MASTERS

MINUTES OF MEETING

Meeting: ESG Review Meeting Meeting Date: 17-Jan-20

Meeting Number: PM-01 Meeting Time: 12:00 PM
ESGR-01
Date of Issue: 17-Jan-20

Observation of Labour Camp, Labour License,

Insurance, Tie up with Hospital, PUC and other
Agenda: Time of Issue: 8:20 PM
Relevant Documents, AOB for Piling work of
Sunshine One Project.

SL
Name Agency Code Remarks
No.
1 Mr. Abir Sengupta SPL Estates Private Limited AS

2 Mr. Ayan Basu Mallick SPL Estates Private Limited ABM

3 Mr. Rudradeep Banerjee SPL Estates Private Limited RB

4 Mr. Prakash Mitra Simplex Infrastructures Private Limited PM

5 Mr. Arvind Kumar Anand Simplex Infrastructures Private Limited SKD

6 Mr. Sanjay Kumar Datta Masters Development Management(India) Pvt. SKD

Ltd.

7 Mr. Sudip Kumar Ghosh Masters Development Management(India) Pvt. SKG

Ltd.

Details of Minutes described in the next sheet.

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MINUTES OF MEETING
PM - 01
ESGRM - 01 Date : 17-Jan-20
Raised Action
Sr. No. Subject Points/Issues Raised Comments and Decisions Date Remarks
by by
1 Observation on Labour Camp Point 1: 1. Display of hutment area to be exclusively done for SPLEPL SIL agreed to display the board immediate after one day from the date of SPLEPL To note
(enclosed with separate sheet) Sunshine only. It should not be mixed up with workers of Grand & MDM Project Grand One's labour shifting from that particular area. ABM will confirm SIL
one. the date.

Point 2 to Point 20:As mentioned in the labour camp PM of SIL confirmed that they will be able to provide the compliance schedule
observation sheet after two different meeting (1st meeting is scheduled on 20.01.20) which will
happen with SPLEPL (HO) in the next week.

2 Labour License MDM enquired about the Labour License of SIL which is MDM SIL agreed and confirmed that they will submit a letter to SPLEPL for SIL 22.01.2020
presently not available for Sunshine Project. engagement of 99 labours on 22nd Jan,2020 for issuing Form 5 for labour
registration. SIL requested to provide them LOI in hard copy.

3 Insurance Policy MDM advised to submit all the insurance policy as per provision MDM SIL will provide the submission date in the next week as it is related with the SIL To note
like WCT and CAR policy. next week's scheduled meeting.

4 Tie up with Hospital MDM raised abut the existing tie up letter which needs to be MDM SIL agreed to submit revised copy in the next week. Date, and content of the SIL 25.1.2020
revised and should be with project specific. letter to be updated

5 PUC & other relevant MDM raised about the legal compliance as well as environment SPLEPL SIL agreed to maintain all norms for two TM, one excavator, One Hydra and SIL 25.1.2020
documents monitoring for vehicles and equipment using at site. MDM all winch machine using with the piling rigs within the next week.

6 EHS Policy EHS Policy statesmen should be project specific (SUNSHINE SPLEPL SIL agreed to revise and display the same. SIL 25.1.2020
ONE)

7 Emergency Vehicle MDM advised to keep an emergency vehicle at site. MDM SIL agreed to keep the same from21.01.2020. SIL 21.01.2020

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Raised Action
Sr. No. Subject Points/Issues Raised Comments and Decisions Date Remarks
by by
8 Rest Room MDM advised for arrangement of a rest room for the labour as MDM SIL agreed to make the same. SIL 25.1.2020
to avoid having food at site and other reasons.

9 Water Provision for hand MDM raised the issue about the water for hand wash which is MDM SIL agreed to make available from the next week. SIL 25.1.2020
washing before having food presently not available.

10 Ambient Air Monitoring MDM requested to submit the ambient air monitoring test report MDM SIL will provide the action date in the next week as it is related with the next SIL 25.1.2020
for piling rig winch and pumps. SPLEPL week's scheduled meeting. To be finalised whether SIL or SELPL wouuld be
doing the same.

