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Sangguniang Kabataan
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REPUBLIC OF THE PHILIPPINES

Province of Zamboanga Sibugay
Municipality of Imelda
7007
B R NG YB LUGO

First Sangguniang Kabataan Session Minutes

Balugo Sangguniang Kabataan Monthly Meeting: July 22, 2018
(9:00am, Balugo Barangay Hall, Balugo, Imelda, ZSP)

SK Officials Present: Hon. Cheska Mae L. Wee Presiding officer/SK Chairwoman

Hon. Mel Cris G. Abcede SK Kagawad
Hon. Devine Z. Hibaya SK Kagawad
Hon. Mark Jumil T. Padilla SK Kagawad
Hon. Christian Loyd L. Teñaflor SK Kagawad
Hon. Marah Elim B. Alvarado SK Kagawad
Hon. Beverly P. Teñaflor Acting Secretary/SK Kagawad
Hon. Albert E. Laranjo SK Kagawad

I- Call to order

Hon. Cheska Mae Wee called to order the first session of the Sangguniang Kabataan of
Balugo at 9:00 in the morning on July 22, 2018 at the Balugo barangay hall.

II- Roll call

Acting secretary Hon. Beverly Teñaflor conducted the roll call. The above-stated persons
were present.

III- Reading and approval of the minutes from the last meeting

The reading and approval of the minutes was skipped due to the meeting conducted at the
time being the first regular SK meeting.

IV- Calendar of business

A. Unfinished business
NONE

B. Predetermined business/Agenda

Agenda Highlights/Agreements
1 Formulation of Rules and Procedure The Rules and Procedures attached along with this
document were formulated by the SK chairman in
concurrence with the SK council.
2 Appointment of SK secretary and SK The SK chairman, in concurrence with the SK council
treasurer appointed Ms. Nicel Magbanua and Ms. McMine
Teñaflor as SK secretary and treasurer respectively.
The session was recessed at 10:00am and resumed at 10:30am.
3 Identification/Appointment of The appointment of committee heads was done by
Committee Heads nomination and division of the house. Thus, in
concurrence with the SK council, the following SK
councilors were appointed as committee heads:

 Committee on Education and Culture

-Hon. Mark Jumil Padilla

4 Schedule of Regular SK Meetings
5 Other Matters
 Committee on Environmental, Climate Change
Adaptation, and Disaster Risk Reduction and
Resiliency
-Hon. Devine Hibaya
 Committee on Youth Employment and Livelihood
-Hon. Albert Laranjo
 Committee on Health, Health Services, and
Reproductive Health
-Hon. Beverly Teñaflor
 Committee on Anti-Drug Abuse and Social
Protection
-Hon. Marah Elim Alvarado
 Committee on Gender and Development
-Hon. Christian Loyd Teñaflor
 Committee on Sports Development
-Hon. Mel Cris Abcede
The schedule for the regular SK meetings was set to
be held on the 3 rd Monday of every month as
proposed by Hon. Padilla and concurred with by the
SK council.
The council agreed to have 3 tarpaulins customized
and made to serve as the SK council’s traditional
medium of disseminating information (time, date, and
venue) about the conduct of the SK assemblies every
quarter.

C. New business/Motions
NONE

V- Committee Reports
NONE
VI- Announcements
NONE

VII- Adjournment

The presiding officer adjourned the session at 12:30pm.

Prepared by:

HON. BEVERLY P. TEÑAFLOR

Acting Secretary

Approved by:

HON. CHESKA MAE L. WEE

SK Chairwoman/Presiding Officer

RULES AND PROCEDURE

RULE I- Meetings

1) MEETINGS OF THE SK:

(a) The SK shall convene a regular monthly meeting.
(i) Special meetings may be called by the SK chairperson or any four (4) of its members by
giving written notice of the date, time, place and agenda of the meeting, which can be sent
either through personal delivery, registered mail, fax or email, to all members, and must be
received at least one (1) day in advance.
(ii) The sangguniang barangay and the Municipal or City Youth Development Council (M/CYDC)
shall be furnished with notices of regular and special meetings and the minutes of the meetings
thereafter.
(iii) A majority of the SK members including the SK chairperson shall constitute a quorum.

2) MEETINGS OF THE KK:

(i) The SK chairperson shall convene the first KK general assembly not later than three (3)
months after the proclamation of the results of the SK elections.
(ii) Regular assemblies of the KK shall be held at least once every six (6) months, to be convened
by the SK.
(iii) Special assemblies may also be called by the SK chairperson or upon written petition of at
least one-twentieth (1/20) of its members.
(iv) In all assemblies of the KK, the SK chairperson, shall notify all KK members through
traditional and non-traditional media stating the purpose, time, date and venue of the meeting.
In addition, a written notice shall be posted in at least three (3) conspicuous places within the
barangay. All notices shall be posted at least three (3) days prior to the conduct of the
assembly, except for special assemblies where the notice shall be posted at least one (1) day
before the meeting.

3) VENUE OF MEETINGS:
(i) All SK meetings shall be held in a venue within the barangay.
(ii) All assemblies of the KK shall be held preferably in a venue within the barangay, or within
the municipality/city where the barangay is located.

