TECHNICAL DEPARTMENT

ACCESS TO AND EGRESS FROM WORKPLACE PROCEDURE

Document N°:
OHS-PRO-011 Rev 01(15/01/2020)

1.1. PURPOSE
The purpose of this procedure is to outline steps followed in managing to safely access and egress from TMGO workplaces.
1.2. SCOPE
The scope includes accessing the workplace & workstation, undertaking daily duties and leaving the workplace safely.
1.3. PROCESS METHODOLOGY, RESPONSIBILITIES & TARGETS

TARGETS PROCESS KEY STEPS PROCESS FLOWCHART OWNER

Arrive at the designated point of For staff observe, the security

Safe entry to
1. Daily access to workplace
START entry requirements at the point of entry Employees,
workplace
Contractors
& Visitors
Proceed to your workstation using set Wear required PPE for the site / For visitors, get cleared by security & be
walkways or as guided by security workplace issued with a visitor pass / vehicle pass

Zero Injuries / For staff arrive at your workstation & Check your workstation & ensure is Inspect the equipment, tools / furniture to
Damages 2. Daily access to workstation visitors move to reception / as directed free of any hazards ensure they are ok Employees
&
If any item is faulty, report to the relevant Contractors
person

Zero Injuries / Ensure you have a clear understanding Ensure you are properly trained to As you carry out your duties ensure your
3. Undertaking daily duties to safely carry out your duties use equipment or tools provided safety & of others near you Employees
Damages &
Contractors
In case of any emergencies follow Report any incidents that may occur while
the laid down instructions carrying out your duties

Zero Injuries / At the end of duty / shift ensure tools Carry out housekeeping to ensure If required update your supervisor or for
4. Leaving the workstation at end of the day Employees
Damages are stored & equipment switched off the workstation is tidy shift team handover to incoming team &
Contractors
Proceed to the exit point of the workplace
using set walkways

Safe exit from For staff observe, the security Employees,

5. Safe egress from workplace Arrive at the designated point of exit
workplace requirements at the point of exit Contractors
& Visitors

For visitors, get cleared by security &

END return the visitors pass / vehicles pass

Prepared By: Reviewed By: Approved By:

 TECHNICAL DEPARTMENT
ACCESS TO AND EGRESS FROM WORKPLACE PROCEDURE
Document N°:
OHS-PRO-011 Rev 01(15/01/2020)
1.4. DOCUMENTED INFORMATION
KEY STEP DOCUMENTED INFORMATION PROCESS OWNER
1. Daily access to workplace Staff ID, Personal Identification Documents e.g. national ID, Passport, Visitors pass, Employees, contractors & visitors
Vehicle pass, Safety signage, Site rules, Contacts list
2. Daily access to workstation Equipment inspection checklist, Employees & contractors
3. Undertaking daily duties Procedures, Work Instructions, Equipment manual, Job Description, Site rules, Employees & contractors
Safety signage, Incident notification reports
4. Leaving the workstation at the end of the day Shift handover notes, signed visitors pass Employees & contractors
5. Safe egress from workplace Staff ID, Personal Identification Documents e.g. national ID, Passport, Visitors pass, Employees, contractors & visitors
Vehicle pass, Safety signage, Site rules, Contacts list

1.5. RISK ASSESSMENT

KEY STEP
1. Daily access to workplace
2. Daily access to workstation
3. Undertaking daily duties
4. Leaving the workstation at the end
of the day
5. Safe egress from workplace
KEY HAZARD
Lack of personal identification documents
PPE signage not posted at point of entry
Walkways not demarcated
Items that can cause slips & trips on walkways
Employees, contractors & visitors not using
walkways
Hazards at workstations (e.g. items left on seats,
tables, machines)
Equipment / tools not inspected
Faulty equipment
No clear understainding of duty / job
Not trained to operate an equipment
Not taking breaks during the shift / job
Incidents not reported
Careless undertaking by an employee / contractor
Poor housekeeping at workstation
Faulty equipment not reported
Items that can cause slips & trips on walkways
Employees, contractors & visitors not using
walkways
KEY RISKS
Employee / contractor / visitor not easily
identified
Site PPE requirement not clearly understood
People – machine interaction not well controlled
& can lead to accidents
Slips & trips can lead to falls resulting into
injuries
Likely to get injured or cause damage
Potential consequences like cuts, bruses etc
Potential hazards not take not of which can
results in to consequences
Potential consequences when using faulty
equipment / tools
Risk involved also not understood – this can be
very dangerous
Likely to cause injury / damage of property
Likely lead to fatigue & bur out
Incidents likely to recur
Likely cause injury to persons / damage to
property
Likely to cause slip & trips leading to injuries
Potential cause of injury / damage on next use
Slips & trips can lead to falls resulting into
injuries
Likely to get injured or cause damage
CONTROL MEASURES FURTHER ACTION
Advise employees, contractors & visitors to carry
identification documents
Post required PPE signage
Demarcate walkways & any other disgnated areas
Ensure walkways are free from slips & trip hazard;
Have signate to warn people of slips / trips
Post signage for strict use of walkways
Take precautions to mitigate the hazards
Ensure equipment is inspected before use as Monitoring
required
Have the equipment / tool repaired / replaced
Undertake training / coaching on duties / job
Ensure all operators are properly trained
Take breaks as required for the task
Report all incidents for root cause analysis & CAPA
development
Ensure there is inherent safety at all areas of
operations
Ensure proper housekeeping is maintained at the Monitoring
end of job / duty / shift
Instruct equipment users to report defects on time
Ensure walkways are free from slips & trip hazard; Monitoring
Have signate to warn people of slips / trips
Post signage for strict use of walkways

Prepared By: Reviewed By: Approved By: