ACTED Reporting Manual

Form: C2 / C3 EN

Date 15-02-2021
From South Sindh Coordination
To Area/Country Coordination and Head of Departments
Copy WAM Participants and Islamabad Office
Subject South Sindh WAM

Participants:

Name Position Department Duty Station Present Not Present

Sardar Muhammad khalid Area Coordinator Sindh Coordination MPK X
Asim Raza Deputy Area Coordinator Coordination Badin X
Raja Zaheer Project Manager Program MPK X
Lutuf Ulla Project Manager Program MPK X
Kamran Zeb Project Manager Program MPK X
Muhamad Hayat Area Admin/HR Senior officer HR UK X
Shahid Area Logistic Manager Logistics UK X
Shahid Imran Area Finance Manager Finance UK X
Naeem Hussain Project Manager Program UK X
Imtiaz Project Officer Program UK X
Ali Hassin Area AMEU Manager AMEU UK X
Khinpaal Audit and Compliance Officer Audit UK X
Irfan MIS officer MIS UK X
Mumtaz Ali Area Senior liaison/ security Liaison/Sec UK X
officer
Nisar Ahmad Project Manager Program Badin X
Razia Sultana Deputy Project Manger Program Badin X
Naveed Ahmeed Project Manager Program MPK X

1. Review of Security Situation

Operational Area Security Phase

ACTED [Country] Response
Badin/Sanghar/UK 1. A Constant updates from reliable sources
2. B Security tree in place
Tracking of vehicles
Categories: Phase A – Minimal Phase B – Reinforced Phase C – Lock- Phase D – Evacuation
Security Security Down
Likelihood of
Sources of Risk (what or why) Risk Level ACTED PAKISTAN Response (with focal person)
Occurrence
All ACTED staff should avoid assisting or approaching such
Demonstrations, Civil agitation High Medium events. Information (alerts) from the field to office and office
to field should be efficient and regular.
Medium Staff are expected to follow all Liaison Officers’
Staff kidnapping Low
recommendation, upon validation from Coordination
Religious / Clan conflict, individual National Staff especially, should behave according to ACTED
Medium
violence Medium HR policy in regard of local religious and political authorities
Natural disaster (Flood, Medium Medium Prevention and awareness mode is expected from Liaison
earthquake…) Officers
Medium Medium All ACTED staff, especially in the field bases, is to follow
Terrorism acts, military
Liaison Officers’ recommendation, upon validation from
intervention
Coordination
Orientation by to staff regarding risk and safety measure. All
Car accident High Low
drivers get time to repair cars.

Legend: red=urgent
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High High Prevention and information gathering on roads status.

Temporary non-metallic roads
Stock reports are properly updated and shared regularly.
Theft, robbery, corruption High Medium
SOPs are strictly followed.

Problem/Progress Corrective Action(to be) taken

[Base – District Umerkot/Sanghar/Badin]:

1 Sunrise & Sunset Timings changed due to Winter Weather Colleagues are advised to
Sunrise = 6:58 AM & Sunset = 6:12 PM avoid late hour’s movement
 Weather is turning out to be Sunny and very warm. The visibility due to current Sunset
is going to be around 8 km i.e. 5 miles and an atmospheric timings, it advised to leave
pressure of 1006 mb. from Umerkot/Badin &
 The daytime temperature is going to reach 33°C and the Khipro at 4.00 PM for timely
temperature is going to dip to 13°c at night.  reach at Final destination.
 It will be dry with 0% precipitation and wind covering 
 05% of the sky, the humidity will be around 48%.
2 06 Feb 2021

 06 Feb 2021: SANGHAR: Procession: The Local Journalists of Jhol

recorded protest demonstration against the influential men who
tortured their colleague Shahid chandio on Friday. (Regional Times)

 06 Feb 2021: MIRPURKHAS: Solidarity Rally: The leaders and

activists of Pakistan Zindabad Basic Organization Pakistan, PTI Labor
Wing, and National Committee for peace and Interfaith Harmony
took out rallies to observe Kashmir Day, in Mirpurkhas on Friday.
(Regional Times)

 06 Feb 2021: MIRPURKHAS: Raid/Arrest: Mirpurkhas police

conducted a raid in different areas and managed to arrest four
criminals, all the arrested men belongs to Criminal gang of Quetta,
the police recovered stolen mobile phones, motorcycle and cash
from them. (Regional Times)

 06 Feb 2021: MATIARI: Road Accident: An over speeding Passenger

Coach hit a youth named Shakir Ansari on the National High way and
as a result, he sustained critical injuries on Friday, after the incident
coach driver managed to flee from the scene and youth was
succumbed to his injuries. (Regional Times)

 06 Feb 2021: UMERKOT: Solidarity Rally: The students and teacher

of different schools took out rally to observe Kashmir day in
Umerkot on Friday, the leaders and civil society organizations and
others also took out rallies to express solidarity with people of
Indian occupied Kashmiri’s. (Regional Times)

 06 Feb 2021: SANGHAR: Road Accident: An over speeding truck hit a

motorcycle near Tando Adam and as a result motorcyclist identified
as Abdul Rashid died on the spot on Friday. After the incident truck
driver managed to flee from the scene. (Regional Times)

