URMMC

EHS SAFETY VIOLATION PENALTY SYSTEM

LIABILTY /PENALTY
# OFFENSES/VIOLATION
1st OFFENSE 2nd OFFENSE 3rd OFFENSE
Not wearing prescribe PPE within the 3 working days
1 week suspension Dismissal
1 Company Property and during installation suspension
Unauthorized use & vandalism of firefighting 1 week suspension 15 days suspension Dismissal
2 equipment
Failure to report his/her personal accident 3 working days 1 week suspension Dismissal
3 within twenty four (24) hours suspension

Deliberate removal, tampering of safety

signs, traffic signs/barricade or barriers & 1 week suspension 15 days suspension Dismissal
4 protective coverings
5 Violating "SMOKING BAN POLICY" 1 month suspension Dismissal
6 Unauthorized use of Company Vehicle 1 week suspension 15 days suspension Dismissal
Unauthorized use of electrical and 1 week suspension 15 days suspension Dismissal
7 mechanical Machines/Equipment
Tampering of Electrical wiring connections
and circuit breaking device including unsafe Dismissal
8 wiring installation

Failure to turn off the equipment whrn not in

operations: Failure to turn off the light, 1 week suspension 15 days suspension Dismissal
equipment, or motor switch when the
machines are not in operation or during
9 break periods

Failure to inspect the Machine: Failure to

check /inspect the machine before operating 1 week suspension 15 days suspension Dismissal
the same. Resulting to damage to property or
10 person

Failure to report to proper authority

(internal): Failure to report to proper
authority (a) any loss, breakage or damage to 3 working days
1 week suspension Dismissal
company property and equipment or (b) suspension
accidents or incidents involving an employee
within Company premises or during
Company time which may lead to damageto
11 person or property
12 Failure to attend the EHS Meeting Reprimand 1 day Suspension 1 week Suspension
Unsanitary acts, urinating or defecating 3 working days
anywhere at the jobsite other than the 1 week suspension Dismissal
suspension
13 designated toilets or urinals

Failure to providee protection like warning

signs, barricades or barriers at criticalworks 3 working days
such as, but not limited to excavation, hot 1 week suspension Dismissal
suspension
works overhead, works painting, confined
space entry, energization of electricity or
14 mechanical utilities.

Reprimand 1 day Suspension 1 week Suspension

Engaging in horseeplay, scuffling and
15 unnecessary running
Unsecurede upright or uncovered oxygen-
acetylene cyclinders, leaving them at any Reprimand 1 day Suspension 1 week Suspension
16 floor
17 Negligence that causes near miss incident 1 day Suspension 1 week Suspension Dismissal
Failure to provide adequate first-aid kit Reprimand 1 day Suspension 1 week Suspension
18 sufficient for number of personnel
 Failure to maintain office and work area in
tidy manner (Housekeeping at work areas Reprimand 1 day Suspension 1 week Suspension
shall be at least 15 minutes before ans of the
19 working time)
Failure to properly segregate waste and Reprimand 1 day Suspension 1 week Suspension
20 scrap materials
Reprimand 1 day Suspension 1 week Suspension
21 Failure to comply/carry out safety instruction
Failure to erect/provide safe working Reprimand 1 day Suspension 1 week Suspension
22 platform within or during installation
Failure to avoid/limit unnecessary noise and Reprimand 1 day Suspension 1 week Suspension
23 dust during installation
Failure to elevate/secure wires & cables over Reprimand 1 day Suspension 1 week Suspension
24 head and to safe location

Failure to provide machine guards for power

hand tools and equipment such as but not Reprimand 1 day Suspension 1 week Suspension
limited to; grinder,cutter,table saw,
25 compressor etc.
Failure to secure permits before start of work
and work permit inspection checklist as Reprimand 1 day Suspension 1 week Suspension
26 needed for operation requirements
Failure to act or submit response to issued
safety memo within 24 hours upon receeeipt Reprimand 1 day Suspension 1 week Suspension
27 as required
Falure to complete safety report on or before Reprimand 1 day Suspension 1 week Suspension
28 the cut-off date's
Faiilure to attend daily Reprimand 1 day Suspension 1 week Suspension
29 activities(toolbox/gang meeting)
Building of smoke/fire within the Company Reprimand 1 day Suspension 1 week Suspension
30 premises and during project installation
Entering the Company premises and Project
site under the influence of intoxicating liquor 1 week Suspension Dismissal
31 and/or illegal drugs

Hanging Personal belongings in inappropriate

places: Hanging clothes and other personal Reprimand 1 day Suspension 1 week Suspension
belongings in inappropriate places such as
production area, warehouse area, office area
32 etc.
33 Failure to wear proper uniform Reprimand 1 day Suspension 1 week Suspension

