Documents For National Highway System of Pakistan

NationalHighwayAuthority
Fnifiro'r ri$r.,r,Avs
REQUESTFORPROPOSAL
(Revised)
for
ConsultancyServices
to formulate
GeometricDesignStandards& Parametersfor
NationalHighway Systemof Pakistan
TenderNo.6(423-B)
Pages(1 to 93)
Juneo2017
It Table of Contents
Table of Contents
ll DESCRIPTION PAGE NO.
It
Ir
LETTER OF INVTTATION (LOI) 01
ATTACHMENTS 02
It INSTRUCTIONSTO CONSULTANTS(ITC)
DATA SHEET (DS)

. 03
09
It CHECKLIST
.
:
15
ll TECHNICAL PROPOSALFORMS t9
lr FINANCIAL PROPOSALFORMS
APPENDIX A
.'
..' 33
42
I TERMS OF REFERENCE
:
42
I APPENDIX B
.
MAN-MONTH AND ACTIVITY SCHEDULE
53
53
T APPENDIX C
FROMTHE CONSULTANTS
CLIENT'SREQUIREMENTS
54
54
I APPENDIXD 56
EQUIPMENT,FACILITIESAND OTHERSSERVICESTO BE
t PERSONNEL,
PROVIDEDBY THE CLIENT
.'.
56
APP'ENDIX E 57
I COPYOF MODEL AGREEMENT 57
t
I
I
I
I
I Lefter of Invitation
I
I GOVERNMENT OF PAKISTAN
t NATIONAL HIGHWAY AUTHORITY
27-MauveArea, G-9/1,
I PostBox No. 1205.
I ISLAMABAD
Dated the
I Ref l{o.
I LETTER OF TNVTTATTON(LOr)
To,
I All prospective consultants
Gentlemen!
I We extend warm welcome to you and invite you for participating in this project.
t We hope that you will live up to your reputation and provide us accurate information so that the
evaluation is carried out
'Just and transparent". Please understand that the contents of this RFP,
where applicable, shall be deemedpart of the contract agreement.An example to this affect can be
the contentsof your work plan and methodologywhich you shall be submitting in your technical
I proposal. Since that is the basis of the selection, therefore, it shall become part of the contract
agreementsubject to approval/revisionsof the sameby NHA during the negotiations.Similarly, all
other services and the content contributing to services shall be deemed part of the contract
I agreementunless it is specified for any particular item up-front in your technical proposal which
obviously will make your proposal a conditional proposal whereby, authorizing NHA to may or
may not consider to evaluate your proposal.Pleaseunderstandthat if no such mention appearsup-
I front (i.e. on front page of technical proposal)then it shall be deemedthat the consultantis in 100%
agreementto the above. You are also advisedto kindly read the RFP thoroughly as it can drastically
I affect the price structure for various serviceswhich may not be appearing directly in the terms of
reference.In the sod, we appreciateyour participation and hope that you will feed a good proposal
to rnerit considerationby NHA.
I
I GeneralManager(P&CA)
Telephone:+92-5| -90327
27,
(Jr Fax:+92-51-9260419
I \z
l=
/-a
E-mail: gmpca.nha@gmail.com,
Website:www.nha.gov.pk
/'*-)
I 4;Y
I Consultancy Services to formulate Geometric Design Standards & Parameters for National Highway System of
Pakistan I
I
ATTACHMENTS
Instructions to Consultants(Annex A)
Data Sheet(Annex B)
Checklist
Technical Proposal Forms

:
'
FinancialProposalForms '
,,.,1
Appendix A (Terms of Reference) ., ,. :
Appendix B (Person-Monthsand Activity Schedule)
Appendix C (Client's Requirementsfrom the Consultants)
Appendix D (Personnel,Equipment, Facilities and other services to be provided by the

Client).
Appendix E (Copy of Model Agreement)
n/ l5
fua'.:t*
Consultancy Services to formulate Geometric Design Standards & Parameters for National Highway System of
Pakistan 2
I Instructions to Consultants
I INSTRUCTIONS TO CONSULTANTS
Annex A
I t. INTRODUCTION
T 1.1 You are hereby invited to submit a technical and a financial proposal for consulting services
required for the assignmentnamed in the attachedData Sheet (referred to as "Data Sheet"
t hereafter) annexed with this letter. Your proposal could form the basis for future
negotiations and ultimately a Contract between your firm and the Client named in the Data
Sheet.
I 1.2 A brief description of the assignment and its objectives are given in the'Data Sheet.
Details are provided in the attached RFP for design services provided in the Documents,
I and will becomepart of agreementsubsequently.
specified in the
ta
The assignment shall be implemented in accordance with the
t
I.J
Data Sheet.
t.4 The Client has been entrustedthe duty to implement the Project as Executing Agency by
t Government of Pakistan(GoP) and funds for the project shall be anangedby the Client.
1.5 To obtain first-hand information on the assignment and on the local conditions, you are
I encouraged to pay a visit to the Client before submitting a proposal and attend a pre-
proposal conference if specified in the Data Sheet. Your representative shall meet the
named officials on the date and time specified in the Data Sheet. Pleaseensure that these
I officials are advised of the visit in advance to allow adequate time for them to make
appropriatearrangements.You must fully inform yourself of local conditions and take them
into account in preparing yourproposal.
I r.6
:'
The Client shall provide the'inputs specified in the Data Sheet, assist the Consultants in
obtaining licensesand permits neededto carry out the services,and make available relevant
t project dataand reports.
1.7 Pleasenote that:

I i. The:cost of preparingthe proposaland of negotiatingthe Contract,including a visit to
t ii.
the Client, are not reimbursableas a direct cost of the Assignment, and
The Client is not bound to acceptany of the proposalssubmitted.
I 1.8 The namesof the invited consultantsare given in the Data Sheet.
r.9 We wish to remind you that in order to avoid conflicts of interest:

I a. Any firm providing goods, works, or services with which you are affiiated or
associatedis not eligible to participate in bidding for any goods, works, or services
I (other than the servicesand any continuation thereof) resulting from or associatedwith
the project of which this assignmentforms a part; and
I b. Any previous or ongoing participation in relation with the project by your firm, its
I Pakistan J
I
I professionalstaff, its affrliates or associatesunder a Contract may result in rejection of

your proposal. You should clarify your situation in that respect with the Client before
t 2. DOCUMENTS
preparingthe proposal.
t 2.1 To preparea proposal,pleaseusethe Documentsspecifiedin the Data Sheet.
l 2.2 Consultantsrequiring a clarification of the Documents must notify the Client, in writing,
not later than twenty one (21) days before the proposal submissiondate. Any requestfor
clarification in writing, or by cable, telex or tele-fax shall be sent to the Client's address
t specified in the Data Sheet. The Client shall respond by cable, telex or tele-fax to such
requestsand copies of the responseshall be sent to all invited Consultants.
At any time before the submission of proposals,the Client may, for any reason,whether at
I z.J
its own initiative or in responseto a clarification requestedby an invited consulting firm,
modify the Documents by amendment. The amendmentshall be sent in writing or by cable,
t telex or tele-fax to all invited consulting firms and will be binding on them. The Client may
at its discretion extend the deadlinesfor the submissionof proposals,.
J
3. PREPARATION OF PROPOSAL
I It will consist of two parts - Technical and Financial
t 3.1 TechnicalProposal
The Technical Proposal should be submittedusing the format specified and shall include
3.1.1
T duly signed and stamped forms appendedwith the RFP. This is a mandatory requirement
for evaluationof proposalsand needsto be filled up carefully'
t 3,L2 For Technical Proposal, the general approachand methodology which you propose for
carrying out the services covered in the TOR, including such detailed information as you
deemrelevant,together with your appreciationof the Project from provided details and
t a. A detailed overall work program to be provided with timing of the assignment of

each expert or other staff member assignedto the project. This will also provide the
I b.
Clien an opportunity to effectively monitor work progress.
Total number of man-monthsand project duration as per TOR'
t c. Clear description of the responsibilities of each expert staff member

overall work program.
the
t The Curriculum Vitae (CV) of all Key Staff members and an affidavit that proposed
staff shall be available for the assignment during the project duration and their
I r'r-4+o{+.
presentplace of duty may also be specified.The Consultantsare advisedto suggest
'e^/
't \.; such namesthat shall be available for the Assignment'
7,,
fi /4tl ii The technicalproposalshall includeduly filled in forms providedwith this RFP.

I t*( --+i; The name, background and professional experience of each expert staff member to
be assignedto the project, with particular reference to his experienceof work of a
nature similar to that of the proposedassignment.
I f. Current commitments and past performance are the criteria of
t Consultancy Services to formulate Geometric Design Standards & Parameters for National Highway System of
Pakistan 4
t
I Instructions
to Consultants
I proposal. You are required to provide the details of present commitments/ongoing
jobs as referred in the Form A-10 of technical proposal.Further, the basis for the
I past performance is the report from Design Section and Construction Wing of the
Client.
I 3.1.3 In preparingthe technicalproposal,you are expectedto examineall terms and instructions

included in the Documents. Failure to provide all requestedinformation shall be at your
own risk and may result adverselyin the scoring of your proposal.The proposal should be
t prepared as per RFP and any suggestionor review of staff etc. should be clearly spelt out in
form A-4. This will be discussedat the time of negotiation meeting as and when called.
l 3.1,4 During preparation of the technical proposal, you must give particular attention to the
following:
I a, The Firm needsto be registeredwith PakistanEngineeringCouncil (PEC).
b. If you considerthat your firm does not have all the expertisefor the assignmentyou
I may obtain a full range of experience by associatingwith other firms or entities.
You may also utilize the services of expatriate experts but only to the extent for
I which the requisite expertise is not available in any Pakistani firm. In case of Joint
Venture, the proposal should state clearl/, tntaers will be "Jointly and Severally"
responsible for performance under the Contrast and one (Representative)partner
I will be responsiblefor all dealingswith the Client on behalf of the Joint Venture. Its
"Power of Attorney" on this account is to be enclosed.The representativepartner
shall retain the responsibility,for the performance of obligations and satisfactory
t completion of the consultancyservices.PEC registersa foreign consulting firm for

issuing license to provide consultancy services in Pakistan, which is based on
formation of JV with fhe condition that the foreign consulting firm shall provide
t only that shareof consultancyservicesby the JV for which expertiseis not available
with Pakistani consulting firms. A copy of JV agreementto be provided at the time
of finalizing the contractdocumentswith specificresponsibilitiesand assignmentsto
I be looked after by eachpartner.
I Subcontracting part of the assignment to the other Consultants is not discouraged

and Specialist Sub-Consultantsmay be included.
I d. The key professionalstaff proposed shall be permanentemployeesof the firm unless

otherwise specified in the Data Sheet. The minimum stay with the firm for such
personsis Six months. No alternative to key professional staff may be proposed and
I only one CV may be submitted for each position. The minimum required experience
of proposedKey Staff is specifiedin the Data Sheet.
t The training shall be imparted during the currency of the contract if specified in the
Data Sheet.
I 3.1.5 The technical proposal shall not include any financial information. The Consultant's
comments, if any, on the data, services and facilities to be provided by the Client and
specifiedin the TOR shall be includedin the technicalproposal.
I
I Consultancy Services to formulate Geometric Design Standards & Paramelers for National Highway System of
Pakistan 5
I
I 3,2 Financial Proposal
T 3.2.I The financial proposal should be submittedusing the format specified and enclosedwith
this RFP. This is a mandatory requirement for evaluation of proposals and needs to be
filled up carefully.The total cost is to be specifiedin the Form A-I7.
I 3.2.2 The frnancialproposalshould list the costsassociatedwith the Assignment.Thesenormally
cover remuneration for staff in the field and at headquartets, per diem, housing,
T transportationfor mobilization and demobilization, servicesand equipment (vehicles, office
equipment furniture and supplies), printing of documents,surveys and investigations.These
costs should be broken into foreign (if applicable)and local costs.Your financial proposal
I shouldbe preparedusing the formats attachedas forms A-11 to A-17.
: ''
I 3.2.3 The financial proposal shall also take into account the professional liability as provided
under the relevant PEC Bye-Laws and cost of insurancesspecified in the Data Sheet.
T 3'2,4Costsmaybeexpressedincurrency(s)1istedintheDataSheet
3.2.5 The evaluation committee will correct any computational errors. When correcting
T computational errors, in caseof discrepancybetween a partial amount and the total amount,
or between word and figures the formers will prevail. trn addition to the above corrections,
activities and items described in the Technical Proposals but not priced, in the Financia-
I Proposalsshall be assumedto be included in tho prices of other activities or items. In case

an activity or item is quantified in tlre Financial Proposal differently from the Technical
Proposal,the evaluation committee shall correct the quantification specified in the Financial
T Proposalso as to make it consistentwith that specified in the Technical Proposal.
t 4.
4.1
SUBMISSION OF PROPOSALS
You shall submit one original teehnical proposal and one original financial proposal and the
I number of copies of eaeh specified in the Data Sheet.Each proposal shall be in a separate
envelopeindicating origir,ralor copy, as appropriate.All technical proposals shall be placed
in an envelope cl'early marked "Technical Proposal" and the financial proposals in the one
t marked "Financial Proposal". These two envelops, in turn, shall be sealed in an outer
envelope bearing the address and information specified in the Data Sheet. The envelope
shall be clearly marked,
ooDO NOT OPEN, EXCEPT IN PRESENCE OF THE
I EVALUATION COMMITTEE."
A-
In the event of any discrepancy between the copies of the proposal, the original shall
t
.+. z
govern. The original and each copy of the technical and financial proposals shall be
preparedin indelible ink and shall be signed by the authorized Consultant's representative.
The representative's authoization shall be confirmed by a written power of attorney
I .at tla
>-^ accompanyingthe proposals.All pages of the technical and financial proposalsshall be
/.r/ itialedby the personor personssigningthe proposal.
t '4.
proposal shall contain no interlineations or overwriting except as necessaryto correct
made by the Consultants themselves.Any such corrections shall be initialed by the
I personor personssigning the proposal.
t Consultancy Services to formulate Geometric Design Standards & Parameters for National Highway System of
Pakistan 6
I
I Instructionsto Consultants
I 4.4 The completed technical and financial proposals

date, and the location specified in the Data Sheet.
be delivered on or before the time.
I 4.5 The proposals shall be valid for the number of days statedin the Data Sheetfrom the date of
its submission.During this period, you shall keep availablethe professionalstaff proposed
I for the assignment. The Client shall make its best effort to complete negotiations at the
location statedin the Data Sheetwithin this period.
I J. PROPOSAL EVALUATION
5.1 proceduresshall be adoptedin ranking of the proposals.The

I A Single-Stage-Two-Envelope
technical evaluation shall be carried out first, followed by the financial evaluation. The
Consultantsshallberankedusingacombinedtechnical/financialScore.
I <) Technical Proposal
I 5 . 2 . 1 The evaluation committee appointed by the Client shall cany out its evaluation for all the
projects as listed in Para 1.1, applying the evaluationcriteria and point systemspecified in
the Data Sheet. Each responsive proposal shall be given a technical score: St. The
I Consultants scoring less than seventy (70) percent,:points shall be rejected and their
financial proposalsreturnedun-opened.
I 5.3 Financial Proposal
5.3.1 The financial proposals of the three top-ranking qualifying Consultantson the basis of
I evaluationof technical proposalsshall be opened in the presenceof the representativesof
these Consultants,who shall be invited for the occasion and who care to attend. The Client
shall inform the date, time and addressfor opening of financial proposalsas specified in the
I Data Sheet. The total cost and major components of each proposal shall be publicly
announcedto the attending replesentativesof the firms.
t 5.3.2 The evaluation committee shall determinewhether the financial proposalsare complete and
without computational errors. The lowest financial proposal (Fm) among all shall be given a
financial score: Sf of 1000 points. The financial scoresof the proposalsshall be computed
I as follows:
Sf: (1000x Fm)/F
I 5.3.3 Proposals, in the Quality Cum Cost Based Selection (QCBS) shall finally be ranked
accoiding to their combined technical (St) and financial (Sr) scoresusing the weights (T- the
I weight given to the technical proposal, P : the weight given to the financial
T+P:l) statedin the Data Sheet:
I S : St xT Yo+SfxPYo
t 6.
6.1
NEGOTIATION
Prior to the expiration of proposal validity, the Client shall notify the
I who submitted the highest ranking proposal in writing, by registeredletter" cable telex or
facsimile and invite it to negotiatethe Contract.
I Pakistan 7
I
to Consultants
Instructions
I 6.2 Negotiations normally take from two to five days. The aim is to reach agreementon all
t 6.3
points and initial a draft contract by the conclusion of negotiations.
Negotiations shall commencewith a discussionof your technical proposal. The proposed
I methodology, work plan, staffing and any suggestionsyou may have made to improve the
TOR. Agreement shall then be reached on the final TOR, the staffing, and the bar charts,
which shall indicate activities, staff, and periods in the field and in the home office, staff
t 6.4
months, logistics and reporting.
Changesagreedupon shall then be reflected in the frnancial proposal, using proposed unit
I rates (no negotiation of the staff month rates). :
6.5 Having selectedConsultantson the basis of, among other things, an evaluation of proposed
I key professional staff, the Client expects to negotiate a contract on the basis of the staff
named in the proposal. Prior to contract negotiations,the Client shall require assurancesthat
the staff members will be actually available. The Client shall not consider substitutions of
I key staff except in cases of un-expected delays in the startrag date or incapacity of key
professionalstaff for reasonsof health.
I 6.6 The negotiations shall be concluded with a review of the draft form of the contract' The
Client and the Consultants shall finalize the contract to conclude negotiations. If
negotiations fail, the Client shall invite the Consultants that received the second highest
I sc&e in ranking to Contract negotiations. The procedurewill continue with the third in case
the negotiation processis not successfulwith the secondranked consultants.
I 7. AWARD OF CONTRACT i
7.1 The contract shall be awarded after successfulnegotiations with the selected Consultants
t and approved by the competent authority. Upon successful completion of
negotiaiions/initialing of the draft contract, the Client shall promptly inform the other
Consultantsthat theit proposalshave not been selected'
t 7,2 The selected Consultant is expected to commence the assignment on the date and at the
location specif,iedin the Data Sheet.
I 8. CONFIRMATION OF RECEIPT
I 8.1 Pleaseinform the Client by telex/facsimile courier oI any other means:
That you receivedthe letter of invitation;

