Documents For CSR

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I National Highway Authority

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tRi[no.: rriSr.a,Ays
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REQUESTFORPROPOSAL
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I CONSULTANCYSERVICES
FOR
I PREPARATIONOF NHA COMPOSITESCHE,DULB
I oF RATES (CSR)
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(1 to 88)
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Octoberr 2016
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I Table of Contents
I DESCRIPTION.......... ...PAGE NO.
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I Letterof Invitatron
I GOVERNMENT OF PAKISTAN
NATIONAL HIGHWAY AUTHORITY
l 27-MauveArea. G-911,
PostBox No. 120j,
ISLAMABAD
I Datedthe
Ref No.
T LETTER OF INVITATION (LOD

'tt-'.:-,.,.
To,
I All prospective consultants .,t::,..,:.,:.h
Gentlemen!
I We extend warm welcome to you and invite you'for participating in this project.
We hope that you will live up to your reputation and provide us accurateinformation so that the
T
'Just and transparent".Please understandthat the contents of this RFP,
evaluation is carried out
where applicable,shall be deemedpart of the contractagreement.An example to this affect can be
the contents of your work plan and methodology wliCFyou shall be submitting in your technical
I proposal. Since that is the basis of the selectisn;.rtherefore,it shall become part of the contract
agreementsubjectto approval/revisionsof the,s6mg-,byNHA during the negotiations.Similarly, all
other services and the content contribufing to;:services shall be deemed part of the contract
t agreementunless it is specified for any partic.l-1l item up-front in your technical proposal which
obviously will make your proposal a conditional proposal whereby, authorizing NHA to may or
may not considerto evaluateyour proposal.Pleaseunderstandthat if no such mention appearsup-
front (i.e. on front page of technicalproposal)then it shall be deemedthat the consultantis in 100%
I agreementto the above.You are also adVisedto kindly read the RFP thoroughly as it can drastically
affect the price structurefor vaiidus serviceswhich may not be appearingdirectly in the terms of
reference.In the end, we appreojateyour participation and hope that you will feed a good proposal
I to merit consideration b..y.,NEIAi
I GeneralManager
Telephone:
(P&CA)
+92-51-9032727,
l Fax:+92-51-9260419
gmail.com,
E-mail: gmpca.nha@
Website:www.nha. gov.pk
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I of NHA CompositeScheduleof Rates(csR)
consultancyservicesfor Preparation
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I Attachments
I ATTACHMENTS
T l. (AnnexA)
Instructionsto Consultants
I Z. DataSheet(AnnexB)
3. TechnicalProposal
Forms
t 4. Forms
FinancialProposal
I 5.
6.
AppendixA (Termsof Reference)
andActivity Schedule)
AppendixB (Person-Months
I 7. ''
from the Consultants)'
AppendixC (Client'sRequirements
t 8.
Client).
Equipment,Facilitiesand,otherservicesto be providedby the
AppendixD (Personnel,
':= ' 'l
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:--.
9. AppendixE (Copyof ModelAgreement),-:::::-

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Consultancy NHA CompositeScheduleof Rates(CSR)
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Instructions
to Consultants
I INSTRUCTIONS TO CONSULTANTS
AnnexA
I 1. INTRODUCTION
I 1.1 You areherebyinvitedto submita technicalanda financialproposalfor consultingservices

requiredfor the assignmentnamedin the attachedData Sheet(referredto as "Data Sheet"
hereafter) annexed with this letter. Your proposal could form the basis for future
I negotiationsand ultimately a Contractbetweenyour firm and the Client namedin the Data
Sheet.
,;::r::\,-
I t.2 A brief description of the assignmentand its objectives grli=gffi in the Data Sheet.
Betails are ptovided in the aftaohcilMPjorconsutr@p8y;-services provided-in the
Documents,andwill becomepart of agreementsubsequ€nt[j1,][1u
I 1.3
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The assignmentshall be implementedin accordan€
DataSheet.
-.t_fith
==-;;;t,
the phasingspecifiedin the
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The Client has been entrustedthe duty to implementthe Project as ExecutingAgency by

Governmentof Pakistan(GoP)and fundsfor thbprojectshallbe arrangedby the Client.
I 1.5 To obtain first-handinformation th",;t{t#iment and on the local conditions,you are

encouraged to pay a visit to the"rClientl'beforesubmittinga proposaland attenda pre-
t proposalconferenceif specifiedCn the*OataSheet. Your representative shall meet the

namedofflrcialson the dateand time.sptcifiedin the Data Sheet. Pleaseensurethat these
officials are advised of the v_,i,si!
in advanceto allow adequatetime for them to make
appropriate arrangements. You mustfully informyourselfof localconditionsandtakethem
I intoaccountin preparing yrouiproposal.
.!::=
1.6 The Client shall provide-.the

inputs specifiedin the Data Sheet,assistthe Consultantsin
I obtaininglicenses,,prd
peimitsneededto carryout the services,and makeavailablerelevant
projectdataandrbpgrts.
i"t
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I 1.7 Pleasenotethat:
=-€
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i. The s5'atr,Q,reparingthe proposaland of negotiatingthe Contract,includinga visit to
t the Client, afe not reimbursableas a directcostof the Assignment,and

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i'i;=Sffh lient is not boundto acceptany of the proposalssubmitted.
I 1.8 The namesof the invitedconsultants

aregivenin theDataSheet.
I 1.9 We wish to remindyou that in orderto avoidconflictsof interest:
a. Any firm providing goods, works, or serviceswith which you are affiliated or
I associated is not eligible to participatein biddingfor any goods,works, or services

(otherthan the servicesand any continuationthereof)resultingfrom or associatedwith
the projectof whichthis assignment formsa part;and
t b. Any previousor ongoingparticipationin relationwith the projectby your firm, its
I Consultancy
Servicesfor P NHA CompositeScheduleof Rates(CSR)
I
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I to Consultants
Instructions
t professionalstaff, its affiliates or associatesunder a Contract may result in rejection of

your proposal. You should clarify your situation in that respectwith the Client before
preparingthe proposal.
T 2. DOCUMENTS
I 2.1
2.2
To preparea proposal,pleaseuse the Documentsspecified in the Data Sheet.
Consultantsrequiring a clarification of the Documents must notify the Client, in writing,

not later than twenty one (21) days before the proposalsubmissiondate. Any requestfor
I clarification in writing, or by cable,telex or tele-fax shall be sent to the Client's address
specified in the Data Sheet. The Client shall respond by cable, telex or tele-fax to such
requestsand copies of the responseshall be sentto all invited G:dftultants.
t 23
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-A1 any time before the submission ofiproposalrJhe elient-may; foran! reason; whethetat
its own initiative or in responseto a clarification requestedby an invited consulting firm,
I modify the Documentsby amendment. The amendment'shallbe sent in writing or by cable,

telex or tele-fax to all invited consultingfirms and w.ill'be binding on them. The Client may
at its discretionextendthe deadlinesfor the submi'ssionof, proposals.
t 3. PREPARATION OF PROPOSAL
It will consist of two parts- Technical and ,i cial

I 3.1 Technical Proposal r
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I 3.1.i The Technical Proposal should be subfiitted using the format specified and shall include
duly signed and stimped forrns'.,ap,oended
for evaluationof proposalsandneeiis to be
with the RFP. This is a mandatory requirement
filled up carefully.
I 3.1.2 For Technical Proposal,the $eneralapproachand methodologywhich you proposefor

carrying out the servicescovered in the TOR, including such detailed information as you
deem rJlevant,togethei.with your appreciationof the Project from provided details and
I a. A detailedt':ovprallwork program to be provided with timing of the assignmentof
each exprcrtoi other staffmember assignedto the project. This will also provide the
I Client ariropportunityto effectively monitor work progress.

.rl
andprojectdurationas perTOR.
b. .Jota.l numberof man-months
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description of the responsibilities of each expert staff member within the
". '6Verall
work program.
I d. The Curriculum Vitae (CV) of all Key Staff membersand an affidavit that proposed
staff shalt be available for the assignment during the project duration and their
presentplace of duty may also be specified.The Consultantsare advisedto suggest
T such namesthat shall be availablefor the Assignment'
The technical proposalshall include duly filled in forms provided with this RFP.
e.
I The name, baikground and professionalexperienceof each expert staff member to

be assignedto tf,e project, with particular referenceto his experienceof work of a
nature similar to that of the proposedassignment'
I f. Current commitments and past performance are the basic criteria of technical
I of NHA CompositeScheduleof Rates(CSR)

Servicesfor Preparation
Consultancy
I 'J-
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Instructions
I proposal.You are requiredto provide the details of presentcommitments/on-going

jobs as referred in the Form A-10 of technical proposal. Further, the basis for the
past performanceis the report from Design Section and Construction Wing of the
I Client.
3.1.3 In preparingthe technicalproposal,you are expectedto examineall terms and instructions
I included in the Documents. Failure to provide all requestedinformationshall be at your

own risk and may resultadverselyin the scoringof your proposal.The proposalshouldbe
preparedas per RFP and any suggestionor review of staff etc. should be clearly spelt out in
I 3.1.4
form A-4. This will be discussedat the time of negotiationmeeting as and when called.
During preparation of the technical proposal, you must give, particular attention to the
I following:
(PEC).
with PakistanEngi4ee,1.ilr'g'Council
The Firm needsto be registered
I 't''
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b . If you consider that your firm does not have all the expertisefor the assignmentyou
may obtain a full range of experienceby associatingwith other firms or entities. You
I may also utilize the servicesof expatriate.expertsbut only to the extent for which the
requisite expertiseis not available in any,Faki.$anifirm' In caseof Joint Venture, the
proposalshould stateclearly partners will'be "Jointly and Severally"responsiblefor
I performanceunder the Contract and one S.epresentative)partner will be responsible

for all dealingswith the Client behalftof the Joint Venture. Its "Power of Attorney"
on this account is to be enclosdd. The representative partner shall retain the
I responsibilityfor the performanceof obligationsand satisfactorycompletion of the

consultancyservices.PEC registersa foreign consulting firm for issuing license to
provide consultancysgwiees.,iinPakistan,which is based on formation of JV with the
I condition that the forei'fn c&sulting firm shall provide only that shareof consultancy
servicesby the JV,for,.whichexpertiseis not available with Pakistaniconsulting firms.
A copy of JV agreemehitto be provided at the time of finalizing the contract documents
I with specifrcresponsibilitiesand assignmentsto be looked after by each partner.

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c . Subcontracting'partof the assignmentto the other Consultantsis not discouragedand
t SpecialisL, b-Consultantsmay be included.
staff proposedshall be permanentemployeesof the firm unless

f,be t#o6ssional
d . 'o-tlrerwise
I specified in the Data Sheet. The minimum stay with the firm for such
p"rronr is Six months. No alternative to key professionalstaff may be proposed and
oniy on" CV may be submittedfor each position. The minimum requiredexperienceof
t proposedKey Staff is specified in the Data Sheet.
The training shall be imparted during the currency of the contract if specified in the
I Data Sheet.
3,1.5 The technical proposal shall not include any financial information. The Consultant's
I comments, if any, on the data, services and facilities to be provided by the Client and
specifiedin the TOR shall be includedin the technicalproposal.
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I Servicesfor
Consultancy gfNHA CompositeScheduleof Rates(CSR)
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I to Consultants
Instructions
I 3.2 Financial Proposal
3.2.1 The financial proposalshould be submittedusing the format specifiedand enclosedwith

I this RFP. This is a mandatory requirement for evaluation of proposals and needs to be
filled up carefully. The total cost is to be specified in the Form A-17.
I 3.2.2 The financialproposalshouldlist the costsassociated with the Assignment.Thesenormally

cover remuneration for staff in the field and at headquarters, per diem, housing,
transportationfor mobilization and demobilization,servicesand equipment (vehicles,office
t equipment furniture and supplies),printing of documents,surveysand investigations.These
costs should be broken into foreign (if applicable) and local cosjs. Your financial proposal
should be preparedusing the formats attachedas forms A-ll tq.,A+-:t'
I 323
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The fin.ancialproposal shall also takEinlo=acbountTheprofessiOnalliability as prov-idcd

under the relevant PEC Bye-Laws and cost of insurancessp€cifibd in the Data Sheet.
I 3.2.4 Costsmay be expressedin currency(s) listed in the Data:$heet.
I 3.2.5 The evaluation committee will correct any''lr,Eomputationalerrors. When correcting

computationalerrors, in caseof discrepancy.b€tweenapartial amount and the total amount,
or between word and figures the formers wi1l.prevail. In addition to the above corrections,
I activities and items described in the Tebhnioal Proposalsbut not priced, in the Financial
Proposalsshall be assumedto be include.d:inthe prices of other activities or items. In case
an activity or item is quantified ia the Financial Proposal differently from the Technical
I Proposal,the evaluationcommittee shall"correctthe quantificationspecified in the Financial

Proposalso as to make it consist€ri(with that specifiedin the Technical Proposal.
t 4. SUBMISSIONOF PROPOSALS
:i' t::
A .' lr
a You shallsubmitoneoiiginil technicalproposalandoneoriginalfinancialproposalandthe
I each"ipecifiedin the Data Sheet.Eachproposalshallbe in a separate
numberof copiqq.,g.f
All technicalproposalsshall be placed
or copy,as appropriate.
envelopeindicatifigooriginal
in an envelopeclearlymarked"TechnicalProposal"andthe financialproposalsin the one
I marked"Finan-,ia.lProposal".Thesetwo envelops,in turn, shall be sealedin an outer
envelopebe'aring e addressand informationspecifiedin the Data Sheet.The envelope
shall be tv marked, "Do NoT OPEN, EXCEPT IN PRESENCE OF THE
I EVALUATION COMMITTEE.''
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4.2 In the event of any discrepancy between the copies of the proposal, the original shall
I govern. The original and each copy of the technical and financial proposals shall be
preparedin indelibleink and shall be signedby the authorizedConsultant'srepresentative.
The representative'sauthorization shall be confirmed by a written power of attorney
t accompanyingthe proposals.All pages of the technical and financial proposalsshall be
initialed by the personor personssigning the proposal.
t A'
+.J The proposal shall contain no interlineationsor overwriting except as necessaryto correct
errors made by the Consultantsthemselves.Any such correctionsshall be initialed by the
personor personssigningthe proposal.
I
I Servicesfor Prepa
Consultancy NHA CompositeScheduleof Rates(CSR)
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I to Consultants
Instructions
I 4.4 The completed technical and financial proposalsshall be delivered on or before the time,
date, and the location specified in the Data Sheet.
t The proposalsshall be valid for the number of days statedin the Data Sheetfrom the date of
its submission.During this period, you shall keep availablethe professionalstaff proposed
for the assignment,The Client shall make its best effort to complete negotiations at the
t location statedin the Data Sheetwithin this period.
PROPOSAL EVALUATION
I
3.
5.1 A Single-Stage-Two-Envelope proceduresshall be adoptedin ranking of the proposals.The

technical evaluation shall be carried out first, followed by the'fi,nancial evaluation. The
I Consultantsshall be ranked using a combinedtechnical/finape'ialseore.
5.2 Technical Proposal

I 5.2.1 The evaluationcommitteeappointedby the Clients-hall,,carry out its evaluationfor all the
projectsas listed in Para 1.1, applyingthe evaluationcriteriaand point systemspecifiedin
I the Data Sheet. Each responsive proposal shall. be given a technical score: St. The
Consultants scoring less than seventy (78) percent points shall be rejected and their
fi nancial proposalsreturnedun-opened.
I 5.3 Financial Proposal ,t
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I 5.3.1 The financial proposals of the thre6tbp-ranking qualiffing Consultants on the basis of
evaluation of technical proposalBi'*frallbe opened in the presenceof the representativesof
these Consultants,who shall inriited for the occasionand who care to attend.The Client
I shall inform the date,time anGaddressfor opening of financial proposalsas specified in the
Data Sheet. The tota1...:sosland major components of each proposal shall be publicly
announcedto the attendingiepresentativesof the firms.
I 5.3.2 The evaluatloni6mmittee rnutt determinewhether the financial proposalsare completeand

without computationalerrors.The lowest financial proposal(Fm) among all shall be given a
I as follows:
of 1000 points. The financial scoresof the proposalsshall be computed
financial scorer',,Sf
,,, ,: S/: (1000 x Fm)/F

,, ,
I ;,
5.3.3 Proposaib,
l
in the Quality Cum Cost BasedSelection(QCBS) shall finally be ranked
t accordingto theircombinedtechnical(St)andfinancial(S1)scoresusingthe weights(T- the

weightgivento the technicalproposal,P : the weight givento the financialproposal,and
T+P:l) statedin theDataSheet:
t S : St xT %o+Slf
xP%o
I 6. NEGOTIATION
Priortotheexpirationofproposalvalidity,theclientshallnoti$'thesuccessfulconsultant
who submittedthe highestrankingproposalin writing, by registeredletter,cabletelex or
I facsimileandinviteit to negotiatethe Contract.
I of Rates(CSR)
of NHA CompositeSchedule
Consultancy
I
I -z-^s\
io\td)l
Instructions
to Consultants
6.2 Negotiations normally take from two to five days. The aim is to reach agreementon all
points and initial a draft contractby the conclusionof negotiations.
6.3 Negotiations shall commence with a discussionof your technical proposal. The proposed
methodology, work plan, staffing and any suggestionsyou may have made to improve the
TOR. Agreement shall then be reachedon the final TOR, the staffing, and the bar charls,
which shall indicate activities, staff and periods in the field and in the home office, staff
months, logistics and reporting.
6.4 Changesagreed upon shall then be reflected in the financial proposal, using proposed unit
rates(no negotiationof the staff month rates). ,,,,
,,
65 Having sqlaslqdConsultantspllhetagi€ af,arlqtg olher thi4gs, an evaluatiolLqf gqpqqe!
key professional staff the Client expects to negotiate a contract on the basis of the staff
named in the proposal.Prior to contract negotiations,tho:.Cfi,entshall require assurancesthat
the stafTmembers will be actually available. The Client Shall not consider substitutionsof
key staff except in casesof un-expecteddelays in'fJre starting date or incapacity of key
professionalstaff for reasonsof health.
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6.6 The negotiations shall be concluded with a*ijVtew of the draft form of the contract. The
Client and the Consultants shall finalize"''the contract to conclude negotiations. If
negotiations fail, the Client shall invite,-the Consultantsthat received the second highest
score in ranking to Contract negotiaiions.The procedurewill continue with the third in case
the negotiationprocessis not succri$$fulw,iththe secondrankedconsultants.
1 AWARD OF CONTRACT ". .

