SAUDI ARABIAN OIL COMPANY

REPLACE ELECTRICAL EQUIPMENT AT ABQAIQ, AINDAR AND

SHEDGUM GOSP’s (NORTH GHAWAR)

BLAST RESISTANCE AND FIRE RATED DOORS

MAJOR SCOPE

CONTRACT NO. 6600046122

M.R. Reference No.: BI-10-00243/MR-047, REV.00

Saudi Aramco Dummy PO No.: ABIK-U20-09-A486-DA

00 15 Jul 2020 Issued for Approval KBR-AMCDE AL GIHAZ

Rev. Date Description Prepared by: Reviewed By:
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1. MR APPROVAL SHEETS

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2. TABLE OF CONTENTS

1. MR APPROVAL SHEETS..........................................................................................................2
2. TABLE OF CONTENTS .............................................................................................................3
3. REVISION HISTORY .................................................................................................................5
4. MATERIAL REQUISITION REVIEW CHECK LIST ....................................................................6
5. SCOPE OF SUPPLY: ................................................................................................................7
5.1. EQUIPMENT / MATERIAL DESCRIPTION................................................................................8
5.2. INSPECTION FORMS AND LEVEL REQUIREMENTS .............................................................9
5.3. STANDARDS, SPECIFICATIONS AND DRAWINGS ................................................................9
6. REGULATED VENDOR LIST – ATTACHMENT AS RECEIVED FROM ARAMCO.................11
7. DATASHEET AND DRAWINGS ..............................................................................................12
8. PROJECT SPECIFICATIONS..................................................................................................13
9. SA STANDARDS, SPECIFICATIONS AND 175 FORMS ........................................................14
10. GENERAL REQUIREMENTS: .................................................................................................15
10.1 DESIGN CHANGES.................................................................................................................15
10.2 MARKING ................................................................................................................................15
10.3 INTERPRETATION ..................................................................................................................15
10.4 PACKING (AS PER SAUDI ARAMCO PACKING SPECIFICATIONS MS 8314-00) ...............15
10.5 SHIPPING INFORMATION ......................................................................................................16
10.6 TAGGING ................................................................................................................................16
10.7 CONFLICTS, DEVIATIONS & EXCEPTION ............................................................................16
10.8 THE PROPOSAL .....................................................................................................................16
10.9 INCONSISTENCIES ................................................................................................................17
10.10 PAINTING & COATING ......................................................................................................17
10.11 WARRANTY PASS-THROUGH STATEMENT ...................................................................17
10.12 ENVIRONMENTAL CONDITIONS ......................................................................................17
10.13 SPARE PARTS – (NOT APPLICABLE) .............................................................................17
10.13.1 CAPITAL SPARE PARTS – NOT APPLICABLE ............................................................17
10.13.2 START-UP SPARE PARTS – (NOT APPLICABLE)........................................................17
10.13.3 OPERATING SPARE PARTS – (NOT APPLICABLE) ....................................................18
10.13.4 OPERATING MATERIALS – (NOT APPLICABLE) .........................................................18
10.13.5 SPARE PARTS DATA PACKAGE – (NOT APPLICABLE) .............................................18
10.14 SPECIAL TOOLS – NOT APPLICABLE ............................................................................19
10.15 ASSISTANCE DURING ERECTION – NOT APPLICABLE ................................................19

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10.16 ASSISTANCE DURING START-UP AND COMMISSIONING – NOT APPLICABLE .........19

10.17 REPORTING .......................................................................................................................19
10.18 ALTERNATIVES.................................................................................................................19
10.19 SASO REQUIREMENTS ....................................................................................................19
10.20 RIGHT OF ACCESS REQUIREMENTS ..............................................................................19
11. QA/QC REQUIREMENTS: .......................................................................................................20
11.1 ISO 9001 QUALITY MANAGEMENT SYSTEM REQUIREMENTS: .........................................20
11.1.1 SCHEDULE “Q” REQUIREMENTS: .................................................................................20
11.2 INSPECTION LEVEL: ..............................................................................................................20
11.3 INSPECTION AND TEST PLAN (ITP) .....................................................................................21
11.4 INSPECTION ASSIGNMENT PACKAGE ................................................................................21
11.5 PRE-INSPECTION MEETING – NOT APPLICABLE ...............................................................21
11.5.1 PRE-INSPECTION MEETING AGENDA – NOT APPLICABLE.........................................21
11.6 NOTIFICATION FOR INSPECTION .........................................................................................22
11.7 IN-PROCESS SURVEILLANCE ..............................................................................................22
11.8 FINAL INSPECTION AND RELEASE FOR DELIVERY...........................................................22
11.9 SUB-ORDERS .........................................................................................................................22
11.10 VENDOR RESPONSIBILITY ..............................................................................................22
12. SPDP FORMS (NOT APPLICABLE) .......................................................................................23
13. NON MATERIAL REQUIREMENT FORMS .............................................................................24
14. NOTES TO VENDOR ...............................................................................................................25
14.1 LANGUAGE.............................................................................................................................25
14.2 DEFINITIONS ..........................................................................................................................25
14.3 VENDOR ENGINEERING REQUIREMENTS ...........................................................................25
14.4 IDENTIFICATION: ...................................................................................................................26
14.5 NON-MATERIAL REQUIREMENTS SUBMITTAL: ..................................................................26
14.6 NON-MATERIAL REQUIREMENTS (NMR):............................................................................26
14.7 OPERATING AND MAINTENANCE MANUALS SUBMITTAL: ...............................................27
14.8 PROCUREMENT CORRESPONDENCE: ................................................................................27
14.9 TESTING..................................................................................................................................27
15. PACKING SPECIFICATIONS ..................................................................................................28