I (D
(ii)
(iii)
Whether you will submit a proposal; and
If you plan to submit a proposal, when and how you will transmit it.
I
I
I
I Pakistan 8
t
I Data Sheet
t Annex-B
DATA SHEET
I
I DESCRIPTIONOF CLAUSE
ooGeometric
The name of Assignment is:- ConsultancyServices to formulate
I Design Standards & Parameters for National Highway System of Pakistan".
The Client's Name is:- National Highway Authority
I The descriptionand the objectivesof the assignmentare: As per TOR
I Phasingof the Assignment (if any): Nil
The Consultant shall commence the assignment upon ,signing of Contract

I Agreement betweenNHA and the successfulConsultant.
I Pre-ProposalConference:Yes -{- No -
of the Official(s) is (are):

The name(s)and address(es)
I General Manager (P&CA)

National Highway Authority
28, Mauve Area, G-glI
I Islamabad
Date, Time and Venue for Pre-proposalConference:

I Date: 10thJuly,2017
Time: 1100hours
I Venue: NHA Auditorium (HQ)
t 28, Mauve Area, G-glI

Islarnabad.
I The Client shall provide the following inputs:

As per TOR and Appendix D.
I Following sub-clausesare added:
iii. The Consultant may please note not to suggest names of key staff already
I proposed in other proposalswith the Client or awarded recently. This will
affect adversely marking of these professionalsin evaluation of the technical
proposal.Their securedpoints are liable to be reducedby 50% if their name
T appearsin more than 1 previousproposalin which they are rankedNo.1. Also
the existing load of work with a firm shall be consideredas one of the factors
I for the considerationin the awardof the work'
iv. Form A-4 is meant for commentson provision containedin RFP and Terms
I Services to formulate Geometric Design Standards & Parameters for National Highway System of
9
I
I Data Sheet
I of Reference (TOR) and unless the observationsare noted in this particular

form, anything written elsewhere on this account including financial
I implications,if any, shall be consideredof no consequencein the evaluation

process.
I 1.8 The Invited Consultants/ Eligible Consultantsare:
Any firm meeting the following requirements:

I (a) For local consultancy firms valid Registration Certificate of Pakistan
Engineering Council is mandatory. Whereasforeign consultancyfirms before
I participating must get PEC project specific license by forming JV with local
firms.
I (b) Affrdavit in original bearing the subject with project name on stamp paper
duly attestedby the Oath Commissioner to the effect that the firm has neither
been blacklisted nor any contract rescindedin the past fol non-fulfillment of
I contractual obligations (By all partner firms in caseof .IV, associationand/or
I (c) Facilities available with the Consultant to perform their functions effectively
(proper office premises,software, hardware,record keeping etc.)
I (d) Client's satisfaction certificates (Performance Reports) for the last three
relevant assignments from the respective Clients. Moreover any adverse
report regarding performance of Consultant on NHA projects received from
I NHA's any relevant quarter rlay become basis for its disqualification from
the servicesabovenamedin clause1.1.
Man-monthsof staff and Project Duration as per TOR.
t 2.1 The Documentsare:
I (a) Letter o.f lnvitation(LOD.

(ITC).
(b) Instructi onsto Consultants
I (c) Data Sheet.

(d) Technical Proposal
Forms.
t (e) rrnancl€rl Proposall'orms

(Q' Appendix - A: TOR and Background Information.
/i ,7' X ...
nai lat9rl
\
lri
-<f 5
I (g) Appendix - B: Man-Months and Activity Schedul. \g,

+
(h) Append ix - C: Client's Requirementsfrom the Consultant. \ x.ft!:rlell'
/-Jl
I (i) Appendix - D: Personnel Equipment, Facilities and Other Iiervices to I )e

Provide,l by the Client.
Appendix - E: Copy of Model Agreement/ Draft Form crf Contract 8.
I 0)
Appendrcesetc.
(k) Form of
'Contract
(For Consultantstg perform servicesas a Ja int Venture)
I )', The words "Twenty one (21)" is deletedin its entirety and replacedwith "Five
Pakistan 10
t
I Data Sheet
I (05)"
I The addressfor seekingclarificationis:
General Manager (P&CA)
I National Highway Authority

28,Mauve Area, G-9/7,
Islamabad
I E-mail: gmpca.nha@gmail.com
Add following:
t The proposals should be bound in the hard book binding form to deny the
possibility of removal or addition of page(s).All the pagesof proposalmust be
I signed and stamped in original by authorized representativeof the firm/Jv, All
th! pug., must be numbered starting from first pug" to last. Any proposal found
not adheringto theserequirementswill be reiected at the time opening.
I d. Proposedkey staff shall preferably be permanentemployeeswho are employed
with the consultantsat leastsix monthsprior to submissionof Proposal.
I Yes ./ No
I The minimum required Qualification and Experience of proposed Key staff is:-
As Per TOR
t e. Training is an important featureof this Assignment: fi^;\:1'u;

r-9
1...'r\
+,i
i( .4
I Yes { No
If Yes, detailsof training are given in TOR

\a\
l:
Ii
,/\:
\e>..-.,,i'
4-,i'
I The last line of this Para is deletedin its entirety and replacedwith following:
I The total cost is to be specifiedin the Form A-17 and accordingly also in Form
A-11
I Professional liability, insurances (description or reference to appropriate

documentation):
I i. The Consultants shall be responsiblefor Professional Indemnity Bond of the

required amount at their own cost. This bond shall be in the joint name of
Consultant and the Client.
I ii. The Consultants are required to insure their Employees and Professionalsfor
HospitalizatiorV Medical, Travel and Accident Cover for the duration of the
t Contract.The details provided in Para 3.5 of Special Conditions of Contract

in Model Contract.
The Currency in which the remuneration and Direct Non-Salary items
I FinancialProposalForms shall be quotedis Pakistani
I Pakistan II
I
I Data Sheet
I 4.1 The number of copiesof the Proposalrequiredis:
t TechnicalProposal: One Original and Three copieswith CD (soft form of

completeTechnical Proposalin PDF Form) in sealed
envelope.
t Financial Proposal: One Original with CD (soft form of complete
FinancialProposalin PDF as well as MS Word/Excel
I Forms) in sealedenvelope.
The addressfor writing on the proposalis:
t General Manager (P&CA)

I 28, Mauve Area G-9/1 Islamabad

Telephone: +92-51-9032727
Facsimile: +92-51-9260419
I 4.4 The dateand time of proposalsubmissionis:
Date: 26thJuly,20l7
I Time:
Location of Submission:
1130hours
NHA Main Auditorium
I 27.Mauve Area G-9/1 Islamabad.
4.5 Validity period of the proposalis: 180 days

I The bid shall remain valid upto22ndJanuary,2018.
The location for negotiationof proposalis:

I General Manager (P&CA)
I 28, Mauve AreaG-9ll Islamabad
Telephone: +92-5I -9032727
Facsimile:+92-51-9260419
I 5.2 The evaluationof technicalproposalshall be basedon following criteria:
I Description / Items Points

1. Experience of the Firm 100
t t:T;;1\..
ri ili().4,'*.\-
1-a) GeneralExperiencein road Transport
Sector(25) Q5)
ifTn
SpecificExperiencerelatedto particular
I 1-b)
;-*"*.ijz,3_\
.\\7.
/,{,/
,
1. -.
\j I!
Assignment(75) go
'-lt
.lci ,[L \
1t. i :iiz. Approach & Methodology 250
I ,Q\,
L\v/ \
\.:,?.\ \ - * - r ' " -
\:..(-);
ltki''Ll:\';,:"
--:Jt:*r-
tl,,
- r 6i -t ' ,, j'
,ti
2-a
(i).
Appreciationof the Project
Evidenceof Site Visit with Photographs
g0)
(30)
(ir. Clarity of appreciation Q0)
I (iiil.
2-b
Comprehensiveness ofappreciation
Problem Statement/Understandingof
(20)
60)
I Pakistan \2
I
Data Sheet
Objectives
(i). Identification of Problems/ Objectives (30)
(ii) Componentsof ProposedServices (20)
2-c Methodology GA
(i). Proposed Solutionsfor this Project (30)
(ii) Quality of Methodology (20)
(ii, Conciseness, clarity and completeness of (30)
proposal
2-d Suggestedchangesfor improvement in
TOR
0!)
2-e Work Program (za
2-f StaffrngSchedule @)
3. Key Staff 450
4. Performance Certifi cation from clients 100
). Present Commitments (current engagement 50
and available strength - justification)
6. Transfer of Knowledge * 50
(Methodology/ Plans)
Total Points: 1000
Minimum qualifying technical score: 700
Transfer of knowledge would be in the fortn ofjoint venture with new/
less experiencedfirm(s) by sharingat least 20Yoof Assignmentwith them
for promoting the consultancyindustry in the country.
t Thepointsearmarkedfor evaluationsub-criteria(iii) for suitabilityof Key Staff

are:-
I Description / Items
Academic and General Qualifications
I Proftssionalexperiencerelatedto the Project
Statuswith the firm (Permanent& duration with
Firm asper LOI Clause3.1.4 (d))
I TotalPoints: 100
t Following is added:
:
The words "three top-ranking qualifying consulting firms" is deleted in its
entirety and replacedwith the words "qualifying consultants"
I The date,time, and addressof the financial proposal opening are:
t After evaluation and approval of technical proposals(TO BE INFORMED

LATER). br,\
t.ltd
I The weights given to the Technical and Financial Proposalsare: i::

t-)
t Technical: 80oh
_-.-.'+E
I Pakistan l3
I
I
I Financial: 20"/,
I 6.3 Add following at the end of this Para:
The final person-monthsof each expert are subject to adjustment at the stage of
I contractnegotiation in line with demonstratedapproachesmethodology and need

bases.
I 1) The assignmentis expectedto commencein: Novemberr2DlT
I 8 The Clauseis deletedin its entiretv.
I
I
I
I
I
I
I
I
I
t
I
I
I
ConsultancyServicesto formulateGeometricDesign Standards& Parametersfor National Highway Systemof
I Pakistan
I
I
t Checklist for Completenessof Proposal
I s.
No.
Description
Must attachDocuments
ln caseofSingle Entity In caseofJV/ Sub-Consultants
I Powerof Attorneyto submitthe Proposal

(Original,scannedcopyis not acceptable)
By the owner/owners of Firm to a. By the owner/owners of each
authorizedrepresentative.
b . In caseof morethanoneowner,
Firm to authorized
representative.
I legalauthorityof issuingPower b. In caseofmore than one owner,

of Attorneyof Executantitself. legal authority of issuing Power
of Attorney of Executant itself.
c. Power of Attorney by the duly
t authorized representative(s)of
memberfirm(s)/sub-
consultant(s)to the authorized
reoresentativeof,Lead Firm
l #
2. Power of Attorney to sign the Proposal
(Original, scanned copy is not acceptable)
a. By the owner/owners of Firm to
authorized representative.
b. In caseof more than one owner,
a, By the ovsner/owners
Firm to authorized
rep{€seotative.
of each
N
r\ Htq/ legal authorify of issuing Power b. In caseof morethanoneowner,
,//;;
I rsY
)-<-
legalauthorityof issuingPower
p
of Attorney of Executant itself.
ofAttorney of Executantsitself.
+'i ,ry c, Fowerof Attorneyby the duly
authorizedrepresentative(s)of
I ft),
\t^
tal<ist?
memberfrrm(s)/sub-
consultant(s)to the authorized
representativeof LeadFirm
3. Letterof Intentto form JV on firm's EachFirm (all JV members),
I letterhead/JV agreement on stamppaper

(Original,scannedcopyis not acceptable) N.A
includingtheLeadFirm,to sign
throughits authorized
representative(alongwith
authorization)
I i
TECHNICALPROPOSALFORMSTECH-
I to TECH-9duly completed asper
DataSheetand
Instructionsto Consultants/ Mustprovide Mustprovide
requirements of TOR (To be attachedwith
I 5.
Technical Proposal)
Valid Registration Certificate of Pakistan
Engineering Council with relevant Project Mustprovide Mustprovide
I
ProfileCodes
6. Foreignconsultingfirms shallmakeJV in PECLicense(s) mustbe provided
accordance with Bye-taw 6(2) andBye-Law at thetimeof proposal
submission
9 of thePakistanEnginoeringCouncil Ineligible
I
(ConductandPracticeof Consulting
Engineers) Bye-Laws1986
7, Affidavit on stamppaperduly attestedby the Mustbe providedby all member
OathCommissioner to the effectthatthe flrm firm(s) includingtheLeadfirm
I hasnei'therbeenblacklistednor anycontract Mustprovide (andsub-consultant(s)if

rescindedin thepastfor non-fulfillmentof applicable)
cor;tractualoblicaions
8, Must be provided for each JV
Listsof,facilitiesavailablewith the
I Consultantto performtheir functions

effectively(properoffrcepremises,software,
hardware,recordkeepingetc.)
Mustprovide
member including the Lead firm
separately.In caseofinvolvement
of sub-consultant(s),
nrovided
will also be
I 9. Affidavit on stamp paper duly attestedby the

Oath Commissioner to the effect that the
proposedPersonnelshall be availableas per
Mustprovide
Must be provided for each JV
member including the Lead firm
separatelywho has proposed
Personnel,In caseofinvolvement
their proposedinputs in the Personnel
I Scheduleand TOR of Specialistsub-consultant(s),

affidavit will be signed by the
individual himself
the
t0. PerformanceCertificate/ Assignment Mustbe providedfor completed
I Completion Certificate (All completed

projects mentioned under TECHNICAL
PROPOSAL FORM A-2 CLIENT'S
Mustprovide
projectsof eachmemberincluding
Leadfirm
Pakistan 15
I
I
Checklist
I S.
Must attachDocuments
Description
t No.
REFERENCE
Note: Any projectmentionedcompleted
ln caseof Single Entity In caseof JV/ Sub-Consultants
I underFormTEC-28will notbe considered

for evaluationunlessPerformance
Certificate/AssignmentCompletion
Certiflcatewith satisfactoryremarksby the
t client'srepresentative
ClientNHA reserves
is not attached.
The
therightto verif, the
Performance/Assignment
Certificates.
Completion
I lt IntegrityPactDocumentduly filled in the

blankspaces with requisiteinformation
signed/stamped
and Mustprovide Must provide
12. FINANCIAL PROPOSALFORMSFIN-l to
I FIN-7 duly completed

Consultants/
asperInstructions
DataSheetandrequirements
TOR (To be attachedwith Financial
to
of Mustprovide Must provide
Pronosal)
I lJ. Audit Reportsof the firm for pastthreeyears

duly certifiedby CharteredAccountant(To
be attachedwith FinancialProposal)
Mustprovide
M'lrst be provided for each firm
who proposesPersonnel for the
Assisnment
14. Sequentialpagenumberingof Proposal.
I Signing and stampingofproposal (Technical

and Financial) wherever indicated as well as
initial/ signature and seal on all other pages
Must fulfill the requiroment Must fulfill the requirement
I
ofproposals. The Proposalis bound as hard
book to deny addition/ removal of pages
Certification:-
I I, the undersigned,certify to the best of my knowledge and belief that all above mentioned
documents(as applicable), Sr. No.l to ltr have been attachedto our proposal and signed and
I stampedas per requirementmentionedat Sr. No.12. In the event of any sort of falsification of this
certification, the Client NHA may at its sole discretion disqualify our firm from bidding for the
Assignmentnamedunder Data SheetSub-Clause1.1.
I
I Signatureof authorizedrepresentativeof the firm(s) Date:
Day'Month/Year
I
t Full name of authorized representative:
For and on behalfot: {Name of the bidder}
I (Seal)
I Note: copy or scannedsignatures are not allowed
I
Pakistan 16
t
I I I I I I I I I I I I I I r I I rrI
Evaluation Sheets
SUMMARY EVALUATION SHEET FOR FULL TECHNICAL PROPOSALS(QCBS)
Max. Firm I Firm2

