PROJECT 01- PROJECT HR & COMMUNICATION MGMT

RENOVATION OF RIPHA UNIVERSITY AUDITORIUM

Group Fall 2020 (3rd Semester)

SAP ID: 13364 Saqib Jehangir Mirza

 General Information
The Auditorium of Riphah University is old and unable to meet the modern requirements.
Brief Project Requires renovation, construction of stage with auto gadgets and refurnishing including

Description: installation of lights, air conditioners, sound system, projection system and sound proofing,
with capacity of 200 students.
Eman Builders & Design Consultants which is a reliable name in construction industry has
been selected for the project basing upon their experience and competitive cost offered. It
Brief
has been active in designing and construction project as well as reconstruction,
Description of
rehabilitation, and remodeling of old building for the last 10 years. The main aim of this
Client company is to fulfil the needs of customers and satisfy them by providing the best possible
A grade outcome in their required areas.

Prepared By: 13364 Saqib Jehangir Mirza

Date: 20 November 2020 Duration: 12 Weeks / 5 Day Calendar

Cost: 10.5 M Approx.

 Project Objectives
• Renovation of existing auditorium in to a modern multipurpose facility for
Curricular and Extra Co- Curricular activities with a capacity of
accommodating 200 students.
• Meet the modern requirements of teaching aids and of latest auditorium
technologies like soundproofing, movie theatre, lecture halls, stage drama
presentations and convocation / seminars venue.
• Should be able to meet the HEC requirements of all levels of university
activities including hosting of seminars of national and international levels.
• Provide a suitable place for students to carry out academic learning and also
carry out co-curricular activities.
• Complete renovation and remodeling including refurbishing of existing seats.
• Provide a temperature controlled environment for both summers and
winters.
• Renovation to be completed before start of next semester.
 Project Scope / Deliverables
• Marble flooring on complete floor.
• Steps for easy viewing of stage in layers (ie Back high and front low).
• Re-cementing on walls and wooden paneling.
• Construction of wooden floor stage with pulley system for curtains. Dimensions of stage to be 50
x 20 ft with stairs on both sides and in front to climb on stage.
• Modern surround audio system connected with video and audio system.
• Video projection room for movie shows.
• Installation of reversible ACs for climate controlled environment as per the capacity.
• Repair of false ceiling with lighting arrangements in every row with independent switching system
at the rear.
• Sound proofing of walls.
• Changing room (dimensions 10x15 ft) on both side of stage with viewing room on other side with
entrance on stage. 5 ft passage in between the rooms on the stage.
• Electronic video projection screens. SCOPE
• Computer op room in the rear. To carry out Renovation, Rehabilitation and Remodeling of Riphah
University Auditorium located in Rawalpindi Sadar on Peshawar
• 200 Students cushioned seats.
Road into a high-quality, multipurpose, modern and elegant auditorium
• All caballing to be conduced. within 12 weeks at cost not to exceed 10.5 M.
 HUMAN RESOURCES
Human Resource Report to Human Resource Report to
• Project Manager Project Director • Quality Control Manager PM
• Operations Manager • Architect PM
PM
• Supervisor Civil Works • Structural Engineer Architect
Operations Manager
• Sub-Contractor Masonry • Draft Man Architect
Supervisor Civil Works
• Sub-Contractor Flooring/Tiling • Administration Manager PM
“
• Head Clerk Adm Manager
• Sub-Contractor Electrical Work “
• Sub-Contractor Iron Work • Contracts Clerk Head Clerk
“
• Accounts Clerk “
• Sub Contractor Plumbing “
• Procurement Supervisor Adm Manager
• Supervisor Furnishing Operations Manager
• Purchaser Construction Proc Supervisor
• Sub-Contractor Paint Supervisor Furnishing Material
• Sub-Contractor Woodwork “ • Purchaser Electrical Material “
• Sub-Contractor Cushioning • Store Keeper “
“
and Curtains • Security Officer
• Sub-Contractor Heating / Adm Manager
“ • Security Staff
Cooling AV and Sound System Security Staff
 Non Human Resources
Material
Resource Name Std. Rate Work Cost
Label
 Misc Nails Tape Rs 10,000.00 3 Rs 30,000.00
 Cement Bags Rs 500.00 240 Bags Rs 120,000.00
 White cement Bags Rs 800.00 10 Bags Rs 8,000.00
 Paint Bucket Rs 4,000.00 8 Bucket Rs 32,000.00
 Paint Weather Shield Bucket Rs 8,000.00 16 Bucket Rs 128,000.00
 Crush cft Rs 8,000.00 2 cft Rs 16,000.00
 Sand cft Rs 4,000.00 3 cft Rs 12,000.00
 Warmish for Doors Drum Rs 1,000.00 10 Drum Rs 10,000.00
 Conduced Pipe Feet Rs 200.00 200 Feet Rs 40,000.00
 Wiring Ft Rs 100.00 1 Ft Rs 100.00
 Iron Rods for Curtain Railing Ft Rs 20,000.00 0 Ft Rs 0.00
 Cloth for Chair meter Rs 300.00 300 meter Rs 90,000.00
 Cloth for Curtains meter Rs 2,000.00 50 meter Rs 100,000.00
 Base for Paint Pack Rs 2,000.00 10 Pack Rs 20,000.00
 Tiles sft Rs 1,200.00 3,000 sft Rs 3,600,000.00
 Non Human Resources
Material
Resource Name Std. Rate Work Cost
Label
 Wood Panels for Stage sft Rs 2,000.00 200 sft Rs 400,000.00
 AC Unit Rs 200,000.00 6 Unit Rs 1,200,000.00
 VPS Unit Rs 400,000.00 1 Unit Rs 400,000.00
 Sound System Unit Rs 200,000.00 1 Unit Rs 200,000.00
 Bricks Unit Rs 12.00 5,000 Unit Rs 60,012.00
 SW Boards Unit Rs 400.00 20 Unit Rs 8,000.00
 Ladder Unit Rs 500.00 2 Unit Rs 1,000.00
 Steel Frames Doors Unit Rs 10,000.00 6 Unit Rs 60,000.00
 Wood Door Unit Rs 20,000.00 8 Unit Rs 160,000.00
 SMD Lights Unit Rs 800.00 100 Unit Rs 80,000.00
 Spot Lights Unit Rs 2,500.00 10 Unit Rs 25,000.00
 Fans Unit Rs 4,000.00 20 Unit Rs 80,000.00
 Project Director
Organogram
Project
Manager

