]

Project Manager: Piencenaves, Julius Ceazar

Members:

Gicale, Rica Alliah

Hanoplo, Daisy

Ladao, Alliah Bea

Vicente, Jessaryn

Period Covered: November 25, 2020 to June 30, 2021

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TABLE OF CONTENTS

Project Overview 3

Purpose of the Project Charter 4

Project Objectives 5

Project Scope 6

Major Milestones 7

Major Deliverables 9

Project Assumptions 11

Constraints 12

Project Risk & Assessments 13

Business Need or Opportunity 16

Preliminary Cost for the Project 17

Authorities and Responsibilities 18

Project Charter Acceptance 20

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Project Overview

During a pandemic, the ability to access health care and

services without discrimination is an obvious requirement to
be able to survive, and to survive in good health. While no
government can guarantee individual good health for everyone,
every government does have obligations to allow people to
enjoy the highest attainable standard of health they can,
given their individual conditions. But we cannot deny the fact
that people living in the streets can’t access food and water
if they can’t work on the street, Can’t seek care when they
fall ill and faces the risk of being locked up for being out
during a lockdown. Due to their extreme poverty and the
circumstances in which they live, street-connected children
and homeless youth are among the most exposed to the risk of
contagion.

So our team decided to make a project to help and reach out to

street-connected children and people who were experiencing
homelessness. We call this project ”Crafts for a Cause”
wherein our team will create crafts like necklace, mini letter
standees and bracelets, customize it according to how our
customers wants it to be and sell it online to raise funds and
help the people mentioned above. The crafts that we will be
creating is a customized product wherein the customer has the
freedom to choose what kind of sentimental things that they
would like to be included in the product that we will be
making. So by purchasing our product, the customers will not
only preserve the important things that they have but will
also help the street-connected children and homeless people.
We are planning to collaborate with various organizations like
JPIA to help us market our product and extend the scope of our
target market.

The 20% of our monthly sales will be used to buy food, water
and facemasks for our target prospect. The goal of this
project is not just to earn but to extend help to others at
the same time. It may not have an enormous impact on lessening
the increasing number of Novel-Corona Virus cases and the
number of homeless people who are starving but at least by our
simple effort we still contribute in mitigating the effect of
it. The greatest gift to our community would be when we
contribute to making lives better; when we touch lives by the
dint of donations or charity, spreading light to the most
needy and enlighten our souls in the process.

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Purpose of the Project Charter

Craft for a Cause is a non-profit organization. The purpose of

non-profit organizations is generally to improve quality of
life for others at a community, local, state, national, or
even global level. These organizations are not dedicated to
private or financial gain but to the advancement of public
interest. The purpose to start and operate a non-profit
organization is the same as for a business, except that the
emphasis is changed.

Craft for a Cause has three purposes to start or operate a

business. They are to make money, to gain satisfaction from
working in a field of interest, and to benefit others. Craft
for a Cause is founded primarily or the purpose of serving the
local community. The primary purpose of Craft for a Cause is
to be able to help others and to do good for society
especially for those people mostly affected of this pandemic.
The 20%sales will proceed to our fellow citizens who are
homeless. It will use to buy food, water, and facemasks for
them. Making money is a secondary purpose of Craft for a cause
in starting a business entity. To be successful of the
project, Craft for a Cause is still business that need to make
money to fund the primary purpose. Money is usually the first
goal of an entrepreneur but in Craft for a Cause is to help
our fellow citizen is the primary purpose. A business can also
be a way to become more involved in something you are
passionate about, whether it is woodworking or outdoor
adventure. The last purpose is to provide some sort of
satisfaction or enjoyment for the owner. People usually start
and run businesses in areas that they are interested in and
enjoy. The owners enjoy crafting; it is an outlet for
creativity, a way to give joy, and a social connection. At
Craft for a cause, owners want to share their creativity with
others. There is an undeniable joy in crafting especially when
you preserve the memories of the customers wants to preserve.
In Craft for a Cause will be customized and customers will be
the one to choose which sentimental things they would like to
preserve the memories, but the most joyful moment is when you
give your creation to someone and it brightens their day.

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Project Objectives

 To receive and bought all the supplies needed for the

product by the beginning of November.

 To accept orders from customers by the 25th of November.

 To create and produce a product that has a sentimental

value from a customer that can be preserved and use as
jewellery and mini letter standees within the month of
November 2020 to June 2021.

 To achieve a ten percent net profit each month starting

November 2020 to June2021.

