Procurement: Vendor Compliance Workflow [BPMN 2.

0]
WORKFLOW
Vendor Set-Up Compliance Keying
BPMN 2.0 LEGEND

Start Event Intermediate End Event

PROCUREMENT Event

Vendor Compliance Gateway

Group
Task

Expanded Sub-
Process

Pool
Vendor Request Print each request
Log to list, create
folders and make Receive reportable
Mailbox and send
available for mismatches
The OpsDog Supply Chain Hierarchy confirmation e-mail
compliance

Sequence Flow Message Flow

Order Master Data Materials Production Distribution
Procurement Management
Management Mangement

Procurement Logistics

Supplier Management

Vendor Compliance

Strategic Sourcing

Procurement Systems

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the full workflow template
Vendor Compliance: Workflow

Send mismatch
Vendor Set-Up

(available in PDF, Visio, PPT)

information to
Vendor Request
Mailbox
Compliance

Keying Yes

Accurate info Compliance

found? Obtain folder Review Analyze and approval?
Undeliverable? Go into IRS Folder is retrieved
Record containing data and documentation to determine which
Vendor Maintenance Item is logged
Yes undeliverable Log Yes
Notify Accounts
Payable to re-issue
record folder determine system vendor
database and
review for Tax
No Run against System Yes
from mailbox and
cover sheet
Key info into System Y
and send confirmation

Workflow Description Mailbox and check system

for accurate data
check
number to know
which employee the
compliance criteria
based on type
found in by: Name,
address, contact
Identification
Z compliance provided
for type of request
to requestor and
approver Confirmation
Number (TIN) Reportable
No folder belongs to request info
No mismatch? No

The collection of vendor information and subsequent review and approval

includes tax identification number review, vendor information corrections (if
needed) and approval or rejection of vendor services.

Legend
Send e-mail to
Receive info from
requestor w/docs or e-
mail from vendor
New users get $20 off their first E-mail sent to
Request and docs w/
cover sheet printed
placed in folder and

purchase (registration is FREE!)

requestor and place vendor maintenance
Receive notice from themselves and logged as rejected
on hold update banking info (Date & Reason) Rejection
bank report
for EFT

Start Intermediate End Gateway Group

Event Event Event

+
pm.SCO3.VendorComplianceBPMN.140530

Task Expanded Pool Sequence Message

Sub-Process Flow Flow

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