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3. REVISION HISTORY

Rev. No. Date Description

00 15 Jul 2020 Issued for Approval- BLAST RESISTANCE FIRE RATED DOORS

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4. MATERIAL REQUISITION REVIEW CHECK LIST

Saudi Aramco Dummy PO# ABIK-U20-09-A486-DA

Material Description: BLAST RESISTANCE AND FIRE RATED DOORS

9Com No.: 6000000458, 6000008995

Element Yes No Remarks

Does the material Description matching that of the √
CCC #or 9 COM
Is the CCC# or 9 COM number of the material or √
equipment specified?
Is Service, Operating conditions specified? √
Are Specifications, drawings or datasheets are √
referenced?
Are the applicable standards referenced? √
Are applicable RVL standards mentioned? √
Is the schedule Q requirements with regards to the sub- √
suppliers specified (where sub-suppliers exist)?
Are the schedule Q requirements with regards to √
special process specified?
Does the requisition mention that suppliers & √
manufacturers (including sub-vendors) shall maintain
acceptable QA/QC Program as per ISO-9001 series as
per schedule Q?
Are the schedule Q requirements with regards to ITP √
specified?
Are the schedule G requirements specified? √
Are revisions dates of SAMSS/SAES specified? √
Are SA-175 forms referenced? √ 175-120400 (For LOI 1 items only)
Are SA-175 forms that are generated and initialed by
√ N/A
SAPMT referenced?
Are applicable SAIC specified √ N/A
Are required equipment/material data sheet included √
Are project drawings/specifications approved? √ N/A
Are NMR Forms attached? √
Is it Inspectable item? Specify inspection level √ Yes, Inspection Level “1 & 0”

Ramanand Raizada
Review by Engineering: _________________________ Date: 15-July-2020

Checked by Procurement QC Supervisor: Jonathan Amoyin Date: 15-July-2020

__________

Alfredo Lemi
Approved by QA Manager: ______________________ Date: 15-July-2020

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5. SCOPE OF SUPPLY:
Vendor shall be responsible for the design, engineering, supply of materials, manufacturing,
and assembly, shop testing, packing for delivery and operating and maintenance manuals for
the Equipment / materials listed in the present requisition.

All items not specifically mentioned in this specification, but necessary and required to form
an operational system as described herein, shall be identified and provided by the Vendor as
part of the system.

Any errors or omissions in this specification shall not absolve the Vendor from the
responsibility of designing and providing complete and fully functional equipment as described
in this requisition.

The design / manufacturing of the Equipment / Materials shall be in accordance to all

specifications, drawings, procedures, standards and other documents attached hereto and
with the best modern practice and shall be such to facilitate inspection, cleaning, maintenance
and repair to ensure satisfactory operation of the Equipment / Materials under all service
Conditions.

Vendor shall provide a Compliance Review of the Specifications, Drawings and Addenda per
Saudi Aramco requirements.

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5.1. EQUIPMENT / MATERIAL DESCRIPTION

9COM NO. : 6000000458

PLANT NO. : M98
LINE ITEM : 001 TO 003
QUANTITY : See Below Table
DESCRIPTION : DOOR BUILDING; BLAST OR ATTACK RESISTANT TYPE, 12-SAMSS- 010, AWS
D1.3 D1.1, S-M-009

ITEM DESCRIPTION IU QTY LOI

D1A: 1120 X 2150 MM H SINGLE DOOR BLAST RESISTANT, FIRE
001 RATED SET 6 1

D2A: 3200 X 3700 MM H DOUBLE DOOR BLAST RESISTANT

002 ,HRS FIRE RATED WITH TRANSOM SET 1 1

D3A: 3500 X 3700 MM H SINGLE DOOR BLAST RESISTANT ,

003 HRS FIRE RATED WITH TRANSOM SET 1 1

9COM NO. : 6000008995

PLANT NO. : M98
LINE ITEM : 004 TO 010
QUANTITY : See Below Table
DESCRIPTION : DOOR BUILDING; FIRE RATED TYPE,2006,AWS D1.1 AWS,
D1.3,CERTIFICATION, UL10C FOR FIRE RATING,UL 1784 FOR SMOKE AND
DRAFT CONTROL