EVALUATION CRITERIA
Weisht Ratins Score Ratine Score
l. Firms Experience r00

a) GeneralExperiencein roadTransportSector 25
b) relatedto particularAssignment
SpecificExperience 75
2. Approach and MethodologY 250
2-a. Aoprcciationof theProiect 70
(D Evidenceof Sitevisit with Photographs (30)
(iD Clarityofappreciation (20)
(iiD Comprehensiveness of appreciation (20)
2-b. Oualint of Methodologt 50
(i) IdentificationofProblems/Objectives (30)
(iD ComponentsofProposedServices (20\
2-c. Methodoloev BO
(D ProposedSolutionsfor this Project (30)
(ii) Qualityof Methodology (20)
(iiD Conciseness,clariryandcompleteness of
orooosal 130)
2-d. SugsestedChanges fol lmprn IO
2'e. WorkProsram 20
2-f. Safrine Schedule 20
3. Key Personnel 450
a) Team Leader 85
b) GeometricDesignSpecialist(Expatriate) 95
c) TransportationEngineer 40
d) Geometric Desien Engineer 80
e) Hieh*at Engineer 35
fl Traffrc Eneineer 35
s) Hvdraulics Ensineer 25
h) StructureEngineer 25
i) SoftwareEngineer ll
Comnuter Ensineer l5
4. Performance Certification from clients 100
5. Present Commitments (current engagementand available strength -justification) 50
6. Transfer of Knowledge(Methodology/Plans) 50
TOTAL 1000
- -
Excellent- 100% Very Goo6- 90-99% AboveAverage- 30-89% Avemge-10-790/" BelowAverage l49o/o Non-complying 07o
Score: lVlaximumWeight x rating/ 100.
Minimum qualifyingscoreis 70Yoor 700marks.
l7
Consultancy Servicesto formulate Geometric Design Standards& Parametersfor National Highway System of Pakistan
I I I I I I r I I I I I I I I I r rrI
Evaluation Sheets
PERSONNELEVALUATION SHEET
AcademicandGeneral Projectrelated OVERALL RATING

POSITION/AREAOF Statuswith the Firm** (Sumof Weighted
Name Qualification* Experience lOYo
EXPERTISE Weieht30% Weieht60% Ratines)
Percentage Weighted Percentage Weighted Percentage Weighted
(A+B+C)
(Show all expertsto be evaluated) Ratine (A) Rating Ratine(B) Ratins Ratine (C)
Ratine
a) Team Leader
b) Geometric Design Specia.list
ftrxnztriatel
c) Transporta.tionEngineer
d) Geometric Design Engineet
e) Highway Engineer
fl Traffic Ensineer
e) Hvdraulics Engineer
h) StructureEngineer
i) Software Engineer
i) ComDuter Ensineer
Very good- 90-99% AboveAverage- 80-89% Average-74-79"/o Below Average - l-69" Non-complying - 0%o
Rating: - Excellent- 1007o
Score:MaximumWeightX rating/ 100.
I *.9t Softsm Fngind 4d cmpub Engin*: Ph.D- I00%
Forall Kc, P€Bonnel
rqsot"i.t"gineruoconput.rEndn6jM.sc.wiihaddfinatrrainincycoWsekroros5ie,Mtloo94M.sc..9f,6;B'Sc'with.ddilim'll'ainiry@66reldantt-
" R.gukEDplote - 100",6;

Firsttime for this assimment- 0o%
Consultancy Servicesto formulate Geometric Design Standards& Parametersfor National Highway Systemof Pakistan
Technical PronosalForms
TECHNICAL PROPOSALFORMS
Consultancy Services to formulate Geometric Design Standards & Parameters for National Highway System ot'
Pakistan 19
TechnicalProposalForms
I Form A-1
Fonvr
TncHNrcAL PRoPoSALSUBMISSIoN
I
I {Location, Date}
I To: fName and addressof Client]
I Dear Sirs:
We, the undersignecl,offer to provide the consulting services for [Insert the Project
I Namel in accordanr" *ith your Requlst for Proposals dated flnsert Date]. We are h9r9!f
submiiting our Proposal,which includes this Technical Proposal and a Financial Froposal sealedin
a separateenvelope.
I [{If the Consultant is a joint venture, insert the following: We are submitting
our Proposal
in a joini venture with: {Insert a list with full name and the legal addressof each member, and
I indiiate the lead memberi. We have attacheda copy {insert: "of our letter of intent to form a joint
venture" or, if a JV is already formed, "of the JV agreement") signed by every participating
member, which details the likely legal structure of and the confirmation of joint and severable
I liability of the membersof the saidjoint venture.
OR
I If the Consultant's proposal includes Sub-consultants,insert the following: We are submitting our
proposal with the following firm(s) as Sub-consultants:{Insert a list with full name and country of
I eachSub-consultant.
)]
We herebydeclarethat:
t (a) All the information and statementsmade in this Proposal are true and we accept that any
misinterpretation or misrepresentation contained in this Proposal may lead to our
I disqualification and/or may be sanctionedby the Client.
(b) Our Proposal shall be valid and remain binding upon us for the period of time
I the Data Sheet,Clause4.5'
(c) We have no conflict of interestin accordancewith LOI Clause1.9'

I (d) We meetthe eligibility requirementsas statedin Data SheetClause1.8.
I (e) or any of the proposed experts

Neither we, nor our JV Partner(s)/sub-consultant(s)
the TOR for this consultingassignment.
I (D Within the time limit stated in the Data Sheet, Clause 4.5, we undertaketo negotiate a
Contract on the basis of the proposed Key Experts. We accept that the substitution of Key
Expertsfor reasonsother than thosestatedin Letter of Invitation, Clause6.5 may lead to the
I termination of Contract negotiations.
I Cr*rlt"*y
Pakistan
S. ,t"ei to formutateGeometricDesign Standards& Parametersfor National Highway Systemof
20
T
Technical ProposalForms
(g) Our Proposal is binding upon us and subject to any modifications resulting from the
Contract negotiations.
We undertake,if our Proposal is acceptedand the Contractis signed, to initiate the Services
related to the Assignment not later than the date mentioned in Data Sheet4.5 (or the date extended
with the written consentof Consultantin caseof delay in procurementprocess)
We understandthat the Client is not bound to accept any or all Proposal(s) that the Client
receives.
We remain,
Yours sincerely,
AuthorizedSignature{In full andinitials):

NameandTitle of Signatory:
Name of Consultant(company'sname or JV's name):
In the capacity of:
Address:
Contact information (phone and e-mail):
{For a joint venture, either all members shall sign or only the representativemember, in which case
the power of attomey to sign on behalf of all membersshatl be attached)
Pakistan
I
I TechnicalProposalForms
Form A-2
I CLIENT'SREFERENCE
T Relevant Services(as per RFP notice) Carried Out in the Last Ten Years
Which Best Illustrate Qualifications
I Using in the format below, provide information on each reference assignmentfor which your
firm, either individually as a corporateentity or as one of the major companieswithin a consortium,
was largely contracted.
I
t AssignmentName: Country:
I Location within Country: Professional Staff Provided by

Your Firrn-:
I Name of Client: No of Staff:
I No of Staff Months:
Address:
I
I Start Date (Month/Year) : Completion Date
(Month/Year):
Approx. Value of Services(in
CurrentUS$ /Rs.)
t Name of Associated
Firm (s), if any:
No. of Months of Professional
Staff Provided by Associated
Firm(s)
I Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and functions
performed:
I NarrativeDescriptionof Project
I Deseription of Actual ServicesProvided by Your Staff
Consultants'Name:
I
I
I
Pakistan 22
I
Technical Proposal Forms
Form A-3
PROPOSED
PAPERONMETHODOLOGY
APPROACH THE
FORPERFORMING
ASSIGNMENT
{yx
1 t,t1" iliii
\i'*,.r,#
C""r"tt"*y S.tvices to formulate Geometric Design Standards & Parameters for National Highway System of
Pakistan 23
t
I Form A-4
I COMMENTS/SUGGESTIONSOF CONSULTANT
I On the Termsof Reference(TOR)
I L
I 2.
a
J.
I 4,
I 5.
6.
I Etc.
I On thedata,servicesandfacilitiesto beprovidedby the Clientspecifiedin theTOR.
I 1.
2.
I 1
J.
T 4.
5.
I Etc.
I
I
t
I
I
Pakistan 24
I
t
T Form A-5
t VITAE(CV)FORPROPOSED
FORMATOFCURRICULUM KEY STAFF
t i. Position:
Proposed
l 2. Nameof Firm:
t
a
J. Name of Staff:
4. Profession:
I 5. Date of Birth:
I 6.
7.
Years with Firm:
Nationalitv:
I 8. N.I.CNumber:
I 9. Cell Number:
1 0 . Membershipin Professional
Societies:
I (Membershipof PECis Mandatory)
1 0 . DetailedTasksAssignedon theProject:
I
t 11. Key Qualifications:
fGive an outline of staff rnember's experienceand training most pertinent to
t Describe degree of responsibility held by staff member on relevant previous

datesand locations. Use up to one page].
I 12. Education
fsummarize college/universityand other specializededucationof staff member, giving names of

I institutions, dates attendedand degreesobtained].
13. EmploymentRecord
t fstarting with presentposition,list in reverseorder every employmentheld. List all positionsheld

by staff member since graduation,giving dates,namesof employing organizations,title of positions
I held and location of assignments. For experiencein last ten years, also give types of activities
performed and Client tefetences,where appropriate].
I 14. Languages
Pakistan 25
I
I
I flndicate proficiency in speaking,reading and writing of each language:excellent, good, fair, or

poorl.
I 15. Certification
I I, the undersigned,certify to the best of my knowledge and belief that
(i) This CV correctly describesmy qualificationsand experience

I (ii) I am not a current employeeof the Executing or the Implementing Agency
(iii) In the absenceof medical incapacity, I will undertake this assignmentfor the duration and in
terms of the inputs specified for me in Form A-9 provided team mobilization takes place
I within the validity of this proposal.
(iv) I was not part of the team who wrote the terms of referencefor this consulting serviees
I assignment
(v) I am not currently debanedby any departmentlorganization/(semi-autonomous/ autonomous)
bodies or such like institutions in Pakistan.
I (vi) I certify that I have been informed by the firm that it is including my CV in the Proposal for the
{name of project and contract}. I confirm that I will be available to carry out the assignment
for which my CV has been submitted in accordancewith the implementation affangementsand
I scheduleset out in the Proposal.
If CV is signedby the firm's authorizedrepresentative:':
I (vii) | as the authorized representativeof the firm submitting this Proposalfor the {name of project
and contract), certify that I have obtainedthe consent of the named expert to submit his/her CV,
and that s/he will be available to carry out the assignment in accotdance with the
I implementation arrangements and schedule set out in the Proposal, and confirm his/her
compliancewith paras(i) to (v) above.
I (viii) Latest colored attestedphotographstaptredattachedwith the CV'
I understand that any willful misstatement described herein may lead to my disqualif,rcation or
I dismissal,if engaged.
I Signatureofexpert or authorized Date:

representativeof the firm DaylMonth/Year
I
I Full name of authorizedrepresentative:
Note: copy or scannedsiqnaturesare not allowed

I
t
I
t ConsultancyServicesto formulate Geometric Design Standards & Parameters for National Highway System of
Pakistan 26
I
IIIIIIII rrlrrrllr rIII
Form 4.-6
COMPLETION AND SUBMISSIONOF REPORTSAS PER TOR
Reports Date
I
2.
J.
4.
5.
6.
7.
8.
9.
ConsultancyServicesto formulate Geometric Design Standards& Parametersfor National Highway System of Pakistan
r I IIT
I II II IIII I rlrrrlr ITIIII I
Form A-7
AND TIIE TASKSTO BE ASSIGNEDTO EACHTEAM MEMBER

OFTTIETEAM PERSONNEL
COMPOSITION
l. Technical / Manaeerial Staff
Name of
Name Tasks Present assignment
Position
Assignment location involved and
clients name
Servicesto formulateGeometricDesignStandards
Consultancy for NationalHighwaySystemof Pakistan
& Parameters
I I IT I r IT IT ITII
Form A-8
WORK PLAN / ACTIVITY SCHEDULE
Itemsof Work/Activities Monthly Program from date of assignment(in the form of a Bar Chart)
I ) 3 4 f, 6 7 8 9 10 t1 L2 13 l4 t5
Consultancy Servicesto formulate Geometric Design Standards& Parametersfor National Highway System of Pakistan
II II ITTIr T.IIIITII rr I rI I
Form A-9
WORK PLAN AND TIME SCHEDULEFOR KEY PERSONNEL
Months (in the form of a Bar Chart) Number of Months

Name Position
I
., 3 4 f 6 7 8 9 l0 11 L2 l3 l4 t5
Full Time:
PartTime: ActivitiesDuration
Yoursfaithfully,
Signature
(Authorized Representative)
Full Name
Designation
Address
ConsultancyServicesto formulateGeometricDesignStandards for NationalHighwaySystemof Pakistan

& Parameters JT
III I I,IIJDITITI I I Irr r II I
Form A-10
CURRENT COMMITMENTS OF THE FIRM
includingprojectsfrom clientsother than NHA aswell)

(List MUST be comprehensive
Expected date of
Name of project Singleor JV Task Assignment Start dateofthe project
completion
Consultancy Servicesto formulate Geometric Design Standards& Parametersfor National Highway Systemof Pakistan -tz
T
I FinancialProoosalForms
I
I
I
I
t
I FINANCIAL PROPOSAL FORMS
l
I
I
I
I
I
t
I
I
t
t
Pakistan 33
I
I
t Forms
FinancialProposal
Form A-11
I FrxlNctar, PRoposAL SuBMIssroNFonvt
I {Location,Date}
To: [Name and addressof Client]

I
Dear Sirs:
I We, the undersigned,offer to provide the consultingservicesfor ffnsert the Projecf Name]
in accordancewith your Requestfor Proposal dated [Insert Date] and our Technical Proposal'
I Our attachedFinancial Proposal is for the amount of {Insert amourrt in words and figures},
including all Federql, Provincial & Local taxes applicable as per law of tke land. {Pleasenote that
I all amountsshall be the sameas in Financial ProposalForm A-17).
Our Financial Proposal shall be binding upon us subject to the modifications resulting from
I Contract negotiationr, up to expiration of the validity period of the Proposal, i.e. before the date
indicatedin Clause4.5 of the Data Sheet.
I We confirm that we have no condition to statethat may have financial implications over and
abovethe amount quoted above.
I We understandyou are not bound to acceptany Proposalyou receive.
We remain,
I Yours sincerely,
I Authorized Signature{In full and initials}:

Name and Title of Signatory:
In the capaaityof:
I Address:
E-mail:
I {For a joint venture, either all members shall sign or only

the representative
member/consultant,in which case the power of attorney to sign on behalf of all members
t shall be attached.)
I
t
I
I Consultancy Services to formulateGeometricDesign Standards& Parameters for National Highway System
Pakistan
of
34
I
I
t FinancialProposalForms
Form A-12
I CONTRACT
BREAKDOWNOF RATESFORCONSULTANCY
t Project:
Name Position Basic Social Overhead Sub-

Consultant:
Fee Rate per Field Rate per
t Salary
per Cal.
Month
Charges
(Yoageof
1)
(Yoageof
l+2)
Total (Yoage
(1+2+3) o f 4 )
Month
for
project
Allow.
(%oageof
l)
Month
for Field
Work
Office
I r1) (2) (3) (4) (s) (6) (7) (8)
t
t Notes:
Item No. 1 Basic salaryshall include actualgrosssalarybeforedeductionof taxes.Payroll sheet

for eachproposedpersonnel should be submitted at the time of,negotiations.
I Item No. 2 Social charges shall include Client's contribution toi'social security, paid vacation,
averagesick leave and other standardbenofits.paid by the company to the employee.
I Breakdown of proposed percentagecharges should be submitted and supported (see
F o r mA - 1 3 ) .
Item No. 3 Overhead shall include general administration cost, rent, clerical and junior
I professional staff and business getting expenses, etc. Breakdown of proposed
percentagechargesfor overheadshouldbe submittedand supported(seeForm A-14).
t Item No. 5 Fee shall include company profit and share of salary of partners and directors (if not
billed individually for the proj,ect)or specified in overheadcosts of the Company.
t Item No. 7 Normally payable only in caseof field work under hard and arduousconditions.
Note I The minimum percentageof item (1) shouldpreferablybe 50o/oof (8).
I Note 2 The consultant is to provide appointment letter and affidavit/undertaking duly signed
by each of the individual staff members showing salary rates as above. Further during
exeCutioneachinvoice will also be provided showing that the professionalshave been
I paid their salariesas per basic rates specified therein. Failing to which, the Client will
take p,unitive action against the consultant and shall deduct the deficient amount from
his monthly invoice. Moreover, it will be considered as a negative mark on his
I performancethat will be consideredfor future projects.
t Full Name:
Signature:
Title:
I
t
I Consultancy Services to formulate Geometric Design Standards & Parameters for National Highway System o f
Pakistan 35
I
I
I FinancialProposalForms
Form A-13
I BREAKDOWN OF SOCIAL CHARGES
t Sr. No. Detailed Description As a "/oageof Basic Salary
I
I
I
t
I
I
I
I
I
I
t
I
I
I
I
Pakistan 36
t
Financial ProposalForms
Form A-14
BREAKDOWN OF OVERHEAD COSTS
As a o/oageof Basic Salary and