11 Display of Minimum Wages MDM advised to display of minimum wages at site. SPLEPL SIL agreed and confirmed that it will be displayed near their main site office. SIL 18.01.2020
MDM

12 Wage Register, Master Roll, SPLEPL & MDM advised to maintain wages register and Master SPLEPL SIL agreed to comply. SIL 18.01.2020
health register, incidental Rolll for readily available to project any time of inspection. MDM SPLEPL
register MDM

13 BOCW Registration & Labour MDM enquired about the BOCW Registration and Labour Cess. SPLEPL SPLEPL confirmed that they are in the process of necessary liaison with the SPLEPL To note
Cess MDM Govt. authority

14 Test Certificates & Consumer MDM Requested to submit the test certificates & Consumer MDM SIL agreed to submit the same within next week. SIL 25.1.2020
Registration certificate of Gas Registration certificates of Gas Cylenders
Cylenders

15 Heath Check-up MDM advised about the schedule of health check of all labours MDM SL confirmed that they are arranging a medical check-up for the manpower SIL To note
before deploying at site deployed for 5 piling rigs in the next week. Date will be confirmed separately.

Circulation to:
1 All participants

Notes To Recipients:
1 Departments & individuals are expected to implement any action as noted.
2 This minutes record the true understanding of the concern and intended action rising there from. Your agreement that the minutes form a true record of the discussion will be assumed unless adverse comments are received in

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Labour Hutment Inspection for ESG compliance:

1. Display of hutment area to be exclusively done for Sunshine only. It should not be mixed up with workers of Grand one.

2. Minimum floor space to be (4 - 5.5) met2, to be ensured, and complied.

3. Minimal volume per resident to be (10 -12) met3, to be ensured, and complied.
4. Minimum ceiling height of 2.1 meters to be ensured, and be complied.

5. Mobile partitions or curtains to be there for ensuring privacy and to be ensured, and complied. It remained non complied.
6. Minimum space of 1 meters between beds to be to be ensured, and complied. It remained non complied.

7. Double deck bunks are not advisable, but if used, space between lower and upper bunk of the bed to be 0.7 – 1.10 meters. Triple deck bunks are strictly prohibited.

8. Separate storage areas for workers PPE’s including helmets, boots, etc. to be ensured, and complied

9. Instead of Bamboo, pipe should be used in the hutments, from safety perspective.

10. For toilets, 1 unit for (6-15) persons to be ensured, and complied

11. For urinals,1 unit for 15 persons to be ensured, and complied

12. For showers / bathing purpose, 1 unit for (6-15) persons. Bathing outside, from common vat is strictly not allowed, as we saw yesterday at site.

13. Toilets should be well lit, cleaned regularly, ventilation proper (or external window), sufficient illumination outside and inside. It was not complied as per our visit yesterday.

14. For personal hygiene, it is needed to provide facilities to wash both work and non work related clothes. Laundry facility should be given. It should be ensured and complied.

15. Drinking water to be periodically tested (say on quarterly basis) through NABL Accredited laboratory as per IS 10500:1991 standards, and submitted to us. Bacteriological parameters
like Faecal coliform, Total coliform, and E Coli should also be strictly monitored and reported to us.

16. Specific containers for rubbish / solid waste collection are to be provided and emptied at a regular basis. Adequate number of rubbish containers to be ensured. Each unpleasant
odours. Rubbish container to be located at 30 metres distances from each shelter on a wooden, metal, or concrete stand. Such containers must be emptied at regular intervals to avoid

17. For cooking area, good standard of hygiene is expected and should be complied. It was not complied as per our visit yesterday

18. Dirty and wastewater should not be allowed to accumulate just outside the premises of the labor hutments, which can give rise to birth of mosquitos spreading Malaria and Dengue.
The existing dirty water should be immediately de-watered, as was discussed yesterday.
19. For snake bite prevention, Carbolic Acid or Foratox is to be regularly spread, and a log sheet to be maintained for that.

20. Pest control / Pest extermination / vector control and disinfection are required to be periodically carried out in the premises. A log sheet to be maintained for that.

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