Operations Quality Finance & Adm

Architect
Manager Manager Manager

Supervisor Supervisor Structural Supervisor Procurement Security

Draft Man
Civil Works Furnishing Engineer Clerk Supervisor Supervisor

Sub-Contractor Purchaser
Sub-Contractor Draft Man
Paint Contracts Clerk Construction Staff
Masonary
Material

Sub-Contractor Purchaser
Sub-Contractor
Woodwork Accounts Clerk Electrical
Flooring/Tiling
Material

Sub-Contractor
Sub-Contractor Cushioning and Store Keeper
Electrical Work Curtains

Sub-Contractor
Sub-Contractor Heating/Cooling
Iron Work AV and Sound
System
Sub-Contractor
Plumbing
 Selection Criteria
Project Team Qualification Min. Max. Project Team Qualification Min. Max.
Experienc Experienc Experien Experien
e (yrs) e (yrs) ce (yrs) ce (yrs)
Project Manager MSPM 10 15 Quality Manager QC Qualified/ Civ 5 8
Operations Manager MSEM 15 20 Engineer
Supervisor Civil Works BS Engr/ Diploma 10 20 Architect MS Architect and 5 10
Sub-Contractor Masonry Middle/Matric Designing
8 15
Structural Engineer MS Civil Engineering 5 10
Sub-Contractor “ 8 15
Flooring/Tiling Draft Man Diploma 5 10
Sub-Contractor Electrical “ 8 15 Finance & MBA/BBA 3 5
Work Administration
Sub-Contractor Iron Work “ 8 15 Manager
Sub-Contractor Plumbing “ 8 15 Supervisor Clerk BA/FA 10 15
Supervisor Furnishing Matric/Diploma 10 20 Contracts Clerk BA/FA 3 8
Sub-Contractor Paint Middle/Matric 5 10 Accounts Clerk BA/FA 5 8
Sub-Contractor “ 5 10 Procurement Matric 8 10
Woodwork Supervisor
Sub-Contractor “ 5 10 Purchaser Construction Matric 5 8
Cushioning and Curtains Material
Sub-Contractor Heating / “ 5 10 Purchaser Electrical Matric 5 8
Cooling AV and Sound Material
Store Keeper Middle 3 5
 Roles and Responsibilities
Project Team Roles and Responsibilities
Project Manager  Responsible for approval of deliverables
 Completion of project within given budget and schedule.
 Establishes requirements with Operations Manager and Architect to
 Obtains all requirements and plan / develops design which satisfies Homeowner.
 Support the operations Manager in managing the project.
 Ensure quality management plan is developed at project inception, implemented and updated,.
 Identify project resource requirements
 Perform periodic checks to ensure that only appropriately qualified personnel perform or verify work.
 Ensures steady flow of funds as required.
 Oversees, operations, administration and Quality control.
 Keep close liaison with Project Dir and other team managers.
 Ensures time lines are met by all stakeholders.
 Keep project Dir and other stake holders on project progress and timely intimate any lags.
 Roles and Responsibilities
Project Team Roles and Responsibilities
Operations Manager  Manage project team to execute project effectively and efficiently.
 Identify project risks and recommend appropriate resolutions.
 Develop project budget in consideration with cost optimization and reduction goals.
 Track, monitor and control expense based on budgetary guidelines.
 Ensure project execution within defined budget and timelines.
 Manage and lead scope changes for project.
 Manage resource assignment, work allocation and other requirements for project.
 Conduct regular project status meetings with project team.
 Address questions and concerns of project team, management and customers in professional and
confident manner.
 Provide project progress status, delays and issues to PM in timely manner.
 Ensure that project deliverables meet customer expectations.
 Provide support and guidance to project team as and when needed.
 Develop and implement project management procedures and methodologies to achieve timely
completion.
 Conduct performance review and provide performance feedback to staff.
 Keep close liaison with Finance and Administration Manager and Architect.
 Ensure Quality at each stage.
 Keep project manager updated on daily basis.
 Roles and Responsibilities
Project Team Roles and Responsibilities
Supervisor Civil  Lead the effort of acquisition of subcontractors
Works/Furbishing  Manage subcontractors.
 Implement the Quality System at the project level.
 Request and provide adequate resources to fulfil project requirements
 Ensure project requirements are understood, defined, and documented
 Ensure supplied material (product or equipment), is properly handled, maintained and accounted for.
 Ensure that only appropriately qualified personnel perform or verify work.
 Ensures time lines of execution.
 Keep the operations manager informed of the progress.
 Provide timely requirements for material to operations manager.
