Title

Organizing college cultural fest

Place: Bhubaneswar

Cost Estimate
Cost Head Cost
Material Cost Rs. 720,000
Fixed Cost Rs. 3,230,000
Operational Cost Rs. 1,052,000
10% buffer cost Rs. 500,200
Total Cost Rs. 5,502,200

Time Estimate
Task Start End
Selection of the Fest Steering Committee 5/2/2019 5/15/2019
Requirement Analysis and Design/Blue Print of the fest 5/16/2019 6/26/2019
Selection of the Shadow Team 6/27/2019 7/11/2019
Allocation of companies to be pitched to the members 6/27/2019 8/1/2019
Celebrities Launch/Confirmation 8/2/2019 9/13/2019
Conduct the CSR Marathon and Pre-Xpressions events 9/16/2019 10/23/2019
Collection of entire sponsorship amount and receive all
necessary approvals from the authorities 10/24/2019 1/1/2020
Execution of all Business and Cultural events 10/29/2019 11/20/2019
Deliverables to the Sponsors 10/22/2019 1/13/2020
 Time Estimate
Details
Conducting interviews to select core members for each verticles
Conduct detailed requirement analysis and feasibility study in term of finance, operations, etc
Conducting interviews to select shadow members for each verticles
Listing the companies and corporations to be approaced for pitching and assigning POC for each company
Selecting the celebrities and taking care of travel, accomodation, booking for stand-up comedy, band, DJ and Bollywood Ni
Conduct the CSR marathon for a cause and other pre-xpressions events like flash mob in malls to promote the fest

Receive entire sponsorship from all the sponsors, Receiving statutory approvals (Traffic Police, Municipality Corporations, e
Comedy Night, Band Performance, Day 1 and Day 2 Business and Cultural Events, Bollywood Night
Return sponsors’ properties like standees and other deliverables after fest
List of Holidays
Bakr Id/Eid ul-Adha 12th Aug
Independence Day 15th Aug
Ganesh Chaturthi 2nd Sept
Muharram 10th Sept
Gandhi Jayanti 2nd Oct
Dusshera 7,8th Oct
Task
1 Project
1.1 Selection of the Fest Steering Committee
1.1.1
1.1.2
Requirement Analysis and Design/Blue Print of the
1.2 fest

1.2.1
1.2.2
1.2.3
1.3 Selection of the Shadow Team
1.3.1
1.3.2
1.3.3

1.4 Allocation of companies to be pitched to the members

1.4.1
1.4.2
1.4.3
1.5 Celebrities Launch/Confirmation
1.5.1
1.5.2
1.5.3
1.5.4
1.5.5

1.6 Conduct the CSR Marathon and Pre-Xpressions events

1.6.1
1.6.2
1.6.3
1.6.4
1.6.5
1.6.6
Collection of entire sponsorship amount and receive
1.7 all necessary approvals from the authorities
1.7.1
1.7.2
1.7.3
1.8 Execution of all Business and Cultural events
1.7.1
1.7.2
1.7.3
1.7.4
1.7.5
1.7.6
1.7.7
1.9 Deliverables to the Sponsors

1.7.1

1.7.2
1.7.3
 Duration in days
340
10
Floating form for core team selection 3
Interviewing and selecting the core team 7
30