3 08th Feb 2021

 08 Feb 2021: MIRPURKHAS: Information: The civil society leaders of
Tando Jan Muhammad on Saturday have expressed concerned over
Legend: red=urgent
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the open sale of moonshine

liquor in the town, they said that several dens have been set by the
bootleggers where locally wine is openly sold out. (Regional Times)
 08 Feb 2021: TANDO ALLAHYAR: Procession: A large number of the
sanitary workers of Town Committee Udero lal recorded protest
demonstration against the non-issuance of their withheld salaries on
Saturday. (Regional Times)

 08 Feb 2021: BADIN: Sectarian Attack: A youth identified as Sohail

Latif Bhurgari opened indiscriminate fire on a girl named Saima
Bhurgari with whom he was engaged over the allegation of Kari, and
as a result, she died on the spot. (Regional Times)

 08 Feb 2021: SANGHAR: Dead Body Found: The dead body of a

youth identified as an Abdul Salam Mari resident of village Hayat
Mari was found in the jurisdiction of Jhol police station on Saturday,
the police shifted the body of the deceased to local area hospital.
(Regional Times)
 08 Feb 2021: SANGHAR: Raid/Arrest: The area police on court
orders conducted raids on different areas to ensure arrest of two UC
Secretaries, against the dog’s bitten case in their areas on Saturday.
(Regional Times)
 08 Feb 2021: UMERKOT: Arrest: Samaro police conducted a raid at a
factory that was manufacturing gutka near Heral link road, and
managed to arrest two men named Asghar and Mushtaq Kumbhar,
police recovered the 1450 Kilo gram gutka from the factory.
(Regional Times)
 08 Feb 2021: UMERKOT: Arrest: Umerkot police on the order of SSP
continued operation against the criminal elements and drug dealers
on Saturday, the police managed to arrest three drug dealers and
recovered hashish and moonshine liquor from the arrested men.
(Regional Times)

4 09th Feb 2021

 09 Feb 2021: MIRPURKHAS: Snatching/Incident: A Few unidentified
armed men intercepted a motorcyclist named Altaf Hussain Samo
near Tando Jan Muhammad on Monday, the armed man snatched
motorcycle and looted other valuables from him and escaped.
(Regional Times)
 09 Feb 2021: NAWABSHAH: Road Accident: An over speeding car hit
a minor boy named Vishal S/o Shahid Oad on Nawabshah Road
which resulted in severe injuries to him on Monday, the boy shifted
to local area hospital by car driver where he succumbed to his
injuries. (Regional Times)

 09 Feb 2021: UMERKOT: Raid/Arrest: Umerkot police conducted

raid different areas and managed to arrest four notorious criminals
on Monday; the police recovered a number of weapons and drug
from the possession of arrested men and booked in different cases.
Legend: red=urgent
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(Regional Times)

 09 Feb 2021: THATTA: Found Dead Bodies: The owner of the

inverter Chemical factory Dr. Abrar and his wife Dr. Rehana were
found dead in their office at his factory on Monday, their driver
shifted the bodies to RHC and told they died due to Chemical
leakage. (Regional Times)

 09 Feb 2021: SANGHAR: Suicide: A youth named Amjad Ali S/O

Mureed Thaheem residents of Daud Khan Mari committed suicide
by opening fire on himself over a domestic matter on Monday, the
body of the deceased was handed over to his heirs of completing
necessary Medico formalities. (Regional Times)

5 10th Feb 2021

 10 Feb 2021: UMERKOT: Raid/Arrest: Umerkot police continued

anti-crime operation and conducted raids in different areas and
managed to arrest three criminals, the police recovered stolen
motorcycle and moonshine liquor from them. (Regional Times)

 10 Feb 2021: MIRPURKHAS: Road Accident: An over speeding

Tractor Trolley hit a motorcycle in Tando Jan Muhammad and as a
result he sustained critical injuries, the injured motorcyclist rushed
to local area hospital but he succumbed in a way. (Regional Times)

 10 Feb 2021: MITHI: Information: A-16-years old boy named Gul

Hassan Junejo was rushed to a Civil Hospital Mithi, where he passed
away due to doctor’s negligence, after the death, his family stage
protest demonstration against doctors. (Regional Times)

 10 Feb 2021: SANGHAR: Rally: A large number of the PPP Party

workers from different parts of Sanghar district left Shehdadpur
under the leadership of their leaders approach to PPP gathering in
Hyderabad. (Regional Times)

 10 Feb 2021: TANDO ALLAHYAR: Procession: The Sindh University

test passed candidates for the post of PST recorded protest
demonstration under the leadership of Irfan and others for
provision offer orders to them. (Regional Times)
th
6 11 Feb 2021
 11 Feb 2021: BADIN: Suicide: A youth named Afzal Ali Jarwar
committed suicide by hanging himself from a tree over a domestic
matter in village Allah Rakhio Jarwar, the dead body of deceased
youth was handed over to his heirs. (Regional Times)
 11 Feb 2021: UMERKOT: Property Dispute: A few armed men of the
local Mughal community led by Fayaz Mughal attacked their Arain
community rival over a land dispute and severely injured Nadeem
and Hameed Arain with Axe, both were rushed to hospital. (Regional
Times)
 11 Feb 2021: MATIARI: Information/Operation: A team of the Sindh
Building Control Authority Hyderabad launched an operation against
illegal construction in the district; SBCA team sealed 16 shops two

