Document ID: MFMF-1-PC-043 Rev1

KINGDOM OF SAUDI ARABIA

POWER & WATER UTILITY COMPANY
FOR JUBAIL & YANBU (MARAFIQ)

ATTACHMENT “E”
HSE AND FIRE PREVENTION MANAGEMENT PLAN

RFP Collective No. YNB-PR5221

REPLACEMENT OF POTABLE WATER PIPELINES AT T&D
COMPLEX - YANBU
 POWER & WATER UTILITY COMPANY
FOR JUBAIL & YANBU (MARAFIQ)

HSE & FIRE PREVENTION MANAGEMENT PLAN

TABLE OF CONTENTS

ARTICLE PAGE
DESCRIPTION
NO. NO.

1.0 HEALTH, SAFETY & ENVIRONMENT (HSE) OBJECTIVES 4

2.0 RESPONSIBILITIES 4
2.1 Contractor Project General Manager 4
2.2 Contractor Project Supervisors 4
2.3 Contractor Project HSE Officers 5
2.4 Field Supervisors / Foremen 5
2.5 Employees 5
3.0 PROCEDURES 6
3.1 Risk Assessment 6
3.2 Permit to Work (PTW) 6
3.3 Emergency 6
3.4 Personnel Protective Equipment (PPE) 6
3.5 Vehicles / Equipment 7
3.6 Compressed Gas Cylinders 7
3.7 Welding / Cutting 7
3.8 Electrical Hand Tools 8
3.9 Ladders 8
3.10 Confined Space Entry 9
3.11 Lifting Operation / Equipment 9
3.12 Scaffolding 9
3.13 Fire Prevention 10
3.14 Housekeeping 10

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 3.15 Prevention of Falling Objects 10
3.16 Welfare & Medical Facilities 10
3.17 Laydown Areas 11
3.18 Disciplinary Action 11
4.0 TRAINING 11
4.1 Safety Induction 11
4.2 Permit to Work (PTW) 11
4.3 Breathing Apparatus & Equipment Certification 12
4.4 Supervisor Briefing 12
4.5 Standby Watchman (for Confined Space Entry) 12
4.6 Schedule of Training & Number of Manpower 12
5.0 SAFETY INFORMATION, GUIDELINES AND COMMUNICATION 12
5.1 Tool Box Talk 12
5.2 Team Talks 13
5.3 Health, Safety & Environment Letters 13
5.4 Health, Safety & Environment Posters 13
6.0 HEALTH, SAFETY & ENVIRONMENT REPORTING 13
6.1 HSE Suggestions 13
6.2 Near-miss / Injury Reporting 13
7.0 HEALTH, SAFETY & ENVIRONMENT MONITORING 14

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 HSE & FIRE PREVENTION MANAGEMENT PLAN

1.0 HEALTH, SAFETY AND ENVIRONMENT (HSE) OBJECTIVES

To manage and carry out all activities associated with the project until completion of the following main
objectives:

 ZERO (0) Injuries and ZERO Fires

 ZERO (0) Reported cases of ill health
 ZERO (0) Property & Environmental Damage
 Disposal of wastes in accordance with the company (MARAFIQ) procedures

These objectives are achieved through:

a) Establishment of a high level of awareness and discipline.

b) Identification of areas of high risks and carry out risk assessments.
c) Provision of information, instruction, training and supervision of contractor personnel with respect
to method of statements, Permit to Work and other safety requirements to control risks associated
with the nature of contractor’s works.
d) Promotion of a positive approach to health, safety and environment.
e) Monitoring the effectiveness of the management systems of Health, Safety and Environment
performance by conducting regular scheduled audits/inspections and tracking of incidents.

2.0 RESPONSIBILITIES

2.1 CONTRACTOR PROJECT GENERAL MANAGER

Contractor Project General Manager has overall and ultimate responsibility for all matters relating to
Health, Safety and Environment. He will be responsible for full compliance with the contract
requirements with regard to the Health, Safety and Environment by their respective companies. He
shall ensure that HSE & fire prevention management plan & annual safety action plan are in place
and are monitored and reviewed for effectiveness. He shall ensure compliance with Clause # 22 of
MARAFIQ safety manual. He shall provide status of HSE performance every month to MARAFIQ
Safety section through MARAFIQ coordinating department, and provide HSE officer for managing
and advising safety on site and coordinating with MARAFIQ Safety section. Number of safety officers
and / or safety manager required shall depend on the nature of contract work, risks and number of
employees and shall be appointed by the contractor in consultation with MARAFIQ Projects
Department and MARAFIQ Safety section and shall be specified in Safety Plan.