ITEM DESCRIPTION IU QTY LOI

004 D1: 1120 X 2150 MM H SINGLE DOOR, FIRE RATED SET 27 0

005 D2: 3200 X 3700 MM H DOUBLE DOOR, HRS FIRE RATED WITH TRANSOM SET 6 0

006 D3: 3500 X 3700 MM H SINGLE DOOR, HRS FIRE RATED WITH TRANSOM SET 3 0

007 D3B: 1100 X 2220 MM H SINGLE DOOR, FIRE RATED SET 1 0

008 D4: 3100 X 3700 MM H DOUBLE DOOR, HRS FIRE RATED WITH TRANSOM SET 1 0

009 D5: 1800 X 2200 MM H DOUBLE DOOR, HRS FIRE RATED SET 1 0

010 D6: 3600 X 4000 MM H DOUBLE DOOR, HRS FIRE RATED WITH TRANSOM SET 1 0

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5.2. INSPECTION FORMS AND LEVEL REQUIREMENTS

ITEM IR CODE DESCRIPTION LOI

001-003 175-120400 BLAST RESISTANT FIRE RATED DOORS 1

DOOR BUILDING; FIRE RATED TYPE, 2006, AWS D1.1

004-010 Not Applicable AWS D1.3,CERTIFICATION, UL10C FOR FIRE 0
RATING,UL 1784 FOR SMOKE AND DRAFT CONTROL

5.3. STANDARDS, SPECIFICATIONS AND DRAWINGS

Line Items shall be supplied in accordance with the following reference documents:

PROJECT DOCUMENTS

TA-427025.001
Door & Finishes Schedule Substation Building GOSP-3 21 Jun 2020
Rev. A
TA-427034.001
Door & Finishes Schedule Substation Building GOSP-B 21 Jun 2020
Rev. A
TA-42704I.001 Building Sections Substation Building cusp-2 & P/STN Tie-
21 Jun 2020
Rev. A Lines (ADT-Z)
TA-427043.001 Door and Finish Schedule Substation Building GOSP-Z &
21 Jun 2020
Rev. A P/STN Tie-lines (ADT-Z)
TA-427052.001
Doors & Finish Schedule 21 Jun 2020
REV. A
TA-427061.001 Doors & Finish Schedule I3.8KV Substation Building
21 Jun 2020
Rev. A GOSP-4 & Tie-lines
TA-427076.001 Door 8x Finishes Schedule 1l5kv Substation Building
21 Jun 2020
Rev. A GOSP-4 & Tie-Lines

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SAUDI ARAMCO MATERIALS SYSTEM SPECIFICATIONS

12-SAMSS-010 Blast Resistant Doors and Frames 17 July 2017

SAUDI ARAMCO ENGINEERING STANDARD

SAES-A-112 Meteorological and Seismic Design Data 25 Jul 2017

Safety Requirements for Plant and Operations Support
SAES-B-014 02 Jan 2018
Buildings
SAES-M-009 Design Criteria for Blast Resistant Buildings 17 July 2017
SAES-M-100 Saudi Aramco Building Code 01 Jan 2018
SAES-O-201 General Requirements of Security Directives 20 SEP 2017
SAES-O-203 Security Gates 20 SEP 2017
SAES-O-209 Security Doors, Locks, and Ballistic Resistant Structures 20 SEP 2017

SAUDI ARAMCO ENGINEERING PROCEDURE

Waiver of a Mandatory Saudi Aramco Engineering

SAEP-302 20 Nov 2017
Requirement
Inspection Requirements for Contractor Procured
SAEP-1151 23 Oct 2017
Materials and Equipment

SAUDI ARAMCO STANDARD DRAWINGS

- Not Applicable -

SAUDI ARAMCO INSPECTION FORM

175-000003 INSPECTION & TESTING REQUIREMENT Sep 2015

DOORS AND FRAMES: STEEL, FIRE RATED OR
175-120400 14 Jun 2016
BLAST RESISTANT

SAUDI ARAMCO NON-MATERIAL REQUIREMENTS (NMR)

NON-MATERIAL REQUIREMENT FOR: FOORS FIRE

SA-7930 15 Jul 2020
RATED AND BLAST RESISTANT

SAUDI ARAMCO PACKING SPECIFICATION

MS-8314-00 SAUDI ARAMCO PACKING SPECIFICATIONS May 2005

Note: Standard cut-off date is “08 Feb. 2018

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6. Regulated Vendor List – Attachment as received from ARAMCO

Note: Any of the Engineering Standards, Procedures, Specifications, Mandatory Drawings cross
referenced in the following Standards and Documents shall be taken from 08 Feb. 2018 issue of
SAUDI ARAMCO Desktop Standards.