Legend: red=urgent
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petrol pumps and two hotels in

Matiari. (Regional Times)

 11 Feb 2021: NAWABSHAH: Raid/Arrest: Sakrand police conducted

a raid on a tip-off and managed to impound a trawler near the busy
Sakrand bypass; the police recovered 1000 bags of Gutka from
trawler and arrested two men. (Regional Times)

 11 Feb 2021: THATTA: Arrest: Thatta police led by ASI conducted a

raid near Chang village bypass and managed to arrest tow notorious
criminals, the police recovered stolen motorcycle and hand pumps
worth 2 lacks rupees which were stolen from godown of local
trader. (Regional Regional)

7 12th Feb 2021

 12 Feb 2021: THATTA: Incident/Killing: Four Coalminers Killed and
two injured after coalmine caved in near Jhampir in Thatta district,
the bodies of the deceased were handed over to their heirs after
completing medico formalities. (Regional Times)
 12 Feb 2021: SANGHAR: Procession: The Employee of the livestock
department recorded protest demonstration in favour of their
demands on Thursday; protester said that they have been deprived
of their rights due to which they are facing many hardships.
(Regional Times)
 12 Feb 2021: UMERKOT: Suicide: A youth identified as Ashok Kolhi
committed suicide by hanging himself from a tree over a domestic
matter near Samaro, the body of the deceased were handed over to
his heirs. (Regional Times)

 12 Feb 2021: THATTA: Information: The Member of the Gharo press

club on Thursday said that a few land grabber are issuing direct
threat to Journalist Mr. Zulfiqar Mirjat, but police have not still
taken any action. They demand from SSP for Action. (Regional
Times)05 Feb 2021: KARACHI: Arrest: The police officials of the
Karachi Shah Latif town have arrested a member of an inter-
provincial gang of drug peddlers, the police recovered 1.5 Kg
hashish, pistol 24 and Cell Phone from their custody. (Regional
Times)

04CZO:

Project Durati
Project Title Donor Budget Target District(s)
Code on
Sindh
Adolescent and Adult Learning and Education 30
04CZO District Badin
Training Program (AALTP). Foundation month
(SEF)
Upcoming Total
Objectiv Achievemen Total Total Achieved
S. Activities Unit Week’s Achieve
e/ Week t/ Week Target %
No Objectives d
Legend: red=urgent
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0 0 2 28 2 7%
1 PTA meetings No
Regular meeting No 8 12 8 352 230 65%
with stakeholders /
2
Follow ups with
learners package-C
Follow ups with
learners for “B” form
of Adolescents Centr
3 2 2 2 2 2
learners and CNIC of es On-going
18+ learners for
TEVT from NADRA
Package-C classes Centr
4 2 2 2 2 2
on-going es On-going
Team is ensuring
for following SoPs
of covid-19,
wearing masks by Centr On-going
5 2 2 2 2 2
all, use of es
sanitizers,
disinfection spray
regularly at centres
Problem/Challenges Corrective Action (to be) taken NS/Islamabad By when?
Attendance of learners Follow ups of learners/parents meetings 04 CZO team Ongoing
slowly improving ongoing
Due to remoteness of area Team is continuously mobilizing the parents 04 CZO team FYI
very low ratio of parents and through PTAS
approaching to NADRA for
processing “B” forms of
Adolescents learners

04-DWB
Project Target
Project Title Donor Budget Duration
Code District(s)
Increased employment Badin,
Enabel, the Belgian
opportunities for vulnerable and Kandhkot
04DWB development agency
disadvantaged youth groups in (21 months)
91E (Back donor: European
Pakistan
Union)
(BEL160611T/GRANT/004)

Obje
ctive Upcoming
Achieveme Targe Achieveme
Activities Unit / Week’s %
S. No nt/ Week t nt
Wee Objectives
k
1 Kick-off meeting Meeting 0 0 0 1 1 100%
Recruitment of
2 Staff 0 0 0 8 8 100%
project staff
3 NOC for Badin Doc 0 0 0 1 1 100%
Field level kick-off
4 Meeting 0 0 0 1 1 100%
meeting with the IP
5 Design of objectives Doc 0 0 0 1 1 100%
Legend: red=urgent
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for the baseline