Failure to repor to Hospital or clinic: Failure

to report to a medical officer or to Reprimand 1 day Suspension 1 week Suspension
hospital/clinic when instructed to do so by
the Company or failure to follow medical
34 advice of the same
Failure to submit medical laboratory : Failure
to submit to required medical checkup or Reprimand 1 day Suspension 1 week Suspension
35 laboratory test
36 Falure to Undergo Random Drug Testing Reprimand 1 day Suspension 1 week Suspension
37 Concealment of Contagious Disease Dismissal

Allowing or failing to report unauthorized

person; Allowing or faling to report 1 day Suspension 1 week Suspension Dismissal
unauthorized person/s entering/loitering in
38 the Company's restricted areas
Refusal to be subjected to frisking; refusal to
submit to security checks by the security Reprimand 1 day Suspension 1 week Suspension
39 personnel
Fighting or Instigating a fight within the
company premises, Project site or any Reprimand 1 day Suspension 1 week Suspension
40 company event
41 Unauthorized carrying of deadly weapon Dismissal
42 Conviction of a crime Dismissal
Membership in any unlawful organization, Dismissal
43 organized crime or terrorist groups

Playing/ Improper use of machineries and

tools.
Failure to attend toolbox meeting
Disrespectful conduct towards the
(supervisors/safety officers)
Failure to implement the "Clean your
workplace policy"

Failure to attend safety orientations/seminar

URMMC SAFETY COMMITTEEE

CHAIRMAN Christian Oraye

SAFETY IN-CHARGE
PRODUCTION (Warehouse) Benjie Dino
Jevon
PRODUCTION (Installation) Nestor Escobido
Eric Europa
CONSTRUCTION(On-site) Edgar Vargas
Albert Abbariao
Ray Corpuz
MEMBERS Joie Gonzalo
Ruby
Yanna Estanislao
Evangeline
Yzac
Lester
Larry
Joel
Leo Gangawan
SECRETARY Sarah
SAFETY AIDE Marlon
Committee suggestions
Guidelines & Purpose

1. The committee members should have knowledge of company operations, safety hazards, possess a strong
teamwork attitude and be able to effect change within the company’s safety program.

2. Monthly meeting: Meetings should be scheduled at least monthly with a planned agenda and last no
more than 1 hour

3. The agenda of a meeting may vary, but typical ones include: record of attendance, review of recent
accidents/injuries, unfinished or new business, safety inspection reports, special projects and/or
presentations.
4. A written record of the meeting’s proceedings should be prepared by the committee’s designated
secretary. Previous month’s meeting minutes should be discussed at each meeting, as well as any follow-up
actions from the meetings. Meeting minutes should be distributed to all members, posted for all company
employees to read, as well as sent to key management personnel.

Duties & Responsibilities

Typical responsibilities of the safety committee and its members may include:

1. Conducting periodic safety inspections: Inspections should not only include production areas, but should
cover offices, warehouse areas and the outside of the facility. Document unsafe conditions by taking digital
pictures of the situation. The photo should then be shared at the monthly meeting, as well as stored in an
electronically shared folder for future reference.

2. Assesing injuries: Review the causes and circumtances of accidents/injuries and suggest corrective action
3. Training Employees: Keep employees informed by posting information on the company’s intranet site,
disseminating information at employee meetings and conducting training sessions
4. Periodic reviews: Review existing company safety policies and develop new ones.
5. Gathering employee input: Listen to suggestions by employees, report them to the committee and make
6. Getting management
appropriate involved:
recommendations to Offering suggestions to management for the improvement of the safety
management.
program.
◦Creating employee awareness: O

7. Creating employee awareness: Observe unsafe conditions or work practices, and report them to the
committee, supervisors or management
2020 EHS SAFETY PROJECTS

TIMELINE
NO. PROJECTS
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
1 SAFETY TRAINING FOR COMMITTEE & EMPLOYEES
COSH 1st batch
FIRST AID (RED CROSS)
ALL EMPLOYEES 1 DAY EHS AWARENESS
OTHER SAFETY TRAININGS
FIRE DRILL AND EARTH QUAKE DRILL
WELDING, CUTTING AND GRINDING HOT SAFETY
AWARENESS (WELDERS)
TRAINING ERGONOMICS IN THE WORKPLACE
IN-DEPTH TRAINING FOR KEY PERSONNEL LOSS
CONTROL MGT & OSH DOLE POLICY

2 ESTABLISHED SAFETY PROGRAM

Discussed to all employees safety policies
ESTABLISHED SAFETY FORMS & REPORT: Incident &
Accident Report form (Ray), Accident Monitoring &
Manhour lost time (HR),
Safety Inspection & Audit, Identify Hazardous Areas in
the workplace
Established standard safety color signs, Posters, Hazard
Labels and Signages Safety Signages, Webminars
(SAFETY COM)
DOLE REPORT (SAFETY COM)

3 FIRST AID/MEDICAL FACILITIES

Availability of First Aid Kit (Head Office & On-site)
Medicine Inventory (Head Office)
Medical Facilities (Eye wash area, Examining Table)
Medical Equipment (BP apparatus, Thermometer, Hot &
Cold Bag, Etc.)