Conduct detailed requirement analysis and feasibility study in 10

term of finance, operations, etc
Draft the roadmap and entire blueprint of the event 10
Getting the plan approved from the relevant authorities 10
11
Floating form for Shadow team selection 3
Interviewing and selecting the shadow team 6
Allocating a core POC to each shadow 2
29
Making list of companies and corporations to be pitched 22
Allocating tentative amount to be pitched to the companies 4
Assigning a POC for each company in the list 3
29
Shortlisting probable celebrities for the event 3
Getting price quotes of the celebrities from agencies 9
Finalizing the celebrities 7
Taking care of travel, accomodation, booking of celebrities 9
Official confirmation/Launch of Celebrities 1
58
Finalizing mall partner for flash mob 5
Execution of flash mob 5
Procurement of all materials for CSR marathon 17
Arranging the marathon permission from relevant authorities 4
Conduct the CSR Marathon 1
Branding and promotion of sponsors for CSR event 26
63
Receive all sponsorship amount from sponsors 50
Receive statutory approvals for the 3 days fest 3
Inviting guests, participants, audience for the events 10
48
Stage and auxiliary items set up 17
Campus Décor 7
Food Stalls and Registration Desks set up 14
Accomodation and Hospitality for guests, dignities, alums, etc 7
Comedy Night and Day 1 events 1
Band Performance and Day 2 events 1
Bollywood Night 1
 62
Branding and Promotion of Sponsors via print and online
58
medium
Return sponsors’ properties like standees and other
2
deliverables after fest
Thank you mailer to all sponsors 2
# Activity
1 Floating form for core team selection
2 Interviewing and selecting the core team
Conduct detailed requirement analysis and feasibility study in term of finance, operations, etc
3
4 Draft the roadmap and entire blueprint of the event
5 Getting the plan approved from the relevant authorities
6 Floating form for Shadow team selection
7 Interviewing and selecting the shadow team
8 Allocating a core POC to each shadow
9 Making list of companies and corporations to be pitched
10 Allocating tentative amount to be pitched to the companies
11 Assigning a POC for each company in the list
12 Shortlisting probable celebrities for the event
13 Getting price quotes of the celebrities from agencies
14 Finalizing the celebrities
15 Taking care of travel, accomodation, booking of celebrities
16 Official confirmation/Launch of Celebrities
17 Finalizing mall partner for flash mob
18 Execution of flash mob
19 Procurement of all materials for CSR marathon
20 Arranging the marathon permission from relevant authorities
21 Conduct the CSR Marathon
22 Branding and promotion of sponsors for CSR event
23 Receive all sponsorship amount from sponsors
24 Receive statutory approvals for the 3 days fest
25 Inviting guests, participants, audience for the events
26 Stage and auxiliary items set up
27 Campus Décor
28 Food Stalls and Registration Desks set up
29 Accomodation and Hospitality for guests, dignities, alums, etc
30 Comedy Night and Day 1 events
31 Band Performance and Day 2 events
32 Bollywood Night
33 Branding and Promotion of Sponsors via print and online medium
34 Return sponsors’ properties like standees and other deliverables after fest
35 Thank you mailer to all sponsors
Total
Duration (Days) Predecessors Total working days available
3 None 340
7 1
10
2
10 3
10 4
3 5
6 6
2 7
22 5
4 9
3 9
3 10
9 12
7 13
9 14
1 15
5 16
5 17
17 18
4 18
1 19,20
26 16
50 21,22
3 21
10 21
17 24
7 24
14 24
7 24
1 29
1 30
1 31
58 22
2 32,33
2 32,33
340
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Task Name
Fest
Selection of the Fest steering Committee
Floating form for core team selection
Interviewing and selecting the core team
Requirement Analysis and Design/Blue Print of the fest
Conduct detailed requirement analysis and feasibility study in term of finance, operations, etc
Draft the roadmap and entire blueprint of the event
Getting the plan approved from the relevant authorities
Selection of the Shadow Team
Floating form for Shadow team selection
Interviewing and selecting the shadow team
Allocating a core POC to each shadow
Allocation of companies to be pitched to the members
Making list of companies and corporations to be pitched
Allocating tentative amount to be pitched to the companies
Assigning a POC for each company in the list
Celebrities Launch/Confirmation
Shortlisting probable celebrities for the event
Getting price quotes of the celebrities from agencies
Finalizing the celebrities
Taking care of travel, accomodation, booking of celebrities
Official confirmation/Launch of Celebrities
Conduct the CSR Marathon and Pre-Xpressions events
Finalizing mall partner for flash mob
Execution of flash mob
Procurement of all materials for CSR marathon
Arranging the marathon permission from relevant authorities
Conduct the CSR Marathon
Branding and promotion of sponsors for CSR event
Collection of entire sponsorship amount and receive all necessary approvals from the authorities
Receive all sponsorship amount from sponsors
Receive statutory approvals for the 3 days fest
Inviting guests, participants, audience for the events
Execution of all Business and Cultural events
