Republic of the Philippines

PHILIPPINE COUNCILORS LEAGUE

Nueva Vizcaya Chapter, Inc.
Peoples Hall Capitol Compound, District IV, Bayombong, Nueva
Vizcaya

Minutes during the 4th Philippine Councilors League – Nueva Vizcaya Chapter held on January
09, 2020 at Sangguniang Panlalawigan Session Hall, Capitol Compound, Bayombong, Nueva
Vizcaya.

AGENDA COMMENTS/SUGGESTIONS ACTION TAKEN

CALL TO ORDER
The meeting started at 11:00
AM

Invocation Led by Hon. Medy Malcat

Roll Call There are 11 officers present
out of the 15 officers.

PRESENT:
Hon. Byron C. Sevillena
Hon. Alfredo D. Tucpi II
Hon. Emelita C. Valdez
Hon. Adonis J. Lejao
Hon. Joseph T. Alindada
Hon. Edna G. Esteban
Hon. Eduardo DL. Tiongson
Hon. Medy D. Malcat
Hon. Marvic S. Padilla
Hon. Ronald Allan A. Barnacha
Hon. Decoran Allawas
Hon. Karen Joy B. Cablinan
Hon. Ariel M. Tubiera
Hon. Jayson G. Omallio
Hon. Valdez Duntogan
Hon. Romualyn M. Madalipay
Hon. Rhodora F. Bilog

ABSENT:
Hon. Ma. Regina Valino- Valdez
Hon. Juan Paolo E. Cayton
Hon. Sharon G. Tolentino
Approval and amendments of Hon. Jethro Val D. Castillo
the previous minutes of the Hon. Myrna M. Pasigian
PCL meeting.
Proper quorum was stated.

The officer’s present,

individually, introduced
themselves.

Reasons of those who were

absent in the previous
meetings were stated. Copies
of official document justifying

Presentation of the following
agenda for discussion and
approval of the previous
minutes of the meeting
Calendar of Business:
a. BIR representative to
explain the nature of the
charges or penalties imposed.
a. BIR representative to
explain the nature of the
charges or penalties
imposed.
b. PCL NEO
c. Financial report
d. PCL Official Receipts
Signatories
e. Other matters
A. Unfinished Business:
1.
2.
3.
B. Business of the day:
1.
C. Unassigned Business:
1.
 BIR representative Mrs.
() explicitly explained the
compromised penalties
imposed or charged to
PCL. Questions were
the absence of an officer is now
hereby required. Document
such as Travel Order and other
related official business.
Corrections to the previous
minutes were made. Such as:
-the determination of the
quorum shall be based on the
regular officers present thereby
excluding the expanded BODs.
Further, expanded BODs have
no voting power.
-Php1,000.00 as mobilization.
Hon. Malcat moved for the
adoption of the previous
minutes with the inclusion of
the correction made by the
body.
Hon. Tiongson moved for the
adoption of the minutes of the
special meeting dated
November 25, 2019 with a
notation that the copy of the
proposed IRP and By-laws be
forwarded to every member of
this body. The same were
approved and seconded by the
body.
PCL registration payments due
to BIR starting 2017, 2018 and
2019 were settled. Registration
payment for 2020 as motioned
 raised thereof by the to be paid on time to avoid
officer’s present and was penalties. Asper BIR the
properly answered by amount to be paid annually is
the BIR representative. Php500.00 pesos only.
Questions include
issuance of receipts,
payment of penalties
and registration and
book of accounts. Other
matters relative to BIR
concerns were tackled.