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7.1 The contract shall be awarded,,aftersuccessfulnegotiationswith the selectedConsultants
and approved by _dle- competent authority. Upon successful completion of
'Of draft contract, the Client shall promptly inform the other
negotiations/initialing
t 7.2
Consultantsthat their proposalshave not been selected.
The selectedConsultant is expected to commence the assignmenton the date and at the
I 8.
location speqified.in the Data Sheet.
CONFIRMATION OF RECEIPT
I 8.1 Pleaseftformthe Client by telex/facsimilecourieror any othermeans:
I Thatyou receivedthe letterof invitation;

Whetheryouwill submita proposal; and
If you planto submita proposal,whenandhow you will transmit
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I Servicesfor
Consultancy NHA Composite of Rates(CSR)
Schedule
I
t /eUo\.\;
ll
ll DATA SHEET
t LOI
Clause DESCRIPTION OF CLAUSE
I No.
1.1 The nameof Assignmentis:- consultancyServicesfor ,,preparation of NHA
CompositeScheduleof Rates(CSR)"
I The Client'sNameis:- National Highway Authority
,t., ji+,,.
t 1.2
1.3
The description
andtheobjectives
of theassignment
Phasingof the Assignment(if any):

are:
''' '':' itli::

: As per TOR
Yes
t The Consultantshall commencethe assignmEntWon signing of Contract

AgreementbetweenNHA and the successful
Consullantin two phasesas per
.,,"ii,1.
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t 1.5
TOR.
Pre-ProposalConference:Yes -{---;j*-;"'*'
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''.:::!'
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t Thename(s)
andaddress(es)
of thgffiatfJ
:' is (are):
I GeneralManager(P&CA) ,; ,
NationalHighwayAuthority
28, MauveArea,G-9ll ,
i
I Islamabad r
Date,Time andVenuetdr p."-pronosalConference:
Date: 26thOctobei;A016
t Time: 1100houii :
Venue:NHA Asditorium (HQ)
National'Hi ghwayAuthority
t 2-8,Maiive Area,G-9/l
Iglamabad.
'",1;:::aa:::a::..
L.6 The Client shallprovidethe following inputs:

I As per TOR and AppendixD.
I 1.7
,',=:ta+'
Fo'llowingsub-clauses
areadded:
iii. The consultantmay pleasenote not to suggestnamesof key staff already
I proposedin other proposalswith the Client or awardedrecently.This will

affectadverselymarkingof theseprofessionals in evaluationof the technical
proposal.Their securedpointsare liableto be reducedby 50% if their name
I appearsin morethan I previousproposalin whichtheyarerankedNo.l. Also

the existingloadof work with a firm shallbe considered
for the considerationin the awardof the work.
as oneof the factors
I iv. Form A-4 is meantfor commentson provisioncontainedin RFP and Terms
I consultancyservicesfor Preparation
of NHA compositeScheduleof Rates(
I
I
Data Sheet
I of Reference (TOR) and unless the observationsare noted in this particular

form, anything written elsewhere on this account including financial
in the evaluation
t implications,if any, shall be consideredof no consequence

process.
The Invited Consultants/ Eligible Consultantsare:

I Any firm meetingthe following requirements:
I (a) Valid RegistrationCertificate of PakistanEngineeringCouncil.
(b) Affidavit in original bearing the subject with project name on stamp paper
t dulv attestedbv the Oath Commissioner to the effect that the firm has neither
been blacklisted nor any csntract rescinded in the pastfor non-fulfillnenl
contractualobligations(By all partner firms .i4'ogpg of JV andlor sub-
I consultant). .., .::::t

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(c) Facilitiesavailablewith the Consultantto p'@rrfa their functionseffectively

(properofficepremises, software,hardware;' tA keepingetc.)
I 1: l1 ;;;:'
Reports) for the last three

(d) Client's satisfaction certificates (Perfo,r.f,nance
relevant assignmentsfrom the respectite Clients. Moreover any adverse
I report regarding performanceof Consultant on NHA projects received from

NF{A's any relevantquartermay becomebasis for its disqualificationfrom
the servicesabovenamedia clause1.1.
t (e) Person-monthsof staff and Project Duration as per TOR'
r.,,..,,.,.,,,t
The Documentsare:
I (a) Letterof Invitation OI).
(b) Instructions.to ltants(ITC).
I (c) Data Sheel,
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(d) TechnicalPioPosalForms.
I (e) Finarl'eidProposalForms
(0,,-=AlgenoixrA: TOR andBackgroundInformation'
I ($..Apoendix- B: Man-MonthsandActivity Schedule

. i:r:
(h) ftpendix --C: Client'sRequirements

from the Consultant.
t (D Appendix- D: PersonnelEquipment,Facilitiesand other Servicesto be

Providedby the Client.
- &
0) Appendix E: copy of Model Agreement/Draft Form of contract
I Appendices etc.
k) Form of Contract (For Consultantsto perform sewices as a Joint Venture)
I The words "Twenty one (21)" is deleted in its entirety and replacedwith "Five
(05)"
I The addressfor seekingclarification is:
I ConsultancvServicesfot NHA CompositeScheduleof Rates(CSR) l0
I
t
DataSheet
I GeneralManager (P&CA)
NationalHighway Authority
t 28, MauveArea,G-9/1,
Islamabad
E-mail: gmpca.nha@gmaiLcom
I 3.1.1 Add following:
The proposalsshould be bound in the hard book binding form to deny the
I possibilityof removalor additionof page(s).All the pagesof proposalmust be
signedand stampedin originalby authorizedrepresentative-ofh.firm/JV.All
the pagesmust be numberedstartingfrom first pageto las-t.Atly,,pioposalfound
I 1* 1ot"'*
t"'h"::
1T-l 1lberyryit the!r'in
1"11':1 eg{:ryi e:
3.t.4
d. Proposedkey staff shallpreferablybe permanent .*pi;ya., who areemployed
I with the consultants
at leastsix monthsprior to submission of Proposal.
l'il:'.t,
Yes { No
t '.;"ttt: 1;-
The minimum requiredexperienceof prop.o d K-y staff is givenbelow:
,€1!t::.
t Designation
(Office)
"17;;
FOR KE.il$TAFF
Qualification ,..
' Experience Skills
I ProjectManager Min. PEC +,. _,,.,,a

RQgistersd
'"l";;"
B,E./BrSc.(Civil
15 yearsin Quantity
Surveyingand
Estimationover
Proficientin FIDC
ContractsandNHA
General
t Engg,),However
adVbriiage shaltbe
given foi higher
NHA Projects Specifications.
Excellentcommand
e.ducationin the over MS Offrce.
I |
:il
.aal fi'dld.
Sr. CostEngineei IPECRegistered

B,E./B.Sc. (Civil
10yearsin Quantity
Surveyingand
Proficientin FIDC
ContractsandNHA
I Engg') Estimationover
NHA Projects
General
Specifications.
# Excellentcommand
I ,ia"ffi=
Comiutei M,Sc.(Computer
over MS Office,
10yearsin the Field Excellentcommand
;P-iogihmmer Sciences)from HEC of Computer overweb based
I Recognized
University
software
programmingin
client server
softwareprogram
relationto Quantity havingopensource
I Surveyingand
Estimation,
my SQL or MS
SQL baseddatabase
atback endand
t
PHP at front end
alongwith
Efficient in MS
Ofhce,
I QuantitySurveyor DAE (Civil) 10 yearsin Quantity Proficientin NHA

Surveyinsand General A +
T
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Consultancy
of NHA CompositeScheduleof Rates(CSR)
W Y41 1
,/+
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!Tilri9;;,;'
rt'
I
I DataSheet
I Estimationover
NHA Projects
Specifications.
Excellentcommand
t AssistantQuantity
Surveyor(AQSy
DAE (Civil) for
AQS or B,Sc.
3 yearsin Quantity
Surveyingand
over MS Office.
Excellentcommand
in MS Office and
I DataEntry Operator
(DEO)
(Computer
Sciences)for DEO
Estimation DataEntry.
T Designation(Field) Qualification
Engineer PEC Registered
Experience
5 yearsin Quantify
Skills
command
E..ifdellent
B.E./B.Sc.(Civil Surveyingand o"V- Market input
I Engg,) Estimationover :;
NHA Proiects:,. :,;,
i
tnat'erial,machinery
hndmannower
soLlrces.
t AssistantQuantity
Surveyor
DAE (Civil) Excellentcommand
over Market input
material,machinery
and manpower
I Note: are a ted CV
sources,
t compliancewith the format of cv$ djign in Technical ProposalForm A-5.

CVs submittedwithout reeard to (he silidrformatmav scorelow,
rillllr'r
*€'lllt;
e. Trainingis an importantfeatureof this Assignment:
I Yes r/ No
::t::L:|
.'.
I If Yes,detailsoftrainingaregivenin TOR
3.2.1 The last line of thig;,f;;ryis deletedin its entirety andreplacedwith following:
I The total
A-11 "ort=is
eipecified in the Form A-17 and accordinglyalso in Form
4llli"":ffi.,.
I 3.2.3 Professi
documentation):
liability, insurances(description or reference to appropriate
'F., ';',;
t .
.-t
iift"iEquited
,'
i. ihe Consultantsshall be responsible

amount at their own cost.
for Professional
This bond shall
IndemnityBond of the
be in the joint nameof
I =.: onsultantandthe Client.
ii. The Consultants arerequiredto insuretheir Employeesand Professionalsfor

Hospitalization/Medical,Travel and AccidentCover for the durationof the
I Contract.The detailsprovidedin Para3.5 of SpecialConditionsof Contract
in Model Contract.
I 4.1 The numberof copiesof the Proposalrequiredis:
t TechnicalProposal: one original andThreecopieswith cD (softform of

completeTechnicalProposalin PDF Form) in seabrt
v
I consultancyservicesfor Preparationof NHA cornpositeScheduleof Rates(cSR)
7 12
l+
^d
ult
E
I l*nt*r,t,'
I
I DataSheet
I envelope.
FinancialProposal: One Original with CD (soft form of complete

I FinancialProposalin PDF aswell as MS Word/Excel
Forms)in sealedenvelope.
I The addressfor writing on the proposalis:
GeneralManager (P&CA)
I NationalHighway Authority
28,MauveAreaG-9/l lslamabad
Telephone:+92-51-9032727
t 4.4
Facsimile: +92-51-9260419
Thedateandtime of proposalsubmission
is:
Date: 8thNovemberr2016
Time: 1200hours
Locationof Submission: NHA Main Auditoiium
'Eu$
NationaI Hi ghty;pf or ity
27, Mauve Arbfi]Gg/ 1 Islamabad.
4.5 Validityperiodof theproposalis: 180days

Th-9.,, s{1p-lliemain
va(id upto 7thMray,2017.
The locationfor negotiationoifropoiut is
,i€eneralManager (P&CA)
.,,,N.$tional
HighwayAuthority
+::il
'..itu.
28, Mauve AreaG-9/l Islamabad
'Te
lephone: +92-5| -9A32727
Facsimile:+92-5| -9260419
5.2
,,;:.r,:,a:,..
Dcscription/ Items points

i. :Qualificationof the Firm LzS
I l l ll : .
. a) GeneralExperience (25)
,,,,i b) SpecificExperience of theFirm (100)
iil,' Approach& Methodology 230
-: ; '
a) Understanding of Objectives(20)
b) Quality of Methodology (50)
c) Innovativeness/Comments on TOR (20)
d) Work Program(40)
e) StaffrngSchedule(40)
0 Presentation(50)
g) Conciseness, clarityandcompleteness in
proposalpresentation (10)
iii. QualificationandExperience of the Key Staff 500
I iv. Presentcommitmentof the Firm 02S
I ConsultancyServicesfor Preparat ite Scheduleof Rates(CSR) IJ
t
I
Data Sheet
I v. Pastperformanceof the firm

Total
120
1000
Points:
T Minimum qualifying technical score: 700

(iii) for suitabilityof Key Staff
for evaluationsub-criteria
The pointsearmarked
I are:-
Description/ Items Points(%)
I i.
ii.
iii.
AcademicandGeneralQualifications
Professionalexperience
Statuswith the firm
relatedto the Project
(Permanent & durationwith
30
60
10
T 5.3.1 Followingis added:

FirmasperLOI Clause 3.1.4(d))
TotalPoints: 100
I .. .::
The words "threetop-rankingqualiffing consultingfirms" is deletedin its
entirety and replacedwith the words "qualifying cio,.nsgltants"
I openingare:
of the financial,proposal
The date,t""q andaddress
After evaluationandapprovalof technicalploporut,(TO BE INFORMED

I LATER). 'it I
The weights given to the Technicaland FinancialProposalsare:

I 5.3.3
Technical: 80o
Financial: 20'/"
I 6.3 Add following at thsrendof this Para:
I
' I 'i:"'
The final persq-n-months of each expert are subject to adjustmentat the stage of
contract negofi' on in line with demonstrated approachesmethodology and need
bases.
I 1a to commencein: February,2017
is expected
The as3igrrnrenf
I
:::l:= t' ,'
.: .:,:::;.=.
8 tUotifus" is deletedin its entirety.
I
I
I
I
I of NI-IA Compositescheduleof Rates(csR)
consultancyservicesfor Preparation t4
I
t
I IT I - I I I r II I I I I I I II r II I I
Evaluation Sheets
SUMMARY EVALUATION SHEET FOR FULL TECHNICAL PROPOSALS(
EVALUATION CRITERIA
a) GeneralExoerience ofthe firm

b) Specific Experienceofthe firm
a) UnderstandingofObjectives
/ Commentson TOR
Innovativeness
d) Work Program
g) in propo$al
clarityandcompleteness
Conciseness,
III. Personnel(Areas of Expertise- Qualificationand Competenceof Key
b. Sr. Cost Engineer
e. AssistantQuantirySurvetor(AQS)/ Data
VI. Presentcommitmentof the firm

VIL Pastperformanceof the consultantin lastthreo
ttre Uusisrur past Performanceof the consultanti..is
the report from various quartersin NHA particularll,
Design Section. The Client's satisfacdonc€rtificates are also required to be attached for last three
completedprojectsof comparable, rnasnilude.
The currentcommitmentsare io be assessed asper works in handby tl1q!94!q!!44
Exceflent-100,%,VeryGood-90-99%, AboveAverage-80-897" Average-70-79"1, BelowAverage-l-69'% Non-complying-0'%'

Score: Maximum Weight x rating / 100.
Minimum qualiryingscoreis 70'X,or 700 marks.
Consultancy Services for Preparation of NHA Composite Schedule of Rates (CSR)

I I I I I I I IT II II I I I I I I r r I r
EvaluationSheets
PERSONNELEVALUATION SHEET
AcademicandGeneral OVERALL RATING

POSITION/ AREA OF Sldtuswith the Firm
Qualification* (Sumof Weighted
EXPERTISE
(Show all expertsto be evaluated)
e. AssistantQuantitySurveyor(AQS)/
g. AssistantQuantity Surveyor
Rating: - Excellent- 1007" Very goodr90-999; Above Averase - 80-89',/u Average- 70-79"h Below Average Non-complying- 07"
Score: Maximum Weigbt X rating I 100. ,:,i: :
* For positionsof ProjectManager,Si.'Cos{rEnt1n".., Engineer:

M.Sc. 100% B.Sc.with addititrnaf relevantto assignment
trainings/courses 80% B.Sc. 70%
pl For positionof ComputerProgrammer:

Ph.D.
.l00%
M.Sc.with additionaltrainings/coursesrelevantto assignment9070 M.Sc 70%
For positionsof QuantitySurveyor,AssistantQuantirySurveyor:

M.Sc. 100% B.Sc.with additionaltrainings/coursesrelevanlto assignment 90% B.Sc. 80% Diploma 70%
Fulltime - 100% Parttimewithprevious - 07o

- 50% Parttimeonlyforthisassignment
association
Consultancy of Rates(CSR)
of NHA CompositeSchedule t6
I
I
I
I
I
SAL FORMS
TE CHI{ICAT=.PROPO
":1::i:li
of Rates(csR)
consultancyServicesfor Preparation
TechnicalProposalForms
Form A-L
TBcuNIca.L PROPOSALSUBMISSIONFONVT
{Location,Date}
To: lName and addressof Client]
DearSirs:
I We,jle qtdglstglqd, o&ljs prqvldethe cqrsqltllg l.qtylqqq&r ltnreft lhe Projqc!-

Name] in accordance with your Request for Proposals dated [Insert Date]. We are hereby
submitting our Proposal,which includesthis Technical Proposaland a Financial Proposalsealedin
a separateenvelope.
:: :
[{lf the Consultant is a joint venture, insert the folto.*'iag: We are submitting our Proposal
in a joint venture with: {Insert a list with futl name-and the legal addressof each member, and
indicate the lead member). We have attacheda copy.{insert: "of our letter of intentto form a joint
venture" or, if a JV is already formed, "of the fV agreement") signed by every participating
member, which details the likely legal structure of, and the confirmation of joint and severable
i""''
liability of the membersof the saidjoint venture.
1,,,:.,,
,,li
OR
insert the following: We are submitting our

If the Consultant's Proposal includ.esSub-;bonsultants,
Proposalwith the following firm(sj as Sub-consultants:{Insert a list with full name and country of
eachSub-consultant. )l
'
We hereby declarethat: i,
"'
(a) All the information and statementsmade in this Proposal are true and we accept that any
misinterprel?tion misrepresentation contained in this Proposal may lead to our
?:
disqualificaJionand/or may be sanctionedby the Client.
-; ':' ::
I
(b) Our Pioposal :shallbe valid and remain binding upon us for the period of time specified in
the Datb S6eet,Clause4.5.
(c) We have no conflict of interestin accordancewith LOI Clause 1.9.
(d) We meet the eligibility requirementsas statedin Data SheetClause 1.8.
(e) or any of the proposedexpertsprepared

Neither we, nor our JV Partner(s)/sub-consultant(s)
the TOR for this consulting assignment.
(0 Within the time limit stated in the Data Sheet, Clause 4.5, we undertake to negotiate a
Contract on the basis of the proposedKey Experts. We acceptthat the substitution of Key
Experts for reasonsother than those statedin Letter of Invitation, Clause 6.5 may lead to the
termination of Contract neqotiations.
of NHA compositeScheduleof Rates(csR)

consultancyServicesfor Preparation 18
I
I (g) Our Proposal is binding upon us and subject to any modifications resulting from the
Contract negotiations.
t We undertake,if our Proposal is acceptedand the Contract is signed,to initiate the Services
related to the Assignment not later than the date mentioned in Data Sheet4.5 (or the date extended
I with the written consent of Consultant in case of delay in procurement process)
We understandthat the Client is not bound to acceptany or all Proposal(s)that the Client
I
receives.
We remain,
I Yours sincerely,
{ln full andinitials}:

AuthorizedSignature
I Name and Title of Signatory:
Name of Consultant (company'snameor JV's name):
In the capacity of:
I Address:
Contact information (phone and e-mail):
I {For a joint venture,either all membersshall sign or only the representativemember, in which case
meftbers shall be attached)
the power of attorneyto sign on behalf of a:11
I
I
I
I
I
I
I
I
I
t of NHA CompositeScheduleof Rates(CSR)
Consultancy
I
I
I TechnicalProposalForms
I Form A-2
I CLIENT'S REFERENCE
Relevant Services (as per RFP notice) Carried Out in the Last Ten Years
I Which Best Illustrate Qualifications
Using in the format below, provide information on each referenceassignmentfor which your
firm, either individually as a corporateentity or as one of the major companieswithin a consortium,
I was largely contracted.
I AssignmentName: Co,qhtiy-:
I Location within Country: Frofessional Staff Provided by

Your Firm:
I Name of Client: No of Staff:
I
Address: No of Staff Months:
I
I Start Date (Month/Year): cA*pi#ionoate
{Month/Year):
Approx. Value of Services(in
Current US$ /Rs.)
I Name of Associated
Firm (s), if any:
No. of Months of Professional
Staff Provided by Associated
Firm(s)
I Name of Seniq,r*aff',(Project Director/Coordinator, Team Leader) involved and functions
perrormeo:
t Narrative'Des.ffition of Project
I Description of Actual ServicesProvided by Your Staff
Consultants'Name:
I
I
I
I of NHA compositescheduleof Rates(csR)
I
I
T Technical ProposalForms
I Form A-3
APPROACH
PAPERON METHODOLOGY
PROPOSED
FORPERFORMING
THE
I ASSIGNMENT
I
I
t
I
I
I
I
I
I
T
t
I
I
I
I
I Servicesfor Preparation
Consultancy of te Scheduleof Rates(CSR)
I
I
I TechnicalProposalForms
I Form A-4
t COMMENTS/SUGGESTIONSOF CONSULTANT
I On the Terms of Reference(TOR)
I 2.
I a
4.
I 5.
I 6.
Etc.
I andfacilitiesto U"p.oiiJ"Jffi.
Onthedata,services :::: '::.
in theTOR.
Clientspecified
I l.
2.
I 3.
T 4.
5.
I Etc.
t
I
t
I
I
I Consultancy of Rates(CSR)
of NHA Compositg*Sg[!:dule
*
22
I
t
t TechnicalProposalForms
I Form A-5
VITAE(CV)FORPROPOSED
FORMATOFCURRICULUM KEY STAFF
I
I Proposed
Position:
Nameof Firm:
I Name of Staff:
I Profession:
Dateof Birth:
t Yearswith Firm:
I Nationality:
N.I.CNumber:
I Cell Number:
Membershipin Professional
Societie's:
I (Membershipof PECis Mandatoly)
DetailedTasksAssignedon tho?roj-ect:
I
I I1. Key Qualifi""ttonr:,,,,,,,,,j,,,,,,,'.
experienceand training most pertinent to tasks on assignment.

[Give an outline of staff .6*b..'r
I Describedegreeof responsibilityheld by staff memberon relevantpreviousassignmentsand give

IIS@up to one page].
datesand locations..,
. : ,:,
t 12. Education
[Summarize co@e/university and other specializededucation of staff member, giving names of
I institutions,datesattendedand degreesobtained].
13. EmploymentRecord
t [Starting with presentposition, list in reverseorder every employment held. List all positions held
by staff member since graduation,giving dates,namesof employing organizations,title of positions
held and location of assignments. For experiencein last ten years, also give types of activities
I performed and Client references,where appropriate].
14. Languages
I
t of NHA-C
for Preparation
Services
Consultancy te Scheduleof Rates(CSR)
o
I
I
I Forms
Proposal
Technical
I llndicate proficiency in speaking,readingand writing of each language:excellent,good, fair, or

poorl.
I 15. Certification
I, the undersigned,certifluto the best of my knowledgeand belief that
t (i) This CV correctly describesmy qualificationsand experience

(ii) I am not a current employeeof the Executingor the Implementing Agency
I (iii) In the absenceof medical incapacity, I will undertakethis assignmentfor the duration and in
terms of the inputs specified for me in Form A-9 provided team mobilization takes place
within the validity of this proposal.
I (iv) I was not part of the team who wrote the terms of referencefor thiS,consultingservices
assignment
(v) I am not currently debarredby any department/organizationi / autonomous)
Qemi-autonomous
'-'.',, '"",,
I bodies or such like institutions in Pakistan. ,

(vi) I certify that I have been informed by the firm that it is inCludiry my CV in the Proposalfor the
{name of project and contract}. I confirm that I will be available to carry out the assignment
t for which my CV has been submitted in accordancewith,, e implementationarrangementsand

scheduleset out in the Proposal.
.l.1.
;::,.
't '
If CV is signedby the firm's authorizedrepresont'five:

I (vii) I, as the authorizedrepresentativeof the firmsubmitting this Proposalfor the {name of project
and contract), certify that I have obtainedthe consentof the named expert to submit his/her CV,
I and that s/he will be available toi'Carry out the assignment in accordance with the
implementation arrangements andldcfredule set out in the Proposal, and confirm his/her
compliancewith paras(i) to (v) above.
I (viii) Latest colored attestedph:tojraph,.stapledattachedwith the CV.

,'-1
I understandthat any willful'.m,|qs-atementdescribed herein may lead to my disqualification or
I dismissal,ifengaged.
t Signatureof experf,oraiithorized
of the firm
representative
Date:
Day/Month/Year
I
I Full name of authorizedrepresentative:
Note: copy or scannedsignaturesare not allowed
I
I
I
I of Rates(CSR)
Consultancy
ai
t
I
I I I I r I I I I I I I r r I r I r r r
TechnicalProoosalForms
Form A-6
COMPLETION AND SUBMISSIONOF REPORTSAS PER TOR
Reports Date
2.
3.
4.
5.
6.
8.
9.
I rrrrr
Form A-7
COMPOSITIONOF THE TEAM PERSONNELAND THE TASKS TO BE ASSIGNEDTO EACH TEAM MEMBER
l. Technical/ ManaserialStaff
Name of
Name Tasks: Present assignment
Position
Assignment location involved and
clients name
Consultancy Servicesfor Preparationof NHA Composite Scheduleof Rates(CSR) z7

I I
Form A-8
WORK PLAN / ACTIVITY SCHEDULE
Items of Work/Activities Monthly Program from date of assignment (in the form of a Bar Chart)
I 2 3 4 ) 6 7 8 9 l0 1l t2 13 L4 15

Consultancy 28
I I I I I I I I I r I I I I I I I r I r I
Form A-9
WORK PLAN AND TIME SCHEDULE FOR KBY PERSONNEL
Months (in the form of a Bar Chart) Number of Months

Name Position
2 J 4 5 6 7 8 9 t0 1l 12 13 t4 l5
Full Time:
PartTime: Activities;,Duratibri
Yoursfaithfully,
Signature
(AuthorizedRepresentative)
FullName
Designation
Address

Consultancy
I
Technical Proposal Forms
Form A-10
CURRENT COMMITMENTS OF THE FIRM
(List MUST be comprehensiveincluding projectsfrom clientsother than NHA as well)
Expected date of
Name of project Singleor JV Task Assignment
completion
Consultancy
Servicesfor Preparation of Rates(CSR)
of NHA CompositeSchedule 30
Financial Proposal Forms
FINANCIAL PROPOSAL FORMS

Consultancy
,;ffi
\i)i6;;;(Ttr'
I FinancialProposalForms
I Form A-11
FTNaNcTaLPROPOSALSUBMISSIONFONVT
I
{ Lor.atiorr.D:rte}
I To: [Name and addressof Client]
I Dear Sirs:
offer to providethe consultingservicesfor'[ ert the Project Name]

I We, the undersigned,
in accordancewith your Requestfor Proposaldated flnserl Date] an our.Technical Proposal.
Our attachedFinancial Proposal is for the amount of {fnsert amount in words and figures},
I including all Federal, Provincial & Local taxes applicable as pter law of the land. {Please note that
all amountsshall be the sameas in FinancialProposalForm A-L?).
I Our Financial Proposal shall be binding upon tis:subi*t to the modifications resulting from
Contract negotiations,up to expiration of the validiiy.priod of the Proposal, i.e. before the date
-
indicatedin Clause4.5 of the Data Sheet.
I :]:: _-,,,
.,. :::::
We confirm that we have no conditlsn to*tarc that may have financial implications over and
above the amount quoted above.
I "::i':::::::::
We understandyou are not boundto acceptany Proposalyou receive.
We remain, "=
I Yourssincerely,
I .
AuthorizedSigna-ttre=,{i} lI and initials):
NameandTitle of€ignatory:
ln the capacityof:
I Address:
E-mail:
.
I {For a' joint venture, either all members shall sign or only the representative
member/sonsultant, in which casethe power of attorney to sign on behalf of all members
shallbe attached.)
t
I
I
I
I Consultancy Selvices for Preparationof NHA Composite Scheduleof Rates(CSR) JZ
I
I
I Form A-12
I Project:
BREAKDOWNOF RATESFOR CONSULTANCYCONTRACT
Consultant:
I Name Position Basic

Salary
Social
Charges
Overhead
(%age of
Sub-
Total (Voage
Rateper
Month
Field
Allow.
Rateper
Month
perCal. (%age of 1+2) (r+2+3) of 4) for (Yoageof for Field
I Month
(1)
1)
(2) (3) (4) (5)

project
Office
(6-)
l)
(7)
Work
(8)
t
I Notes:
I Item No. I Basic salaryshall includeactualgrosssalarybeforedeductionof taxes.Payrollsheet

for eachproposedpersonnelshould be suAmfud'at the time of negotiations.
Item No. 2 Social chargesshall include Client's contribution to social security, paid vacation,
I averagesick leave and other standaid'benefitspaid by the company to the employee.

Breakdown of proposed percentageoharges should be submitted and supported (see
F o r mA - 1 3 ) . ,
,
Item No. 3 Overhead shall include genef6l--administration cost, rent, clerical and junior
ess getting expenses, etc. Breakdown of proposed
professional staff and b-uS.'ir
percentagechargesfor overhgedshould be submittedand supported(seeForm A-14).
Item No. 5 Fee shall include and share of salary of partnersand directors (if not
"ornpany'profit
billed individuallyfoi the project)or specifiedin overheadcostsof the Company.
Item No. 7 Normally payabG,o y'in caseof field work under hard and arduousconditions.
Note I The minimum percentageof item (l) should preferablybe 50%oof (8)'
Note 2 The consultant is to provide appointment letter and affidavit/undertakingduly signed
by each of the individual staff members showing salary rates as above. Further during
executioneach invoice will also be providedshowingthat the professionalshave been
piiO,*rclt salariesas per basic rates specified therein. Failing to which, the Client will
take punitive action againstthe consultantand shall deduct the deficient amount from
his monthly invoice. Moreover, it will be considered as a negative mark on his
performancethat will be consideredfor future projects.
FullName:
Signature:
Title:

ConsultancyServicesfor Preparation 33
FinancialProposalForms
Form A-13
BREAKDOWNOF SOCIALCHARGES
Sr. No. Detailed Description As a o/oaseof Basic Salary

Consultancy
Form A'14
BREAKDOWNOF OVERHEADCOSTS
As a ohageof Basic Salary and

Sr. No. Detailed Description
Social Charges

Consultancy
I
t Form A-15
PageI ofZ
T ESTIMATEDLOCAL CURRENCYSALARY COSTS/REMUNERATION
I Sr. No. Position Name

Staff- Monthly Billing
Total
Estimated
Months Rate
t I. Professional / Key Staff

Amount (Rs.)
I
A. For CSR-I
OfficeStaff
I 09
I ProjectManager
2. Sr. CostEngineer 09
I 3.
4.
ComputerProgrammer
QuantitySurveyor
09
09.
AssistantQuantity
I 5. Surveyor/DataEntry
Opefator
Field Stq{I
09,
I o. Engineer
AssistantQuantity
t5
7. 15
t_ B.
Survevor
For CSR-II
Office Staff
I 8. Project Managei. 06
q
Sr. CostEngineer 06
I 10. Compute:,Prograrnmer 03
Qrr{tntlXS_urveyor' 06
T
ll
AssistantQuantity
12. Survey6i/Data Entry 06
Ooelator
I 1t
lJ.
Field StalJ
Engineer 05
t 14.
AssistantQuantity
Survevor
Sub-Total:
05
I
t
I 36
t
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t Form A-15
Page2 of 2
I ESTIMATEDLOCAL CURRENCYSALARYCOSTS/REMUNERATION
T Sr. No. Position Staff-Months

Monthly Billing
Rate
Total Estimated
Amount (Rs.)
I II. Non-Key/ SupportStaff
t
A. For CSR-I
O!ficeStalf
I PhotocopyMachineOperator 09
T 2. Office Helper/Peon 09
Field Stqff
I 3. MarketDataCollector l5
I B. For CSR-II
O-fficeStaff
t 4. Office Helper/Peon
Field Stalf
o6
I 5. MarketDataCollector'
'Su.b-Total:
05
I Note: The bidders are req,uired.to quote the rates of Non Key/ Support Staff given in the TOR in
above table. The bidder(s) may proposeNon Key/ Support Staff Person-Monthsin addition
to those given,:in TOR; however, in such a case tenable reasons must be given in the
I TechnicalProposalSubmissionForm A-4
o'Commentson TOR". The Client's negotiation
committee,w-,illdeliberateon the requirementof additional staff during negotiationmeeting.
It is aJsotb befuted that the Client is not bound to agreeto the reasonsgiven in Form A-4.
t
I
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t
Consultancy
t
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I Form A-L6
DIRECT (NON-SALARY) COSTS
I
Sr.
I No.
Nomenclature Unit Qty Unit Price
(Rs.)
Total Amount
(Rs.)
For CSR-I + CSR-II
I I
FurnishedOffice with Monthly
Maintenance/B ills (Rental)
P.
Month
09+06 .jltl :
Vehiclewith driver,fuel andfull Vehicle
I 2.
5.
maintenanceetc. (Rental)
ProvideHeavy Duty Photocopier
Months
Each
24+12,
l-'
.t
. . .,
ii
KonicaMinolta Bizhubor equivalent
I 4.
ProvideDesktopComputer with Latest
specifications
Each : : -i ,
:.r:,.
i,
5. ProvideLatestLaserPrinter(Color) Each , l t_ i r
I 6.
ProvideLatestLaserPrinter(Black&
White)
.::::
Faah.',.. 4
I'
I n
8.
ProvideLatestFax Machine
Stationery,Printing,B inding,Postj,,gg,
Each
i:;ji P.
09+06
I
etc. ,|:tL Month