Stage and auxiliary items set up
Campus Décor
Food Stalls and Registration Desks set up
Accomodation and Hospitality for guests, dignities, alums, etc
Comedy Night and Day 1 events
Band Performance and Day 2 events
Bollywood Night
Deliverables to the Sponsors
Branding and Promotion of Sponsors via print and online medium
Return sponsors’ properties like standees and other deliverables after fest
Thank you mailer to all sponsors
Duration Start Finish Predecessors Resource Names
183 days Thu 02-05-19 Mon 13-01-20
10 days Thu 02-05-19 Wed 15-05-19
3 days Thu 02-05-19 Mon 06-05-19 Professionals[200%]
7 days Tue 07-05-19 Wed 15-05-19 3 Professionals[1,000%]
30 days Thu 16-05-19 Wed 26-06-19
10 days Thu 16-05-19 Wed 29-05-19 4 Professionals[1,000%]
10 days Thu 30-05-19 Wed 12-06-19 6 Professionals[1,000%]
10 days Thu 13-06-19 Wed 26-06-19 7 Professionals[500%]
11 days Thu 27-06-19 Thu 11-07-19
3 days Thu 27-06-19 Mon 01-07-19 8 Professionals[200%]
6 days Tue 02-07-19 Tue 09-07-19 10 Professionals[1,000%]
2 days Wed 10-07-19 Thu 11-07-19 11 Professionals[1,000%]
26 days Thu 27-06-19 Thu 01-08-19
22 days Thu 27-06-19 Fri 26-07-19 8 Professionals[1,000%],Shadows[5,000%]
4 days Mon 29-07-19 Thu 01-08-19 14 Professionals[1,000%]
3 days Mon 29-07-19 Wed 31-07-19 14 Professionals[1,000%]
31 days Fri 02-08-19 Fri 13-09-19
3 days Fri 02-08-19 Tue 06-08-19 15 Professionals[1,000%],Shadows[1,000%]
9 days Wed 07-08-19 Wed 21-08-19 18 Professionals
7 days Thu 22-08-19 Fri 30-08-19 19 Professionals[500%]
9 days Mon 02-09-19 Thu 12-09-19 20 Shadows[1,000%]
1 day Fri 13-09-19 Fri 13-09-19 21 Professionals[1,000%],Stage Designer[2
28 days Mon 16-09-19 Wed 23-10-19
5 days Mon 16-09-19 Fri 20-09-19 22 Professionals[200%],Security Team[200%
5 days Mon 23-09-19 Fri 27-09-19 24 Professionals[200%],Security Team[200%]
17 days Mon 30-09-19 Tue 22-10-19 25 Professionals[500%],Shadows[2,000%]
4 days Mon 30-09-19 Thu 03-10-19 25 Professionals,Shadows[1,000%]
1 day Wed 23-10-19 Wed 23-10-19 26,27 Professionals[1,000%],Shadows[5,000%],S
26 days Mon 16-09-19 Mon 21-10-19 22 Professionals[800%],Shadows[2,000%],St
50 days Thu 24-10-19 Wed 01-01-20
50 days Thu 24-10-19 Wed 01-01-20 28,29 Professionals[500%],Shadows[2,000%]
3 days Thu 24-10-19 Mon 28-10-19 28 Professionals[300%],Security Team,Shado
10 days Thu 24-10-19 Wed 06-11-19 28 Professionals[1,000%],Shadows[1,000%]
17 days Tue 29-10-19 Wed 20-11-19
17 days Tue 29-10-19 Wed 20-11-19 32 Architects,Carpenters[1,000%],Electricia
7 days Tue 29-10-19 Wed 06-11-19 32 Architects,Carpenters[200%],Electricians
14 days Tue 29-10-19 Fri 15-11-19 32 Carpenters[200%],Electricians[200%],Foo
7 days Tue 29-10-19 Wed 06-11-19 32 Professionals[200%],Shadows[1,500%],Wo
1 day Thu 07-11-19 Thu 07-11-19 38 Electricians[400%],Florists[300%],Profe
1 day Fri 08-11-19 Fri 08-11-19 39 Electricians[400%],Florists,Professional
1 day Sun 10-11-19 Mon 11-11-19 40 Electricians[600%],Florists[500%],Profe
60 days Tue 22-10-19 Mon 13-01-20
58 days Tue 22-10-19 Thu 09-01-20 29 Professionals,Shadows
2 days Fri 10-01-20 Mon 13-01-20 41,43 Professionals[200%],Shadows[1,000%]
2 days Fri 10-01-20 Mon 13-01-20 41,43 Professionals[200%],Shadows[1,000%]
Cost Start Slack
₹ 1,052,000.00 0 days
₹ 0.00 0 days
₹ 0.00 0 days
₹ 0.00 0 days
₹ 0.00 0 days
₹ 0.00 0 days
₹ 0.00 0 days
₹ 0.00 0 days
₹ 0.00 132 days
₹ 0.00 132 days
₹ 0.00 132 days
₹ 0.00 132 days
₹ 0.00 0 days
₹ 0.00 0 days
₹ 0.00 0 days
₹ 0.00 118 days
₹ 6,800.00 0 days
₹ 0.00 0 days
₹ 0.00 0 days
₹ 0.00 0 days
₹ 0.00 0 days
₹ 6,800.00 0 days
₹ 228,000.00 0 days
₹ 12,000.00 0 days
₹ 24,000.00 0 days
₹ 0.00 0 days
₹ 0.00 14 days
₹ 32,000.00 0 days
₹ 160,000.00 0 days
₹ 3,600.00 0 days
₹ 0.00 8 days
₹ 3,600.00 0 days
₹ 0.00 48 days
₹ 813,600.00 0 days
₹ 369,600.00 38 days
₹ 190,400.00 48 days
₹ 103,040.00 41 days
₹ 56,000.00 0 days
₹ 26,560.00 0 days
₹ 23,360.00 0 days
₹ 44,640.00 0 days
₹ 0.00 0 days
₹ 0.00 0 days
₹ 0.00 0 days
₹ 0.00 0 days
Task Name
Fest
Selection of the Fest steering Committee
Floating form for core team selection
Interviewing and selecting the core team
Requirement Analysis and Design/Blue Print of the fest
Conduct detailed requirement analysis and feasibility study in term of finance, operations, etc
Draft the roadmap and entire blueprint of the event
Getting the plan approved from the relevant authorities
Selection of the Shadow Team
Floating form for Shadow team selection
Interviewing and selecting the shadow team
Allocating a core POC to each shadow
Allocation of companies to be pitched to the members
Making list of companies and corporations to be pitched
Allocating tentative amount to be pitched to the companies
Assigning a POC for each company in the list
Celebrities Launch/Confirmation
Shortlisting probable celebrities for the event
Getting price quotes of the celebrities from agencies
Finalizing the celebrities
Taking care of travel, accomodation, booking of celebrities
Official confirmation/Launch of Celebrities
Conduct the CSR Marathon and Pre-Xpressions events
Finalizing mall partner for flash mob
Execution of flash mob
Procurement of all materials for CSR marathon
Arranging the marathon permission from relevant authorities
Conduct the CSR Marathon