2.2 CONTRACTOR PROJECT SUPERVISORS

Directly responsible for cascading and implementing MARAFIQ safety policy / procedures
requirements and ensuring strict adherence and compliance by contractor personnel under his
control.

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2.3 CONTRACTOR PROJECT HSE OFFICERS

To ensure certain level of competency & knowledge, the contractor HSE Officer(s) shall be
interviewed, evaluated & approved by MARAFIQ Industrial Security Department – Safety section,
and feedback to MARAFIQ sponsoring department manager.

The main responsibilities of the contractor HSE Officer are as follows:

 To co-ordinate and monitor implementation of the requirements of MARAFIQ HSE manual and
arrange continuous and formal daily safety monitoring to ensure compliance and effectiveness.
 Prepare regular toolbox safety letters & monitor the appropriate cascading of safety
information along with site supervisors and managers.
 To liaise with and support area engineers/supervisors to promote safety awareness in their
area of control.
 To detect, identify, analyze, control and eliminate recognized hazardous acts, condition,
behavior and violation.
 To investigate and report immediately in writing all accidents, unsafe acts/conditions and near-
misses which occurred at work site. The report shall be submitted to contractor Project
General Manager, MARAFIQ sponsoring department manager & Safety section.
 To prepare & review risk assessments & monitor effective implementation.
 To monitor correct use of safety barriers, both solid (e.g., covering holes/open handrail) and
soft (e.g., isolating areas with tape), including timely removal.
 To co-ordinate with MARAFIQ safety representatives and set the safety inspection schedule as
required, and report / correct findings immediately.
 To audit and record “on-the-job” and toolbox talks by supervisors.

2.4 FIELD SUPERVISORS/FOREMEN

 Contractor’s field supervisors are responsible for ensuring effective implementation of Safety
& Fire Prevention Management Plan in all areas under their direct control.
 Field supervisor’s reports shall include inspections, tool-box meeting and near-misses. These
reports should be given to the contractor HSE Officer(s) immediately.
 Are responsible for implementing HSE rules, regulations and work site procedures during all
phases of work at MARAFIQ site.
 To anticipate HSE problems in their work areas and take the necessary actions.
 To report any incident/accident, unsafe acts/conditions and near misses to their HSE Officer.
 To ensure work places are kept clean during and at the end of the work.
 To inspect and report any defect for any equipment and take the necessary action.
 To ensure that employees have received adequate information or instruction to carry out their
work safe and as required.
 To Inform the working crew of the requirements of the Permit to Work Certificates & Risk
Assessments.
 To correct unsafe acts/conditions raised by observers.

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 2.5 EMPLOYEES

 Each employee is responsible to comply with MARAFIQ safety rules, regulations and to follow
his supervisor/foreman’s instructions.
 To immediately report any hazardous situation and accident to his supervisor/foreman.
 To keep his workplace clean and tidy.
 All employees shall make every endeavor to ensure that working conditions are maintained in
a healthy, safe and environmentally acceptable standard.
 All employees will act responsibly and take all necessary precautions to protect themselves and
their fellow workers and other persons who may be affected by their activities from injury, and
prevent illness.

3.0 PROCEDURES

Following are the general requirements. Contractor shall fully comply with MARAFIQ safety manual
requirements, Permit to Work & isolation procedures and risk assessment.

3.1 RISK ASSESSMENT

 Risk assessments for high risk activities shall be carried out before start of work.
 Where jobs are identified as high risk, a written risk assessment must be prepared & reviewed
by the contractor and should be verified by MARAFIQ coordinating department & Safety
section and approved by Operations department/area owner.
 Team supervisors shall cascade all risk control measures stipulated in the written risk
assessment to their subordinates and apply on site.

3.2 PERMIT TO WORK (PTW)

Work shall be carried out in compliance with the MARAFIQ PTW procedure (SP-014). It is a
requirement that all permit issuers/receivers have completed the MARAFIQ PTW safety course
successfully and passed the written and oral test.