I 9.
CSRProgrammingSoftwarewith
Trainingetc.
PS i,500,000
10. Per Diem j
I Project Manager
/ Sr. Cosl'dffgineer
Man-
days
30+ 15
I Engineer
j|,l,ti
:.2+.llii;;;
:::
Man-
days
Man-
450+
150
450+
Assistant
Quantity Surveyor
I days 150
''1ti:r.::.
Man- 450+
MarketDataCollector
days 150
I 11
Air travellin-gfoi ProjectManager/Sr.
CostEnsin'edr
Supp6rtStaff as neededfor Key
PS
300,000+
1 s 0.000
Piofessional Staffalongwith number,

I t2.
chareerate andcategoryfor review
Others not covered above to comply
L.S
L.S
with TOR requirement*
I Total
* Any additional item/ cost quoted againstthis line item must have providedsolid/ tenable
I justification(s)detailedin TechnicalProposalSubmissionForm A-4 "Commentson TOR"

without indicatingfinancialvaluetherein.The Client'snegotiationcommitteewill deliberateon
the requirementof additionalitem/ costin casesuchFirm standstop ranked.It is alsoto 6. oo1fi,iti.;i
--'t4l;F
I by the Consultants -'" -*r:!'
thatthe Clientis not boundto agreeto the reasonsgivenin FormA-4. ,..ii-,,1,'
t Consultancy
I
I
I Form A'17
I SUMMARY OF COST
I Sr. No. Description Amount (Rs.)
I I SalaryCost/ Remuneration
I SalesTax @ 16%on item I abovewhich

'i!...
l(a), shallbe kept asProvisionalSumin the

ContractAgreement
I 2. Direct (Non-Salary)Cost
t a
Grard Total:
Note: l- This cost is supposedto be built up in bid price and if anythingis left blank it shall be
deemedto be includedin the eoSt. ,
t 2- The dues and salariesof staff,,arepayable by the consultantin time and not later than
10thof the following month'positively. In case of failure to do so Client shall
intervene and pay these;dfies and salaries of the concerned Personneland recover
from the invoice of therO,Asultantatactual chargespaid plus lYoof the amount. This
I will also be accounted-':fot
next evaluation proegss for
adversely in making assessmentof the Consultant in the
selectionof consultantswith report of such defaults.
I 3- The grand total,is,inelusive of atl the applicable Federal,Provincial and Local taxes.
All theset41es (except the SalesTax) are required to be built in the quoted rates and
not be mentioned separately.
I 4- Any Omission or arithmetical error made by the Consultantsin entering the amount
agains{itdm t(a) shall also be rectified during evaluationof the Financial Proposal.
I
I
I
I
I
I
I
Termsof Reference
APPENDIX-A
TERMS OFREFEREI{CE
(roR)
I Termsof Relerence
t TECHNICAL PROPOSALFOR PREPARATIOI\ OF NHA

coMPosrTE SCHEDULE OF RATE (CSR)
I
1. PREAMBLE:
I 1.1.NHA CompositeScheduleRates(CSR)was originallypreparedin 1990and sincethen it
had beenrevised/ updatedtill2014 asper marketinput rates.
I 1.2.National Highway Authority has beencompiling/ updatingthe CompositeScheduleof
Rates for estimationof highways and motorways.The main objbctive of the NHA
I CompositeScheduleof Ratesis to provide a realisticun!for1$;'@rencebasefor preparing

costestimates/ PC-I andEvaluationof Bids,for projects*lased
on WHa Specifications.
t
..:,..:::::::::.-
r,
1.3.Keepingin view the hugefluctuationin marketinpu,t,r,at6S/$rices of major constructional

materialssincepreparationof CSR-2014,the new-$C-h-e le of ratesneedto be prepared/
revisedas per currentmarket input ratesof varioti$LcOEt=lruction materials,manpowerand
I equipment.
,,)ir,',,| ,1,.
,.''i-:
1.4.Resultantly,NationalHighwayAuthorityial€n6-a hire the servicesof a Consultantfor the
I Preparation of one(1) No. CSR-I(2016=.1,V)'End

for eachdistrict of Pakistan,AzadJam-1nu
Updationof one(1) No. CSR-II(2017-18)
& Kashmirand Gilgit BaltistanAreason the
lines of alreadypreparedCSR 2gi4.TkieServicesto be providedby the consultantare as
I
'.::.a:;
under: 1i..
,ra::::=.
l.4.L Preparationof one (l).-.N.o,

CSR-I (2016-17)on the lines of alreadypreparedCSR
I
20t4.
1j;
1.4.2. Updationof one 1ijr4$.1-bSn-Il(2017-18)on the lines of abeadypreparedCSR-I
(2017-18)based,Onlatestmarketinputrates.
I 1.4.3. To preparg,,=a.
. olp,. terized,software
|.4.4. Prepard,tl,,9nffi
addendum/corrigendum
Programfor establishing
NHA CSR.
for NHA GeneralSpecification
especiallyfor
I newly ad'tl-b.d.items
1.4.5. Cap-i$,yy
in NHA CSR.
BuildingandTrainingof NHA Staff.
:i: ...
I
aL
1.5.ln ordef1to prdparean authenticScheduleof Ratesand to keep it effective,the Basic
Reiiujfementsare:
:i'::rt{
:=ra,!'
t
=
1.5.1'::.=:Collection
of first hand healthyinformationregardingManpower,Materialsand
Equipmentcosts.
1.5.2. To work out the transportation
rates.
t 1.5.3. To work out in detailoverheads,

profit & otherfactorsaffectingthe rateanalysis.
1.5.4. Rateanalysisshouldbe workedout at 950lo
management
efficiency.
I 1.5.5. Merging the aboveinformationin a properproportionsaccordingto construction

requirementsin line with NHA GeneralSpecificationsto createthe ratesof a -w.o.{k=...=..
item asper prevailingbestengineering
practices. .-':'',.i;.lit-il
I
I Consultancy
t
t
I
Termsof Reference
I 2. SCOPEOF WORIVSERVICES:
I Detailsof the works/ servicesto be carriedout by the Consultantareasunder:-
2.1.PreliminaryWorks: (IslamabadOfficeTeam)
I 2.1.1. A teamcomprising ProjectManager,Sr.CostEngineerandQuantitySurveyoralong

with supportstaffshallbe providedfor theperiodof 15-monthswho will studyeach
item of GeneralSpecificationsand preparethe format of requirementof materials,
T machinery& manpoweras per current best engineeringpractice for all CSR
Constructionitems.
I 2.1.2. This team shall be stationedat Islamabadin a furnishedo'fficeto be aranged on

Rentalbasisby the Consultantin closeproximityto NHA HQ, Islamabad.
will collect/compilerates from standardmanufacturersof road construction
The team
I materialssuch as cement,bitumen,steel,coneretepipes, bricks etc. for all items

availablein eachdistrictof Pakistan,AzadJammu& Kashmirand Gilgit Baltistan
Areas and maintain the record. Further renownedmanufacturers / suppliersof
specialengineeringproductssuch as nebp,.q.6he pad, bearingdevices,expansion
T joints, traffic signs,paints,structuralsf6-eJjibint fillers, road safetyfurnitureetc.
shall be contactedto collect the auth6ripic
'.'
up to date market input ratesof their
relevantitems.
I 2.1.3. The Islamabad
constructionmachinery/eq.uipment
..,,,
Officeteamshall:also collectthe informationregardingall roadand
prices and their performance/efficiency and
t maintenance standardsalongwith pricesof requiredlubricant,

the MachineryowningaL{ oRerating costs.
tiresetc.to work out
2.1.4. Five field teams(Opefor efuh provinceandonefor AJK/GB)will be established to
I collect field inform'iltioifdataat district level on the prescribedPerforma.The

collectedfield informati'onshall be scrutinizedand recordedin HQ to work out the
CSRltemRates.
I 2.2.Field Works: :,:.'r
::
t The field teanis(5 Nos.;one for eachprovinceandone for AJIVGB) will visit the sources
of constructionmaterialsto collectfollowing information/data
andmaintaintheiecord:
as per prescribedPerforma
I ,::' ..:, " ''

2.2.'L.,,[,iif:of availableconstructionmaterialsat quarries(like Sub-base,Base Course,
.€.rlished Aggregate,WBM & sandetc).
I 2.2.2. Expectedavarlable
Quantumof Construction
2.2.3. CurrentPriceof Construction
Materialat source.
Materialat quarrysource.
t 2.2.4. Visit Brick Kilnsto collectqualityandratesof bricks.

2.2.5. Visit Pipe Manufacturersto collect the informationabout type, size,price and
qualityof pipesasper ASTM standard.
I 2.2.6. Royaltyandapplicabletaxes/levies
on construction
materialsinformation.
2.2.7. Haulagefrom quarryto relevantdistrictheadquarters.
I ratesof materialsfrom quarrysite todistrict

2.2.8. CollectTransportation
fromGoodsAs.encies.
n"rdd[##q
illi
I Consultancy
t
Termsof Reference
I 2.2.9. Collect Transportationratesof other materialslike cement,brick, pipe, steeletc.

from nearestfactoryto districtheadquarters
from GoodsAgencies.
I 2.2.10.Construction Machinery/Equipmentrental charges shall be collected from

MachinerySuppliers.
2.2.I1. CollectManpowerratesin eachdistrict.
I 2.2.12.Coordinatewith NHA Field Management (RegionalOfficesandUnits)to seeklshare
any importantinformationregardingquarrymaterialratesandtransportationcharges
I etc.
2.2.13.Collect informationregardingany otheritem(s)requiredto completeCSR working
appropriately.
I representativeCSR to makeit acceptableto all stakeholders

,;
This exercise is to be very exhaustive and should.6'e,..., h{i accurate to prepare a
*ithin NHA, its Contractors&
t Consultants. This is essentialas any erraticinformationcan createlot of problemsduring

the applicationof CSR
.,_-t#
:
I Field Teams, one for each province/regionconsiiting of one Engineer, one Assistant
QuantitySurveyorand one MarketData Collectoi*itt tour the respectiveprovince/region
for about 90-daysfor CSR-I and 30-days:foi CSR-II; to collect above informationand
I conveytheir findingson prescribed Performa-'fo;GeneralManager(Design)on weeklybasis.

Director (QS), NHA Headquarter(Focal person)under the supervisionof GM (Design)
shallmonitorthe field team'sprogressoh p@arationof CSRregularly.
''.-
I 2.2.14,ResourcesRequired:
I Engineer -r.rlil;' 5 Nos.for 3 months

Assistant
QuantitySurveyor 5 Nos. for 3 months
I MarketDataColle<ltor':t:1.
I600CCCarl.J. ili(€.i work)
t:::::t:l
5 Nos.for 3 months
5 Nos.for 3 months
t Engineei "=
,ai;#.
'4*"
5 Nos.for 1 month
I AssiqtantQuintity Surveyor.
Markrt DataCollector.
r 1600CCCar/Ieep(Fieldwork)
5 Nos. for 1 month
5 Nos.for 1 month
5 Nos.for 1 months
t ::;:::#
2.3. Office Works:
T 2,3,1. Monitorins of field team'sworks and Data Entry:
ProjectManagerwill overallmonitorthe workingandprogressof field teams.
T Sr. Cost Engineer and Quantity Surveyor(s)will scrutinize, analyze an

punctuatethe datacomingfrom field for dataentry. ..
t
I Consultancy
I
I
t Termsof Reference
I One Computer Programmer will prepare the CSR software program using latest
relevant software (Genuine software may be purchasedfor NHA if required) and
I Assistant QS/ Data Entry Operatorswill feed data in the software for all districts of
Pakistan,AJK and GB.
I Project Manager and Sr. Cost Engineer will also collect various information
regarding the fleet of equipment / machinery which are normally used in road and
bridge projects. Thus equipment / machinery owning and operating cost for each
type of equipmentwill be preparedbasedon presentmarket rates for use in the CSR.
I The consultantswill work out in detail overheads,profit & other factors affecting the
rate analysis.
.:,,:,.
I The consultantswill provide the back up working of equrp-"nt owning & operating
cost and backup working of CSR completeto the NHA.
I
'r t ' , , . . ."
,
2.3.2. Computer Program and Software t.u,,.,,,,,"
.:,
.: ::::
This consuttant will prepare web bused elieit rver software program for NHA
T CSR having open source my SQL or MS S,QL'based database at back end and
PHP at front end, This must have an admtinpanel to update/change rates at client
end with the ability to export all analytical and data.files in MS ExcelJileformat.
t The Computer Programmer ,willi,prepare the CSR software program using latest
relevant software (Genuine softruare may be purchased for NHA if required),
I operatethe software and corapletethe program. The program will then be checked
by Project Manager an .d,$J,:Cost Engineer from various anglesto check its accuracy
and efficacy. Fu-rtherthe efficacy and validity of Program will be confirmed by the
T NHA's nominatedIT'Expert.
This SoftwarertPiitigram shall be properly handed over to General Manager
I (Design)' NI.I-A''*[..Q::in
manual.tiri.So.f,t
CD and USB Format along with printed/soft operational
.,a{e shall also be installed at Two Nos. Computers in NHA HQ
with all Codi-ng/Decodingauthorities to cover all aspectsincluding source codes
of Program related to operate, update and amend it so that NHA may
I operate/npdate it as per future requirements.
2.3.3...,...
I r...........-:!-
23}.8 The consultantsshall comparethe worked out machineryrateswith already

collectedequipment/ machineryrates by the field teams to check the
I rationalityof their workedout owning& operatingcostof new equipmentI

machinery.
2.3.3.2. The new Scheduled Ratesshallbe compared with previousCSR-2014 ratesto
I checkthe accuracyandrationalityof ratesasperprevailingmarketinputrates.
2.3.3.3. The Consultantshall also compareworked out CSR Rateswith schedules
I issuedby otherorganizationssuchas PWD, MES, C&W and WAPDA etc.for

the sakeof guidanceandrationality.
2 . 3 . 3 . 4At
. least20 Nos. Projectestimatesfrom NHA andotherorganizations
shall be
t re-estimatedbased on new CSR rates to check accuracy and impact of

CSR in comparisonwith previous CSR's of NHA and other organizations.
I Consultancy for Preparation

Services of NHA Composite of Rates(CSR)
Schedule :/
I
I
Termsof Reference
I
I Required:
2.3.4, Resources
of CSR-I
For Preparation
I ProjectManager
Sr.CostEngineer
09 Man Months
09 Man Months
ComputerProgrammer 09 Man Months
I QuantitySurveyor
AssistantQuantitySurveyor/DataEntryOperator
09 Man Months
09 Man Months
1600CCCar OgVEhicleMonths
I For Updationof CSR-II
,,',, ,
''',
I Project Manager
Sr. Cost Engineer
Computer Programmer i,.. 03 Man Months
I Quantity Surveyor , ,:r:,,:

AssistantQuantity Surveyor/Data Entr'yOp€iator
1600CCCar
,t.
'
06 Man Months
06 Man Months
06 Vehicle Months
I Manpower's Traveling, I{.otelifig.and CommunicationsExpendituresmay be

mentionedin FinancialProposal.'.
I Now as the quantumo-f-workis briefly describedhere aboveit can be seenthat

proposedmanpowerand equipmentinput is extremelyessentialto gatherthe ground
I informationand to avoid objectionfrom any quarterregardingratesof items on

tenderingis based.
which the all Otu:I,,-t d=n'd
:., ...1,.
:
2.4.Documentationana..Sii,Unrssion
I "tt"
' t 't---t'.tt-"-
Consultantshall sub,mitfollowing documentsto NHA.
I :
2.4.1. Gene,ral,Documents:
y first stepthe consultantshall submitthe interim reportstatingworking

As a
I nr dologyandPerformato collectfield informationwithinthe periodof l5-dalzs

aft the Dateof Commencement.
I 2.4.1.1.CSR-I Documents:
2.4.1.1.1.Materials rates, transportationrates, Manpower rates &
I equipmentratesshall be submittedas first documentfor this