survey on the project
Design of TORs for
6 Doc 0 0 0 1 1 100%
the consultant
AME framework
7 Doc 0 0 0 1 1 100%
development
Communication
8 Action Plan drafted Doc 0 0 0 1 1 100%
and sent to donor
Initial VET Toolbox
9 factsheet sent to Doc 0 0 0 1 1 100%
donor (November)
Stakeholder Meeting
to communicate on
10 the project and Meeting 0 0 0 10 41 410%
involve relevant
stakeholders
11 AME: Baseline survey Interviews 0 0 0 120 120 100%
Design of TORs for
12 Document 0 0 0 1 1 100%
the consultant
Hiring the consultant
13 Document 0 0 0 1 1 100%
for the assessment
Assessment
14 Document 0 0 0 42 42 100%
Conducted
Reach out to COs,
15 PWDs and women Document 0 0 0 10 22 220%
organisations…
Identification of
16 Document 50 65 0 300 1211 404%
Youth
17 Registration of youth Document 0 0 0 300 1211 404%
18 Sorting of Data Document 0 0 0 300 1211 404%
19 Long listing by MIS Document 0 0 0 300 1211 404%
Shortlisting by
20 Document 0 0 0 300 570 190%
Project Team
Interviews for final
21 Document 0 0 0 300 570 190%
selection
Stakeholders Review
22 Document 0 0 0 4 1 25%
Meeting
Finalization of
23 batches and start of Document 0 0 2 12 8 67%
pre-internship
Identification of
24 employers for pre- Document 0 0 0 8 8 100%
internship
MOC signing with
25 Document 0 0 0 42 50 119%
employers
Final list sent to AME
26 Document 0 0 2 8 8 100%
for verification
Pre-internship for
27 Document 0 0 0 300 200 49%
selected trainees
Establishment of TVET
28 0 0 0 4 4 100%
TVET centers Centers
Formal Training of
29 Training 0 0 0 300 146 49%
youth

Legend: red=urgent
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Strategies
30 development Meetings 0 0 0 7 2 29%
meetings
Preparation for
31 Community Sessions 0 0 0 12 12 100%
Awareness Sessions
Business Linkages
32 Sessions 1 1 0 08 4 50%
Session
Six monthly project
33 progress report to Report 0 0 0 4 2 50%
donor
Six monthly
34 monitoring mission 0 0 0 4 1 25%
by donor
Transport Cost to Receiving
35 86 86 146 300 86 28.3%
Trainees Sheet
Enterprise
Development
36 Training 1 1 0 1 1 100%
Training for project
team
MOC Signed for post
37 apprenticeship and Document 05 13 0 20 28 140%
job placement
38 Exposure Visit Activity 01 01 0 4 1 25%
Coordination
Meetings for
39 Meeting 2 2 0 10 2 20%
exposure visit and
advance training

Problem Corrective Action (to be) taken By Whom By when?

Procurement The process is stuck with South Sindh Logistic ASAP
against visibility Logistic Unit Unit
material is pending
since 15th
December, 2021

04CGB-45L

Projec
Project Title Donor Budget Duration Target District(s)
t Code
04CGB
District Umerkot, Sanghar,
45L DFID/NDC
Kashmore and Peshawar

Upcomin Target
Achievem
S. Objectiv g Week’s Achieve
Activities Unit ent/ %
No e/ Week Objectiv ment
Week
es
1 Staff Recruitment Staffs 0 0 0 6 6 100%
2 NOC NOC 0 0 0 1 1 100%
Develop HH
3 Assessment & Tools 0 0 0 1 1 100%
Scoring Sheet
Area Finalization
4 UC (Umarkot & UCs 0 0 0 2 2 100%
Sanghar)
5 Vehicles OF OF 0 0 0 1 1 100%
Legend: red=urgent
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Submission
OF submission
6 OF 0 0 0 6 6 100%
IEC, HWS, CAC, Tra
Household
7 HHs 300 00 00 660 787 100% +
assessment
8 Locations for HWS No 00 00 00 05 05 100%
RCCE Campaign -
09 No 00 00 00 14 14 100%
Sanghar
RCCE Campaign -
10 No 00 00 00 22 22 100%
Umarkot
Soap Distribution -
11 No 00 00 00 264 264 100%
Sanghar
Soap Distribution -
12 No 00 00 00 396 396 100%
Umarkot
IEC Distribution -
13 No 00 00 00 264 264 100%
Sanghar
IEC Distribution -
14 No 00 00 00 396 396 100%
Umarkot
15 Installation of HWS No 00 00 00 05 05 100%
Additional Soap
16 Distribution - HHs 100 264 00 264 264 100%
Sanghar
Additional Soap
17 Distribution - HHs 200 211 185 396 211 53%
Umarkot
Problem Corrective Action (to Who By when?
be) taken
Correction of beneficiary information Sent updated valid PO; PM, MIS 09-02-2021
into Telenor system, whose payments information of 24
have failed beneficiaries

CGB-47L
Proje
ct Project Title Donor Budget Duration Target District(s)
Code
04- Integrated Emergency Intervention for 14-09-20
478,998 District Umerkot, Mirpur khas
EFV Flood-affected Vulnerable DFID to 14-01-
GBP & Badin
Communities in Sindh 2021
Upcomin Target
Achieve
S. Objectiv g Week’s Achievemen
Activities Unit ment/ %
No e/ Week Objectiv t
Week
es
Cash collected Beneficiari
25 0 0 372 5000 4808 96%
by BNFs es
Cash BNFs
facing
Beneficiari
26 Error/Unable to 0 0 200 200 0 %
es
collect cash,
shared with IBD
Quarterly
27 Report 00 00 0 01 01 100%
Report to PD
Problem` Corrective Action (to Who By when?
be) taken
Easypaisa Cash Updated Status of Country Finance Twice/week
Collection Updates uncollected BNFs
details by Telenor
Legend: red=urgent
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04EEP

