Document Cover Sheet

Procedure Document Code:

Functional Area: Quality system Page No 1 of 4

REVISION DETAILS

BEFORE CHANGE AFTER CHANGE REMARK

.
 Document Name: Control of Quality Records
Document Code: 00/QS/P/02/V 0.0
Procedure

Page 2 of
Functional Area: Quality system Effective date:
4

REVISION HISTORY SHEET

Section / Document Revision Effective

S. No Revision Particulars Approved by
code No. from

1 I 0.0
 Document Name : Control of Quality Records Procedure Document Code: 00/QS/P/02/V 0.0

Functional Area: Quality System Page 3 of 4 Effective date:

Responsibility Input Process Output

HOD Start

M.R
Identify Quality
Records

Document control &

Document codification Codify Quality Record as per
codification scheme for
procedure
identification
“S00/QS/P/01”
Master list of
Quality records
M.R “S00/QS/F/06”
Prepare Master List for
Document Controller records
(Respective
Department) Maintain Master list of quality
records with approval, version
No.

End

Ensure Proper Storage and

HOD maintenance of quality records
to prevent damage,
deterioration or loss
Preserve quality record till the
Document Controller retention period specified in
(Respective Department) record master list

Dispose the documents

beyond the retention period
specified in record master list
 Document Name: Control of Quality Records Procedure Document Code: 00/QS/P/02/V 0.0

Functional Area: Quality system Page 4 of 4 Effective date:

GUIDE LINES FOR SCOPE AND RESPONSIBILITY

Responsibility
S. No Process Step Description of Process Remarks
Overall Primary Supporting

Identify the Records which are necessary to provide

1 Identify Quality Records evidence of conformity to requirements and of the HOD _ M.R
effective operation of the QMS.

Codify Quality Record as per

Record to be identified Stored and Preserved as per
2 codification scheme for M.R -
the Documented procedure to ensure the traceability.
identification

Prepare Master List for Quality records with details

3 Prepare Master List for records which include Identification, Storage and M.R -
Preservation, location and retention of the Record.

Storage and Maintenance of Storage of quality records should be done to Ensure

4 Quality records ,to prevent that all the documents remain legible, readily HOD Document controller
damage, deterioration or loss identifiable and retrievable

Preserve quality record till the Preserve quality record till the retention period
5 HOD Document controller
retention period specified. specified .

Dispose the documents beyond Dispose the documents beyond the retention period
6 the retention period specified in specified in the master list to prevent the use of HOD Document controller
record master list obsolete records.

Maintain Master list of quality Maintain Master list of Quality records with approval,
7 M.R Document controller -
records with approval, version No. version No updated and live.
 Annexure
List Of Formats for Control of Quality Records process,
Document Code - 00/QS/P/02/ V 0.0

S. NO Document Code Document Title No of Pages

1 1

Note: Please Refer to Soft Copy for Formats

 MASTER LIST OF QUALITY RECORDS

Name of the Project / Functional Area : Location

Quality Record Code Quality Record Title (e.g. Checklist, Location Indexing (date Filling Retention
S. No. Process Owner
Number Pour card etc.) (dept. / store etc.) wise, act wise) Electronic (box / flat file) period

Signature HOD Approved by

Date :

Document Code: