OBSERVATIONS ON THE DRAFT BIDDING DOCUMENT FOR DESIGN, FABRICATION, SUPPLY AND

INSTALLATION OF PROPRIETARY DOOR FRAMES AND HARDWRE OF BLOCK 02

Reference to: DHQC/PMU/TEC/353/1 (94) dated on 20th December 2020

Item No TEC Comment Amendments

VOLUME
III
a. Clause 1.1 Scopes;
1) It is observed that the phrases “proprietary Door Changed
Sashes, proprietary Door Assemblies and proprietary Appropriately.
Engineered Door “are used to state the employer’s
requirements. However, in order to avoid
misinterpretation, it is recommended to use a
constant and technically appropriate term throughout
the document instead.

2) Under sub-paragraph a), it is stated that “the

contractor shall propose the suitable equipment in
related with other related items specified by other to
incorporate in to the door according to the door size of
the door jambs”.

This phrase is too much indefinite and the bidders

would not be able to apprehend the scope of works
involved. Therefore, it is recommended to properly
clarify and out the activities meant by the “other
related items”.

3) In additional to the above and in order to improve

clarity, it is recommended to breakdown the
paragraph and list down each item affecting the scope
of this contract under separate bullets.

4) The phrase b) states that “entire doors and relevant

component shall be of engendered hardwood”.
However, since the core material in fire rated and
acoustic doors shall not necessitate being of solid
wood, this statement shall be either revised
accordingly or be omitted.

5) Under the sub-heading “specifics”, the following shall

be clearly indicated so that they would be much more
perceptible to the bidders.

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  All the veneers shall be 0.5mm thick,
reconstituted type.
 The density of the engineered wood that
should be used for the various components
of the door assembles shall be 650 kg/m3.

6) In addition to above it is recommended to specifically

mention the required minimum densities of the
various door-core materials (non-fire rated and
acoustic) that shall be used for each of the door types.

7) Under the sub paragraph a) of “specifics” it is stated

that “…engineered hardwood solid core leaves with a
particle board core ….”. However, the technical
interpretation of this statement might be indistinct
and hence shall be revised as “…. engineered door
sashes with hardwood framing and particle board or
similar type of solid core –material…”.

8) Except the remakes made in the “specific schedule of

door and hardware” there are no other indication
pertaining to the acoustic performance requirements
of the door. Therefore, this specific employer
requirement shall be appropriately addressed in this
section and wherever else as necessary.
b. Clause 1.2 Related Documents; Changed
1) The paragraph a), b) and c) shall be deleted as theses Appropriately.
requisites are already indicated under the condition of
contract clause 1.2 interpretations and clause 1.5
priority of documents.

2) The paragraph f), shall be deleted since presumably all

the key measurements for the wood works are already
indicated in the subsequent drawings.

3) The paragraph e) shall be deleted as this requirement

is addressed under the condition of contract clause
“1.1-contractor’s use of employer’s documents”.

4) The paragraph h) and i) shall be deleted as it bears no

relevance to the bidding phase.

c. Clause 1.3 Code and Standards; Changed

1) It is recommended to completed delete sub clauses b) Appropriately.
and c) under this section as they could cause
complications during the bid evaluation phases.

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d. Clause 1.5.1 Technical Data; Changed
1) It is recommended to revise the paragraph one (01) Appropriately.
under this heading as indicated below and the remainder
shall be left as it is.
“Provide technical literature, product catalogues,
technical and sectional diagrams and pertinent
performance and product type test certification for the
offered proprietary engineered door system, and
ironmongeries.
2) In addition to the above, and under “The Submissions
shall include “, it should be clearly mentioned that the
bidders shall submit the pertinent proprietary declaration
for the offered door system.

e. Clause 1.5.2 Sample; Changed

Appropriately.

f. Clause 1.5.3 Method statement; Changed

1) The method statement shall include the contractor’s Appropriately.
anticipated methodology for “type testing of the
proprietary door system with the proposed
ironmongeries”.
g. Clause 1.5.4 Manufacturer, supplier and installer qualification; Changed
1) It is observed that, in order to qualify for the prospective Appropriately.
awarding of this contract the bidder shall not
mandatorily require to be the manufacturer, authorized
agent or a licensed installer for the offered
ironmongeries. According shall be revised as indicated
below.
” In order to be eligible for the prospective awarding
of this contract, the bidder shall be one of the
following.
 The manufacturer of the offered proprietary
door system.
 Local agent of the manufacturer for the
offered proprietary door system
 Licensed installer of the manufacture for the
offered proprietary door system.”