Branding and promotion of sponsors for CSR event

Collection of entire sponsorship amount and receive all necessary approvals from the authorities
Receive all sponsorship amount from sponsors
Receive statutory approvals for the 3 days fest
Inviting guests, participants, audience for the events
Execution of all Business and Cultural events

Stage and auxiliary items set up

Campus Décor
 Food Stalls and Registration Desks set up

Accomodation and Hospitality for guests, dignities, alums, etc

Comedy Night and Day 1 events

Band Performance and Day 2 events

Bollywood Night
Deliverables to the Sponsors
Branding and Promotion of Sponsors via print and online medium
Return sponsors’ properties like standees and other deliverables after fest
Thank you mailer to all sponsors
Resource Names Cost
₹ 1,052,000.00
₹ 0.00
Professionals[200%] ₹ 0.00
Professionals[1,000%] ₹ 0.00
₹ 0.00
Professionals[1,000%] ₹ 0.00
Professionals[1,000%] ₹ 0.00
Professionals[500%] ₹ 0.00
₹ 0.00
Professionals[200%] ₹ 0.00
Professionals[1,000%] ₹ 0.00
Professionals[1,000%] ₹ 0.00
₹ 0.00
Professionals[1,000%],Shadows[5,000%] ₹ 0.00
Professionals[1,000%] ₹ 0.00
Professionals[1,000%] ₹ 0.00
₹ 6,800.00
Professionals[1,000%],Shadows[1,000%] ₹ 0.00
Professionals ₹ 0.00
Professionals[500%] ₹ 0.00
Shadows[1,000%] ₹ 0.00
Professionals[1,000%],Stage ₹ 6,800.00
Designer[200%],Shadows[10,000%],Workers[500%]
₹ 228,000.00
Professionals[200%],Security Team[200%],Shadows[1,000%] ₹ 12,000.00
Professionals[200%],Security Team[200%],Shadows[2,000%],Stage ₹ 24,000.00
Designer
Professionals[500%],Shadows[2,000%] ₹ 0.00
Professionals,Shadows[1,000%] ₹ 0.00
Professionals[1,000%],Shadows[5,000%],Security ₹ 32,000.00
Team[1,000%],Workers[3,000%],Florists[500%]
Professionals[800%],Shadows[2,000%],Stage
₹ 160,000.00
Designer,Workers[1,000%]

