GENERAL LEDGER MASTERS

3.1 Creation of GL Masters:

A general ledger is a bookkeeping ledger that serves as a central repository for

accounting data transferred from all sub ledgers like accounts payable, accounts
receivable, cash management, fixed assets, purchasing and projects.

An SAP general ledger account is an account that is updated each time a user posts
a financial transaction in SAP system. These accounts are used to come up with
financial statements for internal and external reporting. In SAP, a general ledger
account is identified with a number having from 1 to 10 digits. SAP general ledger
accounts constitute master data in general ledger accounting. A collection of all
general ledger accounts used by a company is called a chart of accounts in SAP.
The chart of accounts contains the structure and basic information of a general
ledger account.

G/L can be defined in three levels:

 Company code level

 Chart of account level
 Centrally

 Company code level: On company code level, only control data and
create/bank/interest tab can be accessed. The masters created or changed in
the allowed tab at this level can be accessed by the particular company code
only.

 Chart of account level: On chart of account level, only Type/Description tab

can be accessed. The masters created or changed in the allowed tab at this
level can be accessed by the all the company code.

 Centrally: Centrally is combination of both chart of account level and

company code level. Usually G/L masters is created at this level only. The
masters created at this level can be accessed to any company code under
same company.

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General Ledger masters creation T-CODE
SAP EASY ACCESS SCREEN: Accounting > Financial Accounting > FS00
General Ledger > Master Record > G/L Account > Individual Processing
> Centrally

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Application toolbar: In the FS00 application toolbar there are tools which can be
used as per requirement. Like create, display, change, with templet, block and
delete.

 Create: If a new G/L is to be created then this tool can be used, by using
this tool a new G/L number can be given as per accounting group defined.

 Display: This tool is used only to display the setting made to the G/L, no
changes can be made using this tool.

 Change: This tool is used to make the changes in the G/L masters as per
the requirement.

 Use templet: This tools used to create a new G/L with reference to other
G/L master. The setting made to the referral G/L will remain same only the
required field can be changed instead of create a new G/L and make all the
same setting again.

 Block: This used to block the G/L for the further use. The blocking can
be made on company code level and chart of account level. In chart of
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 account the G/L can be blocked for posting, creation and planning where as in
company code level G/L can be blocked only for posting.

 Set for Deletion: In SAP no masters can be deleted it can only be set for
deletion. Even in this the G/L can be set to deleted in chart of account level
and company code level same as block G/L.

This first tab to create G/L is Type and Description, in this tab the type of account
or account group is selected. If the G/L number and account number range do
not match, then the system will throw error.

In control data tab the data related to transitions is to be given, like account currency,
reconciliation account, tax category, alternative account number, line item display is
to check for all G/L and open item is to check for the accounts revivable G/L, the sort
key is selected as per the requirement and tolerance group created earlier for G/L
will be assigned here.

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Create, bank and interest tab is for setting related to control document, bank details
and interest calculation.

And then save the G/L

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