CSR alongwith all backupdatato NHA within the period of
3% monthsaftertheDateof Commencement of CSR-I'
I 2.4.1.I.2. QuarryMaterialsReportshowinglocationof quarrieson GPS

map and availabilityof suitablematerialsand its quantumon
thesequarriesshall be submittedto NHA within the perio(o-f..'
I 3/zmonthsafterthe Dateof Commencement of CSR-1,'ri.;ri$ili
I of Rates(CSR)
Consultancy
I
I
Termsof Reference
2.4.1.1.3.Draft CSR-I(5 Nos. Copies)shallbe submittedto NHA along

with comparisonsand analysismentionedunder Section2.3.3
of TOR for review and commentswithin 4V, monthsafter the
l Dateof Commencement
and calculations
of CSR-Ialongwith completebackup
in hardand soft form. NHA's commentswill
be furnishedto the consultantwithin 3O-days.
2.4.1.1.4.Final Draft CSR-I shall be submittedto NHA for approval
within 6-monthsafter the Date of Commencement of CSR-I
alongwith completebackup and in
calculations hard and soft
form. NHA's approvalprocessshall be initiatedimmediately
after submissionof Final Draft and,,theConsultant will assist
NHA during the approvalprocess,by''making presentationsof
new CSRandotherrelevant as per
info'rntation/datalanalysis the
requirements of NHA Executive Board. Necessary
corrections/amendments iftqu,ired duringthe approvalprocess
shallbe compiledby the Consu.ltantASAP.
2.4.1.1.5.Copies(10 Nos.)of app d CSR-Ishallbe submitted as a
final documentto NHA fux-h qualitycoloredprint with proper
binding.
2 . 4 . 1 . 2 .C S R - I I D o c u m e n t s :
:,.i l::..t r,,,,,,,,:,1,,1
2.4.L2.1. Materiills r4,1gb,transportation rates, Manpower rates &
I equipm,$41r"des shall be submitted as first document for this

CSR along with all backup data to NHA within the period of
1%,moarhsafter the Date of Commencementof CSR-IL
I 2.4.1.2.2. Q,u
-,,_,.,..,
,' l,these
Materials Report showing location of quarrieson GPS
m&p'and availability of suitable materials and its quantum on
quarries shall be submitted to NHA within the period of
' ' 1% monthsafterthe Date of Commencementof CSR-II.
2,..t,t.2.1. Draft CSR-II (5 Nos. Copies)shall be submittedto NHA along
with comparisonsand analysismentionedunder Section 2.3.3
: of TOR for review and comments within 3 months after the
"" '""'
-,,. Date of Commencementof CSR-II along with complete backup
::' .:'' ': '' und calculations in hard and soft form. NHA's comments will
'
:':
aa:
,.i:,:::, be furnishedto the consultantwithin 30-days.
'
l, i 2.4.1.2.4. Final Draft CSR-II shall be submitted to NHA for approval
within 5-months after the Date of Commencementof CSR-II
along with complete backup and calculations in hard and soft
form. NHA's approval process shall be initiated immediately
after submission of Final Draft and the Consultant will assist
NHA during the approval processby making presentationsof
as per the
new CSR and other relevant information/data/analysis
requirements of NHA Executive Board' Necessary

Consultancy
I
Termsof Reference
2.4.1.2.5. Copies(10 Nos.) of approvedCSR-II shall be submittedas a

final documentto NHA in high quality coloredprint with proper
I binding.
2.5. Office, Equipment and Project Record:
I The Consultant shall arrange a rental furnished office at Islamabad in close proximity to
NHA HQ, lslamabad where consultant's office team shall be stationed.Office Equipment
shall be purchasedand usedduring the project life. At the end of project, office equipment,
stores, software with complete source codes, documents and project's record shall be
handedover to NHA's Focal Person.In caseof non-submissionof any above mentioned
item to NHA, the consultantmay be penalized(up to full amount,spenton purchaseof the
equipment,stores,software etc.).
2.6. Capacity Building and Training of NHA Staff:
I The Consultantshall train NHA's nominated staff o,r,l ually agreedscheduleto establish
capacity building in NHA staff for the sake of undprtaking future CSR's Updation (if
required) and therefore the servicesof CSR's SpeiidiSts Team (ProjectManager, Sr. Cost
Engineer,Computer Programmerand QS) blextendedas per the requirements.
_.m
'':"
nominated persons to operate the CSR
Moreover, the Consultant shall train N,'FIlli?:s
software program with full comma4d over coding/decodingauthorities.
I 2.7. Consultant's Non Key Staf Quaincutibn, Experience and Skill Requirements:
The Consultantshall providestaff having following qualification,experienceand skills:
I Designation
(Office) Qualification Experience Skills
5 yearsin
t Photocopy
Machine
Operator
Matri.c
Operating
Photocopy
Machine.
Excellent command in operation
and maintenanceof Photocopy
Machine.
I Office
Helper/Peon
:i::
lMiddle
3 yearsin
Office Support
Excellent command in Office
kitchen managementand tea-
Services. makins etc.
Designation
(Field) Qualification Experience Skills
3 yearsin the ExcellentcommandoverMarket
Market Data Matric
salesand inputmaterial,machineryand
Collector (Science)
marketins manpower souroes.
Of Works/Services:
2.8.Duration& Commencement
t After signing of Agreement and award of works, the GM (Design) shall
Letter of Commencement of CSR-I to the Consultant for initiation
Services/Worksunder the Agreement.
Consultancy
Servicesfor Preparation of Rates(CSR)
Termsof Reference
I 2.8.2. The consultantwill initiatethe Working over CSR-II as and when communicatedby
GM (Design) within the Project Duration vide Letter of Commencementfor CSR-II.
I 2.8.3.Total effectivedurationof the Contractwill be thirty (30) monthsstaringfrory

first commencementdate. However the consultant's servicesshall be paid as,rp'e.$,tltd!ta^\
c h e r l r r l c r l rduration
cscheduled m e n f i n n e . d in
' l r r r c f i n n mentioned i n Financial
Financiel Proposal.
Prnnoqal lt'"::':),'/
-...{
t
t
I
I
I
I

Consultancy 48
Man-MonthAnd ActivitYSchedule
I APPENDIXB
t MAN-MONTH AND
ACTIVITY
To estimate Consultant's inputs and costs for the
assignment,man-monthand activity schedulesare to be
provided as per enclosedformat (Forms A7 and A8).
t SCHEDULE
Thesetwo schedulesshouldcorrelate.
I
I
I
I
I
I
I
t
I
t
I
I
T
t
I of Rates(CSR)
Consultancy
I
t
from the Consultants
Client'sRequirements
I APPENDIX C
CLIENT'S REQUIREMENTS FROM THE CONSULTANTS
CLIENT'S Some important requirementsare:

REQUIREMENTS
FROM THE l. Selectinga ConsultingEngineer is one of the most important
CONSULTANTS decisions an owner or Client makes. The most important
standardsfor this are technical competence,managerialability,
professionalintegrity and fairness of fee-slructure. The Client
will seek information on all theseas9-e$sbV:
a. Obtaining comprehensivewritten information from the the

Consultant in form of RFPs and should be completed in
known as possible. It
full providing all details::as,,cof;iectly
has been experienced ihat some Consultants try to hide
their deficiencies uiz-a-vii the requirements of TOR by
making unclear aqd::v:a€,iue statement. It will be policy of
evaluators that,'vsgue statement and lack of clarity in
proposals on s.p,, fic issuesmay be reason to downgrade
the rating.
b . Talking to thOsenior personnelof the Consultants.

I ::--
their CIients.
ConsqJting
-
..4:
t,=,,,
I
,t.
d . V.i ing the projectsthat they have accomplishedand visit

the users.
I Visiting the premises of the Consultant and examining

systems and method of works as well as hardware and
software abilities available. Senior Management
I (minimum Director level) shall regularly visit the site at

least once a month and hold meeting with the Client's
representative.
The approach and methodology proposed including work

plan, activity and man-month schedule should be
meaningful and fully coordinated to judge the
understanding of the proposed assignment by the
Consultant.
2, For Items (b) to (e), the inspection can be held any time
prior to or after award of work to the Consultants. During
the inspection if the scenario found is not compatible with
what is presentedduring presentationsor as per Contract,
the Consultant is liable for action debarring for fwo (2)
years for future projects which may or may not include
black listing action (in accordance with Rule 19 of the
Public Procurement Rules, 2004).

Consultancy
I
Equipment,FacilitiesandOthersServicesto be Providedby the Client
Personnel,
APPENDIX D
PERSONNEL,EQUIPMENT, FACILITIES AND OTHERS SERVICBSTO BE

PROVIDED BY THE CLIENT.
AS PBR TOR
Copyof ModelAgreement
APPENDIX-E
COPY OF MOD.E'L*CNNNMENT
(To be finalizedd'n'r'ihgNegotiations)
Copyof Model Agreement
I
I
I
I
I
l
I (NAME OF CLTENT)
I
I
I (NAMEIOF THE CONSULTANTS)
I For
I
I OF
(BRIEF SCOPEOF SERVICES)
(NAME OF PROJECT)
I
I
I Month and Year
I
I 53
I
I
I
I TABLE OF CONTENTS
I I. FORM OF CONTRACT
I il.
1.
GENERAL CONDITIONS OF CONTRACT
GENERAL PROVISIONS
I t.l
I.Z
Definitions
Law Governingthe Contract
1a
Language
T
l.J
t.4 Notices
1.5 Location
r.6 AuthorizedRepresentatives
I 1.7
1.8
TaxesandDuties
Leaderof JointVenture
I 7 COMMBNCEMENT, COMPLETION, MOQ.IFI.CATION,

AND TERMINATION OF CONTRACT ,,,,..
i::, -
' '',.,,,''"'
I 2.1
2.2
L.)
Effectivenessof Contract
Terminationof Contractfor Failureto Besstie Effective
Commencementof Services
t 2.4
2.5
2.6
Expirationof Contract
Modificatio
Extensionof Time for Completioh
I 2.7 ForceMajeure !i:.
2.7.r Definition \
2.7.2 No Breachof Contraoi=--',,. /\\ \'/>
t 2.7.3
2.7.4
2.8
Extensionof,Time
Payments .,i :::i,.
Suspensionof Payments by the(
y' f^',
\ "
(V
2.9 Termination ,,,-\V'

2.9.1 By theclient /fi1 )
2.9.2 By the Consulta4t'->
"/ "/
2.9.3 Cessationof {Af--\v
2.9.4 Paymentupd "49 ,$on
2.9.5 DisputesaboYfi4 of Termination
I 3.
a1
J.l
OBLIGATIONS OF THE CONSULTANTS
General
I ).L
aa
J.J
5.+
ConsultantsNot to Benefitfrom Commissions,
Confidentiality
LiabiIiry
Professional
Discounts,etc.
I 3.5
3.6
3.7
OtherInsurance to be takenout by theConsultants
Actions
Consultants' RequiringClient'sPriorApproval
ReportingObligations
I 3.8 DocumentsPreparedby the Consultantsto be the Propeffy

of theClient
I of Rates(CSR)
Consultancy 54
I \c
lr,
l-1
/,Y.,
\'ti;
Copy of Model Agreement
T 3.9
3.10
Equipment and Materials Furnishedby the Client
Accounting, Inspectionand Auditing
I 4. CONSULTANTSI PERSOI\NEL AND SUBCONSULTANTS
4.1 Descriptionof Personnel

I 4.2 Removal and/or Replacementof Personne-
OBLIGATIONS OF THE CLIENT

I
J.
5.1 Assistance,Coordinationand Approvals

5.1.1 Assistance
I 5.1.2
5 . 1. 3
Co-ordination
Approvals
5.2 Accessto Land
I 5.3
5.4
5.5
Changesin the ApplicableLaw
Servicesand Facilities
Payments
I 6. PAYMENTS TO THE CONSULTANTS
I 6.1
6.2
6.3
Lump Sum Remuneration
ContractPrice
Terms and Conditions of Payment
I 6.4
6.5
6.6
Periodof Payment
Delayed Payments
Additional Services :
Entitlementt6{
I 6.7
1
Consultants'
SETTLEMENT OF D
I 7.1
7.2
Amicable Sett
DisputeSett
I 8.
9. S AND DUTIES OF THE CONSULTANTS
I 9.1
9.2
9.3
Obligatio rs
Indiregt-Payments
Royalties
I 9.4
9.5
II.
Provision of Expert Technical Advice
Penalty
SPECIAL CONDITIONS OF CONTRACT
I IV
[Details to be finalized by the users]
APPENDICES
I Appendix
Appendix
A-Description of the Services
B-Reporting Requirements
Appendix C-Key PersonnelandSub consultants
Appendix D-Breakdown of Contract Price in Foreign Currency
55
I
I
I Copyof ModelAgreement
I Appendix
Appendix
E-Breakdown of Contract Price in Local Currency
F-Servicesand Facilitiesto be Provided by the Client
I Appendix
Appendix
G-Integrity Pact
H-Minutes of Pre-ProposalMeeting along with addendum
t v ALTERNATE TITLE PAGE IN CASB OF JV

ALTERNATE FORM OF CONTRACT IN CASE OF JV
t
I
I
I
I
I FORM OF CONTRACT
I [Notes: I (Jse this Form of Contract when the Consultants perform Services qs Sole
Consultants.
t 2. In case the Consultants perform Services as a Member of the joint venture, use the
Form included at the end.
I 3. All notesshouldbe deletedin thefinal text.J
This CONTRACT(hereinaftercalled the "Contract")is madeon the

I (year), between,on the one hand
(Hereinaftercalled the "Client" which expressionshall include".the's presentatives
assigns) hand,
t called the "Consultants"which expressionshall include t

permittedassigns).
(hereinafter
tatives and
I WHEREAS
I (a) the Consultants

the Clienthasrequested
the General Conditions of Contract
"Services");
and
tb ing servicesas definedin
ntract (hereinafter called the
I (b) the Consultants,having representedto t

skills, and personneland tech,nica'l
they have the required professional
agreed to provide the Serviceson the
I termsandconditions setforthi5$i
NOW THEREFOREthe Partiegher.pby
T l. The following
Contract:
to-'shallbe deemedto form an integral part of this
t (a)
(b)
(c)
the Gonerra
thp",''Sitepial
the
ontract;
I Appendices are not used, the words "Not Used" should be

to the title of the Appendix and on the sheet attached hereto
I of theServices
Description
I Requirements
Reporting
Key PersonnelandSubconsultants
Breakdown of ContractPrice in Foreign Currency
I Breakdown of ContractPrice in Local Currency

Services& Facilitiesto be Providedby the Client
Integrity Pact (for Servicesabove Rs.10 million)
I
I
I
I
I 2. The mutual rights and obligations of the Client and the Consultantsshall be as set forth in
the Contract,in particular:
I (a) the Consultantsshall carry out the Servicesin accordancewith the provisions of the
Contract; and
I (b) the Client shall make paymentsto the Consultantsin accordancewit

of the Contract.
t IN WITNESS WHEREOF. the Parties hereto have caused this C

respectivenamesin two identical counterparts,each of which shall be deem
the day, month and year first above written.
I For and on
I (cLrENT)
Witness
I Signatures Signatures
I Name
Title
Name
:
Title'
T
t br and on behalfof
I
Witness
I Signatures
I Name
Title
I (Seal)
I
t
I
I 58
I
I
T Copyof Model Agreement
I II. GENERAL CONDITIONS OF' CONTRACT
I 1. GENERAL PROVISIONS
I 1.1 Definitions
Unless the context otherwise requires,the following terms whenever used in this Contract
I havethe following meanings:
(a) "Applicable Law" meansthe laws and any other instrumentshaving the force of law
in the Islamic Republic of Pakistan,as those may be issuedand in force from time to
I time;
(b) "Contract" means the Contract signed by the Parties, to which these General
I Conditions of Contract (GC) are attached,together with all the documentslisted in

Clause1 of suchsignedContract;
I
.,,'-l',,
(c) "Contract Price" meansthe price to be.paid br the performanceof the Services,in
accordancewith Clause 6;
..:::..
I (d) "Effective Date" meansthe date sil'

pursuantto Sub-Clause2.1;
::.
ch this Contract comes into force and effect
,....,:::::
I (e)
(0
"GC" meanstheseGeneralCendi,tionsof Contract;
"Government" means the Government of the Islamic Republic of Pakistan andlor
t (g)
Provincial Government(*'
"Foreign Currendy'!:meanscurrency other than the currency of Islamic Republic of
I (h)
Pakistan.;
:14;I
"Local Cuiiency" meansthe currency of the Islamic Republic of Pakistan;
I (i) "Mem,berrlin casethe Consultantsconsist of a joint venture of more than one entity,
mea4sany:of the entities,and "Members" meansall of theseentities;
t ::,:::
(i) .t -.,ltParty"meansthe Client or the Consultants,as the casemay be, and "Parties" means
.beth of them;
t (k) "Personnel" means persons hired by the Consultantsor by any Sub consultant as
employeesand assignedto the performanceof the Servicesor any pafi thereof;
I (l) "SC" meansthe SpecialConditionsof Contractby which the GC are amendedor

supplemented;
I (m) "Services"meansthe work to be performedby the Consultantspursuantto this

