Rice Sales and Inventory System Capstone Documentation

Introduction of the Study

The researchers would like to help find solutions to the problem of Sales and Inventory system of store
owners. Somehow this study would deepen the understanding of the researchers about marketing and
sales inventory. The researchers would like to propose an automated inventory system that can provide
reports of sales in a day accurately.

This system provides a convenient way for the accounting section and the administration to check and
monitor the stocks. Automated inventory system is a broad concept that deals with the process of buying
materials from supplier, storing it in a designated warehouse, and issuing it to the product or retail
depending upon the nature of the business. Storable resources, such as raw materials, work-in process,
finished goods, etc that are contained in a warehouse and they are used to meet the demand of the
existing and future customer of particular company. Store managers need to know the number of item in
their storage shelves in order to place order or check any losses at any given period of time. These days,
it is less likely to see companies using manual counting for their inventory management because it is so
tedious and time taking.
 Rice Inventory and Point of Sale System

Project Context
The system was called Sales and Inventory System. It serves as a significant application for store owners
since it will record all the incoming and outgoing of products of the store.

Basic Features of Sales and Inventory System

 Records of stocks
 Statistical report of the system
 Manage branch, supplier and trucks information
 Monitor ordered items
 Verify delivered items
 Purchase delivered items
 Identify date manufactured and date expiration
 Disposal of products

Purpose and Description

The primary purpose of an inventory system is to keep accurate records of stock room supplies. A
complete listing of the stock of raw materials and components, inventory system contains details or
records of the products quantities and stock location of companies’ assets. They need to enhance their
employees in the inventory keeping processes. Keeping track of inventory is vitally important for any
successful retail enterprise. Inventory system let you know when it is time to stock-up an items that are
running low and can also prevent you from the inventory system how the ability to keep on accurate
record of the number of supplier in the stock room. Also, it is convenient for the management to check the
quality of the property, the location of the product, and the details of the product. It also controls the
decision of the seller whether the stocks are still sufficient for the customers or not so that the
management may suggest for “batch orders” among the patrons.

General Objective
The objective of a system is to meet the demand of productivity by efficiently organizing the firm’s
production on sale operations can minimize the firm’s investment in inventory, to avoid both over stock
and under stock of inventory.

Specific Objective
 To be able to eliminate duplications in ordering and replenishing stocks.
 To be able to minimize loses through pilferage to insure right quality goods at reasonable prices and
design proper organization for inventory management facilitate furnishing of data for short-term and
long-term planning and control of inventory.
 To be able to monitor properly the incoming and outgoing of stocks.
 To be able to cut back on overhead, waste and can help you to minimize theft (internal and external).

Rice Inventory System Entity Relationship Diagram

Scope and Limitation

It involves the processes which deals with the management of the inventory system such as purchase
requisition, purchase order transaction, monitoring of incoming and outgoing of stocks. A paper-based
inventory document was used in the analysis and design of the inventory system. All the property staff
including the employee were involve in the various stages of development which are planning, analyzing,
designing, and evaluation of the propose system.