9COM No.: 6000000458

9COM No.: 6000008995

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7. DATASHEET AND DRAWINGS

TA-427025.001 Rev. A Door & Finishes Schedule Substation Building GOSP-3 21 Jun 2020
TA-427034.001 Rev. A Door & Finishes Schedule Substation Building GOSP-B 21 Jun 2020
Building Sections Substation Building cusp-2 & P/STN Tie- Lines
TA-42704I.001 Rev. A 21 Jun 2020
(ADT-Z)
Door and Finish Schedule Substation Building GOSP-Z & P/STN
TA-427043.001 Rev. A 21 Jun 2020
Tie-lines (ADT-Z)
TA-427052.001 REV. A Doors & Finish Schedule 21 Jun 2020
Doors & Finish Schedule I3.8KV Substation Building GOSP-4 &
TA-427061.001 Rev. A 21 Jun 2020
Tie-lines
Door 8x Finishes Schedule 1l5kv Substation Building GOSP-4 &
TA-427076.001 Rev. A 21 Jun 2020
Tie-Lines

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8. PROJECT SPECIFICATIONS

DOC. NO. DESCRIPTION DATE

Not Applicable

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9. SA STANDARDS, SPECIFICATIONS AND 175 FORMS

DOC. NO. DESCRIPTION DATE

12-SAMSS-010 Blast Resistant Doors and Frames 17 Jul 2017

SAES-A-112 Meteorological and Seismic Design Data 25 Jul 2017

SAES-B-014 Safety Requirements for Plant and Operations Support Buildings 02 Jan 2018

SAES-O-201 General Requirements of Security Directives 20 Sep2017

SAES-O-203 Security Gates 20 Sep 2017

SAES-O-209 Security Doors, Locks, and Ballistic Resistant Structures 20 Sep 2017

SAES-M-009 Design Criteria for Blast Resistant Buildings 17 July 2017

SAES-M-100 Saudi Aramco Building Code 01 Jan 2018

Waiver of a Mandatory Saudi Aramco Engineering
SAEP-302 20 Nov 2017
Requirement
Inspection Requirements for Contractor Procured Materials and
SAEP-1151 23 Oct 2017
Equipment
175-000003 Inspection & Testing Requirement Sep 2015

175-120400 Doors and Frames: Steel, Fire Rated or Blast Resistant 14 Jun 2016

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10. GENERAL REQUIREMENTS:

10.1 Design Changes

Any design changes recommended by the manufacturer, which will affect this Purchase
Order and/or Specifications, drawings, etc., shall be brought to the buyer’s attention for
buyer’s written approval before proceeding with the work.

10.2 Marking
Marking of the Equipment / Materials shall be as per requirements of the Purchase Order
and applicable Saudi Aramco standard.
10.3 Interpretation
In any instance where the name of a particular manufacturer appears herein, such shall
be interpreted to mean the product of that manufacturer or its equivalent (unless
purchase of a particular manufacturer’s product is shown as mandatory).
10.4 Packing (As per Saudi Aramco Packing Specifications MS 8314-00)
Vendor shall pack material to ensure environmental and transit protection of the
equipment and shall submit packing design and packing details for buyer’s approval.
The shipping marks shall include the details and be in the format as below: The required
details to be filled in by the Vendor.
SHIPPING MARKING FORMAT (Applicable Details to be filled in by the Vendor)

CONTRACTOR : AL GIHAZ CONTRACTING

CONSIGNEE : AL GIHAZ CONTRACTING

CONTRACTOR PO No. :

PROJECT NAME : REPLACE ELECTRICAL EQUIPMENT AT

ABQAIQ, AINDAR AND SHEDGUM GOSP’s
(NORTH GHAWAR)

Contract No. : 6600046122

Saudi Aramco Dummy PO No. : ABIK-U20-09-A486-DA

Place of Destination : M98
Equipment Item No :
Type of Storage :
Package No. :