Contract,asdescribedin AppendixA;
I
I 59
I
I
T Copyof ModelAgreement
I (n) "Sub consultant" means any entify to which the Consultantssubcontractany part of
the Servicesin accordancewith the provisionsof Sub-Clause3.6;
I (o) "Third Parfy" meansany person or entity other than the Client, the Consultantsor a
Sub consultant;and
I (p) "Project" means the work specified in SC for which engineering consultancy
servicesare desired.
I t.2 Law Governing the Contract
This Contract, its meaning and interpretation,and the relation,betweenthe Parties shall be
I governedby the ApplicableLaw.
1.3 Language
I .......
This Contracthas been executedin the English language'whichshall be the binding and
controlling languagefor all mattersrelating to the r,neani or interpretationof this Contract.
I 1.4
All the reportsand communicationsshall be indeJngliSh language.
Notices r:ajr".
I Any notice,request,or consentmadepufsuantto this Contractshallbe in writing and shall

be deemedto havebeenmadewhEhdeliveredin personto an AuthorizedRepresentative of
I the Partyto whom the communicatiq+,.isaddressed, or when sentby registeredmail, telex,

or facsimileto suchPartyat the addressof the AuthorizedRepresentativesspecifiedunder
Sub-ClauseSC 1.6. A Party may changeits addressfor noticehereunderby giving the
a 1.5
otherParfynoticeof suchcllan$e',''r'
Location
'
,j"'' .
:.. .:a
I The Services sha-llbe performed at such locations as are specified in Appendix A and,
where the location of a particular task is not so specified, at such locations as mutually
agreedby the Parties.
I 1.6 au tfro pi'b-s
entatives
f
I iequiredor permittedto be taken,andany documentrequiredor permittedto be
Any.'ae.!ii6h
shallbe takenor executedby
execuied.,nderthis Contractby the Client or the Consultants
the AuthorizedRepresentativesspecified in the SC.
I r.7 Taxesand Duties
I Sub consultants,
Unlessspecifiedin the SC, the Consultants,
suchtaxes,duties,fees,and otherimpositionsas may be
and their Personnelshallpay
leviedunderthe ApplicableLaw,
the amountof which is deemedto havebeenincludedin the ContractPrice.
I 1.8 Leader of Joint Venture
I In case the Consultantsconsist of a joint venture of more than one entity, the Consultants
shall be jointly and severally bound to the Client for fulfillment of the terms of the Contract

ConsultancyServicesfor Preparation 60
I
I
and designatethe Member named in the SC to act as leader of the Joint Venture, for the
purposeof receiving instructionsfrom the Client.
2COMMINSHRffi CATI
ON'
I-'^?H.f
8il3il#trS
2.1 Effectiveness of Contract
This Contract shall come into force and effect on the date (the "Effective Date") of the
Client's notice to the Consultants instructing the Consultants to begin carrying out the
Services. This notice shall confirm that the effectivenessconditions, if any, listed in the SC
':'":.::
have been met.
)) TerminationofContractforFai|uretoBecomeEffective
ttttt'
tt"tt
If this Contracthas not becomeeffectivewithin such time period after the date of the
Contractsignedby the Partiesas shallbe specifiedin the SC,either Partymay,by not less "
than twenty eight (28) days written noticeto the otherParty,declarethis Contractto be
null and void, andin the eventof sucha declarationby eitherParty,neitherPartyshallhave
any claim againstthe otherPartyexceptfor ,ttrework (if any) alreadydoneor costsalready
incurredby a Partyat therequestof the otheiParfy
l'il' i
2.3 commencementof services --..,
shallbegincarryin$:out
The Consultants the Servicesat the endof suchtime periodafterthe
in the SC.
EffectiveDateasshallbe specifr.gd
2.4 Expirationof Contract ., ,
Unless terminatedearlief ,prsuant to Sub-Clause2.9, this Contractshall expire when,

pursuantto the prolisions hereof,the Serviceshave beencompletedand the paymentsof
remunerations ine,lud|g the direct costsif any, have beenmade. The Servicesshall be
completedwithinl period as is specifiedin the SC, or such extendedtime as may be
allowedunderSub-Clause 2.6.
,::.1
of Services"is as specifiedin the SC'

The termlLe,g,q,,,l!letion
:::: .
,:,, ,.:a
Nfodifigation
Modification of the terms and conditions of this Contract, including any modification of the
scopeof the Servicesor of the ContractPrice,may only be made in writing, which shall be
signed by both the Parties.
2.6 Extension of Time for Completion
If the scopeor duration of the Servicesis increased:
(a) the Consultantsshall inform the Client of the circumstanoesand probableeffects;
(b) the increaseshall be regardedas Additional Services;and

for Preparation
Ser.vices
Consultancy 6l
...^:--tr-]l:-r -_..
I
I (c) the Client shall extend the time for Completion of the Services accordingly.
I 2.7 Force Majeure
2.7.1 Definition
I (a) For the purposesof this Contract,"ForceMajeure"meansan eventwhich is beyond

the reasonablecontrol of a Party and which makesa Party'sperformanceof its
t obligationsunder the Contractimpossibleor so impracticalas to be considered

impossibleunderthe circumstances,
civil disorder,earthquake,
and includes,but is not limitedto, war, riots,
fire, explosion,storm, flood or other adverseweather
conditions,strikes,lockoutsor other industrialactions(exceptwheresuchstrikes,
I lockoutsor otherindustrialactionsarewithin the powgi.ofthe PartyinvokingForce
Majeureto prevent),confiscation or any otheractionby government agencies.
I
:!
::: -.. ,:
(b) Force Majeure shall not include (i) any event which js causedby the negligenceor
intentional action of a Party or such Party's $iube.onsultantsor agentsor employees,
nor (ii) any event which a diligent Partyre-oil,ld.easonablyhave been expected to
I both (A) take into account at the time-'.ofth:a conclusion of this Contract and (B)
avoid or overcome in the carryingout o,f.itsobligationshereunder.
I (c) of funds or failure to make any

Force Majeureshall not includ.e'''insufficiency
paymentrequiredhereunder. ,, l
I 2.7.2 No Breachof Contract
The failure of a Party to futfill any of its obligationsunder the Contractshall not be
'o.'fi
I considered to be a breach o fault underthis Contractinsofaras suchinability arises
from an eventof ForceMajeutefprovidedthat the Partyaffectedby suchan event;(a) has
takenall reasonable pr,ecau:tions,
due careand reasonable altemativemeasuresin orderto
carry out the terms'an corrditionsof this Contract;and (b) has informedthe other Party in
I writing not later.,thanfieen(15)daysfollowingthe occurrence of suchan event.
2.7.3 Extensionof Time

I Any period ${ith'iniwhich a Party shall, pursuant to this Contract, complete any action or
task,.shalf'beoxtendedfor a period equal to the time during which such Party was unable to
I perfurm.suohaction as a result of Force Majeure.
2.7.4 Payments
I During the period of their inability to perform the Servicesas a result of an event of Force
Majeure, the Consultantsshall be entitled to continue to be paid under the terms of this
I Contract, as well as to be reimbursed for additional costs reasonably and necessarily

incurred by them during such period for the purpose ofthe Servicesand in reactivatingthe
Servicesafter the end ofsuch oeriod.
I 2,8 of Paymentsby the Client

Suspension
t The Client may, by written notice of suspensionto the Consultants,suspendall paymentsto

the Consultantshereunderif the Consultantsfail to perform any of their obligations under
I oz
t
I
this Contract, including the carrying out of the Services, provided that such notice of
suspension(i) shall specify the nature of the failure, and (ii) shall requestthe Consultantsto
remedy such failure within a period not exceeding thirty (30) days after receipt by the
Consultantsof suchnoticeof suspension.
2.9 Termination
2 . 9 . 1 By the Client
The Client may terminate this Contract, by not less than thirty (30) days written notice of
termination to the Consultants, to be given after the occurrence of any of the events
specifiedin paragraphs(a) through (e) of this Sub-Clause2.9.1 and sixty (60) days'in the
caseofthe event referredto in paragraph(f): ,,
(a) if the Consultantsdo not remedya failure in the per-formance of their obligations
'being notifiedor within any further
underthe Contract,within thirty (30) daysaftef
periodastheClientmayhavesubsequently approved in writing;
I (b) if the Consultantsbecome(or, if the Consult4,nts

any of their Membersbecomes)insolwnt
consistof morethan oneentity,if
with their creditorsfor relief ef ds$f,rgrtake advantage

or enterinto any agreements
of''bankrupt
of any law for the benefitof
debtorsor go into liquidationor receiVOrship whethercompulsoryor voluntary;
(c) if the Consultants fail to ,Qomnp with any final decision reached as a result of
arbitration proceedingspurstiap.!.toClause7 hereof;
(d) submiifd,theClienta statement

if the Consultants which hasa materialeffecton the
and which the Consultantsknow to be
I rights,obligationsortinter ts of the Client
false;
ta
(e) if as the re ,:of,,,F5rce Majeure,the Consultants are unableto performa material

portion Servicesfor a period of not lessthansixty (60) days;
":f+
(0 ifi its solediscretion,decidesto terminatethis Contract,
if the C,trient,
2.9.2 By the Con$u1,.!an.ts
TheConsuliantt may terminatethis Contract,by not lessthan thirty (30) days written notice
to the''Cijeht, such notice to be given after the occuffence of any of the events specified in
paragraphs(a) through(d) of this Sub-Clause2'9.2:
(a) pursuantto this Contract

if the Client fails to pay any moniesdueto the Consultants
and not subjectto disputepursuantto Clause7 within forty-five (45) days after
receivingwrittennoticefrom the Consultants thatsuchpaymentis overdue;
(b) if the Client is in materialbreachof its obligationspursuanttothis Contractandhas

not remediedthe samewithin forty-five (45) days (or such longerperiod as the
I Consultants may havesubsequently
Clientof theConsultants'notice
approvedin writing) followingthe receiptby the
specifyingsuchbreach;

Consultancy
I
I (c) if, as a result of Force Majeure, the Consultantsare unable to perform a material
portion of the Servicesfor a period of not lessthan sixfy (60) days;
I (d) if the Client fails to comply with any final decision reachedas a result of arbitration
proceedingspursuantto Clause 7 hereof.
t 2.9.3 Cessationof Services
Upon receiptof notice of terminationunder Sub-Clause 2.9.1,or giving of notice of

I termination under Sub-Clause2.9.2,
the Servicesto a close in a prompt
the
and
Consultants
orderly
shall
manner
take
and
all necessary
shall
'With
make
stepsto bring
every reasonable
effort to keep expenditures for this purposeto a minimum. respectto documents
I preparedby the Consultants,and equipmentand materials,fuinishedby the Client, the
Consultants shallproceedasprovided,respectively, by Sub'Clauses 3,8or 3.9.
- ',j'
I 2,9,4 PaymentuponTermination
pursuant to
.l
Su'b,-Clalttses 2.9.1or 2.9.2,the Client shall
Upon terminationof this Contract
I makethe followingpaymentsto the
(a) Remuneration
Consultants:
, :.:
and reimbursabledireb1'itlstsexpenditurepursuantto Clause6 for
I Servicessatisfactorilyperformedprior.
date of termination
prescribed
for purposes of
noticeperiodwq,gldexpire;
to the effectivedateof termination.Effective
this Sub-Clausemeansthe date when the
I (b)
"",:,,.i.ror='l
except in the case of termination pursuant to paragraphs(a) through (d) of Sub-

Clause 2.9.1, reimbursementof any reasonablecost incidentalto the prompt and
orderly termination'd fu,,r'Contract,including the cost of the return travel of the
I Personnel,accordingto'€bnsultantsTraveling Allowance Rules.
.':
uneration for the part of the Servicessatisfactorily performed
I In order to compute,ft,,
prior to the effeetiveda,teof termination,the respectiveremunerationsshall be proporlioned.
t 2.g,5 Disputes about Events of Termination
If either P.artydisputes whether an event specified in paragraphs(a) through (e) of Sub-

Clause,.2.9.{or in paragraph(a) through (d) of Sub-Clause2.9.2hereof has occurred, such
I Party rnay; within forty-five (45) days after receipt of notice of termination from the other
eurty, ,ef"i the matterio arbitration pursuantto Clause 7 hereof; and this Contract shall not
be terminated on account of such event except in accordancewith the terms of any resulting
I arbitral award.
OF THE CONSULTAIITS
3. OBLIGATIONS
I 3.1 General
I The Consultantsshall perform the Services and carry out their obligations with all due
diligence, efficiency, and economy, in accordancewith generally accepted professional
techniques and practices, and shall observe sound management practices, and employ
uppropiiut. advancedtechnology and safe methods. The Consultantsshall always act, in
I r"rp".t of any matter relating to this Contract or to the Services,as faithful advisersto the
I b4
I
t
I
I Client, and shall at all times support and safeguardthe Client's legitimate interestsin any
dealingswith Sub consultantsor third parties.
T 3.2 ConsultantsNot to Benefit from Commissions,Discounts,etc.
I The remunerationof the Consultantspursuantto Clause 6 shall constitute the Consultants'

sole remunerationin connectionwith this Contract or the Services,and the Consultantsshall
not accept for their own benefit any trade commission,discount,or similar payment in
I connection with activities pursuantto this Contract or to the Servicesor in the dischargeof
their obligations under the Contract,and the Consultantsshall use their best efforts to ensure
that the Personnel,any Sub consultants,and agents of either of them similarly shall not
receiveany suchadditionalremuneration. ',
I 3.3 Confidentiality
I The Consultants,their Sub consultants,and the Personildldeither of them shall not, either
during the term or after the expiration of this eontract, disclose any proprietary or
this Contract, or the Client's
confidential information relating to the Project, tlre=-Se,lvices,
I businessor operationswithout the prior written,eo$

t
of
;r,,.-" ,,, .
'
the Client.
3.4 Professional Liability
I The Consultantsare liable for the co'asefuuence

,,
.,-'t'',,,,,,
of errors and omissions on their part or on
the part of their employeesin so far as the design of the Project is concernedto the extent
T below.
and with the limitations as specified.:hslo,h
If the Client suffersany lossesor damagesas a result of proven faults, errors or omissionsin
t shall make good such lossesor damages,subject to

the design of a project, the"Cons,ultants
the conditions that the maximum liability as aforesaid shall not exceed twice the total
remuneration of the C_onsnltantsfor design phase in accordancewith the terms of the
I Contract.
:,;j: r ' tt."':-
The liability of ft Consultants expires after one (1) year from the stipulated date of
completion of eonstructionor after three (3) years from the date of final completion of the
I design whicfae..v is earlier.
The Consultarrismay, to protect themselves,insure themselvesagainst their liabilities but

I this is not obligatory. The extent of the insuranceshall be up to the limit specified in second
para bb.g.1re.The Consultants shall procure the necessarycover before commencing the
Servicesand the cost of procuring such cover shall be borne by the Consultantsup to a limit
I of one percent of the total remunerationof the Consultantsfor the design phase for every
year ofkeeping such cover effective.
I The consultants shall, at the requestof the client, indemniS' the client against any or all
risks arising out of the furnishing of professionalservicesby the Consultantsto the Client,
not covered by the provisions contained in the first para above and exceedingthe limits set
I forth in secondpara above provided the actual cost of procuring such indemnity as well as
costsexceedingthe limits set forth in fourth para above shall be borne by the Client.
t
t of NHA CompositeScheduleof Rates(CSR)
Consultancy
I
t
3.5 Other Insurance to be taken out by the Consultants
The Consultants(a) shall take out and maintain,and shall causeany Sub consultantsto take
out and maintain,at their (or the Sub consulta nts', as the casemay be) own cost but on
terms and conditions approved by the Client, insuranceagainst the risks, and for the
I coverage,as are specified in the SC; and (b) at the Client's request,shall provide evidenceto
the Client showing that such insurance has been taken out and maintained and that the
current premiums have been paid.
I 3.6 Consultants' Actions Requiring Client's Prior Approval
The Consultantsshall obtain the Client's prior approval in writing before taking any of the
I followingactions:
(a) Appointing such Personnelas are listed in Appeffi-e merely by title but not by
I name;
(b) entering into a subcontractfor the performance,o'fany part of the Services,it being
I understood(i) that the selectionof Sub.osrrsuiltants

the subcontract shall have been apWved
rin
and the terms and conditions of
writing by the Client prior to the
execution of the subcontract,and (ii) that' the Consultantsshall remain fully liable
I for the performance of the Servieei'ty the Sub consultants and its Personnel
pursuantto this Contract; il
I 3.7
(c) any other action that may be'speeifiedin the SC.
Reporting Obligations
t The Consultants
' :..ii::
Clientthe reportsand documents

shallsubmitto".'the specifiedin Appendix
andwithin the periodssetforth in the saidAppendix.
B in the form, in the nr16fi5er.s,
rrl'
i1 1
3.8 Documents frep,q the Consultants to be the Property of the Client