3.3 EMERGENCY

On hearing the emergency fire or gas alarm in the area of work, the following steps must be
carried out by all personnel:

 Dial 341-9911 for Jubail and 396-6333 for Yanbu – and inform help desk of the emergency
 Stop the assigned job, turn off the equipment and proceed to Emergency Assembly area, if safe
to do so.
 Walk across wind direction to the designated Emergency Assembly area in case of a gas alarm.
 If you are driving a vehicle, stop, stop engine, and vacate the vehicle (leaving the key in the
ignition if the vehicle is parked at undesignated parking area) and walk towards the assembly
area.
 Do not return to work until emergency is declared over by notification from immediate
supervisor.

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3.4 PERSONNEL PROTECTIVE EQUIPMENT (PPE)

 Safety helmet, safety shoes, long sleeve shirt/coverall and eye protection are mandatory.
 Ear defenders (plugs or muffs) must be worn in areas where hazardous noise level exists.
 Respiratory protection must be worn where possibilities of dust, fumes or toxic gases exist.
 Full body harnesses must be used when working at high elevations.
 Work permit & risk assessment will define any additional PPE according to the nature of work
and area involved.

3.5 VEHICLES/EQUIPMENT

 Vehicles/equipment shall be driven/operated only by the authorized drivers/operators who

have a valid driving license.
 Drivers must obey MARAFIQ traffic rules and regulations. The use of safety belts is required for
driver and all passengers.
 Vehicles must be parked properly in designated parking areas and should not obstruct
firefighting equipment & emergency exit.
 Drivers shall ensure that any material extending more than one meter beyond the front or rear
of the vehicle shall have a red flag, fastened at the end of the load.
 When parking or leaving the vehicle outside the approved parking areas, the engine must be
shut off, the parking brake engaged and the key shall be left in the car.
 Vehicles/equipment must be checked and maintained in good condition all the time.
 Re-fuelling of vehicle/equipment is prohibited while engine is running.

3.6 COMPRESSED GAS CYLINDERS

 Ensure that all cylinders are labeled with the correct contents.
 Oil and grease must never be used on the movable parts of oxygen cylinders.
 Gas cylinders shall never be vented into the atmosphere.
 Store cylinders in upright position and secure them in the shade.
 Place valve cap on cylinders when not in use.
 Store gas cylinders containing flammable/combustible gases away from those containing
oxygen or highly reactive materials as per standards.
 Store empty cylinders separately, clearly marked empty.
 Always use cylinder carrier/trolley when moving cylinders. The cylinders must be capped and
secured inside carrier before transport.
 Protect cylinders from heat, chemicals, flammable liquids or fumes, or corrosive materials.
 Care shall be taken during handling of cylinders.
 Never lift a cylinder by its protective safety cap.

3.7 WELDING/CUTTING

The following steps shall be completed before commencement of work:

 Issuance of the Permit to Work certificates.

 The initial cut on the gas/chemical and other flammable lines shall be done in the presence of
the APR.
 Work area is cleaned from all combustible materials.

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  Work area is screened with fire blanket to prevent sparks from flying outside the welding area.
 Fire extinguisher is available at the work site and shall be in good condition.
 Personnel executing the work are wearing PPE according to job requirement.
 Fire watch must be in attendance while welding or cutting is in progress.
 Welding equipment is properly earthed.
 Welding machines must be inspected, and shall be in good working condition.
 Gas cylinders are equipped with flash back arrestor between regulator and hoses and between
torch & hose.
 Ensure that regulators are used properly and gauges are checked and calibrated.
 Make sure that regulators, hoses and fittings are inspected and are in good condition.
 Keep hoses clear from traffic lanes.
 Open the valve slowly and check for leaks before commencement of work.
 Never leave pressurized hoses unattended in confined spaces; cylinders shall be switched off.