 To share our twenty percent sale by addressing the basic

needs such as food, water and facemask to vulnerable
street children and people who are experiencing
homelessness within Butuan City until June of 2021.

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Project Scope

This project focused on selling crafts which is handmade

necklace, keychain, mini letter standee and bracelet;
customize it based on customer's preferred design. The purpose
of this project is to start-up a small business or to operate
a business and to make money or profit, but its primary goal
is for charity. We call this project "Crafts for a cause" as
the primary goal of this project is to help those less
fortunate people who are living on the streets, in which 20%
of the monthly sales are going to charity, because of Corona-
virus pandemic many of the street dwellers and homeless
families are most affected in this trying times. Thus, they
are our target beneficiaries for this project we will be
giving food supplies which includes canned goods, rice,
noodles and milk, also Corona-virus kits which includes mask,
alcohol and medicines. Street-connected children and people
who are experiencing homelessness in Butuan, City are the
chosen beneficiaries. This project will commence on November
25, 2020 and will end on June 30, 2021. Also, to make this
project successful we will be collaborating with the various
organizations such as the Junior Philippine Institute of
Accountants to help us carry out our goals and objectives.
Every end of the month starting November 2020 up until June of
2021 we will allocate the 20% of the sales for the charity.

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Major Milestones

These are the major milestones expected in this project:

Assignees Progress

Design Concept (Product) Daisy Hanoplo 95%

Mixing and Molding of Resin Daisy Hanoplo 50%

Design Concept(Packaging) Jessaryn Vicente 90%

Page launching Bea Ladao 100%

(Social media accounts)

Product Launching Team 100%

Breakdown of milestone

Milestone Assignees Progress Start Finish

Design Daisy 95% 11/25/2020 06/30/2021
Concept Hanoplo
(Product)
Mixing and Daisy 50% 11/25/2020 06/30/2021
Molding of Hanoplo
Resin
Design Jessaryn 90% 11/25/2020 06/30/2021
Concept Vicente
(Packaging)
Page Bea Ladao 100% 11/25/2020 06/30/2021
launching
(Social
media
accounts)
Product Team 100% 11/25/2020 06/30/2021
Launching

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Delivery/ Rica Alliah 30% 11/25/2020 06/30/2021

Meet- Gicale
up’s
/Shipping
of items

Project 11/25/2020 06/30/2021

Completion Team 50%

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Major Deliverables

 Project Planning/Meeting
 Making of the Products
 Product Launching
 Christmas Sale
 End of the Month Meeting
 Giving of Goods to Chosen Beneficiary

DELIVERABLES DATE PERSON ASSIGNED

Project November 15, 2020 TEAM

Planning/Meeting

Acquisition of November 18, 2020 RICA GICALE

Materials

Making of Products November 20, 2020 HEADED BY JULIUS

Preparation of November 24, 2020 TEAM

Product Launching

Product Launching November 25, 2020 TEAM

Online Launching November 25, 2020 BEA LADAO

Delivery of Items Nov. 30-June DAISY

30,2021

Christmas Sale December 24-25, TEAM

2020

Charity Deliverables

DELIVERABLES DATE PERSON ASSIGNED

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Monthly Meeting Every 15th day of TEAM

the Month starting
November until June

Acquisition of Food Every 18th day of JESSARYN

supplies/Corona the month starting
Virus kits December until June

Packing of goods Every 20th day of TEAM

the month starting
December until June

Giving of goods Every 23rd of the TEAM

month starting
December until June

Project Assumptions

The organization’s project assumption falls under different

categories such as resource, budget and scope assumptions.

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Resource Assumptions:

 The materials needed to complete the product will be readily

available to utilize.
 The team is assigned to do their designated tasks for about
30 hours per week on the day shift.
 The energy and water resources will be on during the working
hours.

Budget Assumptions:

 The cost of the materials for creating the product will be

sixty percent from the given budget of the project.
 The cost of packaging will be ten percent of the project’s
budget.
 The remaining thirty percent of the project’s budget will be
used for upcoming or unforeseen expenses.
 The material and resource costs will remain consistent
throughout the project.
 The overall cost of the day-to-day activity will not
increase.

Scope Assumptions:

 The scope of the project will not change.

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Constraints

Project constraints are limiting factors for your project that

can impact quality, delivery, and overall project success. 
The following are the constraints we recognized in
accomplishing our project:

Cost

Equally important to us is how much this project will cost. As

with time constraints, our budget estimates need to be
presented in a range. We have to consider the estimated cost
of budget by considering all costs: labor, material, delivery
of the product and other costs incurred in making the product.