.,,.-y.
ipecifications, reports, and other documentsand software preparedby

the bonsultanfs in-accordancewith Sub-Clause3.7 shall become and remain the property of
the CIient, and the Consultantsshall, not later than upon termination or expiration of this
Contract, de]iver (if not already delivered) all such documentsand software to the Client,
together with a detailed inventory thereof. The Consultants may retain a copy of such
documgnF and software.
Restriction(s)about the future use of thesedocumentsis specified in the SC.
3.9 Equipment and Materials Furnished by the Client
Equipment and materials made available to the Consultantsby the Client, or purchasedby
the ionsultants with funds providedexclusivelyfor this purposeby the Client, shall be the
propeffy of the Client and shall be marked accordingly. Upon termination or expiration of
ittir Contruct, the Consultants shall make available to the Client an inventory of such
equipment and materials and shall dispose of such equipment and materials in accordance
with the Client's instructions or afford salvagevalue of the same. While in possessionof
such equipment and materials,the Consultants,unless otherwise instructedby the Client in
T writing, shall insure them at the expenseof the Client

replacementvalue.
an amount equal to their
t 3.10 Accounting,InspectionandAuditing
I The Consultants(i) shall keep acourateand systematicaccountsand records in respectof

the Services hereunder,in accordancewith internationally acceptedaccounting principles
and in such form and detail as will clearly identify all relevant time charges,and cost, and
the basis thereof, and (ii) shall permit the Client or its designated representatives
I periodically, and up to one year from the expiration or termination of this Contract, to
inspect the same and make copies thereof as well as to havg,,lhem audited by auditors
appointedby the Client.
I 4. CONSULTANTS' PERSONNEL AND SUBCONSULTANTS
I 4.1 Description of Personnel
The titles, agreed job descriptions,minimum qualifications, and estimated periods of
I engagement in the carrying out of the Services of the Consultants' Key Personnel are
deicriUed in Appendix C. The Key Personne'1.,and'Subconsultantslisted by title and/or by
name, as the casemay be, in Appendix C ale deemedto be approvedby the Client.
I 4.2 Removal and/or Replacement of Person'nelt"
t (a) Except as the Client may'otlaerwise agree, no changes shall be made in the Key
Personnel. If for any reason beyond the reasonablecontrol of the Consultants,it
becomes necessaryto,,,iebrhceany of the Key Personnel, the Consultants shall
ta,person of equivalentor better qualifications;
I (b)
provide as a replac
If the Client, (i) finds that any of the Personnelhave committed seriousmisconduct
or have beenchargedwith having committed a criminal action; or (ii) has reasonable
I cause to,ribe,di
Consultant'l+nshali,
isneA with the performance of any of the Personnel,then the
at the Client's written request specifying the grounds therefore,
provide.,asu i6plu""*"nt a person with qualifications and experienceacceptableto
I the Client
(c) Except as the Client may otherwise agree, the Consultants shall; (i) bear all the
I additional travel and other costs arising out of or incidental to any removal and/or
r,,.ea""-"nt; and (ii) bear any additional remuneration,to be paid for any of the
Personnelprovided as a replacementto that of the Personnelbeing replaced'
I 5. OBLIGATIONS OF THE CLIENT
I 5.f Coordinationand Approvals

Assistance,
5.1.1 Assistance
I The Client shall useits besteffortsto ensurethat the
provide at no cost to the Consultants,Sub consultantsand Personnelsuch documents

I (a)
preparedby the Client or other consulting engineersappointedby the Client as shall
I of Rates(CSR)
C""*rtt"r"V Servicesfor Preparation
I
I
I
t be necessaryto enablethe Consultants,Sub consultantsor Personnelto perform the

Services.The documentsand the time within which such documentsshall be made
I (b)
available,are as specified in the SC;
assist to obtain the existing data pertaining or relevant to the carrying out of the
I Services,with various Government and other organizations.Such items unless paid

for by the Consultantswithout reimbursementby the Client, shall be returned by the
Consultantsupon completion of the Servicesunder this Contact;
I (c) issueto officials, agentsand representativesofthe concernedorganizations,all such

instructions as may be necessary or appropriate for prompt and effective
implementationof the Services;
I (d)
:,::::: i:,
assistto obtainpermitswhich may be requiredfor r[$ht,ef-way,entryuponthe lands

andpropertiesfor the purposesof this Contract;
I (e) Subconsultants,
provideto the Consultants, andPersonnelany suchotherassistance
andexemptions asmay be in
specified the SC.
I 5.1.2 Co-ordination
I The Clientshall:
(a) co-ordinateand get or expedite any necessaryapproval and clearancesrelating to the
I work from any Governmenfor Semi-GovernmentAgency, Departmentor Authority,

and other concernedorgpnizationnamed in the SC.
..
::,,
r;:
I (b) employedby him.

with any;61.iier=dbnsultants
co-ordinate
5.1.3 Approvals
I The ClientshalLaceM,,approval of the documentswithin suchtime as specifiedin the SC,

for by the Consultants.
whenevertheseai-'a.pplied
I 5.2 Access to LfE\i

.t
The Client warrantsthat the Consultantsshall have, free of charge,unimpeded accessto all
I tandtof wh,iChaccessis requiredfor the performanceof the Services.
5.3 Changesin the Applicable Law

I If, after the date of this Contract,there is any changein the Applicable Law which increases
or decreasesthe cost of the Servicesrenderedby the Consultants,then the remunerations
I and direct costs otherwise payableto the Consultantsunder this Contract shall be increased
or decreasedaccordingly, and corresponding adjustment shall be made to the amounts
referredto in Sub-Clause6.2 (a) or (b), as the casemay be'
I 5.4 Services and Facilities
I The Client shall make available to the Consultants,Sub consultantsand the Personnel, for
the purpose of the Services and free of any charge, the services,facilities and property
I 68
t
I
I
I describedin AppendixF at the times and in the mannerspecifiedin said AppendixF,

providedthat if such services,facilitiesand propertyshall not be made availableto the
I Consultants as and whenso specified,the Partiesshallagreeon; (i) any time extensionthat

it may be appropriateto grantto the Consultants
the mannerin which the Consultants
for the performance of the Services;(ii)
shallprocureany suchservices,facilitiesandproperty
I from othersources;and (iii) the additionalpayments,if any,to be madeto the Consultants

asa resultthereofpursuantto Clause6 hereinafter.
I 5.5 Pavments
In consideration of the Services performed by the Consultants under this Contract, the
Client shall make to the Consultantssuch payments and in such manner as is provided by
I Clause6 of this Contract.
6. PAYMENTS TO THE CONSULTAN..TS

I 6.1 Lump Sum Remuneration
'l: '-;.
,.t
..
' :'-
::, : .:
I The Consultants'total remunerationshall not exoepdthe Contract Price and shall be a fixed
lump sum including all staff costs, incurred by'the'Consultantsin carrying out the Services
describedin Appendix A. Other reimbursab'h.diiectcosts expenditure,if any, is specified in
I the SC. Except as provided in Sub-Cla.trse 5.3, the Contract Price may only be increased
above the amounts stated in Sub€lawe-.,6'.2 if the Parties have agreed to additional
paymentsin accordance with Sub-Clauses-2.5,2.6,5.4 or 6.6.
I 6.2 Contract Price

,,::,,
,;1.
I (a) Foreigncurrencyp-y,meh*:Shall be madein the currencyor currenciesspecifiedas

foreigncurrencyor curtehciesin the SC, and local currencypaymentshallbe made
in PakistaniRupedsr.,
I (b) The SC ,s,hallspecifythe break up of remunerationto be

foreignandin localcurrencies.
in
respectively,
t 6.3 Terms and Con'ditions of Payment
Payment fuill,,be made to the account of the Consultants and according to the payment
I schedule"statedin the SC. Paymentsshall be made after the conditions listed in the SC for
such'pay.n'rentshave been met, and the Consultantshave submitted an invoice to the Client
specifying the amount due.
t 6.4 Period of Payment
I (a) Advance payment to the Consultantsshall be affected within the period specified
the SC, after signing of the ContractAgreement befweenthe Parties.
I (b) Any other amount due to the Consultants shall be paid by the Client to the
Consultantswithin twenty-eight (28) days in caseof local currency and fifty six (56)
days in case of foreign currency after the Consultants'invoice has been delivered to
I the Client.
I
I
I
I
I 6.5 Delayed Payments
T If the Client has delayed paymentsbeyond the period stated in paragraph(b) of Sub-Clause
6.4, financing charges shall be paid to the Consultants for each day of delay at the rate
specifiedin the SC.
I 6.6 Additional Services
Additional Servicesmeans:
I (a) Services as approved by the Client outside the Scope of Services described in
AppendixA; . ",,,,,,,,
I (b) Servicesto be performed during the period extendbd
,
'pursuant
to Sub-Clause2.6,
beyond the original scheduletime for completion of the Services; and
I (c) any re-doing of any part of the Servicesu, u rirrtt oiClient's instructions.
t
,
"i'-,:..'
If, in the opinion of the Client, it is necessaryto perform Additional Servicesduring the
currency of the Contract for the purpose of the Project, such Additional Servicesshall be
performed with the prior concurrenceof boih the Parties.The Consultantsshall inform the
I Client of the additional time (if any), anUt' additional remuneration and reimbursable
direct costs expenditure for such dd.ditrbnal Services. If there is no disagreementby the
Client within two weeks of thi$ intipaation, such additional time, remuneration and
I reimbursabledirect costs expenditure,sha{lbe deemedto becomepart of the Contract. Such

remunerationand reimbursabledjrect costs expenditureshall be determinedon the basis of
ratesprovided in Appendices D an''dE, in casethe Additional Servicesare performed during
the scheduledperiod of thO-SeiViees,otherwise remunerationfor Additional Servicesshall
I be determinedon the basisof Consultants'billingratesprevailingatthe time of performing
the AdditionalServices,
-,,,. :'
6.7 Consultants' E nf:ltlemGntto Suspend Services
If the Client fAils to make the payment of any of the Consultants'invoice (excluding the
advance paym@, within twenty-eight (28) days after the expiry of the time stated in
paragraph.(b)of Sub-Clause6.4, within which payment is to be made, the Consultantsmay
after giving not less than fourteen (1a) days' prior notice to the Client, suspendthe Services
or ridg€€:.fhe rate of carrying out the Services, unless and until the Consultants have
,,:::' : l
received,thepayment.
This action will not prejudice the Consultantsentitlement to financing chargesunder Sub-
Clause6.5.
7. SETTLEMENT OF DISPUTES
7.1 AmicableSettlement
The Partiesshallusetheir besteffortsto settleamicablyall disputesarisingout of or in

connectionwith this Contractor its interpretation.
70
Copy of Model Agreement
,|,
Dispute Settlement
l Any dispute betweenthe Partiesas to mattersarising pursuantto this Contract which cannot
be settled amicably within thirty (30) days after receipt by one Parfy of the other Party's
request for such amicable settlement may be submitted by either Party for settlement in
accordancewith the provisions of the Arbitration Act, 1940 (Act No x of 1940) and of the
Rules made there under and any statutorymodificationsthereto.
Services under the Contract shall, if reasonablypossible, continue during the arbitration
proceedingsand no payment due to or by the Client shall be withheld on account of such
proceedings.
I 8. INTEGRITY PACT
8.1 If the Consultantor any of his Subconsultants,agentsoi,sgrvahtsis foundto haveviolated

or involvedin violationof the IntegrityPactsignedby the ConsultantasAppendix-Gto this
Form of Contract,thenthe Clientshallbe entitledto:.
(a) recover from the Consultant an amoun{:-eq$ivaientto ten times the sum of any
commission, gratification, bribe, findef's feetr kickback given by the Consultantor
any ofhis Sub consultant,agentsor servants;
(b) terminatethe Contract; and ,.. , i ,

:.
(c) or damage to the Client as a result of such
recover from the Consultant,,.a.45r'loss
termination or of any othe: corrupt businesspracticesof the Consultantor any of his
Sub consultant,agentsor sOi.vants.
Sub-Para(b) of this Sub-Clause,the Consultantshall

On termination of the Contracti.'tmder
proceedin accordancewith $ub-Clause2.9.3.Paymentupon suchterminationshall be made
under Sub-Clause2:,9.4(a) after having deductedthe amountsdue to the Client under Sub-
Para (a) and (c) of.{his,S.,
}b-Clause.

Consultancy
I
I Copy of Model Agreement
t III. SPECIAL CONDITIONS OF CONTRACT
t No. to, Clausesin the GeneralConditions

I Amendmentsof, and Supplements
I of GC
Clause
I of Contract
I 1.1 Definitions
t'*
I (p)
,
tt
.44,ru.,....,,.....,..........
" :'. , & ' :
1.6 Authorized Representatives ,,,, , : '1,
I are the following:

The AuthorizedRepresentatives
'&
..q
+
'.
I For the Client: ,.

o
t Telephone
Facsimile
G'9
-s
I E-Mail
For the Consultants:
I O{4.t* of ProjectManager)
(Project)
(Address)
I
Telephorre
I FacsirniG,,
E-Mails
t 1,7 Taxes a.ndDuties
Paymentof Taxes will be the responsibilityof the Consultantsin accordancewith Pakistan
t Tax Laws. :'
t [All notesshouldbe dektedinfinal text, All blanftsshouldbefilled in.]
1.8 Leader of the Joint Venture
t The leaderof the JointVentureis ...........

Venture).
......(nameof the Memberof the Joint
I
T 72
t
I
I [Note; If the Consultantsdo not consist of more than one entity, the Sub-Clause-].8 should
be deleted.J
I 2.1 Effectiveness of Contract
This contract shall come into effect after signing of the contract.
I 2.2 Termination of Contract for Failure to BecomeEffective
t The time period shall be thirty (30) days, or such other period as the Parties may agree rn
writins.
I 2.3 Commencement
of Services *\u *
\
The Consultantshall commencethe servicesimmedigtely#er signingof the Contract

I 2.4
Agreementor suchothertime asthe Partiesmay agree*infuftng.,
Expiration of Contrac
o\*"
.s
,*\\f,
,,' '
I ConsultancyAgreement.
"\^t
The periodof completionof ServicesshallU*oQrftd+) monthsfrom the Dateof signingof
\
\
I 3.4 Professional Liability

.*
h\-
\;*
d&.
responsible and accountablefor the: (a) Non

I The Consultantsshall be liable ,&eStO
fulfillmentof his tasks,(b)
Non-observance of his duties
I to ih€ employer on account of problems with Design, (c)
eare"in the performancefor more than one occasion,(d)
t Non-provisionof contract
consultantsare reqponsible
ion reports with Interim Payment Certificate etc. The
uence of errors and omissions on their paft or on the
I result of rs or omissions in the Design and other professional duties

performedby th&qlniultant in connectionwith the serviceswhich have bearingon the
ierformanceof the works,the consultants
iafety, securitlqand shallmakegoodsuchlosses
I or damages,,4i,46jectto the conditionsthat the maximum liability as aforesaidshall not

exceedt\{i@.the to.talremunerationof the consultantsunder professionalliability insurance.
Suchoq,sulanceshall remain in force for a period of three calendaryearsafter Completion of
I ' the $ewice-s.

:::.:::
t
Insuranceto be takenout by the Consultants
3.5
I The risks and the coverage'sshall be as follows:
I (a) ProfessionalIndemnity Bond for twice the Feasibility and Design Remuneration,in
the joint name of client and consultant shall be provided as PEC regulations.The
consultantis to cover this cost in his overheads.
I (b) Insuranceagainstloss of or damageto equipment purchasedin whole or in part with

funds provided under the Contract.
I
I 73
t
I
T Copyof ModelAgreement
I (c) The Travel, Medical/ Hospitalization and accident cover for all Employees and
professionalstaff of Consultantand as approvedby the Employer.
t 3.8 DocumentsPreparedby the Consultantsto be the Property of the Client
I The Client andthe Consultants

Contractwithoutthe prior
shallnot usethesedocumentsfor pu-rpoigs
writtenapproval of the otherParfy. ' '. ' i unrelatedto this
5.1.1 Assistance
I (a) The Client shall make availablewithin ......days from the CommencementDate,the
documents
I
I
I ril'. ar,
I
:.
:::::',a:::
5.1.2 Coordination 'jn
'' ,,,,',',''
,.. l.j
(a) The departments and agencies include
t
':: :r
I 5.1.3 Approvals ",
The Client shall accordapprovalof the documentsimmediatelybut not laterthan fourteen

(14) days from the d'a 'oftheir submissionby the Consultants.
t 6.1
:t.:j;
Lump Sum Remungration

: :'.
I fNote; In ca*e.tkere are other expenditures in respect of which reimbursement is allowed in

aQditlon to.the lump sum remuneration, details of such reimbursable direct costs
.,,-,expe;itdiiurewhich may include Sub consultants' costs, printing, communications,
I . .gauef, accommodation etc., may be indicated herein. Each item shall be specified
,whither it is payable on the basis of (a) lump sum monthly rate; or (b)
re imbursement of actual expenditures.J
I The payment of Mobilization advance up to l0% of feasibility and design cost

remuneration,if approved, shall be made against a valid Bank Guaranteefrom an
approvedschedulebank on an approvedformat.
I 6.2 Contract Price
I (a)
(b)
The amountin foreign currencyis...........
The amountin local currencyis PakistaniRupees...".'......
The break up offoreign and local currenciesshall be as under:
For Planning and Designing, total foreign currency comprising.....(Name the
I currency/currencies)is ......,..and total Pak Rs. is
I Consultancy Servicesfor Preparationof NHA Composite Scheduleof Rates(CSR)
I
I
' . otNtL{e^
., ,'t"''. "greement
.
'' '
''' .' " '
6.3 Terms and Conditions of Payment
A lump sum amount in local currenciesagainstservicesreferred,underSC 6.2 shall be paid

to the Consultantsfor the Servicesto be completedwithin the period specified in SC 2.4.
Paymentsshall be made accordingto the following schedule:
AS PER TOR
I Periodof Payment
(a) The time period for ) daysaftersigningof

6hallbe ...............,:...,-..(
I Contract
dav$$
h.the Parties.(Fill in the fue:period e.g. thirty (30)
I Delaved Payments ..i ,-:;..