Sr. No. Detailed Description
Social Charges
Cor*rttunry Services to formulate Geometric Design Standards & Parameters for National Highway System of
Pakistan 3i
t
FinancialProposalForms
I Form A-15
Pase1 of2
I ESTIMATED LOCAL CURRENCYSALARY COSTS/REMUNERATION
t Total
Staff' Monthly Billing
I Sr. No. Position Name
Months Rate
Estimated
Amount (Rs.)
I. Professional/ Kev Staff
I
I
I
I
I Sub-Total:
Notes:-
I
I SalesTax.)
I
I
I
I
I
t
I
Pakistan 38
I
I
I Form A-15
Pase2of2
ESTIMATED LOCAL CURRENCYSALARY COSTS/REMUNERATION
I Monthly Billing Total Estimated

Sr. No. Position Staff-Months
I II. Non-Key/ SupportStaff
Rate Amount (Rs.)
I
I
I
I
Sub-Total:
Note:-
I
SalesTax.)
I
abovetable. The bidder(s) may proposeNon Key/ Support Staff Person-Monthsin addition
I to those given in TOft however, in such a case tenable reasons must be given in the
TechnicalProposalSu,brnissionForm A-4
'oCommentson TOR". The Client's negotiation
committee will deliberate on the requirementof additional staff during negotiation meeting.
It is also to be noted that the Client is not bound to agreeto the reasonsgiven in Form A-4.
I
I
I
I
T Consultancy Services to formulate Geometric Design Standards & Parameters for National Highway System o1
Pakistan 39
T
I
I Form 4.-16
t DTRECT(NON-SALARY)COSTS
I Sr.
No.
Nomenclature Unit Qty Unit Price Total Amount
(Rs.) (Rs.)
I I Office rent, Utilities, Documentation,

Communication,SupportStaff , Field P.S 5.000.000/-
Investisation/Survey
I 2. Others not covered above to comply
with TOR requirement+
L.S
I Total
* Any additional item/ cost quoted against this line item must be supported by solid/ tenable
I justification(s) detailed in Technical Proposal Submission Form A-4 "Comments on TOR"
without indicating financial value therein. The negotiation comrnittee of the Client may negotiate
this cost on the basis of justification provided in the form A-4 with the prospective successful
I bidder in the light of ClauseITC 6.6 of RFP. Moreover,if no justification is given or Client does
not agreeto the justifications, the Client in both the casesshall not include this cost in the total
t cost offered by the Consultants for this assignment,particularly in case any amount against this
line item is deemedto have beencoveredin otherpayitems.
I
I
I
I
t
I
t
l
I
Pakistan 40
I
I Form A-17
I SUMMARY OF COST
I Sr. No. Description Amount (Rs.)
I 1 Salary Cost / Remuneration
t 2. Direct Q.{on-Salary)Cost
t a
J. SubTotal:
I SalesTax @ 16% on item 3 abovewhich

4. shall be kept as Provisional Sum in the
I Contract Agreement
Grand Total:
I
f,.
Note: 1- This cost is supposedto be built up in bid price and if anything is left blank it shall be
I deemedto be includedin the cost.
2- The dues and salariesof staff are payable by the consultant in time and not later than
I 10th of the following month positively. In case of failure to do so Client shall

intervene and pay these dues and salaries of the concerned Personnel and recover
from the invoice of the consultant at actualchargespaid plus 1% of the amount. This
I will also be aecountedfor adversely in making assessmentof the Consultant in the
next evaluationprocessfor selectionof consultantswith report of such defaults.
3- The grandtotal is inclusive of all the applicableFederal,Provincial and Local taxes.
I All thesetaxes (except the SalesTax) are required to be built in the quoted rates and
not be mentionedseparatelY.
I 4- Any Omission or arithmetical error made by the Consultants in entering the amount
against item 4 above shall also be rectified during evaluation of the Financial
Proposal.
I
I
I
I
Pakistan 41
I
I
I
APPENDIX.A
I
l
I
I TERMS OF REFERENCE
I to formulate
I & Parameters
GeometricDesignStandards for
:
"''
NationalHighway System of ,Pakistan
I
I
I
T
T
I
t
I
I
I
I
l Consultancy Services to formulate Geometric Design Standards& Parametersfor National Highway System of
Pakistan 42
I
I Terms of Reference
I
l. Introduction
I The geometric design of a highway or of any of its many "elements" is only one step in a
I multifaceted road asset management process; from inception to construction. However, the
constraints, which these physical elements ultimately place on the function, form and
performance of a highway, pervade every step in the process. Knowledge of the parameters,
I which govern planning and design, together with ease of their practical application, is thus
essential. National Highway Authority, the key road infrastructure development entity in
T Pakistan; seeks to formulate geometric design standards,which could meet those needs, in
pursuit of safe mobility and economicalaccessibility of the cross section of Pakistan's road
users.
t The road network being administered by National Highway Authority QrfHA) consists of old
roads (exlsting roads taken over from provincial road agencies) atfr new roads (National
l Highways, Motorways, Expresswaysand Strategic roads, developed as green field proiects).
While the new roads are built to the internationalstandards(e.g.,AASHTO), the old roads (built
t originally at lower geometric standards)are being upgraded by NHA through a phasedprogram.

NHA seek to formulate country specific Geometric Design Standardsin pursuit of harmonizing
the road network in Pakistan for all local and intemational transportation needs. The standards
I would strengthen geometric design practices in. Pakistan for new works, as well as the
rehabilitation, reconstruction and upgraded projects, The proposed standardsmust cater for a
I multiplicity of users including road designers,researohers,road transport industry and other road
users.
I A major objective of any road designguide is to ensurethat designsachievevalue for money

without any significant deleterious effect on safety. The design philosophy, systems and
techniquesmust consider the Design Speedapproachand related geometricparameterswhich
I will result in a much greater flexibility to achieve economic design in varied and sometimes
diffi cult circumstances.
l Pakistan's geography is as varied as its demography. It has a vast terrain which is a profound
blend of plains, deserts,forests, hills, and plateausranging from the coastal areasof the Arabian
I Seain the south to the mountains of the Karakoram Range; in the north. Road transportation
network in Pakistan is not only the lifeline for the country's own economic and social
developrnent, it is also an integral part of the greater Asia road network and thus open up
I enorrnousprospects for trade, cultural exchangeand peace in the entire region. Pakistan's road
transport system catersto around 92 percent and 96 percent of nationwide passengerand freight
t traffrc, respectively.The road network comprisesof 259,618kilometers(km), including 179,290

km of paved and 80,323 km of unpavedroads. An increaseof 13 percent in road length has
occurred in the last decadealone. Cunently, NHA is administeringmore 12,000+ kilometer.
I These roads comprise only around 4 percent of Pakistan's total road network; however, they
carry more than 80 percent of the country's gross commercial trafftc. The government 9Io=.,
t t'./
//,,.t7
7r) /
^;,
!
Qt\
\;'-rl
\r;,
\r,
l:'
I Consultancy Services to formulate Geometric Design Standards & Parameters for National Highway S
Pakistan \
' '...i''"!
-.s.'.?
,:'t'r:::t"
,a
I
I
Pakistanplans to augment National Highway systemwith around 2000+ Kilometer of High type
I road for the immerging transnationaltransportationneeds.
I 2, GeometricDesign
Geometric design deals with dimensions and layout of visible features of the roadway. The
I emphasisof the geometric design is to addressrequirements of drivers and vehicles, such that
safety, comfort and efficiency of the road facility are ensured over its life cycle. The features
normally consideredare:
I . Safestoppingsight distance;
I .
.
Reducedgradients;
Minimum horizontal curvature;
I . Intersectionlayouts,simple to negotiate,etc.
Design of thesefeatures(alignment,profile and cross-sectionetc.)is influencedby the driver's
t behavior and preferences, vehicle mechanics and traffic characteristics (Capacity, Level of
service, etc.). Appropriate geometric design helps containing road crashes and consequent
economiclosses.
I 3. Purpose
I Cunently, NHA is responsible for more than 12,000 km long National Highways and
Motorways. Theses roadways carry up to 80% of the total commercial traffic. Out of these
I roadways,some are constructedon Intemational Standardswhile the remaining are upgradedby

NHA through regular phasedprograr,r,r. Keeping in view the current road transport demand,NHA
seek to formulate country specific Geometric Design Standards in pursuit of harmonizing the
t road network in Pakistanfor all local and internationaltransportationneeds.The standardswould
strengthengeometric design practices in Pakistan for new works, as well as the rehabilitation,
I reconstruction and upgraded projects. The proposed standardsmust cater for a multiplicity of
users including road designers,researchers,road transport industry and other road users. In line
with this, the standards should address a spectrum of road types, varying from multi-lane
l Motorways earrying traffic volumes of over 100,000vehicles per day, to single carriageway
roadscarrying volumes of the order of 500 vehiclesper day. In respectof this later classof road
design,recommendationsmay allow greaterflexibility in design,with particular emphasison the
I coordinationof designelementsto improve safetyand overtakingconditions.
The design guidelines should distinguish between roads in rural areas and those in urban areas
t and also cater for situations where National Roads traverse the commercial settlements of
smaller municipalities. Overall, the flexibility in design will enable more economic designs,
reducing both the construction costs and the impact of new roads and road improveme"tLgLllt€.
I environment. 7p{!!9.n{i}1"
fi$:''
rr ,il /
"r'r
"
irili,
{i;-:i li:ii
I ',r,t,))..-,,.',
\\r""\ ,j,:*
j,,'
'-:; ,:, .
', :
"jl
I Pakistan 44
I
I
4. Scopeof Work
I Government of Pakistan through National Highway Authority has decided to develop its own
Standards for Geometric Design for each typelclass of roadway in Pakistan. In this context,
I servicesof a competentconsultantfirm are deemednecessaryto accomplishthe following tasks
in accordancewith the best international practice. The given list is non-exhaustive. Sub tasks
I may be includedto achievethe ultimate goalsof the project.
1) Propose project initiation requirements and develop methodology and strategy to
T execute the project. The methodology should include work breakdown structure,
resource requirements,activity network, critical path of complete project'and detailed
schedule on Primavera. The methodology should also identifr the rnain tasks and
I techniquesthat will be utilized to achieve the desired goals. It should include the table
of contents for the proposed document. It should also include a Configuration
I Management Plan and Family Tree for the project. The document must indicate the
theoretical studies,practical experiments and surveys required to complete the desired
task.
I 2) Development of web based application for documentation integration process and
subsequentcontrol of the review and revisions of the document. The web site will be
I handed over to NHA for its future maintenance,availability of the contactsinformation
and professional profiles of the personnel involved, with established communication
I channels on the developed application for future reviews/revisions by various national

and internationalauthors.
I 3) Developmentof a documentapprovalprocess.Developmentof communicationmatrix

with required reports, Project Management Reviews (PMR's) and reporting channels'
t The developed matrix should be well detailed with a clearly defined hierarchy for a
seamlessaPProvalProoess.
I 4) Review existing local standardsand identify weaknesses,gaps and conflicts among the
adoptedstandardsfor roadways and allied structures.The local standardsreview should
include the standardsadoptedby the NHA as well as the ones adoptedby the individual
I provincial authorities. The existing standardswill be compared with the recognized
intemational standardsfor highlighting major differences. Comparison tables will be
t 5)
developedand deliveredalong with the report.
Organizea debatethat why the available international standardscannot fit in Pakistani
I -'1-:':::'-
.;.:i:1'.,1$1::!{;
environment. Such debateswould take all the major stakeholdersonboard in order to
,,. stimulateandshareideas/issuesfor the improvementof geometricdesignpracticesand
".iii parameters in Pakistan'
I ,'11$/
ii'!!
ii;\
i'li
e!.riijlist down Geometric Design parametersand develop a methodology to
'''''riit 'Derr"lop/Improveeachparameterand sub parametersaccordingto the conditionsof
I ir:.;\..
'i.i.'
,)'
':',..i,;
'*-. ,,.,.-';?t
i.,;1,,.1.1:i' PakiStan.
T Consultancy Services to formulate Geometric Design Standards & Parametersfor National Highway System of
Pakistan 45
I
I
7) Currently NHA has motorways, expresswaysand highways, these classificationsshould
I be revisited and a new functional classification of roads based on terrain, accessibility,
mobility, volume and type of traffic, drivers & pedestrianbehavior and other defined
I parameters will be developed according to the conditions of Pakistan. The new

functional classification will form part of the Geometric Design Standards.
I 8) Developmentof guidelinesfor designdrawing specificationsfor typical cross-sections,

alignments and profiles for different classes of road. Special consideration may be
accordedto access,entry, cut off drainsetc.,on limited accessand uncontrolledroads.
I e) Developmentof guidelinesand methodologiesfor various types of surveys,which are
necessaryfor geometricdesign,and developa manualfor road survey.
I 1 0 ) Developmentof guidelinesfor signage/trafficcontrol devices for each functional class
I of roadway. Develop a manual for roadway signagefor each class of roadway.
l 1 ) Development of guidelines for pavement marking and road furniture for each class of
t roadway. Develop a manual for pavementmarking.
12) Design training manuals consisting of comprehensivemodules for capacity building of

I the technical personnel involved in the construction and operation of roadways at the
national and provincial level.
I 13) Arrange awareness/trainingseminarson the relevanceof Geometric Design with road

safety for the engineers,transportersand road users.
l 14) Development of Geometri,c Design Standards and operating procedures for each
functional and administrative class of roadway, including at grade & grade separated
I intersections.The document should also focus on dimensions and selection of
appropriateroad class and its required level of service. These standardsshall be
I developedkeeping in view the local Drivers' Behavior, Vehicle Configuration and

Types,Speed,Travel Time, and Traffic StreamCharacteristics.
I
I
I ..-t--
,4::;'\.t,rtl
- _
i1 14,
i:t:...
.:. \i:
--'
-* tt ri
'\::,.r.:,
l-. \\
T
'i({'r),
l:i,j,'
:l , I
\,.\
i')l
1;:1i
t .i '..:,.
'i't " !..
i,,,;"
I Consultancy Services to formulate Geometric Design Standards& Parametersfor National Highway System of
Pakistan 46
t
IIII IIII -IIIT rI III rllrlrlr
Terms of Reference
ScheduleAilorkPlan
Sr. Payment
Deliverables Mode
No 2 3 4 6 1 :.,$
I f,
Proposeproject initiation requirementsand develop

methodology and strategyto executethe project- The
methodology should include work breakdown structure,
resourcerequirements,activity network, critical path of
complete project and detailed scheduleon Primavera-
The methodology should also identifu the main tasks
1 and techniquesthat will be utilized to achievethe 200
desiredgoals. It should include the table ofcontents for
the proposeddocument.It should also include a
Configuration ManagementPlan and Family Tree for
the project. The document must indicate the theoretical
studies,practical experimentsand survey required to
comnletethe desiredtask.
Development of web basedapplication for
documentationintegration processand subsequent
control ofthe review and revisionsofthe document.The
web site will be handed over to NHA for its future
maintenance,availability of the contactsinformation
2
and professionalprofiles of the personnelinvolved, with
establishedcommunication channelson the developed
application for future reviews/revisionsby various 2001o
national and international authors, and ultimately for the
revision of the document.
Development ofa document approval process.
Development of communication matrix with required
reports, Project ManagementReviews (PMR's) and
3
reporting channels.The developedmatrix should be
well detailed with a clearly defined hierarchy for a
seamlessapprovalprocess.
,,g6ffi:"t.g
i,z\ l"t,li
4
Reviewexisting local standardsand identify
weaknesses,gapsandconflictsamongthe adopted l50h
\-t**r#
for roadwavsandallied structures.
standards The local
Consultancy Servicesto formulate Geometric Design Standards& Parametersfor National Highway Systemof Pakistan 4',7
II r r I I I r I I - I ,I I I r r r II r r
Terms of Reference
Monthly Program from Date of Assignment Payment

Sr. Deliverables
No Mode
I ) 3 4 f, 6 7 8
standardsreview should include the standardsadopted
by the NHA as well as the ones adoptedby the
individual provincial authorities. The existing standards
will be comparedwith the recognized international
standardsfor highlighting major differences.
Comparisontables will be developedand delivered
alone with the report.
Organizea debatethat why the available international
standardscannot fit in Pakistani environment. Such
debateswould take all the major stakeholdersonboard
f,
in order to stimulate and share ideas/issuesfor the
improvement of geometric design practicesand
parametersin Pakistan.
List down Geometric Design paxametersand develop a

6 methodology to Develop/Improve each parameterand
sub oarametersaccording to the conditions of Pakistan.
Revisit and develop a new functional classification of

roads based onterrain, accessibility, mobility, volume
7 and type of traffic, and other defined parameterswill be
150
developedaccording to the conditions of Pakistan.
Developmentof guidelines for design drawing
specificationsfor typical cross-sections,alignments and
8 profiles for different classesof road. Special
considerationmay be accordedto access,entry, cut off
drains etc.. on limited accessand uncontrolled roads.
Develop guidelines and methodologiesfor various types
9 of survevs.which are necessaryfor geometric design.
Developmentof guidelines for signage/traffigcontrol l0'
devicesfor each firnctional class ofroadway. Develop a
10 manual for roadway signagefor eachclass of roadway.
TTITII r I I r r,r Irr ITIII
Terms of Reference
Monthly Program from Date of .A.ssignment Payment