Time

Given the short amount of time, we might face some problems in

creating, marketing and selling our products. It is a
constraint because we have set specific time on when to
accomplish this project. The project timeline will be
important to the outcome, as failing to stay on schedule could
result in the failure of the project as a whole.

Risk

We usually think of threats—what might go wrong when we plan

for risks. Our team with the supervision of the project
manager must be able to reasonably foresee failures at every
step of a project, and prepare for them accordingly. This can
involve playing out what-if scenarios and formulating
contingency plans: What if a buyer fails to pay or cancel
his/her order? What if we lose any number of resources due to
lack of stock? What if the market takes a huge swing? What if
our competitor launches a similar product at the same time?

Quality and Customer Satisfaction

Quality is one of the major constraints of every project. We

considered it as a constraint because we are uncertain if the
quality of the products that we will be producing will satisfy
our customers especially that we will be making it using our
bare hands and it is also our first time doing it. Customers
are the source of money and if we cannot satisfy our
customers, we will not be able to stand against competition
during time. Therefore, customer satisfaction is a crucial
project constraint

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Risk Event and Assessment

Risk Event Likelihood Impact

of the of the
risk risk
occurring occurs
Unable to reach customers standards in terms of High High
the design of the product
Lack of PPE’s Low Low
Wrong estimation of hardener and resin Moderate High
Lose any number of resources due to lack of High Moderate
stock from the supplier
Competitor launches similar products High High
A buyer fails to pay or may cancel his/her High High
order/s.
Delay of shipments of the items High Moderate
Unable to meet/up or deliver the items on time Moderate Moderate
Failure to complete the project at a specified Low High
time

Table 1. Design Risk Table 2. Design Risk

IMPACT
LO MODERAT HIG
  W E H IMPACT
 
LOW MODERATE HIGH
HIGH
    / HIGH    
LIKELIHOOD 
LIKELIHOOD 

MODERAT
E       MODERATE      

LOW
      LOW  /    

Table 3 . Quality Risk Table 4 . Supplier Risk

IMPACT IMPACT
MODERAT   LOW MODERATE HIGH
  LOW E HIGH
LIKELIHOOD 
LIKELIHOOD 

HIGH
HIGH   / 
   
MODERAT MODERATE    
E
    /  LOW
LOW      
     

Table 5 . Competitive Risk

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IMPACT
LO MODERAT HIG
  W E H
LIKELIHOOD 

HIGH
    /
MODERAT
E    

LOW
     

IMPACT
IMPACT
LO MODERAT HIG
LO MODERAT HIG
  W E H
  W E H
LIKELIHOOD 

LIKELIHOOD 
HIGH
HIGH
    /
    /
MODERAT MODERAT
E     E    
LOW
LOW
     
     

Table 6. Contract risk Table 7. Schedule risk

Risk Risk Likelihoo Impact Risk Strategy and action

Name Description d of the of the
risk risk
occurring occurs
Design Unable to High High Making sure to update the
Risk reach customer with regards to
customers the design of the product
standards in and make sure that the
terms of the design is well approved by
design of the customer in order to
the product reach the standards of the
customer.
Health Lack of Low Low In making the product it is
and PPE’s crucial to prepare all of
Safety the necessary equipment’s
before making it because it
may cause danger to your
health. Set aside money for
PPE’s.
Quality Wrong Moderate High Before mixing the hardener
Risk estimation and resin make sure to
of hardener estimate it into its right
and resin proportion because it will
affect the quality of the

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products. Measure the two

chemical first before
proceeding to the next step
Supplie Lose any High Moderate Finding another supplier is
r Risk number of the best option. Having one
resources supplier is not enough, it
due to lack needs to have two or more
of stock suppliers so business can
from the have an option
supplier

Competi Competitor High High Producing a high quality

tive launches products that meet the
Risk similar standards of the customer
products is crucial in this phase.
This will help the business
to remain competitive.
Contrac A buyer High High Implement the “payment
t Risk fails to pay first policy” and “no
or may cancellation of orders
cancel policy
his/her
order/s
Schedul Delay of High Moderate Update or inform the
e risk shipments of customers if there is a
the items delay of shipments. To
reduce the negative effects
of shipping delays on the
business.
Schedul Unable to Moderate Moderate Make a fix schedule for the
e Risk meet/up or meet-up’s and delivery.
deliver the Make sure to arrive on
items on time. If problems may
time occur, update the customers
and state the root of the
problem.
Schedul Failure to Low High Follow the plot schedule in
e risk complete the every activity in order to
project at a finish the project on time.
specified
time