':'.'1::
Financi.ng'chargeq.are
:r...:r-_ .:
as,uirder:
t'
,: '1:a
I (i)
(ii)
for foreigncurrency = ------- percentQ---.%)'perannum.
fol lqcal cwrency = ------- percenfuTo) perannum.
1) DispufsSsttlement '':
..
Any Disputebetweenthe partiesas to the,matters pursuantto this contractwhich cannotbe
I settledamicablywith in thirty daysraftor'receipt onepartyof the otherparty'srequestfor

by
such amicablesettlementmay be submittedby eitherparty for settlementin accordance
with the provisionsof ArbitrationAct 1940as amendedfrom time to time and the rules
t thereafter.Servicesunderthe contractshall continueduring the Arbitrationproceedings.

The venue of arbitration
g'
of arbitrationcommittee l be binding on both parties.
istan) and the conclusions
n.proceedingsshall be in Islamabad(Pakistan
I
. i:...,,._..,-,:
::::i
9. THE RIGHTS AND..D.U:EIS OF THE CONSULTANTS
9.1 The Consultantsshali fulfill their obligations under this Contract using the best technical
knowledge and. according to the accepted professional standards. It shall exercise all
reasonabieskill, care and diligenoe in the dischargeof the duties to be performed and shall
always act as-thefaithful advisor to and in the best interestof the employer.
The bonsultants personnelshall at all times endeavorto observeand respectall laws, rules,
regulationsand customsprevailing within the Islamic Republic of Pakistan.
9.2 Indirect Payments
The Consultantshall throughout the Servicesnot have nor permit its staff to have, any direct
I or indirect financial participation in procurementof construction contractsfor the Work to

be supervisedunder this Contract and shall ensurethat no paymentsare acceptedby it or its
staff during currency of the Contract other than under this Contract. Any such act if proven
I through euldenc. shall construeas act of defaultand the Client may chooseto pursuelegal
action againstthe Consultantor their staff.
I
consultancyServicesfor Preparationof NHA CompositeScheduleof Rates(csR)
I
'.'PY of ModelAgreement
:. ,,.
I 9.3 Royalties
t The Consultantshall saveharmlessand inderrrni$the Client from and againstall claims

and proceedings for on accountor infringemenlof any patentright, designtrademarkor
nameor otherprotectedrights in respectto any patenteddesignsfeaturesor equipmenthe
andsiall pay all royaltiesthereto.
may want to usefor carryingout the serv.ioes
I
9.4 Provisionof Expert TeqhnidalAdvice ;
I The Consultant,shall
' ',,:
' l. l .'1,.
be pieparedat anytime duringthe projectto provideexperttechnical

adviceandskill tolhe C.lien{whgmayaskandneedsuchassistance on any phaseor specific
I featureof the Project.The Consultant

not coveredin the oilginal'services.
compensated
will be separately
':'
' 'rir,
'i
lor all suchservices
',,,,,.
t
: - :,.,a
9.5 Penalty
If the consultant fails to comply with the time to completion as given in the Contract, the
I Client will impose a penalty at the rateof 0.05%oof the fee as given in Appendix-C for each
day of delay up to a maximum of 10%oof the sameamount.
10. In' . case of Dispute, the priority order,, of the documents in contract is as
I follows:
Contractagreement
I Letter of Acceptanc-e
Minutesof nesotiationsmeeting
I SpecialCondition ofieontract
General conditioir of Contract
I Any other document requiring being part of the contract.
I
I
I
I
I
t
I 76
I
I
APPENDICES
Appendix A
Description of the Services
fGive detailed descriptionsof the Servicesto be provided, datesfor completion of various

tasks,place of performancefor different tasks,specific tasksto be approvedby Client, etc.]
of NHA CompositeSchedule.'9-f'
ConsultancyServicesfor Preparation
I Appendix B
I Reporting Requirements
Pursuantto Sub-ClauseGC-3.7,the Consultantsshall submitthe following reports:

I [List format, frequency, and contents of reports; persons to receive them; dates of
submissionand the number of copies of each submittal; etc. If no reports are to be
I submitted,statehere "Not applicable".]
t
I
I
I
I
I
I
I
I
t
t
I
I
I 79
I
I
I AppendixC
I Key Personneland Sub consultants
t [List under: C-l Title fand names, if already available], activities of job
descriptionsof key Personnelto be assignedto work and staff-
months for each.
I C-2 List of approved Sub consultants (if already available); same

information with respectto their Personnelas in C- I ']
I
t
I
I
I
I
I
I
I
I
I
I
I
I of NHA compositeScheduleof Rates(cSR)
I
T
I Appendix D
t Breakdown of Contract Price in Foreign Currency

.': :
I [List here the elementsof cost usedto arrive at the breakdowl of the,ContractPrice-foreign
currencyportion: ,-: :, r ,
Remunerationfor variousitemson the basisof ratesas mutuallyagreed.

I
l.
., j'
2. directcostsexpendifure. i '
Otherreimbursable
' ' 'tj::':'':'
I 3. Total,remuneration : (l i 2)
directcostsexpenditure
andreimbursable
,,'1,,'
,i
Note:
I This appendix witl exclusively be used for determining: remuneration for Additional
': '''i,,'
Services in accordarrcewith Sub-Clause GC 6.6.1
I
I
I
I
T
I
I
I
I
I
I
I 8l
I
I
Copyof Model Agreement
Appendix E
Breakdown of Contract Price in Local Currency
fl-ist here the elementsof cost used to arrive at the breakdown of the Contract Price-
local currencyportion:
1. Remunerationfor various items on the basisof ratesas mutually agreed.
2. Other reimbursabledirect costsexpenditurerelatedto:

:::;i
=1".' "
(a) Support staff, and work charged staff; .. ,r,.
:,
(b) Offrce expendituresrelated to:
(i) rentals; ,. ,:
:'
(ii) furnishing and equiPment; , .,: '.
... .::
(iii) operation and maintenance-'of office, offrce equipment and
furniture, office supplies,-'-',=
'i,:
(c) and other associated

Transportincluding running and maintenance,
costs;
(d) Travelingetc. .
,,;:;:,::,
(e) Othercosts .r ,':
,,'
,il::
.ti
:
3. Total, remunerationagd$imbursabledirectcostsexpenditure (1 + 2)'
' ':-'-':'-"":::
Notg., '. .::..::-a :" a:.
1. Each item of,reimbursabledirect costsexpenditureshall be specified

whether it is payable on the basis of (a) lump sum monthly rate; or (b)
reir,nbursement of actual expenditures.
2. This appendix will exclusivelybe usedfor determining remuneration

for Additional services in accordancewith sub-ClauseGC 6.6.1
82
-onsultancyServicesfor Pleparationof NHA CompositeScheduleof Rates(CSR)
/ry-
\ppendix F
Servicesand Facilitiesto be Providedby the Client
As Per TOR
j
1,J
83
I
Copy of ModelAgreement
t Appendix G
(INTEGRITY PACT)
I Declarationof Fees,Commissionand Brokerageetc.

Payableby the Suppliersof Goods,Services& Works in
ContractsWorth Rs.10.00 Million or More
I ContragtNo.
ContractTitle:
Dated: ContractValue:
I
",r"i,i"l;r;;;$ffi',":i
"u,"r",o :i'J,l;1"l;;:o,:.5:]"ffi.::f
o;"ffi.Tl
other obligation or benefit from Government of Pakistgn (GOP) or any
I administrativesubdivision or agencythereof or any other enti{ "ownedor controlled
by GOP through any corrupt businesspractice.Without limr,tjng'tiregenerality of the
foregoing, fname of Supplier] representsand warrants that it has fully declaredthe
I brokerage,commission, fees etc. paid or payableto anyone and not given or agreed
to give and shall not give or agreeto give to anyonewnhiq or outside Pakistaneither
directly or indirectly through any natural or juridiCaL'1iedson,
t
including its affiliate,
agent, associate, broker, consultant, director,4rgm$'ter, shareholder, sponsor or
subsidiary, any commission, gratification, bri54 finder's fee or kickback, whether
describedas consultation fee or otherwise,*ith the object of obtaining or inducing
I the procurementof a contract, right, inter,pst,privilege or other obligation or benefit

in whatsoever form from GOP, exeepf thai which has been expressly declared
pursuanthereto.
I fname of Supplier] certifies that it has made and will make full disclosureof all
agreements and arrangements,. wilh all persons in respect of or related to the
I transactionwith GOP and has'not hken any action or will not take any action to
circumvent the above declaratiori,representationor warranty,
t [name of Supplierl'u" full responsibilify and strict liability for making any
false declaration;r:notriaking full disclosure, misrepresentingfacts or taking any
action likely to defeat the purpose of this declaration,representationand warranty.
I It agreesthat any contract, right, interest, privilege or other obligation or benefit

obtained or procured as aforesaid shall, without prejudice to any other rights and
remedies#lablei'to GOP under any law, contract or other instrument,be voidable
at the'optiorl of GOP.
I Notwitlrstdndingany rights and remediesexercisedby GOP in this regard, [name of
Supplierl agrees to indemnify GOP for any loss or damage incurred by it on
I acaountof its corrupt businesspracticesand further pay compensationto GOP in an
amount equivalent to ten time the sum of any commission, gratification, bribe,
finder's fee or kickback given by fname of Supplier] as aforesaidforthe purposeof
T obtaining or inducing the procurementof any contract, right, interest, privilege or

other obligation or benefit in whatsoeverform from GOP.
I Nameof Buyer:NationalHighwayAuthorify Nameof Seller/Supplier:

Signature: Signature:
I ISeal] ISeal]

Consultancy
I
I
I Copyof Model Agreement
I
I CONTRACT FOR ENGINEERING CONSULTANCY SERVICES
I
between
I
I (NAME OF THE CLTENT)
I
I and
I
I (NAME OF THE JOINT VENTURD OF THE CONSULTANTS)
I for
(BRTEF SCOPE OF SERVICES)

I OF (NAME OF PROJECT)
I
I Month and Year
t (NAME OF THE JOINT VENTURE OF THB CONSULTANTS)
T (Name of Individual Consultants)

(Name of Individual Consultants)
I
I
I 85
I
t
I
t FORM OF CONTRACT
t [Note. Use this Form of Contract when the Consultantsperform Sertticesas a Joint
Venture.
I This CONTRACT(hereinafter
(month) of _
calledthe "Contract")is madeon the
(year), between, on the one hand,
day of_
I
(hereinaftercalled the "Client" which expressionshall includethe successors, legal
I representativesand permittedassigns)and,on the otherhand,a joi.g["ve,nture
the following entities,eachof which will bejointly andseverallyliiable:.to
consistingof
the Clientfor all
;'..-'::;";1-;11'
theConsultants' obligationsunderthisContract, namely: ,
I
t
I legalrepresentatives
successors, and
which expressionshall include its
(hereinaftercollectively called the "ConsultantStl
permi6edaSs.igqs)
I 'HEREAS
(a)
: _,,1
the Client has requestedthe €-oni'ultantsto provide certain consulting services as

defined in the General CoriffiOns,bf Contract attached to this Contract (hereinafter
I (b)
called the "Services");and :!:i::
the Consultants, havirlg' fepresented to the Client that they have the required
professional skills, hnd'plsbnnel and technical resources,have agreed to provide
I conditions set forth in this Contract;
the Serviceson th.e'terlns,,and
NOW THEREFORE the Partieshereby agreeas follows:

I l. The following-documentsattachedhereto shall be deemedto form an integral part
of this Contracl:
I (a) of Contract;
,theGeneralConditions
(b) of Contract;
the SpecialConditions
t (c) thefollowingAppendices:
[Note; If any of theseAppendicesare not used,the words "Not Used" should be

I insertedbelow next to the title of the Appendixand on the sheetattached
heretocarrying the title of thatAppendix.J
I AppendixA: Descriptionof Services

AppendixB: ReportingRequirements
AppendixC: Key Personnel andSub-consultants
I AppendixD: Breakdownof ContractPricein ForeignCurency

AppendixE: Breakdownof ContractPricein LocalCurrency
& Facilitiesto be ProvidedBy theClientand
AppendixF: Services
I of NHA CompositeScheduleof Rates(cSR)

I
I
I
t Counterpart Personnelto be Made Available to the Consultants

by the Client.
I 2.
Appendix G:IntegrityPact (for ServicesaboveRs. 10 Million)
The mutual rights and obligations of the Client and the Consultantsshall be as set
I forth in the Contract, in particular:
(a) the Consultants shall carry out the Services in accordance with the
I (b)
provisions of the Contract;and
the Client shall make payments to the Consultantsin accordancewith the
provisionsof the Contract.
I IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in
their respectivenames in two identical parts each of which shall be deemedas the original,
as of the day, month and year first abovewritten. ' , , ".,,, ' '
I For and on behalfof
t Witness
CLIEN?S NAME
I Signature
Name
S,igha1ur
Nari.le
I Title Title
(Seal)
I For and on behalfof
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of NHA CompositeScheduleof Rates(CSR) 88

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t 1( r'ts)

I National Highway Authority

I DESCRIPTION.......... ...PAGE NO.

T LETTER OF INVITATION (LOD

I All prospective consultants .,t::,..,:.,:.h

9. AppendixE (Copyof ModelAgreement),-:::::-

I 1.1 You areherebyinvitedto submita technicalanda financialproposalfor consultingservices

The Client has been entrustedthe duty to implementthe Project as ExecutingAgency by

I 1.5 To obtain first-handinformation th",;t{t#iment and on the local conditions,you are

t proposalconferenceif specifiedCn the*OataSheet. Your representative shall meet the

1.6 The Client shall provide-.the

t the Client, afe not reimbursableas a directcostof the Assignment,and

i'i;=Sffh lient is not boundto acceptany of the proposalssubmitted.

I 1.8 The namesof the invitedconsultants

I 1.9 We wish to remindyou that in orderto avoidconflictsof interest:

I associated is not eligible to participatein biddingfor any goods,works, or services

t b. Any previousor ongoingparticipationin relationwith the projectby your firm, its

t professionalstaff, its affiliates or associatesunder a Contract may result in rejection of

Consultantsrequiring a clarification of the Documents must notify the Client, in writing,

I modify the Documentsby amendment. The amendment'shallbe sent in writing or by cable,

It will consist of two parts- Technical and ,i cial

I 3.1.2 For Technical Proposal,the $eneralapproachand methodologywhich you proposefor

I Client ariropportunityto effectively monitor work progress.

T such namesthat shall be availablefor the Assignment'

I The name, baikground and professionalexperienceof each expert staff member to

I of NHA CompositeScheduleof Rates(CSR)

I proposal.You are requiredto provide the details of presentcommitments/on-going

3.1.3 In preparingthe technicalproposal,you are expectedto examineall terms and instructions

I included in the Documents. Failure to provide all requestedinformationshall be at your

I performanceunder the Contract and one S.epresentative)partner will be responsible

I responsibilityfor the performanceof obligationsand satisfactorycompletion of the

I with specifrcresponsibilitiesand assignmentsto be looked after by each partner.

t SpecialisL, b-Consultantsmay be included.

staff proposedshall be permanentemployeesof the firm unless

t proposedKey Staff is specified in the Data Sheet.

I 3.2 Financial Proposal

3.2.1 The financial proposalshould be submittedusing the format specifiedand enclosedwith

I 3.2.2 The financialproposalshouldlist the costsassociated with the Assignment.Thesenormally

The fin.ancialproposal shall also takEinlo=acbountTheprofessiOnalliability as prov-idcd

I 3.2.5 The evaluation committee will correct any''lr,Eomputationalerrors. When correcting

I Proposal,the evaluationcommittee shall"correctthe quantificationspecified in the Financial

5.1 A Single-Stage-Two-Envelope proceduresshall be adoptedin ranking of the proposals.The

5.2 Technical Proposal

I 5.3.2 The evaluatloni6mmittee rnutt determinewhether the financial proposalsare completeand

,,, ,: S/: (1000 x Fm)/F

in the Quality Cum Cost BasedSelection(QCBS) shall finally be ranked

t accordingto theircombinedtechnical(St)andfinancial(S1)scoresusingthe weights(T- the

1 AWARD OF CONTRACT ". .

I 8.1 Pleaseftformthe Client by telex/facsimilecourieror any othermeans:

I Thatyou receivedthe letterof invitation;

Phasingof the Assignment(if any):

''' '':' itli::

t The Consultantshall commencethe assignmEntWon signing of Contract

L.6 The Client shallprovidethe following inputs:

iii. The consultantmay pleasenote not to suggestnamesof key staff already

I proposedin other proposalswith the Client or awardedrecently.This will

I appearsin morethan I previousproposalin whichtheyarerankedNo.l. Also

I iv. Form A-4 is meantfor commentson provisioncontainedin RFP and Terms

I of Reference (TOR) and unless the observationsare noted in this particular

t implications,if any, shall be consideredof no consequence

The Invited Consultants/ Eligible Consultantsare:

I (a) Valid RegistrationCertificate of PakistanEngineeringCouncil.

I consultant). .., .::::t