Proje
ct Project Title Donor Budget Duration Target District(s)
Code
04
Reducing Food Insecurity of the Most
- 15-8-20
Vulnerable Affected Groups in FFP/USAI 1,000,00
EE to 14-4- District Umerkot & Peshawar
Pakistan D 0 USD
P 2021

Upcomin Target Achi

Achieve
S. Objectiv g Week’s eve
Activities Unit ment/ %
No e/ Week Objectiv men
Week
es t
Staff
1 Staffs 0 0 0 7 7 100%
Recruitment
2 NOC NOC 0 0 0 1 1 100%
Develop HH
3 Assessment & Tools 0 0 0 2 2 100
Scoring Sheet
Area
Finalization UC
4 UC 0 0 0 2 2 100%
(Kaplore &
Faqir Abdullah)
Vehicles OF
5 OF 0 0 0 1 1 100%
Submission
FGDs for Need
6 FGDs 0 0 0 39 39 100%
assessment
7 CO Formation Cos 0 0 0 35 35 100%
Potential Bene
8 list from the HHs 0 0 0 1600 1754 110%
COs
Household
9 HHs 0 0 0 1600 1754 110%
assessment
10 First QR Report Report 0 0 0 1 3 33%
FCs data
11 0 0 0 1754 1754 100%
Apply the FCs apply
Verification of
12 HHs 0 0 0 1430 1445 101%
Beneficiaries
Follow-up
13 Meetings with Meetings 0 0 0 60 60 100%
communities
GBV Actros
14 Meetings 0 0 0 5 5 100%
Mapping
Data Shared
15 with Telenor HHs 1430 0 1 1430 1429 99%
for Payments
Payments
transfer
16 HHs 01 0 1430 1430 1429 99%
through
Telenor Bank
Payments
17 Received from HHs 12 5 7 1430 1423 99%
Retailers

Legend: red=urgent
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Awareness
18 seasons on HHs 400 396 250 1430 1036 72%
COVID-19 &
Nutrition
Market
19 Assessment No 0 0 0 20 5 25%
with Report
Quarterly
20 QR 0 0 0 4 2 50%
Report
2nd Cycle Data
Shared with
21 HHs 0 0 0 1430 1430 100%
Telenor for
Payments
Problem` Corrective Action (to Who By when?
be) taken
Delay in 2nd Cycle Program has shared ISB Finance ASAP
Payments due to the 2nd Cycle data on
Funds. 25th January for the
Payments beside this
according to Finance
this will paid by this
week still they don’t
have process
therefore; I would
request to ISB Finance
is need to speed up
the process.

04-EGK
Bu
Project Dono
Project Title dge Duration Target District(s)
Code r
t
Improving National Capacity 0.7
to Respond to COVID-19 M Mirpur Khas, Badin, Sukkur and
04 EGK ECHO 12 Months
Pandemic in Pakistan (Cap- EU Sikarpur (Sindh)
COVID) R
Achie Upco
Objec Total
veme ming Achieve
S.NO Activities Unit tive Targe %
nt Week ment
Week ts
Week Target
Operational Cost bifurcation
1. in South and North Sindh DoC 0 0 0 1 1 100%
districts
Development of PMF
2. DoC 0 0 0 1 1 100%

Alliance inception meeting

3. Meeting 0 0 0 1 1 100%

Office set up
4. Building 0 0 0 2 1 100%

Legend: red=urgent
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ECHO project internal Capital

5. Meeting 0 0 0 1 1 100%
level inception
ECHO mission visit
6. Visit 0 0 0 1 1 100%

Health acre Facility

identification
A. Mirpurkas 10
7. HCF 0 0 0 40 40 100%
B. Sukkur 10
C. Shikarpur 10
D. Badin 10
Baseline Assessment Health
facilities North Sindh
8. 0 0 0 20 20 100%
a. Sukkur 10 Assessment
b. Sikarpur 10
Baseline Assessment
Community North Sindh
9. Assessment 0 0 0 120 120 100%
a. Sukkur 60
b. Shikarpur 60
Baseline Assessment Health
facilities South Sindh
10. a. Mirpurkhas 10 0 0 0 20 20 100%
Assessment
b. Badin 10

Baseline Assessment
Community North Sindh
11. Assessment 0 0 0 120 120 100%
a. Mirpurkhas 60
b. Badin 60
Project Start up workshop at
bases
12. Workshop 0 0 0 2 2 100%
a. Sukkur
b. Mirpurkhas
SEF Schools disinfection
13. a. Shikarpur 73 Schools 0 0 0 TBC 114 TBC
b. Sukkur 41
Project Inception Workshop
with sateholders,
a. Sukkur 1
14. Workshop 0 0 0 4 4 100%
b. Mirpurkhas 1
c. Badin 1
d. SHikarpur 1
Public places disinfection
15. drive Drives 5 5 5 TBC 20 0%

Psychological First Aid

training
Sukkur: 25
16. Participants 89 89 0 80 89 111%
Shikarpur: 20
Mirpurkhas: 24
Badin: 20
17. Introduction to COVID 19 Participants 22 22 60 80 22 25%
Legend: red=urgent
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training for HCPs

a. Mirpurkhas

Problem` Corrective Action (to be) taken By Whom By when?