3.8 ELECTRICAL HAND TOOLS

 All items which are placed in tool containers shall be properly stored to avoid accidents.
 Inspect and ensure that tools are in good condition before use.
 All electrical tools and equipment must be properly maintained in good working condition.
 Always carry tools in bags/boxes when ascending or descending ladders.
 Ensure cable plug sockets and/or connectors are in good condition before use.
 Do not try to repair tools if not authorized.
 Equipment power switch must be in off position before plugging into power source.
 Before using any electric tool, make sure that you are using the correct power supply.
 Never stand on wet surface when using electrical equipment.
 Keep electrical equipment dry and clean.
 Disconnect power from equipment when it is not in use.
 Electric power tools should be regularly inspected and maintained by competent electrician.
 Electrical equipment that are to be used in the wet area should be compatible and intrinsically
safe.

3.9 LADDERS

 A temporary or permanent working platform or stage, where practical, is recommended.

 Inspect ladders before use and report all defects. Do not use defective ladders.
 Make sure that ladders are tied near the top or arrangement must be made to prevent the
ladder from slipping outwards or sideways.
 The foot of the ladder should be supported on a firm level surface and should not rest on a
drum or a box or any unsteady base to get extra height.
 Place the ladder at a suitable angle (75°) to minimize the risk of it slipping outwards (one
meter out for every four (4) meters in height).
 Rest the top of the ladder against a solid surface.
 Do not use the last two steps from the top of the ladder; the ladders should extend at least
1.05 meters above the platform.
 Use both hands when ascending on or descending from a ladder; use tool bags for lifting tools.
 Do not overreach from a ladder, always move it.
 Ensure firm grip of hands and feet before moving on to the next step to avoid slipping.
 Area around top and base of the ladder must be free from tripping hazard.

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  The ladder is of suitable quality for industrial use.

3.10 CONFINED SPACE ENTRY

 No one is allowed to enter a confined space, unless Permit to Work certificates are issued and
all safety requirements mentioned in the Permit to Work have been met.
 Only appointed workers are allowed to enter confined space.
 Ensure all personnel protective equipment are inspected and in good working condition.
 Ensure the standby attendant is fully aware of his responsibilities.
 Ensure that Permit to Work certificate is valid and displayed at job location.
 If work is stopped for any reason and the confined space is vacated, “NO ENTRY” sign must be
displayed on the entrance of the confined space, i.e., column, vessel, tank, etc.
 Standby attendant should be trained and certified by MARAFIQ.
 Gas cylinders are not allowed inside the confined space.
 For welding activities inside the confined space, local or forced-air ventilation should be used.

3.11 LIFTING OPERATION/EQUIPMENT

 All lifting equipment (cranes, forklifts, chains, man-basket, lifting belts, tackles, etc.) must be
inspected prior to use and are in compliance with all regulations and guidelines and certified by
a third party.
 Make sure that the safe working load is indicated clearly on the lifting equipment. Do not
exceed the maximum lifting capacity of the equipment.
 Use the right lifting equipment for the job.
 A guide rope (tag line) must be used to control objects while lifting.
 Working/lifting area should be barricaded.
 Supervisor, lifting operator and rigger is aware of the scope.
 Lifting operators should be certified by 3rd party Inspectorate recognized by Saudi
Government and copies of certificates should be submitted to MARAFIQ Safety section prior to
bringing them on site as per MARAFIQ safety manual.
 Permit to Work certificate must be obtained prior to start of the job.

3.12 SCAFFOLDING

 Scaffold structure shall be erected by certified scaffolder.

 Inspect scaffolding prior to use. Use only scaffolding that is certified for use with a green tag.
 Make sure scaffold is firmly supported.
 Do not overload scaffold; distribute the load.
 Do not leave material on scaffold.
 Mobile scaffold should be used on flat level surface and shall have four (4) wheels locked to
ensure stability. No persons or materials may remain on the tower while it is being moved.
 The frequency of inspection shall be seven (7) days as per MARAFIQ safety manual.
 Scaffolding shall be modified only by qualified scaffolders.
 Scaffolders should wear full body harness during erection/dismantling or alteration and
stand/work on platform with minimum two (2) boards.
 Steel boards shall be used if the erected scaffold is in contact with hot surface.
 Scaffold fittings (i.e., joints, pipes....etc) should be lowered by hands or rope safely.

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3.13 FIRE PREVENTION

 Smoking is permitted only in designated smoking areas.