4) THE PRESIDING OFFICER AND THE DE JURE SUBSTITUTE/S:

(i) The SK chairperson shall preside over the regular SK and KK meetings and assemblies.
(ii) In the absence of the SK chairperson, the highest ranking elected SK member shall act as the
presiding officer.
(iii) In their absence, the remaining SK members, there being a quorum, shall choose among
themselves the presiding officer.
(iv) In the absence of the SK secretary, any KK member designated by the presiding officer shall
act as secretary. The designated KK member shall discharge the duties of the secretary during
SK meetings and turn over the minutes of the meeting to the SK secretary.

RULE II- The officials’ roles in the council:

(i) THE SK KAGAWAD

 Formulates and enacts youth policies in the form of resolutions;

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 Se

 Assists the SK Chairperson in the exercise of the powers, functions, and duties of the SK;
 Along with the SK chairperson, referred to as SK officials;
 Serves as head of different SK committees;
Presides over committee meetings and SK and KK meetings in the absence of the SK
Related titles



chairperson; and
 Performs other duties and functions in exercise of her/his role as SK official and as
prescribed by the SK chairperson.

(ii) THE SK SECRETARY

 Keeps and in coordination with other SK members, prepares and updates all the records
of the KK, and ensures the submission of these records to NYC and the proper turn-over
of the data to the next set of SK officials.
 Posts a copy of the following official documents and papers on the barangay bulletin
board and in at least three (3) conspicuous places within the jurisdiction of the
barangay, as well as makes available to any person for her/his legal use:
 All resolutions approved by the SK;
 Annual end-of term reports of the programs and projects implemented by the
SK; and
 CBYDP and ABYIP
 Furnish concerned offices, institutions, and individuals with the said documents and
papers.
 Prepare and keep the minutes of all SK meetings and all KK assemblies.

(iii) THE SK TREASURER

 Takes custody of all SK properties and funds and ensures proper turnover to the next SK
Treasurer;
 Collects and receives contributions, monies, materials, and all other resources intended
for SK and KK, and issues the corresponding official receipts;
 Serves as cosignatory in all withdrawals from SK funds;
 Disburses funds in accordance with the approved annual budget and supplemental
budget
 Certifies the availability of SK funds;
 Disburses funds in accordance with the approved annual budget and supplemental
budget
 Certifies the availability of SK funds;
 At the end of every fiscal quarter, submits certified and detailed Statements of Actual
Income and Expenditures (SOAIE) to SK and SB;
 Posts a copy of the SOAIE on the barangay bulletin board and in at least three (3)
conspicuous places within the jurisdiction of the barangay; and
 Prepares a written financial report of all SK funds and property under her/his custody,
renders and makes printed copies of this financial report available to KK.

RULE III- Committees

 Committee on Education and Culture. Responsible for overseeing all SK matters, that is,
policy and programs or projects related to education and culture. Mainly, the committee is
tasked to ensure that education is a matter of priority and culture is kept alive among the youth
and community as a whole; e.g., folk dances.
• Committee on Environmental Protection, Climate Change Adaptation (CCA), and Disaster
Risk Reduction and Resiliency (DRRR). Responsible for all SK matters related to environment
and disaster preparedness. The committee is tasked to ensure that the youth are made aware

of and capacitated regarding protection of the environment and preparedness in times of

calamities.
• Committee on Youth Employment, and Livelihood. Responsible for all SK affairs related to
promoting employment and livelihood opportunities for the youth.
• Committee on Health, Health Services, and Reproductive Health. Responsible for all SK
matters related to the health of youth.
• Committee on Anti-Drug Abuse and Social Protection. To safeguard the welfare of the youth,
anti-drug and social protection committee should be created.
• Committee on Gender and Development. This committee manages all SK matters concerned
with gender and development (GAD).
• Committee on Sports Development. This committee is in-charge of managing all SK matters
related to sports development among the youth and among community members as a whole.

RULE IV- Manner and Conduct

1) During every session, the following shall be observed:

(i) The use of electronic gadgets during sessions is prohibited unless the presiding officer has
called a recess.
(ii) All members of the council may use English, Filipino, or Cebuano as medium of
communication.
(iii) Speaking without the recognition of the presiding officer is strictly prohibited.
(iv) The active participation of all members during sessions is highly encouraged.
RULE V- Order of Business

I. CALL TO ORDER
II. ROLL CALL
III. READING AND APPROVAL OF THE MINUTES
IV. CALENDAR OF BUSINESS
A. UNFINISHED BUSINESS
B. PREDETERMINED BUSINESS/AGENDA
C. NEW BUSINESS/MOTION
V. COMMITTEE REPORTS
VI. ANNOUNCEMENTS
VII. ADJOURNMENT

RULE VI- Supplementary Rules

(i) Dress Code

a. In the conduct of meetings, all members of the council shall wear shirts/blouses in
accordance with the color assigned for the meeting which will be chosen from among the
colors: white, pink, and blue.
b. Wearing sleeveless tops, short pants, or slippers is not allowed.
c. All members of the council shall wear closed shoes during sessions.
(ii) Any SK member who fails to attend the regular SK sessions, quarterly SK assemblies, and
other SK activities will be fined Php50.00.

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