WRITTEN TASK LEVEL 4

An email to ask a colleague to do something

Preparation task Match the definitions (a–h) with the vocabulary (1–8).

1. before 6 p.m. a request ( g )

2. the act of asking politely for Vocabulary Definition
something recently ( c )
a customer or buyer
3. to want to know more about
b. to want to know more about
something grateful ( d )
something
4. the end of the working day the close
c. a short time ago
of business (COB) ( f )
d. showing thanks
5. a day or time when something has
to be finished by 6 p.m. ( e ) e. before 6 p.m.
6. customer or buyer to be interested f. the end of the working day
in something ( b )
g. the act of asking politely for
7. showing thanks a client ( a ) something
8. a short time ago a deadline a. ( h ) h. a day or time when something has
to be finished

Complete the sentences with the phrases in the box.

Best regards, before your name prefer to use their first names or surnames
I would be grateful if you could explain the reason for it

1. When writing an email, find out if people prefer to use their first names or surnames

2. When you make a request, explain the reason for it

3. You can make your request polite by starting it with Do you think you could or I
would be grateful if you could

4. You can finish the email with Best regards, before your name
Complete the following mail with the correct form of the verbs from the box.

present could would

change mention

From: Gabriela Flores

To: Yuki Sato Subject:
Request for new price list for V1698 face creams
Dear Yuki,
We are ___ presenting _______ to some new clients next Monday 10th July and
they are interested in our V1698 face creams.
I understand from Kate that the prices have ____ changed_______ recently. She
___ mentioned ____ that you have the new price list. Do you think you __ could ___
email it to me?
I ___ would___ be grateful if we could have it by close of business on Thursday 6
December. That would give us time to prepare for our presentation.
Thanks very much for your help.
Best regards,
Gabriela

It is your turn !
Considering the previous mail as an example, write an email to ask a colleague to
do something. Write just 100 hundred words. You must use:

Structures
Simple past
Past progressive
Present perfect
For/ since/ already / yet
Indirect Questions
Tips
1. Some people prefer you to use their first names, and others prefer you to use
their title (e.g. Ms/Mr) + their surnames. Find out what is normal in your company
when writing emails.
2. Explain the reason for the request.
3. Give a deadline when possible.
4. Give dates clearly.
5. Make your request polite by starting it with Do you think you could … ? or I
would be grateful if you/we/I could … .
6. If you don’t know the person you are writing to well, you can finish by writing
Best regards just before you sign your name.
Los criterios de evaluación son los siguientes:

Excellent Good Needs RESULT

4.5 - 5.0 3.5 - 4.4 Improvemen
t
0 - 3.4

The student The student The student

uses a clear uses an does not have
consistent acceptable organization.
organization. It organization. It The student
contains great contains little does not have a
TASK creativity. creative work. clear topic. The
ACCOMPLIS The student The student student does
HMENT  focuses on the focuses on the not write and
topic topic does not
completely. The moderately. structure an
student writes The student email where
and structures writes a text, the student
an email where but does not must student
the student structures a must use
must use email where Simple past
Simple past the student Past
Past expresses progressive
progressive student must Present perfect
Present perfect use Simple For/ since/
For/ since/ past already / yet
already / yet Past Indirect
Indirect progressive Questions.
Questions. Present perfect
For/ since/
already / yet
Indirect
Questions.

GRAMMAR The student The student The student

AND uses accurate uses uses acceptable
 LANGUAGE grammar some grammat grammar
FUNCTIONS structure, ical structure, structure,
writes coherent writes writes some
sentences and coherent coherent
uses many sentences with sentences and
relevant few mistakes uses many
details.   and uses relevant
simple details. details. 

VOCABULAR The student The student The student

Y, SPELLING uses diverse uses good does not use
AND vocabulary. vocabulary, but diverse
PUNCTUATI (spare time the student vocabulary
ON  activities, daily does not use (spare time
routines much the activities, daily
personal vocabulary routines
experiences, that they learnt personal
careers, during the experiences,
hobbies and course (spare careers,
interests). time activities, hobbies and
There are not daily routines interests).
punctuation personal There
and spelling experiences, are punctuatio
mistakes.  careers, n and spelling
hobbies and mistakes.
interests).
There are some
spelling or
punctuation
mistakes.

NUMBER OF The student The student The student

WORDS  uses 100 words uses more than uses more than
in the email. 120 words or 140 words or
less than 90 less than 80
words in the words in the
email. email.

El único canal de recepción es el correo institucional de su tutora Nubia Andrea

del Pilar González Mosquera y la fecha de presentación es exclusivamente el
13 de Agosto (12:01 am a 11:59 pm). Sí por algún motivo no envía esta
actividad en los tiempos establecidos, la calificación será cero (0).