 Smokers should ensure that cigarette butts are extinguished properly before leaving their
designated smoking areas.
 Burning of rubbish or any other material, at site is strictly prohibited.
 Do not obstruct access to fire extinguishers or other firefighting equipment.
 Ensure a safe access to all work areas is maintained.
 Do not allow paper, oily rags or any other rubbish to accumulate at your working area.
 Do not use fire hydrants or fire hoses/equipment except for firefighting purposes.

3.14 HOUSEKEEPING

 High standards of housekeeping should be maintained during & after completion of the work.
 Site (both ground floor & elevated platforms/levels) must be kept clean and in a tidy condition,
with cables and hoses coiled up and stored in a safe place.
 Waste material should be collected and removed from the work area and placed in waste
drums or trash skips on a regular basis to arrange required level of housekeeping.
 Housekeeping inspection shall be carried out on regular basis.
 Wastes shall be dropped in the designated bins.
 Waste bins shall be emptied regularly to avoid overfilling.

3.15 PREVENTION OF FALLING OBJECTS

 The hand tools should be tied with a cord and attached to the belt of the technician.
 Bins or bags should be provided for storage of nuts, bolts and other small items.
 A sheet should be laid to cover all gaps and openings, if working above on a platform having
grating on it.
 Tools. materials, etc., should not be thrown from the heights but shall be brought down by a
rope, bucket or crane.
 The area should be cordoned off and no one should be allowed to cross under during lifting.
 Ropes/slings should be inspected each time before use.
 Suitable arrangement shall be made for the people above and below elevations, in one
location.

3.16 MEDICAL & WELFARE FACILITES

 The contractor shall ensure and maintain compliance with Ministerial Decision 404 and Saudi
Arabian Labor Regulation Article 134 regarding work site requirements from the Minister of
Health
 All eating and sanitation facilities (either shared or contractor-controlled) shall be maintained
in a clean and sanitary condition at all times.
 Food shall not be consumed in any area “onsite” that is not designated as an approved eating
area.
 Contractor shall provide clean, potable cooled drinking water in sufficient quantity for its
employees in a safe and hygienic manner at all sites.

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  Toilets, bathrooms, washing facilities & rest room should be provided with enough supply of
water and other required necessities.
 The number of chemical toilets shall be at least 1 per 15 personnel on site with regular daily
cleaning.
 Prayer rooms shall be arranged either within the office, separate cabin, etc., depending on the
site requirements.
 Shelters for heat/cold stress, smoking, bus stop, etc., shall be provided as needed throughout
the project.

3.17 LAYDOWN AREAS

 Contractor shall coordinate with project owner for allotment of laydown area(s) prior to
mobilization to site.
 Contractor shall prepare clear layout sketch of laydown area and get approved by coordinating
department’s responsible engineer prior to commencement of the contract work.
 Layout should indicate clearly contract work area, boundary fence, lighting, access points,
internal routes and laydown area for offices, temporary workshops, parking, storage,
warehouse, toilets, first aid clinic, etc.
 Consideration for drainage & protection from rain ad sand storms shall be made.
 All required welfare facilities, rest, eating, praying area, shelters, etc., should be provided on
site and should be maintained in tidy, clean and good hygienic condition.
 An assembly point shall be established in each laydown area for emergency purposes.

3.18 DISCIPLINARY ACTION

MARAFIQ safety rules and regulations will always supersede contractor’s disciplinary guidelines.
At MARAFIQ’s discretion, employees may be removed from the project when committing unsafe
acts, depending on the extent and severity of the violation.

The employees committing HSE violation will be dealt with in accordance with the respective
company’s rules and regulations.

4.0 TRAINING

4.1 SAFETY INDUCTION

All persons working on MARAFIQ facilities shall have completed the MARAFIQ safety induction
course and have passed the competency test.

4.2 PERMIT TO WORK (PTW)

It is a requirement that all supervisors who are required to receive Permit to Work Certificate
(PTWC) for performing intended contract works in MARAFIQ areas must have successfully
completed the MARAFIQ PTW course; passed the written and oral test and possess authorization
card issued by MARAFIQ PTW authorization committee as Authorized Permit Receiver (APR).

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 4.3 BREATHING APPARATUS & EQUIPMENT CERTIFICATION

All personnel utilizing breathing apparatus for activities at MARAFIQ must be trained and certified.
Certifications will vary depending upon the type and/or manufacturer of the equipment.

