Assessment Cover Sheet - Assessmen Knowledge Assessment

BSBPMG522 Undertake project work
Assessment 1 – Knowledge Assessment
ASSESSMENT COVER SHEET – ASSESSMEN

KNOWLEDGE ASSESSMENT
Instructions to the learner
Print this coversheet and complete it by filling in all the required information and affixing your signature in the
space provided. Your signature must be hand-signed. Scan the completed cover sheet and submit it along with
your evidence submissions. Use the filename: BSBPMG522 Assessment 1- Knowledge Assessment Cover Sheet.
UNIT CODE: BSBPMG522
UNIT NAME: Undertake project work
FIRST AND SURNAME:
PHONE:
EMAIL:
CIRCLE THE SUBMISSION Submission 1 Submission 2
Please read the Learner Declaration below and if you agree to the terms of the declaration, sign and date
in the space provided.
Information relating to assessments:
 Students are required to keep a copy of each assessment submitted to Assessor.

 When resubmitting an assessment, attach the previous assessment.
By submitting this work, I declare that:
 I have been advised of the assessment requirements, have been made aware of my rights and
responsibilities as an assessment Learner, and choose to be assessed at this time.
 I am aware that there is a limit to the number of submissions (2) that I can make for each
assessment, and I am submitting all documents required to complete this assessment.
 I have organised and named the files I am submitting according to the instructions provided, and I
am aware that my assessor will not assess work that cannot be clearly identified and may request
the work be resubmitted according to the correct process.
 This work is my own and contains no material written by another person except where due
reference is made. I am aware that a false declaration may lead to the withdrawal of a
qualification or statement of attainment.
Name: Signature: Date:
170 Wellington Street, East Perth 6004, WA, Australia | Phone: (08) 9221 1261 | Fax: (08) 9325 1752 | www.kcbt.wa.edu.au|
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Current Version: V2 Current Version Date: June 2020 Next Review: June 2021 PAGE NO: 1
ASSESSMENT 1 - KNOWLEDGE ASSESSMENT

You must answer ALL questions satisfactorily to achieve a satisfactory outcome for this
Assessment.
All questions must be completed independently by you/ learner.
Please refer to the following guidelines for further instructions.
Written Answer Guidelines

 The following written questions use a range of “instructional words” such as “identify” or
“explain”, which tell you how you should answer the question. Use the definitions below to assist
you to provide the type of response expected.
 Note that the following guidance is the minimum level of response required.
Analyse – when a question asks you to analyse something, you should do so in in detail, and identify
important points and key features. Generally, you are expected to write a response one or two
paragraphs long.
Compare – when a question asks you to compare something, you will need to show how two or more
things are similar, ensuring that you also indicate the relevance of the consequences. Generally, you are
expected to write a response one or two paragraphs long.
Contrast – when a question asks you to contrast something, you will need to show how two or more
things are different, ensuring you indicate the relevance or the consequences. Generally, you are
expected to write a response one or two paragraphs long.
Discuss – when a question asks you to discuss something, you are required to point out important issues
or features and express some form of critical judgment. Generally, you are expected to write a response
one or two paragraphs long.
Describe – when a question asks you to describe something, you should state the most noticeable
qualities or features. Generally, you are expected to write a response two or three sentences long.
Evaluate – when a question asks you to evaluate something, you should do so putting forward
arguments for and against something. Generally, you are expected to write a response one or two
paragraphs long.
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Examine – when a question asks you to examine something, this is similar to “analyse”, where you
should provide a detailed response with key points and features and provide critical analysis. Generally,
you are expected to write a response one or two paragraphs long.
Explain – when a question asks you to explain something, you should make clear how or why something
happened or the way it is. Generally, you are expected to write a response two or three sentences long.
Identify – when a question asks you to identify something, this means that you are asked to briefly
describe the required information. Generally, you are expected to write a response two or three
sentences long.
List – when a question asks you to list something, this means that you are asked to briefly state
information in a list format.
Outline – when a question asks you to outline something, this means giving only the main points,
Generally, you are expected to write a response a few sentences long.
Summarise – when a question asks you to summarise something, this means (like “outline”) only giving
the main points. Generally, you are expected to write a response a few sentences long.
Answer the following questions.
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1. a). Define what the project is.