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10.5 Shipping Information

10.5.1 In case Buyer is responsible to overseas shipping, Vendor shall provide shipping
weights and volume per equipment as soon as available.
10.5.2 In case the Vendor is responsible for overseas shipping, following documents shall
send to SAS as soon as available:
• Bill of Lading (Buyer as consignee)
• Commercial Invoice (Legalized by Saudi Consulate)
• Packing List
• Certification of Origin (Legalized by Saudi Consulate)
10.6 Tagging
Vendor shall provide and install stainless steel tags with all referenced engineering tag
numbers, purchase order references in accordance with technical specification and
material specification.
10.7 Conflicts, Deviations & Exception
Vendor shall provide a compliance statement to the applicable standards, specifications
and other enquiry requirements as per the format enclosed at Appendix-1.
In case of any conflict between the requirements of this document and the attached
specification or data sheet or deviations from the relevant standard, the conflict, deviation
or exception shall be brought to the attention of the Buyer for resolution. Vendor shall
provide listing of the exceptions, deviations or conflicts to all Standards and material
requisition requirements referred herein. All the exceptions, conflicts or deviations or
clarifications shall be reflected in a separate section of the proposal as per the format
provided in Appendix-1 hereto. Any exceptions, conflicts or deviations or clarifications to
the requirements not mentioned in the enclosed format is considered withdrawn by
Vendor.
10.8 The proposal
The Proposal must include the following as a minimum;
 A signed and stamped statement of compliance that the Vendor’s bid fully complies
with the requirements of the Material Requisition and all documents referenced
therein.
 A full and complete list of deviations, alternatives and clarifications relating to the
Vendor’s entire scope of supply
Any exclusions I exceptions not indicated in the proposal, it will be understood the
proposal is in full agreement with the specifications and enquiry requirements.

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10.9 Inconsistencies
If any inconsistency exists between these requisitions, the attached documentation and
other applicable Saudi Aramco documents, industry standards or drawings, the
inconsistency will be re-solved in writing as decided by Buyer.
10.10 Painting & Coating
The Equipment / Materials shall be suitable for coating and painting as per project
requirement (if applicable).
10.11 Warranty Pass-Through Statement
Seller shall agree that
“Buyer is contracting with Seller for the purchase of goods hereunder for ultimate
transfer to, and use by, the Saudi Arabian Oil Company (SAUDI ARAMCO) in Saudi
Arabia. Therefore, Seller agrees that, in any event, all rights of Buyer for any failure to
meet specifications, or any other breach of warranty shall run to the benefit of and be
fully enforceable by SAUDI ARAMCO.”
10.12 Environmental Conditions
Vendor shall consider the Environmental Conditions per Saudi Aramco Standard
SAES-A-112.
10.13 Spare Parts – (Not Applicable)
10.13.1 Capital Spare Parts – Not Applicable
Vendor to submit recommended Capital Spares Lists with the tender.

“Capital Spare Parts” are those major replacement parts or complete units essential to
continuous operation when long delivery or manufacturing economy is a significant
factor. Capital Spare Parts are subject to Start-Up and Operating Spare Parts support
the same as Parent Equipment. Vendor shall identify the applicable Capital Spare
Parts and recommend to COMPANY additional requirements for Capital Spare Parts
not identified in Attachment II of Schedule G. The recommendations shall also include
long lead time, machined, molded or cast parts which can best be supplied when
included in the manufacturing schedule of the Parent Equipment, and their quoted
material prices and any other information required for their justification.
10.13.2 Start-Up Spare Parts – (Not Applicable)
Vendor to submit recommended Start-Up Spare Parts Lists with the quote.
“Start Up Spare Parts” are parts or components received during construction, pre-
commissioning and commissioning. Vendor shall provide the start-up spare parts
associated with quotation for detailed breakdown price and delivery shall be shown on
the spare part list.

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10.13.3 Operating Spare Parts – (Not Applicable)

Vendor to submit recommended Operating Spare Parts Lists with the quote.
“Operating Spare Parts” are spare parts, materials or components that are required for
continuous operations of the plant, equipment or system after commissioning of the
facility. Vendor shall provide the complete recommended list, which shall be used,
purchase and ship all operating spare parts by company.
10.13.4 Operating Materials – (Not Applicable)
Vendor to submit recommended Operating Materials Lists with the quote.
“Operating Materials” are consumable materials that are required for the continuous
operation of the facility and are consumed in the normal course of operations and,
therefore, require periodic replenishment. Vendor shall supply all required quantities of
consumable, and materials required for the initial charge, pre-commissioning and Start-
Up, and commissioning of the FACILITIES. (Not Applicable)
10.13.5 Spare Parts Data Package – (Not Applicable)
Recommended Spare Parts List, Bill of Quantity, Manufacturer Drawings,
Manufacturer Specification Sheet, Catalogue / Manuals shall be supplied by the
Vendor as per SAEP-31 or SAEP-3101, Dated – 31-Mar-2014.
The Spare Parts Data Package (SPDP) requirements for this purchase requisition
shall be based on the vendor’s recommendations for two-year operating spare parts.
The SPDP is required to be submitted in accordance with Saudi Aramco procedure
SAEP-3101: appendices C, D and E, i.e.
 Instructions to suppliers (SAEP-3101 appendix C)
 Equipment checklist SAEP-3101 appendix D)
 Request for waiver from SPDP (SAEP-3101 appendix E)