4.4 SUPERVISOR BRIEFING

 Each supervisor will endorse and accept the responsibility to comply with the requirements of
MARAFIQ safety manual.

4.5 STANDBY ATTENDANT (FOR CONFINED SPACE ENTRY)

 Trained personnel will assume the role of standby attendant for activities involving confined
space entry. The only approved training course is offered by MARAFIQ Loss Prevention (Loss
Prevention (LP))/Safety section. Candidates who have successfully completed the course will
be authorized to carry out standby attendant activities. Authorization card will be arranged for
successful individual, which is valid for three (3) years.
 Record will be maintained by MARAFIQ Loss Prevention (LP)/Safety section in case a check is
carried out by MARAFIQ.

4.6 SCHEDULE OF TRAINING & NUMBER OF MANPOWER

The following safety training courses will be conducted by MARAFIQ Loss Prevention (LP)/Safety
section. Prior coordination shall take place by contractor safety representatives.

 Safety Induction
 Permit to Work
 Standby Attendant for Confined Space
 Safety Procedures Awareness
 Authorized Gas Testers

5.0 SAFETY INFORMATION, GUIDELINES AND COMMUNICATION

The following tools of communication will be used at site and shall be kept as a record:

 Safety Audit Forms

 Tool Box Talk
 Safety Letters
 Safety Meetings
 Safety Posters

5.1 TOOL BOX TALK

Tool box talk will be conducted weekly by supervisors prior to the start of work. These will be
audited by MARAFIQ Safety section. The toolbox talk will include, and not limited to, the monthly

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 safety topic, safety advice, safety observation, and incidents which occurred along with learning
points.

5.2 TEAM TALKS

 Team talks will be conducted by supervisors prior to starting each task. These will be audited
by MARAFIQ Safety section.
 There will be a short discussion with the team about the tasks to be carried out and should
include the following:
 Details of the task and hazards that may arise.
 Details of risk assessment where applicable.
 Permit conditions.
 Work methodology.
 Personal protective equipment requirements.
 Equipment and tools shall be used.
 Feedback from the working crew about the method of work.
 Feedback from any safety learning points.

5.3 HEALTH, SAFETY & ENVIRONMENT LETTERS

HSE letters will be circulated to all employees reporting/highlighting any health or safety topic
for educational purposes. The HSE letter will be issued by the contractor Safety Officer on
weekly basis.

5.4 HEALTH, SAFETY & ENVIRONMENT POSTERS

HSE posters will be designed, produced by the contractor & displayed regularly around the work
site in an attempt to increase safety awareness.

6.0 HEALTH, SAFETY & ENVIRONMENT REPORTING

6.1 HSE SUGGESTIONS

 All employees are encouraged to make HSE suggestions. A form should be made available for
this purpose.
 HSE incentive programs should be designed & organized by the contractor to reward the
employees/departments who contribute in the HSE suggestions and/or comply with safety
requirements. Details of the HSE suggestion and incentive programs will be distributed to all
employees prior to the start of the program.

6.2 NEAR-MISS / INJURY REPORTING

 Near-miss Incident: it is an incident that could have caused property damage or personal
injury. Near- miss incidents, when not corrected, will contribute to accidents.
 All near-miss and/or injuries must be reported immediately to the first line supervisor/foreman
and contractor HSE Officer. The MARAFIQ accident/incident report form is shall be completed
within 24 hours.

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  Contractor HSE Officer shall report all incidents, including near-misses, to MARAFIQ Safety
section immediately.
 Copy of the near-miss/incident report will be kept available with the contractor HSE Officer.

7.0 HEALTH, SAFETY & ENVIRONMENT MONITORING

 All line supervisors shall be involved in health, safety and environment site inspections. The
inspections will be in line with MARAFIQ site inspections procedure & forms.
 The contractor HSE Officers will jointly develop a schedule and provide copy of the forms for
the monitoring, to all concerned line managements. They will also co-ordinate the actions
arising from the returned forms.
 HSE Officer will utilize learning’s from these inspections for safety letters & posters.
 Contractor’s HSE Officer shall conduct HSE inspections on a daily basis, report findings & follow
up the implementation of corrective actions.

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