04EHF

Bu
Project Dono
Project Title dge Duration Target District(s)
Code r
t
Humanitarian Assistance for 0.1
Vulnerable Flood Affected 6M
04 EHF ECHO 04 Months Mirpur Khas, (Sindh)
Communities in Sindh, EU
Pakistan R
Achie Upco
Objec Total
veme ming Achieve
S.NO Activities Unit tive Targe %
nt Week ment
Week ts
Week Target
1. Development of PMF DoC 1 1 0 1 1 100%
2. Alliance inception meeting Meeting 1 1 0 1 1 100%
ECHO project internal Capital
3. Meeting 1 1 0 1 1 100%
level Kick off meeting
Village profiling and CO
4. CO 0 0 0 35 35 100%
Formation
5. Households Assessment Assessment 0 0 0 1500 1550 103%
ECHO project internal Base
6. Meeting 0 0 0 1 1 100%
level Kick off meeting
7. Beneficiary verification verification 0 0 0 1200 1200 100%

8. Distribution of hygiene kits BNF 685 685 0 1000 1000 100%

9. Distribution of Shelter kits BNF 685 685 0 1000 1000 100%

10. Distribution of Solar light BNF 685 685 0 1000 1000 100%

Problem` Corrective Action (to be) taken By Whom By when?

04-EFX 66P

Code Project Title WFP Duration Target District(s)

04- COVID-19 Response Program 26/10/20 to
WFP South Sindh ( Badin )
EFX WFP 28/02/20, 4 Months
Upcoming
Objective Achievemen Total Achieve
S.NO Activities Unit Week %
Week t Week Targets ment
Target

Coordination meeting with Meetin

1 1 1 2 20 18 90%
District Administration g
Legend: red=urgent
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Session 0 6 0
2 Hygiene Sessions 50 81 160%
s
Meeting with OMNI Agents Meetin 2 2 2
3 10 14 140%
g
Cash Disbursement to 600 881 1523
4 HH 2405 881 35%
beneficiaries
Correction of IDs in SCOPE with 314 314 0
5 WFP of beneficiaries and No 314 314 100%
sharing with WFP
6 Submission of Daily report NO 3 3 6 10 3 30%

04EVG

04EGV
Projec Duratio
Project Title Donor Budget Target District(s)
t Code n
Support to Flood Affected Population to Address Food
2.4Mon District Mirpurkhas and
04EVG Insecurity through Unconditional Cash Transfers UK WFP  
th Umer Kot
and MPK
  Upcomin
Total
Objective Achievement g Week’s Total %age
Activities Unit Achievem
S. No / Week / Week Objective Target Achievement
ent
s
Cash disbursement of 2nd 10522
4 HHs 0 0 0 10136 98%
cycle
SS/Islamab
Challenge By when?
ad
386 HHs failed due to different
Submitted to WFP for Processing the Payment
errors and reasons

04-ELG Y72

Project
Project Title DFID Budget Duration Target District(s)
Code
To contribute to food
consumption of the most 12 Oct
04-EGL
vulnerable HHs affected by OCHA/PHP $ 2020 to 11 South Sindh
Y72
flood and pandemic through F 500,000 Feb 2020 (Mirpurkhas/Umerkot)
emergency food assistance in 4 Months
Sindh
Upcoming
Objective Achievement Total Achieve
S.NO Activities Unit
Week Week
Week
Targets ment
%
Target

1 Field Office Setup Office 0 0 0 2 2 100%

2 NOCs Doc 0 0 0 2 2 100%
Kick of Meeting at CO and
3 Meeting 0 0 0 1 1 100%
base level
4 Hiring of staff Person 0 0 0 10 10 100%
5 Hiring of Vehicle NO 0 0 0 5 5 100%
Staff orientation meeting at
6 NO 0 0 0 1 1 100%
Office
Legend: red=urgent
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7 Preparation for PPE Form 0 0 1 1 1 100%

8 Area/Village selection Area 0 0 0 2 2 100%
Food Package Distribution
9 Mirpurkhas and Umerkot No 0 0 0 5300 5300 100%
Cycle 01,02 and 03
10 Dignity Kit Distribution No 0 0 0 780 780 100%
11 Case study No 03 02 02 10 05 50%
12 Team lesson learned event No 01 01 0 01 01 100%

Project Durati
Project Title Donor Budget Target District(s)
Code on
3.5
04 CGB- EARLY RECOVERY INTERVENTION FOR FLOOD Umerkot,Mirpur Khas,
FCDO Mont
3U AFFECTED POPULATION IN SINDH (Sindh)
hs
  Achiev
Upcoming Total
Objective ement Total
Activities Unit Week’s Achieveme Remarks
S. No / Week / Target
Objectives nt
Week
Staff Hiring (Technical and
1 Personnel 0 0 0 23 23
Social)
Male & Female COs
2 Structure 0 0 20 90 68 78%
Reactivation and formation
85%, (Shelter,
HP, CFW toolkit
School and IEC
order form
3 Order Form Submission No. 4 2 1 7 6
submitted while
CFW material
will submitted in
next week)
Identification and social
feasibility for
4 Installation/Rehabilitation No. 10 10 0 50 50 100%
of water and sanitation
facilities in schools
Identification and social
feasibility Hand pump
5 No. 17 17 17 110 110 100%
Rehabilitations/Constructio
n
Assessment
completed and
Verification of Beneficiaries
Ben Verification
6 for Partially and Fully HHs 0 0 1250 1250 0
are in progress by
Damage Shelter
program fallowed
by AME
Assessment
completed and
Verification of Beneficiaries Ben Verification
7 HHs 0 0 1290 1290 0
for CFW are in progress by
program fallowed
by AME
CFW Scheme detail
8 technical & Social survey Scheme 0 0 44 129 85 65%

9 Hand Pump Scheme detail Scheme 13 13 0 110 110 100%

technical & Social survey

Legend: red=urgent
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School WASH rehab Scheme

detail technical & Social
10 Scheme 10 10 0 50 50 100%
survey

SS/Islam
Challenge By when?
Corrective Action (to be) taken abad
1:Delay in Supply in Partially and 1: Keep Procurement at top priority Cordina
Fully Damaged Shelter 2: Raised the Matter with IOM for possible solution tion/PIU
2: Delayed Submission of School 3: ?Log
Facilities
ASAP
3: HP Contract has not signed Yet
4:Water Quality Assurance By Govt
Dep contract has not signed and
Provision of Sample Collection Bottle
FLAT UPDTAES
3. Other Departmental issues

S What? For ISL? (Y/N) When?

Finance
1 UPDATED CFU South Sindh N Done
2 UPDATE DFU South Sindh N Done
3 Ret Advance Jeewat Kumar – Finance Assistant Badin N Done
4 Ret Advance Suneel Kumar – Finance Assistant Umerkot N Done
5 Advance Issued Suneel Kumar & Jeewat Kumar N Done
6 Advance Waseem Logistic Assistant Umerkot N Done
7 Review OF 04EGK Refreshment items N Done
8 Review & Signed Contract Drinking water MPK [ALTAF KAMAL G-S] N Done
9 Review & Singed Contact Communication Allowance SS N Done
10 Monthly Closing M-O 2101 N Is in process
11 Share Scanning documents for Internal Audit Islamabad N Done
12 Deposit Cheques for Exit Staff 04EDU Staff N Done
13 Attend PCM Internet Connection installation South Sindh N Done
14 Attend PCM Bath Soap for 04CGB N Done
15 Attend PCM Office Furniture For South Sindh N Done
16 Contract Singed Internet Connection installation South Sindh N Done
17 Payment PTCL Bill For Badin OFFICE M-O Jan- 2021 N Done
18 Saga Back for M-O JAN-2021 N Is in Process

HR-Admin
Interview call Civil Engineer N Done
1
2 Written Test & Interview call Civil Engineer N Done
3 Reference check of Civil Engineer & Offer & Recruitment Plan N Done
4 Joining Process of Civil Engineer & Orientation etc N Done
5 Process of Provident funds forms N In process
6 Agreement of Seerani Revised with new rent N Done
7 Modification process & call for 04-EGV CMs for UK & MPK N Done
7 UK Office premises Rent Revised with new one N Done
8 Payment documents of UK & Seerani centre N In process
9 Facebook FMO Jan-2021 updated N Done
10 VFU FMO Jan-21 updated N Done

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Mission Allowance in current week along N Done

11
with documentations
12 Mission Allowance follow up table N Done
13 OFs for stationery SS N Done
14 OF supplies SS N Done
15 Salaries process FMO Jan-2021 N Done
16 Exit FMO Jan-2021 (04-EGV &EDU) N Done
17 Training Follow ups N Done
18 Premises follow up N Done
19 Jo Advertisement of Cook For Badin N Done
20 Documentation & Filing N In process
21 Long listing & Short listing of Cook Badin N In process
22 Communication Allowance FMO Feb-2021 N Done
23 Database SS FMO Jan-2021 N Done
24 Room booking for COO & AMEU Manager N Done
25 Guest House Karachi Stay Inn Payment N In process
26 N1 for 04-EGV for extended only one Month N Done
27 Teachers CZO Recruitment Plan N Done
28 Teachers CZO Reference N In process
29 Health Deletion FMO Jan N Done
30 Health Addition for new joiner N Done
31 Attendance FMO Jan-2021 in process N Done
32 EOBI FMO Jan N In process
33 Exit staffs final comments or recommendation for future consideration N Sent to PM for
consolidation
34 Interview call Civil Engineer N Done
MIS
1 04EEP – Covid-19 (Umerkot)
2 04CGB 45L – Covid-19_Umerkot
RCCE Session Report (Received 01
3 No Done
Achieved 01)
4 04EGV_Umerkot
6 Updation Payment Sheet for 2nd Cycle No Ongoing
7 04EGL_Umerkot
Food Distribution attendance sheet (Received 1647
8 No Done
Achieved 1647)
Dignity Kit Distribution (Received 334 Achieved
9 No Done
334)
10 Food Distribution Attendance Sheet Scanning 1st & 2nd Cycle Completed No Done
11 04EFV_47L_Umerkot
Completion Certificate (Received 50 Achieved
12 No Done
50)
13 04CGB_3U_Early Recovery Umerkot
CO’s Formation (Received 08 Achieved
14 No Done
08)
House Hold Assessment (Received 130
15 No Done
Achieved 130)
HP Scheme Feasibility (Received 08 Achieved
16 No Done
08)
17 AMEU_Umerkots
PDM of 04EFV_47L_Ukt (Received 16 Achieved
18 No Ongoing
0)
PDM of 04EGL_Ukt (Received 21
19 No Ongoing
Achieved 0)
Legend: red=urgent
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Water Point Endline 04EFV_47L_Ukt

20 No Ongoing
(Received 05 Achieved 0)
21 04EFV_47L
22 Handp Pump Completion Certificate (Received 50 Achieved 50) No Done
23 04ADWB
24 Tevet Registration Hotel Management form (Received 03 Achieved 03) No Done
25 Tevet Registration Construction form (Received 20 Achieved 20) No Done
26 Generated Feb 60 Learners Month of February Attendance No Done
27 30 Learners Month of January Attendance Sheets Received No Done
28 CZO BADIN
29 Learners Batch (1) Payment Cycle wise update No Done
30 11 Learners CNIC and photo Received Seerani Centre No Done
31 09 Learners CNIC and photo Received Paharmari Centre No Done
32 04CGB-3U Mirpurkhas.
33 CFW Scheme Fesibility (Received 16 & 16) No Done
34 C.O Formation (Received 17 & Achived 17) No Done
35 AME-Mirpurkhas.
Verification of 04CGB-U3 HH Form’s “Early Recovery Intervention For Flood
36 No Ongoing
Affected Population” (Received 90 & 50 Achived)
37 PDM Tool EFV (NDC Flood Response (Received 13 & Achived 0) No Ongoing
38 Water Points End Line (Received 10 & Achived 0) No Ongoing
39 04EVG-WFP-Mirpurkhas.
40 04-EGL-UN-OCHA-Mirpurkhas.
41 3rd Cycle of Distribution Sheets (Received 3270 & Achived 3270) No Done
AME
01 04EFP-P66- PDM_ Fact Sheet No Done
02 04EGK- Baseline data collection No Done
03 04EEP- Beneficiaries verification No Done
04 04EEP Baseline data collection No Ongoing
05 04CGB 45L-Beneficiaries verification No Done
06 04EFV- Hygiene and shelter kits distribution monitoring No Done
07 04EFV- Beneficiaries verification No Done
08 04EFV- Recovery assessment No Done
09 04EFV- Hand Pumps site verification No Done
10 04EFV- PDMs data collection No Planned
11 04DWB- Beneficiaries verification No Ongoing
12 04DWB- project evaluation planning with C4ED No Ongoing
13 04DWB- Centers Monitoring No Ongoing
14 04-EFX- Beneficiaries Verification No Ongoing
15 04EFX – Baseline Data collection No Ongoing
16 04EGL-OCHA-flood response- Food Distribution Monitoring No Ongoing
17 04EHF- Beneficiaries Verification No Ongoing
18 AMEU Monitors Hiring No Done
19 Accountability awareness and IEC material distribution No Ongoing
20 Accountability orientation of project staff No Ongoing
21 04CZO- Center monitoring No Ongoing
Logistics
Bath soap Procurement 04-CGB 45L No In Process- 50%
1 Delivery
completed
CFW Tool kits 04-CGBU No Ongoing-
Delivery will
2
complete on
Monday
Legend: red=urgent
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Visibility out puts 04-CGBU (CAPS,MUGS and No Ongoing- PCM to

3
Bags) be done
Shelter Kit- Full Damage- 04CGB-3U No Ongoing-
4 Delivery in
progress
5 Shelter Kit- Full Damage- 04CGB-3U
6 Office Furniture Items No In Process
Internet connection No Delivery in
7
process
IT consumables No Delivery in
8
Process
9 Communication- Feb 2020 No In Process
Water Quality Test- 04CGB-3U No Delivery in
10
process
11 Stationery for HR No In Process
Warehouse Technical tools No Delivery in
12
process
Coordination
 04CGB 3U(NDC) Early Recovery implementation & Procurements
planning with Team.
 04EHF ECHO Flood response distribution follow ups.
 WFP Covid Badin cash disbursement follows up.
 PHPF (Food distribution) 3rd round (Last round) follow up.
 Flood emergency / early recovery response/ Covid close coordination
with districts authorities.
 Security situation follow up @ Umerkot, Mirpurkhas & Badin
 Close coordination with district authorities’
 04CZO Centre’s follow up for COVID-19 SOPs implementation.
 Staff will strictly follow the SOPs of COVID and availability of sanitizer,
face masks and non-connected infra-red devises will be ensured at all
bases.

Next meeting will be held on 15th February -2021

Legend: red=urgent
Weekly Area Coordination Meeting Minutes (South Sindh) 19 |