b). List 10 Critical Success Factors that affect a project.
Definition:
An individual of cooperative enterprises which are established in order to achieve a particular
aim is called project.
Critical Success Factors:
1. Goal………………………………………………………………………
2. Plans and policies of the project…………………………………………………………………………………
3. Working environment……………………………………………………………………………..
4. size and structure of the organization………………………………………………………….
5. Employees behavior…………………………………………………………………….
6. working efficiency of an employee……………………………………………………
7. organizations culture………………..
8. level of management………………………………..
9. rewards and bonuses to the workers……………………………………………………………………..
10. relation of manager with his
employee………………………………………………………………………………………
2. a). List two (02) project management tools that can be used to effectively manage a
project.
b). Discuss how each tool contributes to developing and implementing project plans
Assessment Criteria: The response to this question must be 150 – 200 words in length.
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a. Project management tool

1. Cause and effect diagram
2 Control chart
b. Contribution to developing and implementing project plans

Cause and effect diagram are also known as fishbone diagram. They are used in
order to identify the cause root of an project. It explains that for every problem
there must be some reasons. After identifying the problem the root cause should be
identified for its permanent solution. By using this systematic diagram all the
possible causes responding to the effect can be easily identified. By the help of the
dramatic structure the diagrams look like a fishbone.
Fishbone diagram
Control chart are used to illustrate the stability of a process. It also helps to
study how the process change over the period of time. It helps to determine if
the manufacturing and business organization process is in under control or not.
There is a central line in the control chart for the average, upper line is for the
upper control and lower line is for the lower control limit. If there is consumed
high cost during the time of production the we can easily identified with the
help of the control chart and further helps to minimize the cost at the time of
the production.
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3. List 2 types of documents and two (2) sources of information commonly used in defining
the parameters of a project.
Types of documents:
1. Project schedule
2. Risk management
Sources of information
1. Profit and loss statement
2. Balance sheet
4. a). Briefly outline the organisation’s vision, mission, objectives, goals, and operations.
b). Explain their relationship in a business project.
Assessment Criteria: The response to this question must be 250 – 300 words in length.
Vision:
future position of the company (project)
Mission:
Approaches to reach the goal of a company (peoject)
Objectives:
Specific actions and timelines to achieve the goal
Goals:
Goals are the statement what needs to be achieved
Operations:
Daily performance to achieve the goal
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Relationship:
Vision are the big of what we want to achieve whereas mission are the general statement of
how we will achieve the vision. Goals are the general statement of what needs to be
accomplished to implement a strategy whereas objective provide a milestone with a specific
timeline for achieving the goal .every business organization are established in order to
achieve their goal. All the business organization perform their working activities according to
their plans and policies. every organizations have their own structure, culture, rules and
regulations. So the organization without having vision are not able to achieve their own goal
as vision provide strong foundation for developing a comprehensive mission statement. It
addresses us about where we are going and if our track is wrong then we can know about it
easily. It also give clear understanding about what exactly business should look like. Mission
identifies the scope of the firm operations in product and market terms. It also provide a
concise statement of why the organization should exist and what is to be achieved. Objectives
represent a managerial commitment to achieve specified results in a specified period of time.
It also gives the clear information about the performance of the organization on the basis of
the quality and quantity. In order to achieve the organizational goal it should be flexible in
nature. Goals are the immediate result to be achieved by an organization after a certain
period of time. It clearly describes the activities and task to be completed by an individual, a
department and an organization
Without the help of these element the goal are not achieve easily so they are
directly interrelated with each other.
5). Specify your industry or an industry you are familiar with.
Listed below are types of risks commonly encountered in a project. In your own words,
discuss
the processes you can use for identifying each type of risk.
Assessment Criteria:
- The response to this question must be 150 – 200 words in length.
- Process discussed must be applicable to the industry you specified.
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Industry: XYZ company (assumption)
Type of Risk Processes for Identifying Risk
Financial risks It is identified by reviewing Financial

statement
Strategic risks It is identified through the company’s

operating market legal, political, and cultural
environment
Operational – Technical risks It is identified by reviewing the day to day

work performed by an organization
Operational- Safety risks It is identified by reviewing the day to day

work performed by an organization
6. Briefly explain the process that can be used for managing risks in a project.
Assessment Criteria: The response to this question must be 200 – 250 words in
length.
Risk Management Process:

Risk management process is a framework for the action which need to be taken. There are
five basic steps that are taken to manage the risk which are also known as the risk
management process.
 Identify the risk
It is the first step where the risk are exposed. As there are different types of risk e.g.
environmental risk, market risk etc. then this risk are noted down manually if the
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organization have the risk management solution then they solve otherwise move to
next step.
 Analyze the risk
Once the risk has been identified to needs to be analyzed. Here the scope of the risk is
determined. In this step we also linked risk with the different factors within the
organization.
 Evaluate the risk
In this step risk should be ranked because some risk are more riskier and others may
not be . after evaluating the above risk we must go through the risk which affect the
most in the performance.
 Treat the risk
After evaluating the risk next step is to take preventive measures in order to control
the risk. It is done by connecting with the experts of the field of the same risk.
 Monitor and review the risk
Sometimes all the risk may not be eliminated so that they should be monitor again.
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7. Explain the following organisation’s procedures and processes that are relevant to
managing a project.
Assessment Criteria: The response to this question must be 200 – 250 words in
length.
Procedure/Process Explanation
Line of authority means the level of management in an

Lines of authority and organization which are allowed to give orders and who need
approvals to be performed. For example top level management mainly
use to give orders where other level of manager need to
obey his orders.
Quality assurance It is the process of the eliminating of removing the defects

which occurs at the time of manufacturing the products or
providing the services. It is also an effective technique to
improve the industrial efficiency of goods and services.
The no of employee available in an organization are known

Human Resources as human resource. It is the set of the people who make up
for the workforce of an organization with the help of them
only the goal can be achieved.
Budget is the estimation of revenue and the expenses which

Budget and finance may be occurred in the future. Finance means the
management, creation and study of the money. It studies
about the cash flow, assets and risk management.
It is the process of keeping the records of day to day

Record keeping transaction of an organization. It helps the organization to
know their income expenses and the profit they gain.
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It is the process of providing the relevant information that

Reporting the person wants and as they orders.
8. List five (05) legislative and regulatory contexts that are applicable to project work.
For each piece of legislation and regulations identified, list the requirements
that must be followed when undertaking project work.
Legislation/Regulations Requirements to follow
The communication between the employee and the top level

1. manager should be effective so that the problems and
solution can be easily identified.
The goal of a project should be clear and simplr to

understand all the people surrounding.
2.
The working environment for the employee should be

standard
3.
The rules and regulation should be clear

4.
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Should make participation of each employee in decision

making procees
5.
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BSBPMG522 Undertake project work

Assessment 1 – Knowledge Assessment

ASSESSMENT COVER SHEET – ASSESSMEN

UNIT CODE: BSBPMG522

UNIT NAME: Undertake project work

FIRST AND SURNAME:

CIRCLE THE SUBMISSION Submission 1 Submission 2

Information relating to assessments:

 Students are required to keep a copy of each assessment submitted to Assessor.

Name: Signature: Date:

ASSESSMENT 1 - KNOWLEDGE ASSESSMENT

Written Answer Guidelines

Answer the following questions.

1. a). Define what the project is.

a. Project management tool

b. Contribution to developing and implementing project plans

5). Specify your industry or an industry you are familiar with.

Industry: XYZ company (assumption)

Type of Risk Processes for Identifying Risk

Financial risks It is identified by reviewing Financial

Strategic risks It is identified through the company’s

Operational – Technical risks It is identified by reviewing the day to day

Operational- Safety risks It is identified by reviewing the day to day

Risk Management Process:

Line of authority means the level of management in an

Quality assurance It is the process of the eliminating of removing the defects

The no of employee available in an organization are known

Budget is the estimation of revenue and the expenses which

It is the process of keeping the records of day to day

It is the process of providing the relevant information that

Legislation/Regulations Requirements to follow

The communication between the employee and the top level

The goal of a project should be clear and simplr to

The working environment for the employee should be

The rules and regulation should be clear

Should make participation of each employee in decision

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