₹ 3,600.00
Professionals[500%],Shadows[2,000%] ₹ 0.00
Professionals[300%],Security Team,Shadows[1,000%] ₹ 3,600.00
Professionals[1,000%],Shadows[1,000%] ₹ 0.00
₹ 813,600.00
Architects,Carpenters[1,000%],Electricians[1,000%],Florists[500%],Pr
ofessionals[400%],Shadows[2,000%],Stage ₹ 369,600.00
Designer[200%],Workers[1,000%]
Architects,Carpenters[200%],Electricians[400%],Florists[500%],Profes
₹ 190,400.00
sionals[200%],Shadows[1,500%],Workers[1,000%]
Carpenters[200%],Electricians[200%],Food Stall
Contractor[200%],Professionals[400%],Shadows[1,000%],Workers[1, ₹ 103,040.00
000%]
Professionals[200%],Shadows[1,500%],Workers[2,000%] ₹ 56,000.00
Electricians[400%],Florists[300%],Professionals[1,000%],Security
₹ 26,560.00
Team[1,000%],Shadows[2,000%],Workers[1,000%]
Electricians[400%],Florists,Professionals[1,000%],Security
₹ 23,360.00
Team[1,000%],Shadows[2,000%],Workers[1,000%]
Electricians[600%],Florists[500%],Professionals[1,000%],Security
₹ 44,640.00
Team[2,000%],Shadows[3,000%],Workers[1,000%]
₹ 0.00
Professionals,Shadows ₹ 0.00
Professionals[200%],Shadows[1,000%] ₹ 0.00
Professionals[200%],Shadows[1,000%] ₹ 0.00
Resources Abbrev Available Hourly rate (₹/Hr)
Professionals PROF 20 ₹0.00/hr
Shadows SHAD 100 ₹0.00/hr
0.0
Electricians ELEC 10
0/h
Carpenters CARP 10 ₹190.00/hr
Stage Designer ST ENG 10 ₹300.00/hr
Food Stall Contractor FOOD 15 ₹300.00/hr
0.0
Florists FLOR 10
0/h
Architects ARC 10 ₹800.00/hr
Security Team SEC 40 ₹150.00/hr
Workers WOR 50 ₹50.00/hr
Total

Material Head Abbrev

Celebrity Expenses CE
Prize Money PM
Sponsors Expenses SE
Total
Free Resources
Highest Expense
FIXED COST
Cost Head Abbrev Cost
Celebrity Expenses CE Rs. 2,650,000
Prize Money PM Rs. 400,000
Sponsors Expenses SE Rs. 180,000
Total Rs. 3,230,000

OPERATIONS COST
Resources Abbrev Available Hourly rate (₹/Hr) Total Operational Cost
Professionals PROF 20 ₹0.00/hr
Shadows SHAD 100 ₹0.00/hr
Electricians ELEC 10 ₹180.00/hr
Carpenters CARP 10 ₹190.00/hr
Stage Designer ST ENG 10 ₹300.00/hr
Food Stall Contractor FOOD 15 ₹300.00/hr ₹ 1,052,000.00
Florists FLOR 10 ₹200.00/hr
Architects ARC 10 ₹800.00/hr
Security Team SEC 40 ₹150.00/hr
Workers WOR 50 ₹50.00/hr
Total

MATERIAL COST Rs. 720,000

 Cost Estimate
Cost Head Cost
Material Cost Rs. 720,000
Fixed Cost Rs. 3,230,000
Operational Cost Rs. 1,052,000
10% buffer cost Rs. 500,200
Total Cost Rs. 5,502,200
NPV is not applicable for this project because-
1. It is a non-profit project
2. Project duration is less than 1 year
3. The excess amount spent will be recovered from College Admin
4. Any excess amount will be carried forward to the next year fest. Hence, payback and ROI will not be applicable