A capital spare parts list for two years operation is also required.
The SPDP, unless specified to the contrary, requires delivery of both hardcopy (as
referenced above) and electronic copy data (stored in CD). The SPDP is to be
submitted no later than 90 days prior to the shipment date of the equipment. Supplier
must use the forms and formats provided for the data to be considered acceptable.
The SPDP shall be prepared in accordance with:
SPARE PARTS DATA PACKAGE CHECKLIST - (Not Applicable)
SAEP-3101 Equipment and Spare Parts Data Requirements for Contractor
Procured Equipment
SAEP-3101 Appendix A Glossary of Terms
Spare Parts Data Package Status Report (SPDPSR)
SAEP-3101 Appendix B
Required Format
Instruction to Supplier for Providing Spare Parts & Operating
SAEP-3101 Appendix C Materials Data for New Equipment Purchased for, or by Saudi
Aramco.

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SAEP-3101 Appendix D Spare Parts Data Package (SPDP) Checklist

Saudi Aramco Spare Parts Data Package (SPDP) Waiver
SAEP-3101 Appendix E
Procedure

Notes:
1. Procurement of equipment or material item shall not to be considered complete until
the SPDP has been submitted and approved by Saudi Aramco
2. Upon completion of review and Saudi Aramco final approval of the SPDP, vendor is
required to submit three (3) sets of softcopies in electronic format
10.14 Special Tools – Not Applicable
Special Tools required for the Erection of the Equipment or Materials shall be included
in the scope of supply.
10.15 Assistance during Erection – Not Applicable
Vendor shall quote separately for vendor representatives in event it is required during
Erection.
10.16 Assistance during Start-up and Commissioning – Not Applicable
Services of the Vendor’s Representative be required during Start-up and
Commissioning that these services shall be separately included in vendor price and as
specified in the purchase order.
10.17 Reporting
Progress Reporting shall be on a weekly basis starting one week from the date of issue
of the Purchase Order until fulfillment by the Vendor of all its duties and obligations
under the Purchase Order.
10.18 Alternatives
Vendor may submit or propose an alternative design. As a minimum, following data is
required:
• Detailed drawings, showing the design
• Description of the design and methods of Construction Calculations, clearly
justifying all the details of the design. The calculations shall be self-explanatory
and shall indicate the sources of information and the derivation of all parameters,
formulas and assumptions used.
10.19 SASO Requirements
Vendor supplied material shall comply with Saudi Arab Standards Organization (SASO)
requirements. If a SASO certificate is required for Vendor-Supplied materials, vendor
shall promptly forward a copy of the SASO-approved certificate to the Company
Representative and to Purchaser.
10.20 Right of Access Requirements
Vendor shall comply of Provision for Company’s and Purchaser’s right of access to the
supplier’s and sub-supplier’s facility and work documents for inspection.
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11. QA/QC REQUIREMENTS:

11.1 ISO 9001 Quality Management System Requirements:

Vendor shall meet the technical and quality requirements of the work.
Suppliers & manufacturers (including sub-vendors) shall have and maintain acceptable
QA/QC program in accordance with ISO-9001-2015 Requirements.
Vendor shall be evaluated, approved and listed as accepted supplier by Buyer and
SAUDI ARAMCO prior to placing the purchase order, if it is not the approved vendor of
Saudi Aramco.
Supplier shall perform Quality Management functions for all parts of the WORK,
including its Sub-supplier, vendors as specified on its Quality Manual or approved
Quality Plan(s).

11.1.1 Schedule “Q” Requirements:

Vendor / Manufacturer / Supplier / Sub-Supplier shall meet the schedule “Q”

requirements.

11.2 Inspection Level:

The inspection levels are defined as below. The applicable inspection level requirements
for Vendor are specified in Sec 5.2

Inspection Level “1 & 0”

Level 0: Documentation requirements only as specified in applicable SA-175

form; no vendor inspection required.

Level 1: Only final inspection including release for shipment is required prior to
shipping.

Level 2: Includes pre-inspection meetings, one or more unspecified “in progress”

surveillance visit/s, all witness and hold points, final inspection, and release for
shipment.

Level 3: Includes pre-inspection meetings, one or more unspecified “in progress”

surveillance visits, all witness and hold points, final inspection, and release for
shipment. Inspections shall be on regular basis (daily, weekly or bi-weekly).

Level 4: Resident inspector continually monitoring the work.

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11.3 Inspection and Test Plan (ITP)

Vendor shall prepare Inspection and Test Plan (ITP) for review and approval in
accordance with the requirements of clause number 3.7, schedule Q, attachment-III,
purchase order and Saudi Aramco inspection & testing requirements.