Sr.
Deliverables Mode
No 2 3 4 6 7 I
I 5
Develop guidelines for pavementmarking and road

t1 furniture for each class of roadway. Develop a manual
for oavementmarking.
Design training manuals consisting of comprehenstve 100
modules for capacity building of the technical personnel
12 involved in the construction and operation ofroadways
at the national and provincial level.
Arrange awareness/trainingseminarson the relevanceof

Geometric Design with road safety for the engineers, Provisional
13 transportersand road users. Sum
Developmentof Geometric Design Standardsand

operating proceduresfor each functional and
administrative class of roadway, including at grade&
grade separatedintersections.The document should also
focus on dimensionsand selection of appropriateroad TA"A
t4 class and its required level ofservice. Thesestandards
shall be developedkeeping in view the local Driver
Behavior, Vehicle Configuration and Types, Speed,
Travel Time, and Trafiic Stream Characteristics.
Total 100"
49
ConsultancyServicesto formulate Geometric Design Standards& Parametersfor National Highway Systemof Pakistan
I
Termsof Reference
I
Kev PersonnelRequirements
I S,r. Key
' ,,Mi,nimurn
Required
Num'b,er'
' Pe'rson
relevant , ,',"o,f
I No. Frofglsioryl ou*lificetion
At least l5 years' experience
Monfhs ", Months,,
of GeometricDesign of
I I Team Leader PhD

roads& associated
structures.Should have good
knowledgeof prevalent
8 8
t internationalDesign Manuals
& Softwares.
Foreign Expatriates
I Internationally renowned
academiaor relevant field
personwith at least 15 years'
I 2
Geometric
Design
Specialist
PhD
experienceof Geometric
Designof roads& associated
I
4 A
+
structures.Should have good
t knowledgeof prevalent
DesiqnManuals& Softwares.
t Local Experts
3
Transportation
PhD
8 - 10Years'experience
GeometricDesign of
of
roads & I 7 7
Engineer
I Geometric
associated
structures.
8 - 10 Years' experienceof
relevantfield. Must have
2 8 16
4 PhD
I DesignEngineer good experienceof latest

Hishway Desisn Softwares.
Highway I 6 6
GeometricDesign of road &
t 5
Engineer
PhD
associatedstructures
8 - l0 Years' experienceof
GeometricDesign of road &
I 6 Traffic Ensineer PhD associatedstructures,Traffi c

Studiesand Traffic Modeling
I 6 6
etc.
I '7 Hydraulics
Ensineer
PhD
relevantfield.
8 - 10 Years related field
I 4 4
I 8
Structure
Engineer
PhD
experience.Must have good
knowledgeof Geometric
Design aspectof bridges and
I A
t 9
Software
Engineer
M . S c ./ B . S c .
tunnels.
8 - 10 Years related field
experience.
I 2 2
8 - l0 Yearsrelatedfi91*.,=.*,
I 10
Computer
Engineer
M . S c ./ B . S c .
experience.
ffi
\i.
,4'';'$ril;11,
1
'r ';" 1
2
Sub Total
2
47
t
|r'-:
'i.
Support Staff iti\

,,I. -" -
I Pakistan 50
I
I
Terms of Reference
I
I
AutoCAD 3 Years 3 - 5 Years'experience
of
t l1
Operator
Computer
Dioloma relevantfield.
Well versedwith MS
Word, MS Excel, Power
2 7 t4
T2 Graduate 2 8 16
I Operator Point etc. & document
handlins.
8
ta
IJ Supporting Staff Matric I )z
I Sub Total 62
Total Person Months 12l
I Note: The Consultants are advised to submit updated CV's strictlv in'.compliance with fhe
I format of CVs given in Technical Proposal Form A-5. CVs submitted without resard to the
said format may score low.
I
I
I
I
t
t
t
I
t
I
I
Pakistan 51
T
I
Terms of Reference
t Time Scheduleof Kev Personnel
I *;;o;; i*
uon**'
2 3 ,'4 5 6 t,.7 ,':8'
t
I
Team Leader PhD 8
I Foreign Expatriates
GeometricDesign
Soecialist
PhD +
t Local Experts
Transpoftation
PhD 7
I Ensineer
GeometricDesign
Ensineer
PhD 8
t GeometricDesign
Engineer
Highway Engineer
PhD
PhD
8
t Traffic Ensineer
HydraulicsEngineer
PhD
PhD
6
4
I StructureEngineer PhD 4
M . S c ./ B . S c . 2
I Software Engineer
ComputerEngineer M . S c ./ B . S c . 2
I Support Staff
AutoCADOperator
3 Years 7
Diplorna
I AutoCAD Ooerator
3 Years
Dioloma
7
ComputerOperator Graduate 8
I ComputerOperator Graduate 8
I Supporting Staff
Supporting Staff
Matric
Matric
8
I SupportingStaff
Supporting Staff
Matric
Matric
8
I Total Person Months t2l
I
I
Pakistan 52
I
Man-MonthAnd Activitv Schedule
APPENDIX B
MAN-MONTH AND To estimate Consultant's inputs and costs for the
ACTIVITY assignment, man-month and activity schedules are to be
SCHEDULE provided as per enclosed format (Forms A7 and A8).
Thesetwo schedulesshouldcorrelate.
Consultancy Services to formulate Geometric Design Standards & Parameters Highway System of
Pakistan 53
I
from the Consultants
Client's Requirements
I APPENDIX C
I
CLIENT'S REQUIREMENTSFROM THE CONSULTANTS
I CLIENTOS Some important requirementsare:
REQUIREMENTS
I FROM THE
CONSULTANTS
1. Selectinga Consulting Engineer is one of the most important
decisions an owner or Client makes. The most important
standardsfor this are technical competence,managerial ability,
T professional integrity and fairness of fee structure. The Client
will seekinformationon all theseaspectsby:
I a, Obtaining comprehensivewritten infurmation &om the the

Consultantin form of RFPs and should be completed in
I full providing all details as correctly knornmas possible. It

has been experienced that son:neCoasultants try to hide
their deficiencies vrz-a-viz the requirements of TOR by
I making unclear and vague statement. It will be policy of

evaluators that vague statemOnt and lack of clarity in
proposals on specific issues may be reason to downgrade
I the rating.
b . Talking to the senior personnel of the Consultants.
I Consultingtheir Clients.
I Viewing the projects that they have accomplishedand visit

the users.
t tr. Visiting the premises of the Consultant and examining

systems and method of works as well as hardware and
software abilities available. Senior Management
I (minimum Director level) shall regularly visit the site at

least once a month and hold meeting with the Client's
representative.
I The approach and methodology proposed including work

plan, activity and man-month schedule should be
T meaningful and fully coordinated to judge the

understanding of the proposed assignment by the
Consultant.
I
I
I
Pakistan 54
I
I
fromtheConsultants
Client'sRequirements
I 2 . For Items (b) to (e), the inspection can be held any time
prior to or after award of work to the Consultants. During
I the inspection if the scenario found is not compatible with

what is presented during presentations or as per Contracto
the Consultant is liable for action debarring for two (2)
years for future projects which may or may not include
black listing action (in accordance with Rule 19 of the
Public Procurement Rules, 2004).
I
I
I
I
t
I
I
I
I
I
I
t
I
I
Pakistan 55
I
Equipment,FacilitiesandOthersServicesto be Providedby the Client
Personnel,
APPENDTXD
PERSONNEL,EQUIPMENT, FACILITIES AND OTHERS SERVICESTO BE

PROVIDED BY THE CLIENT.
AS PER TOR
Pakistan 56
I
Copyof ModelAgreement
I APPENDIX-E
I
I
T
I
I
I
l COPY OF MODEL AG.REEMENT
I (To be finalizedduring Negotiations)
I
I
I
I
I
t
I
I
I
Consultancy Servicesfor Feasibility Study and Detailed Design for Construction of 4-Lane Expressway from Chakdara
I to Kalam-N95 (133Km)
t
I
Copy of Model Agreement
I
I
I Contract for Engineering ConsultancyServices
(Lump Sum)
t
I
I Between
I
t (NAME OF CLIENT)
I And
I
(NAME, OF THE CONSULTANTS)
I
t For
I
I (BRIEF SCOPEOF SERVICES)
I OF (NAME OF PROJECT)
I
I
I
Conrultu*y Services for Feasibility Study and Detailed Design for Construction of 4-Lane Expressway from Chakdara
I to Kalam-N 95 (1331(ry 58
I
I TABLE OF CONTENTS
I I. FORM OF CONTRACT
I II. GENERAL CONDITIONS OF'CONTRACT
1. GENERAL PROVISIONS
I 1.1 Definitions
I.2 Law Governinethe Contract
I 1.3
1.4
Language
Notices
1.5 Location
I 1.6
1.7
AuthorizedRepresentatives
TaxesandDuties
1.8 Leaderof JointVenture
I 2. COMMENCEMENT, COMPLETION, MODIFICATION,
: t . : i a ,i l
AND TERMINATION OF CONTRACT

I 2.1 Effectivenessof Contract "'' "ii";
:
Termination of Contract for Failure to Becoms Sf;;til"

t 2.2
2.3
2.4
Commencementof Services
Expiration of Contract
t 2.5
2,6
2.7
Modification
Extensionof Time for Completion
ForceMajeure '
::'
2.7.1 Definition
I 2.7.2
2J.3
No Breachof Contract
Extensionof Time
t 2,7.4
2.8
2.9
Payments
Suspensionof,Paymentsby the Client
Termination l
t 2,9.1
2.9.2
2.9.3
By the Client
By the Consultants
:
Cessationof Services
I 2.g,4
2.9.5
Paymor$upon Termination
DisputesaboutEventsof Termination
.. OBLIGATIONS OF THE CONSULTANTS

I 3.
3.1 General
I 3.2
3.3
3.4
ConsultantsNot to Benefit from Commissions,Discounts,etc.
Confidentiality
ProfessionalLiabilitY
I 3.5
3.6
3.7
Other Insuranceto be taken out by the Consultants
Consultants'ActionsRequiringClient'sPriorApproval
ReportingObligations
I 3.8 DocumentsPreparedby the Consultantsto be the Property

of the Client
SrudyandDetailedDesignforConstructionof4.LaneExpresswayfromChakda
I \ T n < /(133
a^ r/^1^^
to Kalam-N 95 / 1 . . . . .Km)
11.*' 59
I
I
I 3.9 Equipment and Materials Furnished by the Client

3.10 Accounting, Inspection and Auditing
t 4. CONSULTANTS' PERSONNEL AND SUBCONSULTANTS
I 4.1
4.2
Descriptionof Personnel
Removal andlorReplacementof Personnel
I 5. OBLIGATIONS OF THE CLIENT
5.1 Assistance,Coordination and Approvals

I 5.1.1
5.1.2
Assistance
Co-ordination
5 . 1. 3 Approvals
I 5.2
5.3
Accessto Land
Changesin the Applicable Law
5.4 Servicesand Facilities '
I 5.5 Payments ,
6. PAYMENTS TO THE CONSULTANTS

I 6.1 Lump Sum Remuneration ..:,
t 6.2
6.3
6.4
ContractPrice
Terms and Conditions of Payment
Periodof Payment
'
:'
,
,.. "
' :,',."' :
6.s DelayedPayments ,.: ' ,

I 6.6
6.7
Additional Services .:::.',
Consultants'Entitlement to SuspendServices
I SETTLEMENT OF DIS,PUTES
.
I 7,7
7.2
Amicable Settlement
Dispute Settlement
t 8.
9.
INTEGRITY PACT
THE RIGHTS AND DUTIES OF THE CONSULTANTS
I 9.1
9.2
9.3
Obligations
Indirect Payments
Roy,alties
t 9.4
9.5
ur.
Frovision of Expert TechnicalAdvice
Penalty
SPECIAL CONDITIONS OF CONTRACT
I [Details to be finalized by the users]
APPENDICES
I Appendix
Appendix
A-Descriptionof the Services
B-Reporting Requirements
I Appendix
Appendix
C-Key Personneland Sub consultants
D-Breakdown of Contract Price in Foreign Currency
ConsultancyServicesfor FeasibilityStudyandDetailedDesignfor Constructionof 4-LaneExpresswayfrom Chakdara
t to Kalam-N95 (133Km) 60
t
I
I Appendix E-Breakdown of Contract Price in Local Currency

Appendix F-Servicesand Facilitiesto be Providedby the Client
I Appendix
Appendix
G-Integrity Pact
H-Minutes of Pre-ProposalMeeting along with addendum
t v ALTERNATE TITLE PAGE IN CASE OF JV

ALTERNATE FORM OF CONTRACT IN CASE OF JV
t
I
t
I
I
I
I
l
t
T
t
I
I
I
I
Consultancy Services for Feasibility Sfudy and Detailed Design for Construction of 4-Lane Expressway from Chakdara
I to Kalam-N 95 (133 Km) 61
I
I
I FORM OF CONTRACT
I [Notes:I. Use this Form of Contract when the Consultants perform Services as Sole
Consultants.
I 2. In case the Consultantsperform Servicesas a Member of the joint venture, use the
Form included at the end.
I 3. All notesshould be deletedin thefinal text.J
I This CONTRACT (hereinafter called the "Contract") is made on the - day of - month) of -
(year), between,on the one hand
(Hereinaftercalledthe "Client" which expressionshall include the successors,legal representatives
I and permitted assigns) and, on the other hand,
(hereinafter
called the "Consultants" which expression shall include the successots,legal representativesand
I permittedassigns).
WHEREAS
I (a) the Client has requestedthe Consultantsto provide certain consulting servicesas defined in
the General Conditions of Contract attached to this Contract (hereinafter called the
I "Services");and
(b) the Consultants,having representedto the Client that they have the required professiona-
I skills, and personneland technical resources,have agreedto provide the Serviceson the
terms and conditions set forth in this Contract;
I NOW THEREFORE the Partieshereby agrceas follows:
The following documents attachedhereto shall be deemedto form an integral part of this
I 1.
Contract:
I (a)
(b)
(c)
the GeneralConditions of Contract;
the Special Conditions of Contract;
the following Appendices:
I [Note: If any of these Appendices are not used, the words "Not Used" should be
inserted below/next to the title of the Appendix and on the sheet attached hereto
I carrying the title of that Appendix.J
Appendix A : Description of the Services
I AppendixB : ReportingRequirements
AppendixC Key Personneland Sub consultants
Appendix D : Breakdown of Contract Price in Foreign Currency
I Appendix E : Breakdown of Contract Price in Local Currency

Appendix F : Services& Facilitiesto be Providedby the Client
Appendix G: Integrity Pact (for ServicesaboveRs'10 million)
t
T to Kalam-N 95 (133 Km) 62
I
I 2. The mutual rights and obligations of the Client and the Consultantsshall be as set forth in
the Contract, in particular:
t (a) the Consultantsshall carry out the Services in accordancewith the provisions of the
Contract; and
t (b) the Client shall make paymentsto the Consultantsin accordancewith the provisions
of the Contract.
I IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respectivenamesin two identical counterparts,each of which shall be deemedas the original, as of
I the day, month and year first abovewritten.
For and on behalfol

I
I Witness (cLrENT)
t Signatures
Name
Signatures
Name
I Title Title
(Seal)
I
I For and on behalfof
T Witness (coNSULTANTS)
I Signatures Signatures
I Name
Title
Name
Title
I (Seal)
I
t
T
Servicesfor FeasibilityStudyandDetailedDesignfor Constructionof 4-LaneExpresswayfrom Chakdara
t Consultancy
to Kalam-N95 (133Km; 63
I
I
I II. GENERAL CONDITIONS OF CONTRACT
I 1. GENERAL PROVISIONS
I 1.1 Definitions
Unless the context otherwise requires, the following terms whenever used in this Contract
I havethe following meanings:
(a) "Applicable Law" meansthe laws and any other instruments having the rce of law
t in the Islamic Republic of Pakistan,as those may be issued and in force frorn time to
time;
I (b) "Contract" means the Contract signed by the Parties, to which these General
Conditions of Contract (GC) are attached,together with all the documents listed in
Clause I of such signedContract;
I (c) "Contract Price" means the price to be paid for the performance of the Services, in
I (d)
accordancewith Clause6;
"Effective Date" meansthe date on which this Contract comes into force and effect
I (e)
pursuantto Sub-Clause2.1;
"GC" meanstheseGeneralConditionsof Contract;
I (0 "Government" means the Governmentof the Islamic Republic of Pakistan and/or

Provincial Government(s);
I (e) "Foreign Currency" means currency other than the currency of Islamic Republic of
Pakistan.;
I (h) "Local Currency" rneansthe currency of the Islamic Republic of Pakistan;
I (i) "Member" in casethe Consultantsconsist of a joint venture of more than one entity,
rneansany of the entities, and "Members" means all of these entities;
t c) 'nParty"meansthe Client or the Consultants,as the casemay be, and "Parties" means
both of them;
t "Personnel" means persons hired by the Consultants or by any Sub consultant as

employeesand assignedto the performanceof the Servicesor any part thereof;
I "SC" means the Special Conditions of Contract by which the GC are amendedor
supplemented;
t "services" means the work to be performed by the Consultantspursuant to this