b. PCL NEO  Coordination with DILG Motion to reschedule the NEO

 Proposed date for NEO from 29 to 30 to January 30 to
is January 29-31. 31. However, the same were
 Venue for NEO is withdrew. Thus, back to original
Baguio City, however, schedule which is January 29
Cabanatuan City is to 31.
suggested considering
the circumstance that A committee is created for
Baguio City is under purposes of exploring venue for
peak season. The fact the NEO.
that Baguio City will be
having its “Panagbenga” Original venue is Baguio City.
on the whole month of
February. Given this DILG to send communication
circumstance, higher letters to the different
price for venue is municipalities regarding the
expected. upcoming NEO signed by the
 Discuss with the PD. PCL to notify its members.
Regional Director Further the letter containing the
regarding the change of date should be an obligation of
venue. your MLGOO not just to
 The NEO shall be held transmit but also to ensure and
not later than March. do feedbacking mechanism so
 DILG participants are as to ensure that the
required to pay the transaction of the PCL
required fees. President is supported.
Accommodation of the
 DILG presented the
resource persons
Memorandum of
Agreement.
 Resource persons and
the proposed topics.
 Other venues were
suggested. Such as
Baler, Aurora
 Registration fees were
not yet finalized.
 Proposed training kits
proposed such as
jackets, pouch, modules
and trolly.
 Suggestions and
concerns as to date and
budget status of LGUs
were discussed.
 LGU Bayombong budget
concern. LGU Kasibu
town fiesta on March.
 January 29, 30 and 31
 as proposed dates.
 Certificate of
Appearance and
certificate of participation
shall be given after the
seminar.
 Secretariat to explore
the venue. Something
that is new.
 The following venue
were suggested and
defended by the
proponent:
*Cabanatuan
*Pantabangan
*Baler
*Clark
*Manila
 A committee should be
created for that purpose.
The Business Manager
Hon. Esteban has been
appointed to chair such
committee.
 Due to time constraints,
we should fastrack the
communication.
 DILG newly minted first
termer and newly
elected for second and
third termer.
 DILG read the
Memorandum of
Agreement including the
rights and responsivities
of the DILG Region ll.
 Venue to be confirmed
later as suggested.
Venue shall be
communicate once
finalized.
 DILG read the role of the
PCL such as collection
of registration fees and
issuance of receipts.
 DILG to assist the PCL
as to preparation of
training kits and supply
provider shall be the
supplier during the
PBLMP.
 DILG to ensure the
attendance of the
participants so as not to
take risk of paying
unused rooms in the
hotel.
 All PCL members
including ex-officio and
IPMR are hereby
 enjoined to attend the
NEO. Absentees are
hereby required to
submit explanation.
 The regional office shall
be the one to
communicate with the
resource speakers.
 DILG presented the flow
of the program.
 We need resource
persons like NEDA for
the integration of plans
from barangay,
municipality, province
and region as areas of
concern rather than the
basic planning and the
budgeting. DBM should
rather updates on the
different memorandum
instead of the assigned
topic.
 There’s a resource
person from NEDA
specialized for P4.
 Accommodation of the
resource persons.
“Hatid-sundo”. DILG to
ensure their
participation.
 130 pax as expected to
be accommodated.
 The letter will have an
attachment of the
program.
 Vice mayors League
suppliers PCL suppliers
 As to resource
generation, the DILG will
explore if not on the
speaker then look for
municipality that has
best practice of how they
were able to get those
resources from outside.
In other words, it is a
benchmarking activity.
 The first hour of the
program, it will be an
opening program with
the preliminaries and
welcome address
coming from the City of
Baguio.
 Call the PCL National for
the trolly t-shirt rooms its
either the PCL National
or the DILG
 DILG to issue additional
 letter containing the
venue and exact amount
to be paid by the
participants and what it
covers.

c. Financial report  Deferred due to the Deferred by the body.

absence of the
treasurer.
d. PCL Official Receipts  Treasurer and the Motion to authorized the
Signatories President as signatories. President and the official staff
 Staff can counter signed of PCL Nueva Vizcaya Chapter
the receipts. as authorized signatories of the
Official Receipt. The same
were seconded by the body.
e. Updates on the PCL  Christmas program will
Christmas Program be on December 27,
2019.
 We include in the
program local chief
executive to be the host.
 If possible, communicate
with the secretariat if the
solicitation letter if
already approved by the
local chief executive.
A. UNFINISHED -o0o-
BUSINESS:

B. BUSINESS OF THE -o0o-

DAY

C. UNASSIGNED -o0o-
BUSINESS

Other Matters  Uniform of the PCL

officers
 Dry fit
 Bring sample t-shirt
(small,medium,large and
extra large) for sizing.
 BOD Chairman reported
what was transpired
during the last BOD
meeting.
 We should have local
by-laws so as to be
guided. The same be
provided to the members
for ratification and
adoption.
 *Inclusion of the by-laws
in the program during
social gathering.
 Adoption of the By-laws
can be done by the
Board
 The assignment of the
Chairman is to come up
with a draft copy to be
 tackled.
 Current officers will
attend the National
Congress and National
Election. Further
requesting the PLGU
Bus for that purpose.

Adjournment: 4:00PM

Prepared by:

HON. EMELITA C. VALDEZ

Secretary-General, PCL, NV Chapter

Approved by:

HON. BYRON C. SEVILLENA

President, PCL, NV Chapter