Business Need or Opportunity

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S W O T
Strengths Weaknesses Opportunities Threats
 Uniquely  Our  Build out  Being
positione project is an online unprepared
d to for short presence for
provide term including opening
support  We are social numbers
in the just media  Community
community getting  Support is not as
 Reliable started and buy-in interested
volunteer  Issues from the as needed
s with community  Possibilit
 Enjoying funding  Work with y of
the  Young our social unreliable
passion organizati media volunteers
of the on influencer  Increase
team  Hard to friends of cost of
 Preserve find low  Community suppliers
the cost Interest  Competitor
sentiment suppliers  Support s with
al value  Limited from strong
from resources donors and social
customers other media
 No exact
 Doing location organizati  Strong
some or on competitor
innovativ building  Strategic s will
e for the alliance launch
campaigns organizati partnershi similar
 Social on p product
channels
will be
use
 Diversifi
cation

Preliminary Cost for the Project

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Costs Costs Milestone/Del Target Expected Expecte

Descript iverable Supplier Date of d Cost
ion Expendit
ure
Acquisiti Facemask Acquisition Wing-On, 12/18/20 P4,000
on Cost s of Food Happy 20
Food Supplies/Coro Enterpris
(Rice, na Virus kits es, JIK,
Canned Good
Goods, year,
Instant Pina
Noodles, Rice,
Coffee) Shopee
Water
Manufactu Raw Mixing and Shopee 11/10/20 P2,500
ring material Molding of 20
s Resin
(Indirec
t and
Direct
material
s)

Delivery Shipping Delivery/ LBC, J&T 11/14/20 P600

Cost Fee Meet-up’s Express 20
/Shipping of
items

Launching Marketin Page and N/A 11/25/20 P2,000

Cost g Cost Product 20
Sale Launching
Cost
Design Rigid Design Expressio 11/23/20 P1,000
Cost box Concept ns, 20
Business (Product & Medonna,
Card Packaging) L & L
Commercia
l
Total P10,100
Cost

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Authorities and Responsibility

Project Manager: JULIUS CEAZAR PIENCENAVES

Authorities

 Time Estimating
 Cost Estimating
 Developing a Budget
 Planning and Defining Scope
 Activity Planning and Sequencing
 Resource Planning
 Developing Schedules
 Assign task to members of the team

Responsibilities

 Planning the overall project, defining Scope whether to

accept orders from different places and determining
available resources.
 Activity Planning and Sequencing every activities
 Make plans on how to make adjustments along the way as
needed before the project reaches its final stages
 Developing Schedules for accomplishments of individual
task
 Estimated the time span of every activity, by setting
realistic deadlines, and communicating them consistently
to the team.
 Estimated the cost of creating the project and frequently
review the budget and plan ahead to avoid massive budget
overruns.
 Developed clear, straightforward plans that stimulate the
team to reach their full potential.
 Meticulously and almost intuitively, identify and
evaluate potential risks before the project begins.
 Monitor and analyze both expenditures and team
performance and to always efficiently take corrective
measures.
 Assigning tasks to project team members

 Technical skills in a specific discipline, such as market

research, finance, or software programming
 Problem-solving skills enabling individuals to analyze
difficult situations or impasses and to craft solutions
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 Interpersonal skills, particularly the ability to

collaborate effectively with others—a critical aspect of
team-based work
 Organizational skills, including networking, communicating
well with other parts of the company, and navigating the
political landscape, all of which help the team get things
done and avoid conflicts with operating units and their
personnel

Team members:

Hanoplo, Daisy

Ladao, Alliah Bea

Gicale, Rica Alliah

Vicente, Jessaryn

Responsibilities

 Contributes to project schedule development in

collaboration with the Project Manager
 Completing individual deliverables
 Providing expertise
 Working with users to establish and meet business needs
 Documenting the process
 Assigned full or part time to participate in project team
activities
 Responsible for contributing to overall project
objectives and specific team deliverables
 Escalates policy issues to team lead for referral to
appropriate policy making bodies
 This role includes all various resources necessary to
execute the project plan.
 Attends and actively participated in team meetings

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Project Chapter Acceptance

Dr. Evangeline P. Jamili, CPA

Accountancy Program Dean

Jizryl Raz, CPA

Instructor

Julius Ceazar Piencenaves

Project Manager

Daisy Janoplo Alliah Bea Ladao

Member Member

Jessaryn Vicente Rica Alliah Gicale

Member Member

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