Contract, as describedin Appendix A;
I
I to Kalam-N95 (133 Km) 64
I
I
I (n) "Sub consultant" means any entity to which the Consultantssubcontractany part of
the Servicesin accordancewith the provisionsof Sub-Clause3.6;
I (o) "Third Party" means any person or entity other than the Client, the Consultantsor a
Sub consultant; and
t (p) "Project" means the work specified in SC for which engineering consultancy
servicesare desired.
I 1.2 Law Governing the Contract
I This Contract, its meaning and interpretation, and the relation between the P'artiesshall be
governedby the Applicable Law.
I 1.3 Language
This Contract has been executed in the English language which shall be the binding and
t controlling languagefor all mattersrelating to the meaning or interpretation of this Contract.
All the reports and communicationsshall be in the English language.
I 1.4 Notices
t Any notice, request, or consent made pursuantto this Contract shall be in writing and shall
be deemedto have been made when delivered in person to an Authorized Representativeof
the Party to whom the communication is addressed,or when sent by registeredmail, telex,
or facsimile to such Party at the addressof the Authorized Representativesspecified under
I Sub-Clause SC 1.6. A Party may char,rgeits address for notice hereunder by giving the
other Party notice of such change. .-
I 1.5 Location
The Services shall be performed at such locations as are specified in Appendix A and,
I where the location of a particular task is not so specified, at such locations as mutually
agreedby the Parties.
I 1.6 Authorized Representatives
t Any actionrequiredor permittedto be taken,andany documentrequiredor permittedto be

executed,underthis Contractby the Client or the Consultantsshallbe takenor executedby
specifiedin the SC.
the AuthorizedRepresentatives
t 1.7 Taxesand Duties
I Unless specifiedin the SC, the Consultants,Sub consultants,and their Personnelshall

suchtaxis, duties,fees,and otherimpositionsas may be leviedunderthe Applictbf,;@19'l?jl
':, .1 "
A
the amount of which is deemedto have been included in the Contract Price.
'nr
i1l'f.rt,s,
-'{.ttt,
ti",i"i'"-
t.l-<':\.
l;,,:rV"
,ri \'-:.j
'1
tlit w )I ljl
I
r - - i li
f1,,{n/ z
I'i'
1.8 Leader of Joint Venture '
\i)L
"ttf -,..'.fr
I In case
ln oase the consistof
ConsultantsLiullslst
ulc \-oIrsurLaIILs a joint
ul i1 Juurt venture
vErrturs of more
ur ru\Jrs than
Lrlcur \rrrv entity, ttre
one vlLrLJ, Luv ConiiiltaiitS,.i:,fl
vvur{+r[qrjr:+1.!r:';
shall be jointly and severallybound to the Client for fulfillment of the terms of the Coniiact'-
Consultancy
I to Kalam-N95 (133Km) 65
t
and designatethe Member named in the SC to act as leader of the Joint Venture, for the
purposeof receiving instructionsfrom the Client.
2. COMMENCEMENT, COMPLETTON'MODTFICATION,
AND TERMINATION OF CONTRACT
2.1 Effectivenessof Contract
This Contract shall come into force and effect on the date (the "Effective Date") of the
Client's notice to the Consultants instructing the Consultants to begin carrying out the
Services. This notice shall confirm that the effectivenessconditions, if any, listed in the S C
havebeenmet.
2.2 TerminationofContractforFailuretoBecomeEffective
If this Contract has not become effective within such time period after the date of the
Contract signed by the Parties as shall be specified in the SC, either Farty may, by not less
than twenty eight (28) days written notice to the other Party, declare this Contract to be
null and void, and in the event of such a declarationby either Party, neither Party shall have
any claim against the other Party except for the work (if any) already done or costs already
incurredby a Party at the requestof the other Party.
2.3 Commencementof Services

:
The Consultantsshall begin carrying out the Servicesat the end of such time period after the
Effective Date as shall be specified in the SC.
I 2.4 Expiration of Contract
I Unless terminated earlier prrsuant to Sub-Clause 2.9, this Contract shall expire when,
pursuant to the provisions hereof, the Services have been completed and the payments of
remunerations including the direct costs if any, have been made. The Services shall be
I completedwithin a period as is specified in the SC, or such extendedtime as may be
allowed under Sub-Clause2.6
I The terrn "Completionof Services"is as specifiedin the SC.

:
I 2.5 Modification
Modification of the terms and conditions of this Contract, including any modification of the
I soopeof the Services or of the Contract Price, may only be made in writing, whi"qh.*#-l-:b..S
signedby both the Parties. '.
,l(i).!)::'rr;t'.' 'ii:'il'
'if/
!
I 2.6 Extensionof rime for completion
If the scopeor duration of the Servicesis increased:

' /rry
j llijj
,ii
"t.'^
I (a) the Consultantsshall inform the Client of the circumstancesand probable effects;
I (b) the increaseshall be regardedas Services;and

I
I
t (c) the Client shall extend the time for Completion of the Servicesaccordingly.
I 2,7 ForceMajeure
2.7.1 Definition
t (a) For the puposes of this Contract,"Force Majeure" meansan event which is beyond
the reasonablecontrol of a Party and which makes a Party's performance of its
I obligations under the Contract impossible or so impractical as to be considered
impossibleunder the circumstances,and includes,but is not limited to, war, riots,
civil disorder, earthquake, fire, explosion, storm, flood or other adverse weather
I conditions, strikes, lockouts or other industrial actions (except where such strikes,
lockouts or other industrial actions are within the power of the Party invoking Force
Majeure to prevent), confiscation or any other action by govemment agencies.
I Force Majeure shall not include (i) any event which is causedby the negligence or
intentional action of a Party or such Party's Sub consultantsor agents or employees,
t nor (ii) any event which a diligent Party could reasonably have been expected to
both (A) take into account at the time of the conelusion of this Contract and (B)
avoid or overcomein the carrying out of its obligations hereunder.
I Force Majeure shall not include insuffiei€ncy of funds or failure to make any
t payment required hereunder.
2.7.2 No Breach of Contract
I The failure of a Party to fulfill any of its obligations under the Contract shall not be
consideredto be a breach of, or default under this Contract insofar as such inability arises
t from an event of Force Majeure, provided that the Party affected by such an event; (a) has
taken all reasonableprecautions, due care and reasonablealternative measuresin order to
carry out the terms and conditions of this Contract; and (b) has informed the other Party in
writing not later than fifteen (15) days following the occurrenceof such an event.
I 2.7.3 Extension of Tirne
I Any period within which a Party shall, pursuant to this Contract, complete any action or
task, shall be extendedfor a period equal to the time during which such Party was unable to
I perfgrm such action as a result of Force Majeure.
2.'1.4 Payments
I During the period of their inability to perform the Servicesas a result of an event of Force
Majeure, the Consultants shall be entitled to continue to be paid under the terms of this
I Contract, as well as to be reimbursed for additional costs reasonably and necessarily

incurred by them during such period for the purpose of the Services and in reactivating the
Servicesafter the end of suchperiod.
I 2,8 Suspensionof Paymentsby the Client
I The Client may, by written notice of suspensionto the Consultants,suspendall paymentsto

the Consultantshereunderif the Consultantsfail to perform any of their obligations under
I
I
I this Contract, including the carrying out of the Services, provided that such notice of
suspension(i) shall speciff the nature of the failure, and (ii) shall requestthe Consultantsto
t remedy such failure within a period not exceeding thirty (30) days after receipt by the
Consultantsof suchnotice of suspension.
I 2,9 Termination
2.9.1 By the Client

I The Client may terminate this Contract, by not less than thirty (30) days written notice of
termination to the Consultants, to be given after the occurrence of any of the events
I specified inparagraphs(a) through (e) of this Sub-Clause2.9.1 and sixty (60) days'in the
caseofthe event referred to in paragraph(f):
t (a) if the Consultants do not remedy a failure in the performance of their obligations
under the Contract, within thirty (30) days after being notified or within any further
period as the Client may have subsequentlyapprovedin writing;
t (b) if the Consultantsbecome (or, if the Consultantsconsist of more than one entity, if
any of their Members becomes) insolvent or bankxupt or enter into any agreements
I with their creditors for relief of debt or take aduantageof any law for the benefit of
debtorsor go into liquidation or receivershipwhether compulsory or voluntary;
I (c) if the Consultants fail to comply with a*y final decision reached as a result of
arbitration proceedingspursuantto Clause7 hereof;
I if the Consultantssubmit to the Client a statementwhich has a material effect on the

rights, obligations or interests of the Client and which the Consultants know to be
I false;
if, as the result of Force Majeure, the Consultantsare unable to perform a material
t (D
portion of the Servicesfor a period of not less than sixty (60) days;
if the Client, in its sole discretion, decidesto terminate this Contract.
I 2.9.2 By the Consultants
t The Consultantsmay terminate this Contract,by not less than thirty (30) days written notice
to the Client, such notice to be given after the occurrenceof any of the events specified in
paragraphs(a) through (d) of this Sub-Clause2.9.2:
I (a) if the Client fails to pay any monies due to the Consultantspursuantto this Contract
and not subject to dispute pursuant to Clause 7 within forty-five (45) days after
I (b)
receiving written notice from the Consultantsthat such payment is overdue;
if the Client is in material breach of its obligations pursuant to this Contract and has
I not remedied the same within forty-five (a5) days (or such longer period as the
Consultantsmay have subsequentlyapprovedin writing) following the receipt by the
Client of the Consultants'notice specifying such breach;
T
Cor-1ltun.y Servicesfor Feasibility Study and Detailed Design for Construction of 4-Lane Expressway from Chakdara
I to Kalam-N 95 (133 I(mt 68
I
I
I (c) if, as a result of Force Majeure, the Consultants are unable to perform a material
portion of the Servicesfor a period of not lessthan sixty (60) days;
t (d) if the Client fails to comply with any final decision reachedas a result of arbitration
proceedingspursuantto Clause7 hereof.
I 2,9.3 Cessationof Services
I Upon receipt of notice of termination under Sub-Clause2.9.1, or giving of notice of

termination under Sub-Clause2.9.2, the Consultantsshall take all necessarystepsto bring
the Services to a close in a prompt and orderly manner and shall make every reasonable
I effort to keep expenditures for this purpose to a minimum. With respect to documents
prepared by the Consultants, and equipment and materials furnished by the Client, the
Consultantsshall proceedas provided,respectively,by Sub-Clauses.3.8 or 3.9.
I 2,9.4 Payment upon Termination
T Upon termination of this Contractpursuantto Sub-Clauses2.9.1 ot 2.9.2, the Client shall

make the following paymentsto the Consultants:
I (a) Remuneration and reimbursable direct costs'expenditure pursuant to Clause 6 for

Services satisfactorily performed prior to tlre eff,ectivedate of termination. Effective
date of termination for purposes of this Sub-Clause means the date when the
I prescribednoticeperiodwould expire;
except in the case of termination pwsuant to paragraphs(a) through (d) of Sub-

I (b)
Clause 2.9.I, reimbursementof any reasonablecost incidental to the prompt and
orderly termination of the Contract, including the cost of the return travel of the
I Personnel,accordingto ConsultantsTraveling Allowance Rules.
In order to compute the remuneration for the part of the Services satisfactorily performed
I prior to the effective date of termination, the respectiveremunerationsshall be proportioned.
2.9.5 Disputes aboutEvents of Termination
t If either Party disputes whether an event specified in paragraphs(a) through (e) of Sub-
Clause2.9,1 or in paragraph(a) through (d) of Sub-Clause2,9.2 hereof has occurred,such
t Party may, within forty--five (45) days after receipt of notice of termination from the other
Party; refer the matter to arbitration pursuantto Clause 7 hereof, and this Contract shall not
be terminated on account of such event except in accordancewith the terms of 1+y.n[g.gftinS
I arbitral award.
3. OBLIGATIONS OF THE CONSULTANTS

-,{i'iit!'lliiltN
i;r'i,Q4z
-,4tz \'-i\,
t 3.1 General
iii;i
-r
iii,
,',tt-
i'.i
':i
;-;;;;-,,'dr'''
1);-',,,ri,.::.?:-)>'
l)-
,'
,'1.:i
'ri
j
I The Consultantsshall perform the Servicesand carry out their obligationsWitlr-dli aue
diligence, efficiency, and economy, in accordancewith generally acceptedprofessional
techniques and practices, and shall observe sound management practices, and employ
I appropriate advancedtechnology and safe methods. The Consultants shall always act, in
respect of any matter relating to this Contract or to the Services,as faithful advisers to the
from Chakdara
Consultancy Services for Feasibility Study and Detailed Design for Constructionof 4-LaneExpressway
t
I
I Client, and shall at all times support and safeguardthe Client's legitimate interests in any
dealings with Sub consultantsor third parties.
t 3.2 Consultants Not to Benefit from Commissions,Discounts, etc.
t The remuneration of the Consultants pursuant to Clause 6 shall constitute the Consultants'
sole remunerationin connectionwith this Contract or the Services,and the Consultantsshall
not accept for their own benefit any trade commission, discount, or similar payment in
I connection with activities pursuant to this Contract or to the Servicesor in the dischargeof
their obligations under the Contract, and the Consultantsshall use their best efforts to ensure
that the Personnel,any Sub consultants, and agents of either of them similarly shall not
t receive any such additional remuneration.
3.3 Confidentiality
I The Consultants,their Sub consultants,and the Personnelof either of thern shall not, either
during the term or after the expiration of this Contract, disclose any proprietary or
I confidential information relating to the Project, the Services,this Contract, or the Client's
businessor operationswithout the prior written consentof the Client.
I 3.4 ProfessionalLiabilitv
The Consultantsare fi*f. for the consequenceof errors and omissions on their part or on
I the part of their employeesin so far as the design of the Project is concernedto the extent
and with the limitations as specified herein below.
I If the Client suffers any lossesor damagesas a result of proven faults, elTorsor omissionsin
the design of a project, the Consultants shall make good such losses or damages,subject to
t the conditions that the maxirnum liability as aforesaid shall not exceed twice the total
remuneration of the Consultants for design phase in accordance with the terms of the
Contract.
I The liability of the Consultantsexpires after one (1) year from the stipulated date of
completion of construction or after three (3) years from the date of final completion of the
I designwhicheveris earlier.
The Consultantsmay, to protect themselves,insute themselvesagainst their liabilities but
I this is not obligatory. The extent of the insuranceshall be up to the limit specified in second
para above. The Consultants shall procure the necessarycover before commencing the
Servicesand the cost of procuring such cover shall be borne by the Consultantsup to a limit
T of, one percent of the total remuneration of the Consultantsfor the design phase for every
year ofkeeping suchcover effective.
I The Consultantsshall, at the request of the Client, indemnify the Client against any or all
risks arising out of the furnishing of professional servicesby the Consultants to the Client,
not covered by the provisions contained in the first para above and exceedingthe limits set
I forth in secondpara above provided the actual cost of procuring such indemnity as
costsexceedingthe limits ..1forth in fourthparaaboveshallbe f,o*. by the Client'7(t:a\
t
Consultancy Services for Feasibility Study and Detailed Design for Construction of 4-Lane Expressway from
I to Kalam-N 95 (133 Km)
I
I
I 3.5 Other Insurance to be taken out by the Consultants
I The Consultants(a) shall take out and maintain, and shall causeany Sub consultantsto take
out and maintain, at their (or the Sub consulta nts', as the case may be) own cost but on
terms and conditions approved by the Client, insurance against the risks, and for the
I coverage,as are specified in the SC; and (b) at the Ciient's request,shali provide evidenceto
the Client showing that such insurance has been taken out and maintained and that the
current premiums have been paid.
I 3.6 Consultantsr Actions Requiring Client's Prior Approval
t The Consultants shall obtain the Client's prior approval in writing before taking any of the
following actions:
t (a) Appointing such Personnelas are listed in Appendix-C merely by title but not by
name;
I (b) entering into a subcontractfor the performance of any part of the Services, it being
understood (i) that the selection of Sub consultants and the terms and conditions of
the subcontiact shall have been approved in writing by lhe Client prior to the
I execution of the subcontract,and (ii) that the Consultants shall remain fully liable
for the performance of the Services by the Sub consultants and its Personnel
pursuant to this Contract;
I (c) any other action that may be specified in the SC.
I 3.7 Reporting Obligations
The Consultants shall submit to the Client the reports and documentsspecified in Appendix
I B in the form, in the numbers,and within the periods set forth in the said Appendix.
Documents Prepared by the Consultants to be the Property of the Client

I 3.8
All plans, drawings, specifications,reports, and other documents and software prepared by
the bonsultantsin-aecordancewith Sub-Clause3.7 shall becomeand remain the property of
I the Client, and the Consultants shall, not later than upon termination or expiration of this
Contract, deliver (if not already delivered) all such documents and software to the Client,
together with a detailed inventory thereof. The Consultants may retain a copy of such
I documentsand software. ,.,r.;ii'li;;ji:;rr1..,
:-:j :""1rlli'-l
't:iitit:i)' \'
'it..'.t:,
t 3.9
Restriction(s) about the future use of thesedocumentsis specified in the SC.
Equipment and Materials Furnished by the Client

l;j}i'
ii*l
\i11,'.,
/44
'
zJr '
i''ii
,- j
I Equipment and materials made available to the Consultants by the Client, ot

"'i','t,'.... .--..-'"'.,"
pilic,hktd.S;b.!'i'
the Consultantswith funds provided exclusively for this pu{pose by the Client, shall be the
I property of the Client and shall be marked accordingly. Upon termination or expiration of
itris Co"t.act, the Consultants shall make available to the Client an inventory of such
equipment and materials and shall dispose of such equipment and materials in accordance
I *it6ttt" Client's instructionsor afford salvagevalue of the same. While in possessionof

such equipment and materials, the Consultants,unless otherwise instructed by the Client in
I @ityStudyandDetailedDesignforConstructionof4.LaneExpresswayfromChakdara
L, r.-r^-^^ rr n< /r 11 v^\
to Kalam-N 95 (133 Km)
7l
I
I
I writing, shall insure them at the expenseof the Client in an amount equal to their full
replacementvalue.
I 3.10 Accounting,InspectionandAuditing
I The Consultants(i) shall keep accurateand systematicaccounts and records in respectof

the Services hereunder, in accordancewith internationally accepted accounting principles
and in such form and detail as will clearly identify all relevant time charges,and cost, and
T the basis thereof, and (ii) shall permit the Client or its designated representatives
periodically, and up to one year from the expiration or termination of this Contract, to
inspect the same and make copies thereof as well as to have them audited by auditors
I appointedby the Client.
4. CONSULTANTS' PERSONNEL AND SUBCONSULTANTS .