11.4 Inspection Assignment Package

The vendor shall provide the necessary documentation to Imad for the preparation of
IAP, in accordance with the requirements of Schedule Q, Attachment III, and Para. 3.18,
which is made of:

 Copies of sub-supplier’s unpriced purchase orders (if any),

 ITP
 Agenda for each pre-inspection meeting, where appropriate.
 Copies of Waiver (if any)
11.5 Pre-Inspection Meeting – Not Applicable
Pre-Inspection meeting shall be held after placement of the purchase order but prior to
start of fabrication.

Date & Venue of the pre-Inspection meeting will be finalized in agreement with Saudi
Aramco and all other concerned parties.

Vendor/Manufacturer, Buyer and Saudi Aramco quality representatives shall participate.

11.5.1 Pre-Inspection Meeting Agenda – Not Applicable

As a minimum the agenda will be:

 Introduction
 Purpose of the meeting
 Availability of signed PO and technical attachments (with correct version)
 Confirmation of supplier understands of the PO requirements.
 Confirmation of compliance with engineering requirements.
 Confirmation of compliance with inspection requirements.
 Purchase Order review.
 Manufacturing Location(s)
 Sub-Supplier List
 Source of major raw materials.
 Manufacturer’s Quality Control System (including sub-suppliers)
 Deliverables.
 Lessons Learned.
 Inspection & Test Plan (ITP) review.
 Inspection Notification.
 The preservation procedure shall be discussed as per SAEP-385.

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11.6 Notification for Inspection

Vendor shall send written Notification for Inspection minimum 15 days prior to scheduled
inspection for all Witness and Hold Points in accordance with the approved ITP.

11.7 In-Process Surveillance

Buyer and Saudi Aramco have full authority to have in process surveillance inspection
Weekly or Bi-Weekly by TPI while the material is in under production/fabrication.

11.8 Final Inspection and Release for Delivery

Final Inspection shall be performed prior to delivery.

Equipment/material shall be delivered only after Final Inspection had been performed
and Release Notice is issued.

11.9 Sub-Orders

In case the Vendor is not the manufacturer himself, the complete un-priced purchased
order and material requisition, including all attachments and applicable Saudi Aramco
Standards, shall be forwarded to the actual manufacturer.

The Supplier shall provide the manufacturer’s plant address and contact person
immediately after placing the Purchase Order, which is required for the preparation of
the inspection assignment package, ITP and inspection coordination.

In cases where the manufacturer is purchasing parts from sub-suppliers when all
inspectable components and materials have inspection level 0 or higher, the sub-
supplier shall provide a copy of all un-priced sub-orders to IMAD for review. All
inspectable material must only be purchased from Saudi Aramco approved
manufacturers.

The Plate shall be procured from SA Approved Mill (See Sec 9 for List of SA approved
Mills).

All orders and sub-orders shall clearly reflect all technical and quality requirements in
accordance with IMAD purchase order, material requisition, applicable Saudi Aramco
and international standards, and in particular all Saudi Aramco inspection and testing
requirements.

11.10 Vendor Responsibility

Vendor shall provide the manufacturing plant address and contact person immediately
after placing the Purchase Order, which is required for the preparation of the inspection
assignments package, ITP and Inspection coordination.

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12. SPDP Forms (Not Applicable)

DOC. NO. DESCRIPTION DATE

Equipment and Spare Parts Data Requirements for
SAEP-3101 31 Mar 2014
Contractor Procured Equipment
SAEP-3101
Glossary of Terms 24 Mar 2014
Appendix A
SAEP-3101 Spare Parts Data Package Status Report
19 Nov. 2008
Appendix B (SPDPSR) Required Format
Instruction to Supplier for Providing Spare Parts &
SAEP-3101
Operating Materials Data for New Equipment 24 Mar 2014
Appendix C
Purchased for, or by Saudi Aramco.
SAEP-3101
Spare Parts Data Package (SPDP) Checklist 19 Feb 2015
Appendix D
SAEP-3101 Saudi Aramco Spare Parts Data Package (SPDP)
19 Nov. 2008
Appendix E Waiver Procedure

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13. Non Material Requirement Forms

DOC. NO. DESCRIPTION DATE

NON-MATERIAL REQUIREMENT FOR: BLAST RESISTANT
SA-7930 15 Jul 2020
FIRE RATED DOORS

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14. NOTES TO VENDOR

14.1 Language

All literature, documentation, correspondence, and other printed matter pertaining to

this Material Requisition shall be in the English language.

Supplier to ensure that all procurement correspondence as specified in Section is

identified, labeled and marked as indicated in the reference Purchase Order with no
exceptions / deviations.

