 30 %
Total 100 %

The teacher has a discretion on the allocation of the percentages in the

class standing components depending on the nature of the subject and
also subject to relevant CMO standard.

The students shall receive grades twice for the course, Midterm Grade and Final
Grade for the First Semester. The following are the computations of the Midterm
Grade and Final Grade.
Prelim Grade = (70%) Class Standing + (30%) Prelim Examination

| Online Delivery of Instruction Policies 12

 Tentative Midterm Grade = (70%) Class Standing + (30%) Midterm Exam

Prelim Grade + Tentative Midterm Grade

Midterm Grade =
2
Semi-Final Grade = (70%) Class Standing + (30%) Semi-Final Exam

Tentative Final Grade = (70%) Class Standing + (30%) Final Examination

Final Grade Semi-Final

= Grade + Tentative Final
Grade
2
Since students’ marks given in every assessment are raw scores, these needs to be
converted to transmuted grade. The transmuted grade is automatically given upon
inputting the raw scores in the E-grade system.

7.3 The use of NG, DR and NA marks are based on the University of Cebu policy.
7.3.1 “NG” (No Grade) shall be given as set in the following conditions:
7.3.1.1 Courses with laboratory which requires hands-on performances which
could not be performed through online, students shall receive Deferred
Grade/No Grade (NG) as a Final Grade. Students are given one year to
comply.
7.3.1.2 If student fails to submit or accomplish the Major Examination requirements
such as written examination, research outputs, and performance tasks as
prescribed by the teacher.
7.3.1.3 If student fails to present the Examination Permit.

7.3.3 “DR” (Dropped)

If the student has accumulated more than 20% unexcused / unjustifiable absences of
the scheduled 54 course hours for a 3-unit course (CHED MORPHE, Article XXI, Sec.
101, p.69). Attendance will be taken based on the synchronous meetings, actual
participation in the discussion forum, comments or posts on the weekly topic, respond

| Online Delivery of Instruction Policies 13

 to emails/messages, submission of assignments, and other activities as assigned by the
teacher.

7.3.4 “NA” (No Attendance) shall be given if the student fails to attend a single
synchronous session and participate in any asynchronous activity.

7.4 Change of Grade

8.3.1 Grades submitted to the Dean’s office shall be deemed final.
8.3.2 Request for re-computation of grades shall be made by writing a letter
addressed to the Dean through the Chairperson.
8.3.3 Changes in the grade shall only be made if there is error after
re-computation and after this has passed through the Dean’s office and
approved by the Campus Director.
8.3.4 Students are only given a year to apply for change of grade.

8. LEARNING RESOURCES
The student may avail of the following library resources as references:
- e-journals
- eBooks
- Open Educational Resources

- Online Database

| Online Delivery of Instruction Policies 14

Sources:
Adapted from:
College Student Manual: University of Cebu
CHED Manual of Regulations for Private Higher Education (MORPHE)
Online Course Policies and Procedures: Metropolitan College of New York
Online Course Policies and Procedures: University of Cebu College of Medical Technology
Online Course Policies and Procedures: San Jacinto College
Policies, Procedures, and Expectations for Students: Anderson University
The Power of Elearning: The Essential Guide to Teaching in the Digital Age by Shirley
Waterhouse

Links:
https://moodle.mcny.edu/mod/book/view.php?id=223551&chapterid=137
https://andersonuniversity.edu/au-online/policies-procedures-expectations
https://www.sanjac.edu/procedure-v5001ba-cheating-plagiarism-collusion-and-fabrication

https://er.educause.edu/articles/2004/1/the-importance-of-policies-in-elearning-instruction
https://web.saumag.edu/online/policies-and-procedures/online-attendance-policy/

| Online Delivery of Instruction Policies 15