h. Clause 2.2.1 Doors; Changed

1) In the drawings and pertinent specifications of the door Appropriately.
types, the door - faces are indicated as 3.6 mm thick MR
Plywood. However, in the specifications of the document
intended for the same work in the Blocks 08 and this was
mentioned as “3.6mm engineered hardwood with a

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 minimum density of 650 kg/m3”. It is recommended to
rectify this discrepancy as appropriate, wherever
necessary.
2) The specifications pertinent to acoustic doors shall also
be indicated here for the bidders to comply accordingly.
i. Clause 2.3.2 Natural timber veneer; Changed
1) The phrase “Natural veneer” shall be revised as Appropriately.
“Reconstituted veneer”.

j. Clause 2.6.1 Generally; Changed

1) All the brand name indicated under this section shall be Appropriately.
deleted and the requisite for having “CE” certification
shall be indicated under the section 1.3 so that would be
rather noticeable for the bidders.

k Clause 2.7.3 Delayed Egress;

1) As per the description under this heading, it is
undistinguishable whether the bidder shall quote for this
specific items or not.
2) Therefore, in order to avoid misinterpretation, it is
recommended to expressly indicate here and if required
under “scope” whether the supply of this DED devices
falls in to the scope of this contract or not.
l. Clause 3.2 Product testing Subsequent to supply; Changed
1) The title of this section shall be revised as “product Appropriately.
Testing during the contract Execution”.

2) Under this heading and under the “Conditions of

contract” it shall be clearly mentioned the following
requisite and accordingly a suitable preliminary item shall
also be incorporated in to the BOQ affecting the same.
” If the employer has found /observed that any of the
offered door component /s are not previously tested with
the offered proprietary door system, then, during the
execution of contract, the contractor shall promptly
arrange laboratory testing of the same and shall ensure
that both the door system and the specific component/s
conform with the international standards prescribed in
the document as a complete system without undermining
any of the employer’s requirements”.

m. Clause 3.3 Examination; Changed

1) The sub –paragraph a) under this heading shall be Appropriately.
incorporated with the provisions for allowing minimum
two representatives of the employer to witness the
product testing procedures as indicated in the above
paragraph.

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n. Clause 4.2 Delivery, storage and Handing; Changed
1) Considering the type of the contract, it is observed that Appropriately.
the material storage and handing requirements
stipulated under this section is solely contributable to the
contractor and any loss or damage occurring to the
material or works in this regard do not pose any
contractual risk to the employer.

2) Furthermore, the provisions for dealing with such

matters are included in the COC clauses of the ICTAD SBD
and therefore it is recommended to completely omit this
section.

3) However, it should be stated here or elsewhere in the

document that the contractor shall liaise with the
engineer to the contract and shall obtain storage area for
the material and equipment. According a preliminary
item shall be introduced affecting the costs pertinent to
the improving of the same as per the contractor’s specific
requirements.

o. 4.1.1 source Limitation Changed

Appropriately.
1) In the paragraph two, it shall also be mentioned that
fixing of the door accessories and
hardware/ironmongeries shall be carried-out strictly by a
party authorized by the respective door system
manufacturer. (as disclosed in the bid proposal)

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p. Clause 4.4 Inspection and taking over by the Employer; Paragraph (b) has
1) The paragraphs b), c), d) and e) under this heading refers to be remain as it is
to testing (activity) of the fixed door assemblies at site to to test the function
ensure they’re in par with the specifications. of the door.

2) However, it is observed that it would not be reliable to Paragraph (c) and

carry out the above activities in the site and upon (d) changed
practical completion, employer could only carry out a appropriately.
visual inspection of the finished works.
Paragraph (e)
3) Therefore, the entire content under this heading shall be deleted
re-visited and be revised accordingly as appropriate.

q. Clause 5.0 Warranties; Changed

1) Following general warranty requirements shall be Appropriately.
incorporated in to this section.

 “The contractor shall be held liable for

warranty except where the exclusions and
the terms and condition of this warranty
are attributable to employer risks or to
the employer.
 The contractor, shall coordinate with the
door manufacture, ironmongery suppliers,
sub-contractors, etc. On all warrantee
related matters, and accordingly shall
attend to the same until the end of the
warranty period.
 Whenever there is any discrepancy
present in warranty, the contactor shall
be held liable for the back-to-back
warranty requirement except where the
exclusions and the terms and condition of
this warranty are attributable to the
employer risks or to the employer”.

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