 Check any defects in the material or product and timely intimate to Operations manager.
 Ensures all material supplied by procurements is of specified standards.
Sub-Contractors  Responsible for hiring of labours.
 Perform or verify work relating to the delivery of deliverables in accordance with the management
plan and quality management plan (QMP).
 Share the responsibility for the quality of services
 Responsible for technical correctness of work and deliverables.
 Identify and timely intimate any problems relating work on project.
 Stop further processing, delivery, or installation of non-conforming products or services until the
 Roles and Responsibilities
Project Team Roles and Responsibilities
Quality Manager  Ensure contractors has obtained all applicable permits
 Ensure work is being done according to prevalent regulations and as per the approved designs and
specifications.
 Point out violations.
 Visit site during each phase of work to ensure quality implementation.
 At the completion of each MS, carry out thorough checking and give certificate of clearance.
 Inspect quality of material and work for all subsidiary plans.
 Ensure alterations are performed correctly.
 Issue final QM clearance
Architect  Lead and develop projects from early concept through design development.
 Prepare drawings, specifications, and construction documents.
 Design and document project blueprints.
 Consult with clients to determine their requirements.
 Organize and manage permit documents and approvals from the concerned authorities.
 Work closely with operations manager during execution
 Provide and estimated budget for the project basing on estimation and experience in the field.
 Make three D presentation for approval of Director Project.
 Keep close liaison with structural engineer for designing
 Roles and Responsibilities
Project Team Roles and Responsibilities
Finance and  Manage the accounting, contracts, finance and administration components of the project, including
Administration the various petty cash funds and field office finance, accounting and administrative activities;
Manager  Develop procedures for monitoring and analyzing project budgets, which allow accurate projection of
expenditures and comparisons of actual and budgeted spending.
 Coordinate fortnightly requests for funds, based on budget and cash flow projections, to ensure the
project has all necessary funds for operations.
 Coordinate and oversee project tendering, contracting and procurement activities in the project
 Ensure financial reporting in accordance with project manager timelines.
 Oversee payroll procedures for staff, administer payroll, and monitor employee time keeping
 Develop and implement office administrative and personnel systems;
 Maintain financial controls and procedures for the management of funds and sub awards/contracts.
 Liaise with the Project Manager to ensure the project needs are being met in terms of accounting,
contracts, Security procurements etc..
 Maintain financial files and support annual audits.
 Ensure safe custody of material.
 Supervise provision of material and ensure its record keeping.
 Ensure timely availability of material as demanded from time to time
GANT CHART
 1
WBS Renovation of Ripha
University Auditorium

1.2 1.5
1.1 1.3 1.4 1.6 1.7
Stage Remodeling & Tiling Installation of Acs and
Planning & Contracting Wood Work Electrical Work Paint and Upholstery Inspection & Inauguration
of Floor Sound Systems

1.2.1 1.4.1 1.5.1

1.1.1 1.3.1 1.6.1
Demolition of
Procurement of Proc of Acs, VPS 1.7.1
Prepare Plan for existing non Procurement of Procurement of
Material and and Sound Inspection
Renovation required Material Paints
Transportation System
Design structures
1.3.2 1.5.2
1.2.2 1.4.2 1.6.2 1.7.2
1.1.2 Preparation of Installation of
Proc of Materiial Preparation of Inner Painting Refreshments
Structural Doors Acs and VPS
And Wiring Ducts as
Design
Transportation per plan
1.3.3 1.5.3 1.7.3
1.6.3
Wooden Pannels 1.4.3 Installation of Inauguration /
1.1.3 1.2.3 Outer Painting
for stage Laying of Sound System Project Dir
Approval Remodeling of
conduced pipes Address
Stage
1.3.4 1.5.4 1.6.4
1.1.4 Fixing of Doors MS 4 Doors Polish
Hiring of Sub 1.2.4 1.4.4
Contractors Preparation of Wiring
floor and Fixing
of Tiles 1.6.5
1.3.5
1.4.5 Cushoning of
1.1.5 MS 3
Lighting Stage seats
Sub contracting 1.2.5
Drying and and Hall
Grouting 1.6.6
Installations of
1.1.6 1.4.6 Curtains
MS 1 1.2.6 Plaster Work
Installation of
Curtain Rails 1.6.7
1.4.7 MS 5
Installation of
1.2.7 Switch Boards
MS 2

1.4.8
MS 4