14.2 DEFINITIONS

COMPANY Shall mean SAUDI ARAMCO

BUYER Shall mean AL GIHAZ CONTRACTING
Shall mean any person, firm, partnership, company,
corporation or combination thereof with whom the Buyer has
Supplier
sent the QUOTATION REQUEST or placed the PURCHASE
(or Vendor)
ORDER.

14.3 Vendor engineering requirements

The vendor shall be responsible as a minimum for:

1. All vendor submittals shall be of microfilm quality. See also clause 14.5.
2. Requirements for final and Certified Documents as specified in clause 14.6
3. Responsibility for all auxiliary equipment and their associated controls (if any).

Submission of all documents is an integral part of the Purchase Order Obligation. The
Purchase Order shall only be complete, when all document requirements have been
fulfilled and are accepted by Purchaser and Client.

Non-Material Requirements (NMR Section Numbers 601, 602 and 603 on SAUDI
ARAMCO 7900 Series Forms) are an integral part of this requirement as are the
complete Spare Parts Data and as such, notwithstanding the terms of payment
provisions in the applicable conditions of purchase, Purchase Order payment up to the
full Purchase Order price may be withheld until all non-material requirements and
Spare Part Data Packages are delivered and accepted by Buyer.

Vendor shall provide original manufacturer source information for all materials
supplied on each Purchase Order including, but not limited to, manufacturer’s name,
address, sales order number, sales contact name, telephone number, fax number and
e-mail address.
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14.4 Identification:

All drawings, literatures, data sheets, certifications, etc., supplied by vendor shall show
the following information:

(a) Purchaser P.O. No. :

(b) SAUDI ARAMCO Dummy P.O. No. : ABIK-U20-09-A486-DA
(c) Purchaser Line Item No. :
(d) Purchaser Plant No. : M98
(e) Vendor’s Order No. :
(f) Vendor’s name and address. :
All documents, even if preliminary, shall be stamped and signed.

14.5 Non-Material Requirements Submittal:

Vendor shall submit NMR to Buyer for review and approval. Saudi Aramco shall approve
any modification.

All documentation, such as Vendor drawings, test reports, data curves, manufacturer’s
catalogue etc. shall be in letter size (8-1/2” x 11”). Large size drawings shall be reduced
to 11” x 17”. Submittals by fax are not acceptable.

All submittals of Non-Material Requirements shall be done with transmittal, complete

with the identification of each document, NMR Form - 7930 and type of NMR document
submitted.

All Vendors certified drawings and as-built drawings shall be produced on Bentley Micro
station, CADD in accordance with the CADD specifications outlined in the SAUDI
ARAMCO Drafting Manual. AutoCAD files shall not be allowed.

14.6 Non-Material Requirements (NMR):

Vendor shall submit the following documents as specified in Non-Material Requirements

Forms SA-7930.

601: Preliminary Drawings for Review and Approval by Buyer. (03 SETS)

602: Certified Drawings, Literature, Photographs, etc. (03 SETS)

603: Operations/Maintenance Manuals, Installation Instructions, Test,

Certificates, etc. (06 SETS)

Vendor needs to submit the NMR’s as indicated in calendar weeks in the form after
receipt of the Purchase Order. After award of PO, Vendor is bound to submit the NMR’s
within the time indicated which the maximum is and not to exceed as he has indicated
in this form.

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Only one (1) copy of NMR-603 Documentation such as operating manuals shall be
included with the shipment of each item. Five (5) complete original sets shall be sent
separately by courier to the Procurement Department.

Vendor/Manufacturer shall submit one (1) electronic file (CD Rom) of all the
documentation listed on 601’s 602’s and 603’s in addition to the required hard copies
per Saudi Aramco Non-Material Requirements SA-7930.

Vendor shall submit all the NMR 601’s together in one package for Buyer’s review and
approval.

14.7 Operating and Maintenance Manuals Submittal:

Material delivery shall not be considered complete until Six (6) complete original sets
and one (1) electronic copy of Vendor Equipment Operating Instructions and Equipment
Maintenance Manuals have been transmitted to buyer and receipt of Instructions and
Manuals has been acknowledged by Buyer.

14.8 Procurement Correspondence:

All correspondence, specifications, drawings, or other papers pertaining to procurement
shall bear the following references:

• Name of FACILITIES and location

• Symbol or Code of FACILITIES
• Equipment Plant Tag Numbers, if any
• SAUDI ARAMCO Contract Number
• Quotation request or Purchase Order Number
• Corresponding SAUDI ARAMCO Dummy P.O. Number

14.9 TESTING

Testing shall be done in accordance with Saudi Aramco inspection and testing
requirement form and Saudi Aramco Engineering Standard.

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15. PACKING SPECIFICATIONS

DOC. NO. DESCRIPTION DATE

MS-8314-00 Saudi Aramco Packing Specifications MAY 2005

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