I 4.1 Description of Personnel
I :
The titles, agreed job descriptions, minimum qualifications, and estimated periods of
engagementin the carrying out of the Services of the Consultants' Key Personnel are
descrlbedin Appendix C. The Key Personneland Sub consultants listed by title and/or by
I name, as the casemay be, in Appendix C are deemedto be approvedby the Client.
4.2 Removal and/or Replacement of Personnel

I (a) Except as the Client may otherwise agree, no changes shall be made in the Key
Personnel. If, for any reason beyond the reasonablecontrol of the Consultants,it
I becomes necessary to replace any of the Key Personnel, the Consultants shall
provide as a replacementa pefson of equivalent or better qualifications;
T (b) If the Client, (i) finds that any of the Personnelhave committed serious misconduct
or have been chargedwith having committed a criminal action; or (ii) has reasonable
cause to be dissatisfied with the performance of any of the Personnel, then the
I Consultants shall, at the Client's written request specifying the grounds therefore,
provide as a replacement a person with qualifications and experienceacceptableto
I (c)
the Client.
Except as the Client may otherwise agree, the Consultants shall; (i) bear all the
I additional travel and other costs arising out of or incidental to any removal and/or
replacement; and (ii) bear any additional remuneration, to be paid for any of the
Personnelprovided as a replacementto that of the Personnelbeing replaced.
t 5. OBLIGATIONS OF THE CLIENT
t 5.1 Coordinationand Approvals

Assistance,
5.1.1 Assistance
t The Client shalluseits besteffortsto ensurethatthe Client shall:
I (a) provide at no cost to the Consultants,Sub consultantsand Personnelsuch documents

preparedby the Client or other consulting engineersappointed by the Client as shall
I to Kalam-N 95 (133 Km) tz
I
t be necessaryto enablethe Consultants,Sub consultantsor Personnelto perform the
Services. The documentsand the time within which such documents shall be made
I available,are as specifiedin the SC;
(b) assist to obtain the existing data pertaining or relevant to the carrying out of the
t Services, with various Govemment and other organizations. Such items unless paid
for by the Consultantswithout reimbursementby the Client, shall be returned by the
Consultantsupon completion of the Servicesunder this Contact;
T (c) issueto officials, agentsand representativesofthe concernedorganizations,all such
instructions as may be necessary or appropriate for prompt and effective
l implementationof the Services;
(d) assistto obtain permits which may be required for right-of-way, entry upon the lands
I and propertiesfor the purposesof this Contract;
(e) provide to the Consultants,Sub consultants,and Personnelarly such other assistance

I and exemptions as may be specified in the SC.
':
5.1.2 Co-ordination
I The Client shall:
t (a) co-ordinate and get or expedite any necessaryapproval and clearancesrelating to the
work from any Government or Semi-Government Agency, Department or
and other concernedorganizationnamed in the SC'
T (b)
:
co-ordinate with any other consultantsemployed by him'
;- t,
\ :r I
i() i
I 5.1.3 Approvals
The Client shall accord approval of the documentswithin such time

I whenever theseare applied for by the Consultants.
I 5.2 Accessto Land
The Client warrants that the Consultantsshall have, free of charge,unimpeded accessto all
I 5.3
land of which accessis requiredfor the performanceof the Services.
Changes in the Applicable Law
I trf, after the date of this Contract,there is any changein the Applicable Law which increases
or decreasesthe cost of the Services rendered by the Consultants,then the remunerations
I and direct costs otherwise payable to the Consultantsunder this Contract shall be increased
or decreased accordingly, and corresponding adjustment shall be made to the amounts
referredto in Sub-Clause6.2 (a) or (b), as the casemay be.
I 5.4 Servicesand Facilities
I The Client shall make available to the Consultants, Sub consultantsand the Personnel, for
the purpose of the Services and free of any charge, the services, facilities and property
Consultancy
I
I
I described in Appendix F at the times and in the manner specified in said Appendix F,
provided that if such services, facilities and property shall not be made available to the
I Consultantsas and when so specified, the Parties shall agree on; (i) any time extensionthat
it may be appropriate to grant to the Consultantsfor the performance of the Services; (ii)
the manner in which the Consultantsshall procure any such services, facilities and property
I from other sources;and (iii) the additional payments, if any, to be made to the Consultants
as a result thereof pursuant to Clause6 hereinafter.
I 5.5 Payments
In consideration of the Services performed by the Consultants under this Contract, the
t Client shall make to the Consultantssuch payments and in such manner as is provided by
Clause6 of this Contract.
I 6. PAYMENTS TO THE CONSULTANTS
6.1 Lump Sum Remuneration

I The Consultants'total remuneration shall not exceedthe Contract Price and shall be a fixed
lump sum including all staff costs,incuned by the Consultantsin carrying out the Services
I describedin Appendix A. Other reimbursabledirect costsexpenditure,if any, is specifiedin
the SC. Except as provided in Sub-Clause5.3, the Contract Price may only be increased
above the amounts stated in Sub-Clause 6.2 if the Parties have agreed to additional
I paymentsin accordance with Sub-Clauses2.5,2.6,5.4 ot 6.6.
6.2 Contract Price

I Foreign currency payment shall be made in the culrency or currenciesspecified as
foreign crilrency or currenciesin the SC, and local currency payment shall be made
I in PakistaniRupees.
t The SC shall specify the break up of remuneration to be paid, respectively, in

foreign and in loeal currencies.
I 6.3 Terms and Conditions of Payment
Payment will be made to the account of the Consultants and according to the payment
T schedulestatedin the SC. Paymentsshall be made after the conditions listed in the SC for
such payments have been met, and the Consultantshave submitted an invoice to the Client
specifying the amount due.
I 6.4 Period of Payment
I (a) Advance payment to the Consultantsshall be affected within the period specified in
the SC, after signing of the ContractAgreement between the Parties.
t (b) Any other amount due to the Consultants shall be paid by the Client to the
Consultantswithin twenty-eight (2S) days in caseof local currency and fifty six (56)
days in case of foreign currency after the Consultants'invoice has been delivered to
t the Client.
Consultancy Services for Feasibility Study and Detailed Design for Construction of 4-Lane Expresswayfrom Chakdara
t
I
I 6.5 Delayed Payments
I If the Client has delayed payments beyond the period statedin paragraph(b) of Sub-Clause
6.4, financing charges shall be paid to the Consultants for each day of delay at the rate
specifiedin the SC.
t 6.6 Additional Services
T Additional Servicesmeans:
(a) Services as approved by the Client outside the Scope of Services desuibed
t AppendixA;
(b) Servicesto be performed during the period extended pursuant to Sub-Clause2.6,

beyond the original scheduletime for completion of the Serviees;and
)
(c) any re-doingof any part of the Servicesas a result of Client's'instructions.
I If, in the opinion of the Client, it is necessaryto perform additional Services during the
currency of the Contract for the purpose of the Project,.such Additional Services shall be
I performed with the prior concurrenceof both the Parties. The Consultants shall inform the
Client of the additional time (if any), and the.additional remuneration and reimbursable
direct costs expenditure for such Additional Services. If there is no disagreementby the
t Client within two weeks of this intimation, such additional time, remuneration and
reimbursabledirect costs expenditure shall be deemedto becomepart of the Contract. Such
remuneration and reimbursable direct costs expenditure shall be determined on the basis of
I ratesprovided in AppendicesD and E, in casethe Additional Servicesare performedduring
the scheduledperiod of the Services,otherwiseremunerationfor Additional Servicesshall
be determinedon the basisof Consultants'billing ratesprevailing at the time of performing
I the AdditionalServices.
I 6.7 Consultants' Entitlement to Suspend Services
If the Client fails to make the payment of any of the Consultants' invoice (excluding the
t advance payment), within twenty-eight (28) days after the expiry of the time stated in
paragraph(b) of Sub-Clause6.4, within which payment is to be made, the Consultantsmay
after giving not less than fourteen (14) days' prior notice to the Client, suspendthe Services
or reduce the rate of canying out the Services, unless and until the Consultants have
I received the payment.
I This action will not prejudice the Consultantsentitlement to

Clause6.5.
I 7.1 Amicable Settlement

7. SETTLEMENT OF DISPUTES
I The Parties shall use their best efforts to settle amicably all disputes arising
connectionwith this Contract or its interpretation.
I
ConsultancyServicesfor FeasibilifySfudyand DetailedDesignfor Constructionof 4-LaneExpresswayfrom Chakdara
t to Kalam-N95 (133Km) /)
t
I
t 7.2 Dispute Settlement
I Any dispute between the Partiesas to matters arising pursuant to this Contract which cannot
be settled amicably within thirty (30) days after receipt by one Party of the other Party's
request for such amicable settlement may be submitted by either Party for settlement in
I accordancewith the provisions of the Arbitration Act, 1940 (Act No x of 1940) and of the
Rules made there under and any statutory modifications thereto.
l Services under the Contract shall, if reasonably possible, continue during the arbitration
proceedings and no payment due to or by the Client shall be withheld on account of such
proceedings.
t 8. INTEGRITY PACT
t 8.1 If the Consultant or any of his Sub consultants,agentsor servantsis found to have violated
or involved in violation of the Integrity Pact signedby the Consultantas Appendix-G to this
Form of Contract,then the Client shall be entitled to:
I (a) recover from the Consultant an amount equivalent to ten times the sum of any
commission, gratification, bribe, finder's fee or kickback given by the Consultant or
I any ofhis Sub consultant,agentsor servants;
t (b)
(c)
terminate the Contract; and
recover from the Consultant any loss or damage to the Client as a result of such
termination or of any other cor,ruptbusinesspractices of the Consultant or any of his
I Sub consultant,agentsor servants.
On termination of the Contract under Sub-Para(b) of this Sub-Clause,the Consultant shall

I proceed in accordancewith Sub-Clause2.9.3. Payment upon suchtermination shall be made
under Sub-Clause2.9.4 (a) after having deducted the amounts due to the Client under Sub-
I Para(a) and (c) of this Sub-Clause.
I
I
I
I
t
I
Consultancy Services for Feasibility Study and Detailed Design for Construction of 4-Lane Expressway from Chakdara
I to Kalam-N 95 (133 Km] 76
t
I
I III. SPECIAL CONDITIONS OF CONTRACT
t to, Clausesin the GeneralConditions

No. I Amendmentsof, and Supplements
I of GC I of Contract
Clause
I
1.1
I (p)
T 1.6
I
I
Telephone
I Facsimile
E-Mail
I For the Consultants:
(Name of Project Manager)

I (Project)
(Address)
I Teleohone :
t Faciimi}e:r.',.:
E-Mails :
I 1.7 Taxesand Duties
P3yin.; of Taxes will be the responsibility of the Consultantsin accordancewith Pakistan
I Tax Laws.
''iil'*:.-5,
,/:,:i.rij,1f''jj:il
t JAll notutshouldbedeletedinfi.naltext. All blanksshouldbefilled in.J
{ij //M
1.8 Leader of the Joint Venture
\t"t''""'
I The leaderof the Joint Ventureis ..........
Venture).
........(nameof the Member of the Joint
t
I @ibilifyStudyandDetailedDesignforConstructionof4.LaneExpresswayfromChakdara
.^ v^1^^\ I n < /(133
to Kalam-N 95 / 1 2 ? Km)
I1*\ 77
t
I
l fNote: If the Consultants do not consist of more than one entity, the S,,tb-Clause-].8should
be deleted.J
I 2.1 Effectivenessof Contract
I This contract shall come into effect after signing of the contract.
1"' Termination of Contract for Failure to BecomeEffective

I The time period shall be thirty (30) days, or such other period as the Partiesmay agreein
writing.
t 2.3 Commencementof Services
I The Consultant shall commence the services immediately after

Agreement or such other time as the Partiesmay agreein writing.
,igning'oi'ifu corrtru"t
t 2.4 Expiration of Contract '

,::,':
'.11-""
''
The period of completion of Servicesshall be four (04) months frorn the Date of signing of
I ConsultancyAgreement. ,
, i'. .,
,.. . '.,
, : : , , ; , . ,. .
3.4 ProfessionalLiabilitv
I The Consultants shall be liable to be freld responsible and accountable for the: (a) Non
fulfillment of his tasks,(b) lossesto the Employer on accountof problemswith Design, (c)
T Non-observanceof his duties and care''inthe performancefor more than one occasion,(d)
Non-provision of contract administration reports with Interim Payment Certificate etc. The
consultantsare responsible for consequenceof errors and omissions on their part or on the
T part of their employeesin so far as'the Design of the project is concernedto the extent and
with the limitations as speci{i'edherein below. If the Employer suffers any damagesas a
result of proven faults, ertors' ol omissions in the Design and other professional duties
I performed by the consultant in connection with the services which have bearing on the
safety,secwity and.pe{ormanceof the works, the consultantsshall make good such losses
to the conditions that the maximum liability as aforesaid shall not
t or damages,subj
exceedtwicethe total remuneration of the consultantsunder professional liability insurance.
Such insuranceshail remain in force for a period of three calendaryears after Completion of
I 3.5
the Servi..c.
Insurance to be taken out by the Consultants
I The risks and the coverage'sshall be as follows:
ProfessionalIndemnity Bond for twice the Feasibility and Design

I (a)
the joint name of client and consultant shall be provided as PEC regulations.
consultantis to cover this cost in his overheads'
I (b) Insuranceagainst loss of or damageto equipmentpurchasedin whole or in part with

funds provided under the Contract.
I
I
I
I (c) The Travel, Medical/ Hospitalization and accident cover for all Employees and
professionalstaff of Consultant and as approvedby the Employer.
t 3.8 Documents Prepared by the Consultants to be the Property of the Client
T The Client and the Consultantsshall not use these documentsfor purposesunrelatedto this
Contract without the prior written approval of the other Party.
t 5.1.1 Assistance
(a) The Client shall make available within ...... days from the CommencementDate, the
I documents
: namelY
I This list if warrantedshall be supplementedsubsequently. ,
I (e) Other assistance and

af9....,,.......
exemptions to
.
be
.....
provided by the
'.:'......'.:.:i..;a....:.::i..r,,,,,...,,',
Client
I 5,1.2 Coordination
I (a) The departments and agencies include
I 5.1.3 Approvals ,
,,
I The Client shall accord approval of.. documents immediately but not later than fourteen
(14) days from the date of their.s-u!$sion by the Consultants.
T 6.1 Lump Sum Remuneration
[Note: In casethere are other expendituresin respect of which reimbursementis allowed in

I addition to the lump sum remuneration,details of such reimbursable direct costs
expenditure which may include Sub consultants' costs, printing, communications,
, poyel, occommodationetc., may be indicated herein. Each item shall be specified
I -lkither it is payable on the basis of (a) lump sum monthly rate; or (b)
sement of actual expendit ures.J
r eim.buu
ffie,payment of Mobilization advanceup to l\Yo of feasibility and design cost
I remuneration, if approved, shall be made against a valid Bank Guaranteefrom an
approvedschedulebank on an approvedformat.
,,,,iii.,',.,,#1i1,.,,16
I 6.2 Contract Price
i,i|,,.,),.,
ii,,:'l
i ':,, .
f:
i ,1*. i:ri
i1,,1,
'\..1,"'..
I (a)
(b)
The amountin foreign cuffency is...........
The amountin local currencyis Pakistani Rupees....
The break up of foreign and local currenciesshall be as under:
';:;;
,'..,,"r,'
\'1.;;,r,;t-'',-1;'1+7"
i:r:.111'li"'
I - For Planning and Designing, total foreign currency comprising..... (Name the
currency/currencies)is .........and total Pak Rs. is
I
I
I
6.3 Terms and Conditions of Payment
I A lump sum amount in local currenciesagainst servicesreferred under SC 6.2 shall be paid
to the Consultantsfor the Servicesto be completedwithin the period specifiedin SC 2.4.
I Paymentsshall be made accordingto the following schedule:
AS PER TOR
r 6.4 Periodof Pavment
I (a) The time period for advancepaymentshall be

