Professional Documents
Culture Documents
Documen Format
Documen Format
June 2001
1. SCOPE
This procedure details the method to be followed to compile and issue site instructions.
2. RESPONSIBILITY
The responsibilities of persons authorized to sign site instructions, RE, ENGINEER and OR are
detailed in the following flow diagram.
3. INSTRUCTION
Warning: Where the site instruction clarifies design aspects that will result in an additional
expenditure a VO must be issued.
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Compile a site instruction and complete the Note 1 Site instruction form RE
1. Site instruction data (Note 3)
site instruction data sheet
sheet (Note 2)
5. Issue a VO VO RE
Note 8
9. Process and file 2nd copy and site instruction Site filing system RE
data sheet on site
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(a) A site instruction consists of THREE sheets. Ensure that carbon paper is
inserted between the sheets prior to writing the instruction in neat BLACK
ballpoint.
(c) Compile the site instruction in a neat clear HANDWRITTEN PRINTING avoiding
long words and jargon. Be concise, specific and give clause number details that
refer to the standard or project specification, where this is required.
(b) Always write in the third person, using formal polite language and correct
grammar. Keep to facts.
(e) Where drawings, sketches or loose sheets are used to clarify or amplify aspects
of the site instruction, such loose sheets, sketches and drawings shall also bear
the site instruction number and date and shall be signed by the relevant person
named in Note 2 above.
Note 5: To cancel a site instruction, write the word “cancelled” between two diagonal lines
across the entire page. Use the entire cancelled site instruction (all 3 sheets) for
updating of the Site Instruction Register and for filing in accordance with
PROC-FT-SAD-01.
Note 6: Complete the distribution blocks by filling in the initials of persons who should have a
copy.
Note 7: Financial limits are applicable to requests for extra work that may be approved by the
RE without prior PL approval.
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Note 8: The OR or ENGINEER may “approve” a site instruction in any of the following ways:
In the event of the site instruction authorizing extra work that will exceed the approved
limit, the ENGINEER shall prepare a VO in accordance PROC-SM-PAY-03
4. ABBREVIATIONS
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