4 SAFETY EQUIPMENTS/PPE
Released of Safety PPE
Established PPE Kit during Installation to be releaseed to
all Prod. Coordinators

Established Emergency Lights within Company Premises

Review expiration date of Fire Extinguisher

Legend: DONE FOR SCHEDULE

annual mobile clinic

EFFECTIVE SAFETY COMMITTEE SUPPORT

1. Provide HR Department budget for EHS Trainings

2. Budget for PPE and other safety requirements shall be provided
3. Standardized signages, labels and posters for safety requirements
4. Safety Committee team shall schedule monthly meeting, meeting shall be provided budget for food
5. Safety Awareness Programs shall be established such as:
a. ZERO ACCIDENT PER DIVISION: Safety Committee shall monitor all incured accident for the month and shall post
within the Safety Bulletin; for Division without incured accident record for six months shall receive recognition and
incentives
b. BEST SAFETY SLOGAN & SAFETY SIGNAGES: All department shall create their division slogan and best safety
slogan shall receive special awards; Each Operations Division with assigned 1 Industrial Designer
c. SAFETY COMMITTEE shall receive year end incentives for 10% minor accident target for the year & zero major
accident

HAZARD
Lack of Proper Ventilation in
Workplace
CNC (Acrylic Cutting Area)
Unsafe Condition: Physical
Hazard
Common Area (Carpentry,
Hotworks, Electrical, QC, etc.) Engineering Control:
Unsafe Condition: Physical
Hazard
HAZARD ANALYSIS IN URMMC WAREHOUSE
CORRECTIVE CONTROL RESPONSIBLE PERSON TARGET TIME
Engineering Control:
Francisco Goyo and Leo
Gonzaga
Provide sufficient artificial
ventilation (larger exhaust
fan) in the area to prevent
suffocation and other
illnesses of workers
Administrative Control:
Provide signages to keep
the exhaust open during
work hours to promote
proper ventilation in work
area
PPE:
Management/
Provide safety masks for Purchasing
workers to prevent direct
inhalation of toxic
chemicals from laser
cutting machine.
Francisco Goyo and All
Foreman from different
departments
Provide sufficient artificial
ventilation (large industrial
ceiling fan) in the area to
prevent suffocation and
inhalation of saw dust,
toxic fumes and chemicals
from work
Administrative Control:
Provide signages to keep
the ceiling fan open during
work hours to promote
proper ventilation in work
area
PPE:
 Management/
Purchasing
Provide safety masks,
goggles, gloves and
welding helmet for
workers to prevent direct
inhalation of toxic
chemicals from laser
cutting machine.

Painting Area Engineering Control:

Francisco Goyo and All
foreman from painting
department
Provide sufficient artificial
ventilation (larger exhaust
fan) in the area to prevent
suffocation and other
Unsafe Condition: Biological illnesses of workers

Administrative Control:

Provide signages to keep

the exhaust open during
work hours to promote
proper ventilation in work
area

PPE:
Management/
Provide respirators and Purchasing
goggles for workers to
prevent direct inhalation
of paint chemicals and eye
contamination.

Lack of Fire Protection in

Warehouse
Unsafe Condition: Physical
Engineering Control:
Propose an economically
safe Fire Protection
System in Warehouse
Francisco Goyo and All
Foreman from different
departments

Administrative Control:

Provide safety signages,

fire alarms and designated
fire exits all over the place

PPE:
Management/
Provide safety masks Purchasing
Resume of operations after
COVID-19 outbreak Engineering Control:
Management
Provide a disinfecting area
and temperature scanning
Unsafe Condition: Biological in Entry point

Administrative Control:
Provide safety protocol to
prevent proliferation of
virus

PPE:
Management/
Provide safety masks to all Purchasing
workers and alcohol for
every department
Implement Monthly Preventive Maintenance Schedule for all machine and equipment
Implement Toolbox Meeting every morning (15 min. max)
Implement 5S in Workplace (Sort, Set, Shine, Standardize, Sustain)
Clean your workplace policy
Monthly Hazard Analysis
Monthly Safety Orientation
Provide signages regarding 5S (preferably tagalog and english)
(Punishment to be decided)