Contract Agreement by both the Parties. (Fill in the
......() daysafter signing of
time period .,9. thirty (30)
days). :
I 6.5 Delayed Payments
. I ,l'-,
I Financingchargesare as under:
(i) for foreign culrency : ----!-- percentL-W per annum'

: :
for local cuffency : ----i-- percent (-%) per annum. . '

I 7,2.
iiO
Dispute Settlement
'
I Any Dispute between the parties as to the matters pursuantto:this contract which cannot be
settled amicably with in thirty days after receipt by oneparty'of the other party's request for
such amicable settlement may be submitted by either party for settlement in accordance
I with the provisions of Arbitration Act 1940 as amended from time to time and the rules
thereafter. Services under the contact shall continue during the Arbitration proceedings.
I The venue of arbitration proceedingsshall 6e in I'slamabad(Pakistan) and the conclusions

of arbitration committee shall be binding on'b.othparties.
..:., ,
I 9. THE RIGHTS AND DUTIES OF THE CONSULTANTS
9.1 The Consultzurtsshall fulfilf their obligations under this Contract using the best technical
I knowledge and adcording to the accepted professional standards. It shall exercise all
reasonab,leskill, care and.d.iligencein the discharge of the duties to be performed and shall
always act as the faithful adrrisorto Tq in the best interest of the employer.
I The Consultantspersonnelshall at all times endeavorto observeand respectall laws, rules,

regulationsand customsprevailingwithin the Islamic Republicof Pakistan.
I 9.2 Indireet Payments
The Consultant shall throughout the Servicesnot have nor permit its staff to have, any direct
t or indirect financial participation in procurement of construction contracts for the Work to

be supervisedunder this Contract and shall ensurethat no paymentsare acceptedby it or its
staff during currency of the Contract other than under this Contract. Any such act if proven
I iifi{f,Xtttrough
';
'
' t-h"tion
evidenceshall construeas act of defaultandthe Client may chooseto pursuelegal
againstthe Consultantor their staff'
lt
' '/AU \i.[
I t'
!
i:.'il
ivt
/. :, t
-: Servicesfor FeasibilityStudyandDetailed Design for Construction of 4-Lane Expressway from Chakdara

Cousriltancy
r
9.3 Royalties
The Consultant shall save harmless and indemnify the Client from and against all claims
and proceedings for on account or infringement of any patent right, design trademark or
name or other protected rights in respectto any patented designs features or equipment he
I may want to use for carrying out the servicesand shall pay all royalties thereto.
I 9.4 Provision of Expert Technical Advice
The Consultant shall be prepared at any time during the project to provide expert technical
I advice and skill to the Client who may ask and need such assistanceon any phaseor specific
featureof the Project. The Consultantwill be separatelycompensatedfor all such services
not coveredin the original Services, , :
I 9.5 Penalty
I If the consultant fails to comply with the time to completion as given in the Contr ,'the
Client will impose a penalty at the rate of 0.05% of the fee as given in Appendix-C fo'r each
day of delay up to a maximum of I\Yo of the sameamount.
I 10. In case of Dispute, the priority

follows:
order of the documents , in contract is as
I i. Contractagreement '
:
,, .,r .
ii. Letterof AccePtance ''' r'
I iii. Minutes of negotiationsmeeting

,
"'
iv. SpecialCondition of Contract .

I v. Generalcondition of Contract
vi. Any other document requiring being part of the contract.
I
I
I
I
t ,,i;r;';ti'i:!ui1'^'
j";!l;, ',':1.i,
I i:i hr - l',,r
r' t' . i : : : l /
I
it.t,i
'"',ii.r':
, ,::-
',.r,:" \.,
,,",,'.li' .'
I 1,:-,,,,,,'
-nsultancy Services for Feasibility Study and Detailed Design for Construction of 4-Lane Expressway from Chakdara
I to Kalam-Iri95(133 Kmr 8l
I Copy of Model Agreement
I
l
I
I
I
I
I
I
I
I IV APPENDICES
I
I
I
I
I
I
I
I

Appendix A
Description of the Services
fGive detaileddescriptionsof the Servicesto be provided, dates for completion of various tasks,
place of performancefor different tasks,specifictasksto be approvedby Client, etc.]
F
F
It
lr
ItI
I
I
I
I
I
I
I
I
t

I Copy of Model Agreement
!
I
Appendix B
Reporting Requirements
Pursuantto Sub-ClauseGC-3.7, the Consultantsshall submit the following reports:
[List format, frequency, and contents of reports; personsto receive them; dates of submission and
I the number of copies of each submittal; etc. If no reports are to be submitted, state here "Not
applicable".]
I
t
I
I
I
l
I
I
I
I
I
I
I
I
t to Kalam-N95 (133 Kmr 84
t
I
I Appendix C
I Key Personnel and Sub consultants
t [List under: c-1 Title [and names,if alreadyavailable],activities ofjob descriptionsof key
Personnelto be assignedto work and staff-months for each.
I c-2 List of approved Sub consultants(if already available); same information

with respectto their Personnelas in C-1.]
I
t
I
t
I
I
I
I
I
I
I
I
I
I

t Copy of Model Agreement
I Appendix D
I Breakdown of Contract Price in Foreign Currency
I f|.ist here the elements of cost used to arrive at the breakdown of the Contract
currency portion:
Price-foreign
I 1. Remunerationfor various items on the basisof ratesas mutually agreed.
2. Other reimbursabledirect costs expenditure.
I 3.
:
Total, remunerationand reimbursabledirect costsexpenditure (I + 2) ::
''='
I Note:
'.-
This appendix witl exclusivelybe usedfor determining remunerationfor Additional Servicesin

t orrordinre with Sub-ClauseCC O,O.l :
I -,'tt:
I
t
lr
lr
It
It
It
It
ll
lr
lr of 4-LaneExpresswayfrom Chakdara
Consultancy Services for Feasibility Study and Detailed Design for Construction
to Kalam-N 95 (133 Km)
86
Appendix E
Breakdown of Contract Price in Local Currency
[List here the elementsof costusedto arrive at the breakdownof the ContractPrice-local
curency portion:
1. Remunerationfor various items on the basisof ratesas mutually agreed.
It 2. Other reimbursabledirect costsexpenditurerelatedto:
Ir (a)
(b)
Support stafl and work chargedstaff;
Office expendituresrelatedto:
:
ll (i) rentals;
ll (ii)
(iii)
furnishing and equipment;
operation and maintenance of office, office equipment and furniture,
ItI (c)
office supplies.
Transportincluding running and maintenance,and other associatedcosts;

(d) Traveling etc.
I (e) Other costs
Total, remunerationand reirnbursabledirect costsexpenditure: (l + 2).

3.
I Note;
I 1. Each item of reimbursabledirect costsexpenditureshall be specffiedwhether

it is payable an the basisof (a) lump sum monthlyrate; or (b) reimbursement
of actual expenditures.
I 2. This appendix will exclusively be used for determining remunerationfor
Additional Servicesin accordancewith Sub-ClauseGC 6.6.1
I
I
I
t
I
t to Kalam-N 95 (133 Km) 87
-
I
II Copy of Model Agreement
t AppendixF
I Servicesand Facilitiesto be Providedby the Client
I As Per TOR
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Consultancy Services for Feasibilify Sfudy and Detailed Design for Construction of 4-Lane Expressway from Chakdara
I to Kalam-N 95 (133 Kmt 88

I
I Appendix G
(INTEGRITY PACT)
I Declaration of Fees,Commission and Brokerage etc.

Payable by the Suppliers of Goods, Services& Works in
Contracts Worth Rs.10.00Million or More
I ContractNo. Dated: ContractValue:
ContractTitle:
I
,ilH:lTil"H'tT,ill:
il;;;ir,.p,"",#;;;;ti:il:.xT,::i":,!rl"iliJ'"1;:fi
T benefit from Government of Pakistan (GOP) or any administrative subdivisi,on or agency
thereof or any other entity owned or controlled by GOP through any com,rpt business
practice. Without limiting the generality of the foregoing, fname of S'upp]ier]representsand
I warrants that it has fully declared the brokerage, commission, fees et0. paid or payable to
anyone and not given or agreedto give and shall not give or agreeto,give to anyone within
or outside Pakistan either directly or indirectly through any natural: or juridical person,
I including its affiliate, agent, associate,broker, consultant, director; promoter, shareholder,
sponsoror subsidiary,anycommission,gratification,bribe, finder's fee or kickback, whether
described as consultation fee or otherwise, with the objcct of obtaining or inducing the
I procurement of a contract, right, interest, privilege or other obligation or benefit in
whatsoeverform from GOP, except that which has been expresslydeclaredpursuant hereto.
I I
[name of Supplier] certifies that it has made and will make full disclosure of all agreements
and arrangementswith all personsin reSpectof, or related to the transaction with GOP and
t has not taken any action or will not take any action to circumvent the above declaration,
representationor warranty.
fname of Supplier] accepts fiilI responsibility and strict liability for making any false
I declaration,not making full disclosure,misrepresentingfacts or taking any action likely to
defeat the purpose of this declaration, representation and warranty. It agrees that any
contract, right, interest, privilege or other obligation or benefit obtained or procured as
I aforesaid shall, without prejudice to any other rights and remedies available to GOP under
any law, contract or other instrument,be voidable at the option of GOP.
I Notwithstanding any rights and remedies exercised by GOP in this regard, fname of
Supplierl agreesto indemnify GOP for any loss or damageincurred by it on account of its
I corrupt businesspracticesand further pay compensationto GOP in an amount equivalent to

ten time the sum of any commission, gratification, bribe, finder's fee or kickback given by
[name of Supplier] as aforesaidfor the purpose of obtaining or inducing the procurement of
I 4ny contract, right, interest,privilege or other obligation or benefit in whatsoever form from
GOP.
I Name of Buyer: National Highway Authority

Signature:
Name of Seller/Supplier:
Signature:
fSeal]
I [Seal]
I
I
I
l
I CONTRACT FOR ENGINEERING CONSULTANCYSERVICES
I
between
I
I (NAME OF THE CLIENT)
I
I and
I
I (NAME OF THE JOINT VENTURE OF THE CONSULTANTS)
I for
t (BRTEFSCOPEOF SERVICES)
OF (NAME OF PROJECT)
I
I Month and Year
I
I (NAME OF THE JOINT VENTURE OF THE CONSULTANTS)
(Name of Individual Consultants)
I (Name of Individual Consultants)
I
I
I
I
t FORM OF CONTRACT
I performServicesas a Joint Venture.

[Note: Usethis Form of Contractwhenthe Consultants
This CONTRACT (hereinaftercalled the "Contract")is made on the day of _ (month)
I of (year), between, on the one hand,
I (hereinafter called the "Client" which expression shall include the successors,legal representatives
and permitted assigns)and, on the other hand, a joint venture consisting of the following entities,
each of which will be jointly and severally liable to the Client for all the Consultants'obligations
I under this Contract, namely:
I
I (hereinafter collectively called the "Consultants"which expression shall successors.
legal representatives and permittedassigns).
I WHEREAS
I (a) the Client has requestedthe Consultantsto provide certain consulting services as defined in
the General Conditions of Contract attached to this Contract (hereinafter called the
"Services");and
I (b) the Consultants,having representedto the Client that they have the required professional
skills, and personneland technical resources,have agreedto provide the Serviceson the
terms and conditions set forth in this Contract;
I NOW THEREFORE the Partieshereby agreeas follows:
I i. The following docnments attached hereto shall be deemed to form an

Contract:
part of this
t (a)
(b)
the GeneralConditions of Contract;
the SpecialConditions of Contract;
t (c) the following Appendices:
[NaIe: If qny of theseAppendices are not used, the words "Not Used" should be inserted
I below next to the title of the Appendix and on the sheet attached hereto canying the
title of that Appendix.J
.,
,4,i.i;ffi*,/ii,.'.
\,';r.)i1
I Appendix A: Descriptionof Services
Appendix B: Reporting Requirements
Appendix C: Key Personneland Sub-consultants
f-.i'i'
i! r:
i ,r'E< ,''-:
I Appendix D: Breakdownof ContractPrice in ForeignCurrency

Appendix E: Breakdown of Contract Price in Local Currency
Appendix F: Services& Facilitiesto be ProvidedBy the Client and
I CounterpartPersonnelto be Made Available to the Consultantsby the

Client.
ConsultancyServicesfor FeasibiliryStudyandDetailedDesignfor Constructionof 4-LaneExpresswayfrom Chakdara
I
I
I Appendix G:Integrity Pact (for ServicesaboveRs. 10 Million)
I 2. The mutual rights and obligations of the Client and the Consultants shall be as set forth in
the Contract, in particular:
I (a) the Consultantsshall carry out the Servicesin accordancewith the provisions of the
Contract; and
(b) the Client shall make paymentsto the Consultantsin accordancewith the provisions
I of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
I respectivenamesin two identical parts each of which shall be deemed as the original, as of the day'
month and year first above written.
t For and on behalf of
I Witness
CLIENT'SNAME
I Signature
Name
Signature
Name
Title Title
t (Seal)
For and.snbehalf of
I NAME OF THE JOINT VENTUREOF THE CONSULTANTS
I
Name of MemberNo. I
I
I Witness
Signature Signature
I Name
Title
Name
Title
(Seal)
I Name of MemberNo. 2
I Witness
Signature Signature
I Name
Title
Name
Title
(Seal)
I
I to Kalam-\i95(133Km) 92
I
Name of Member No. 3

Witness
Signature Signature
Name Name
Title Title
to Kalam-N95 (133 Km) 93

Documents For National Highway System of Pakistan

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Documents For National Highway System of Pakistan

Uploaded by

Copyright:

Available Formats

NationalHighwayAuthority

ll DESCRIPTION PAGE NO.

DATA SHEET (DS)

t NATIONAL HIGHWAY AUTHORITY

Technical Proposal Forms

Appendix B (Person-Monthsand Activity Schedule)

Appendix C (Client's Requirementsfrom the Consultants)

Appendix D (Personnel,Equipment, Facilities and other services to be provided by the

Appendix E (Copy of Model Agreement)

I and will becomepart of agreementsubsequently.

1.7 Pleasenote that:

The Client is not bound to acceptany of the proposalssubmitted.

r.9 We wish to remind you that in order to avoid conflicts of interest:

I professionalstaff, its affrliates or associatesunder a Contract may result in rejection of

t 2.1 To preparea proposal,pleaseusethe Documentsspecifiedin the Data Sheet.

t a. A detailed overall work program to be provided with timing of the assignment of

Total number of man-monthsand project duration as per TOR'

t c. Clear description of the responsibilities of each expert staff member

fi /4tl ii The technicalproposalshall includeduly filled in forms providedwith this RFP.

I 3.1.3 In preparingthe technicalproposal,you are expectedto examineall terms and instructions

I a, The Firm needsto be registeredwith PakistanEngineeringCouncil (PEC).

t completion of the consultancyservices.PEC registersa foreign consulting firm for

I Subcontracting part of the assignment to the other Consultants is not discouraged

I d. The key professionalstaff proposed shall be permanentemployeesof the firm unless

I 3,2 Financial Proposal

I Proposalsshall be assumedto be included in tho prices of other activities or items. In case

/.r/ itialedby the personor personssigningthe proposal.

I personor personssigning the proposal.

I 4.4 The completed technical and financial proposals

5.1 proceduresshall be adoptedin ranking of the proposals.The

I <) Technical Proposal

I 5.3 Financial Proposal

Negotiations shall commencewith a discussionof your technical proposal. The proposed

I rates (no negotiation of the staff month rates). :

I 8.1 Pleaseinform the Client by telex/facsimile courier oI any other means:

That you receivedthe letter of invitation;

I The descriptionand the objectivesof the assignmentare: As per TOR

I Phasingof the Assignment (if any): Nil

The Consultant shall commence the assignment upon ,signing of Contract

of the Official(s) is (are):

I General Manager (P&CA)

Date, Time and Venue for Pre-proposalConference:

t 28, Mauve Area, G-glI

I The Client shall provide the following inputs:

I Following sub-clausesare added:

I for the considerationin the awardof the work'

I of Reference (TOR) and unless the observationsare noted in this particular

I implications,if any, shall be consideredof no consequencein the evaluation

I 1.8 The Invited Consultants/ Eligible Consultantsare:

Any firm meeting the following requirements:

t 2.1 The Documentsare:

I (a) Letter o.f lnvitation(LOD.

I (c) Data Sheet.

t (e) rrnancl€rl Proposall'orms

I (g) Appendix - B: Man-Months and Activity Schedul. \g,

I (i) Appendix - D: Personnel Equipment, Facilities and Other Iiervices to I )e

I The addressfor seekingclarificationis:

General Manager (P&CA)

I National Highway Authority

t e. Training is an important featureof this Assignment: fi^;\:1'u;

If Yes, detailsof training are given in TOR

I Professional liability, insurances (description or reference to appropriate