Enrolment Procedure SDO Cotabato Signed

Republic of the Philippines
Department of Education
REGION XII - SOCCSKSARGEN
SCHOOLS DIVISION OFFICE OF COTABATO
August 4, 2021
DIVISION MEMORANDUM
No. __________, s. 2021
ENROLLMENT PROCEDURE FOR SY 2021-2022
To: Assistant Schools Division Superintendents

Chiefs of the Functional Divisions
Education Program Supervisors/Division Coordinators
Public Schools District Supervisors/Principals-in-charge/Cluster Heads
Elementary and Secondary Schools Heads
Private Schools Administrators
All Others Concerned
__________________________________________________________________________________
1. With the current condition that the Department of Education (DepEd) is

confronted with due to the suspension of regular operations, the Department
remains committed to find ways to provide learning opportunities to all Filipino
learners for SY 2021-2022, adopting the different learning modalities appropriate to
the school environment.
2. In keeping with strict physical distancing measures, enrollment for SY 2021-

2022 shall primarily be administered remotely that will commence on August 9,
2021 to September 10, 2021 following the recommended activities and timeline
initiated by the Schools Division Office to wit:
Date Activities/Process Strategy

August 5, 2021 • Pre-planning phase • Tasking
• Assign Enrollment • Intensive Advocacy
Focal Persons (EFPs) • 2021-2022 LESF is
to accommodate not yet available.
Kindergarten, Schools may use the
Transferees and previous LESF to
Balik-aral enrollees establish profile of the
• ALS teachers shall kindergarten,
act as EFPs in order transferees and balik-
to accommodate ALS aral.
enrollees.
August 5-8, 2021 • School ICT will create • Cluster and District
a google link ICT will provide
technical assistance to
the school ICT
• SGOD-Planning and
Research Section
(PRS) in coordination
with division ICTO will
Address:Capitol Compound Amas, Kidapawan City Twitter: @deped_northcot Page 1 of 4

Telefax:(064) 577-7017 FB Group: DepEdCotabato Division (Official)
Email: northcotabato@deped.gov.ph FB Page: DepEdCotabato Division Page
Website:sdocotabato.com
provide technical
assistance to Cluster
and District ICT in the
creation of google link
August 9 – • Enrollment period • Implement the google
September 10, 2021 • Using the SF5 (Report link by school for easy
on Promotion & Level access of enrollment
of Proficiency), the • The class advisers
class advisers shall contact each
(Grades 1- 12) will learner in their
enroll the learners advisory class from SY
remotely. 2020-2021 using the
contact information
found in SF1 and data
obtained from early
registration.
• Contact shall as much
as possible be done
remotely, with priority
given to phone calls,
short message service
(SMS) and social
media (e.g., Facebook
and Messenger),
whichever is mutually
convenient for both
parties.
• In the event that
parents/guardians
are not able to submit
enrollment data
through the
established remote
platforms, schools in
close coordination
with LGUs, shall set
up physical platforms
(i.e., kiosk/booth) to
collect LESFs.
August 17, 24, 31 • Submission of the • SGOD-PRS will
and September 7 initial enrollment establish Google link
and 13, 2021 report to the SGOD- intended for the
Planning and submission of initial
Research Section. enrollment
• SGOD- PRS will
provide results to the
Municipal Adopter for
the monitoring of
enrollment turn-out
and providing of
technical assistance
• SGOD-PRS will
communicate the
result to the Office of
SDS, ASDSs and
Chiefs
August 23- • School Heads and • Compare the list of
September 3, 2021 class advisers will learners enrolled in SY
conduct initial 2021-2022 versus the
assessment of previous learners (SY
enrollment turn-out 2020-2021) as shown
for actions and in SF5
decision making
August 24, 2021 • School Heads will • School Heads and
convene the teachers teachers will strategize
virtually to provide on how to improve the
feedback based on enrollment turn-out
enrollment result. and reach out those
learners who have not
yet enrolled.
September 10, 2021 • Finalize the • The SGOD-PRS will
Enrollment Report in provide template and
preparation for the google link aligned to
LIS Quick Count the needed data
required in the LIS
Quick Count.
• All cluster and district
ICT coordinators must
secure a copy of
Enrollment Report of
the schools under
their respective AOR.
September 13-15, • Encoding of • School Heads, ICT
2021 Enrolment Quick Coordinators and
Count in the LIS Class Advisers shall
be advised to open
from time to time the
LIS website and
encode immediately
the enrolment Quick
Count once the facility
is made available in
the system.
September 2021 • Enrolment of • Class advisers are
Onwards individual learners in responsible for the

the Learners encoding of their
Information System learners in the system.
• Class advisers must
have the learners’
documents ready.
• Learners with
Temporary Status
must be resolved
before the end of the
1st Quarter.
October onwards • LIS Housekeeping • Learners’ pending
issues must be
communicated
immediately to the
responsible person/s
and offices.
3. Further, learners with Temporary Enrolled status in the LIS for SY 2020-2021
cannot be promoted for SY 2021-2022 as stipulated in DepEd Order no. 003, s. 2018.
4. For more information on the Enrolment Mechanism of DepEd

SOCCSKSARGEN for the opening of classes for SY 2021-2022, please refer to Region
Memorandum PPRD No. 28, s. 2021.
5. For further inquiries and clarifications, you may contact Felicitas C. Jayag,
Planning Officer III through contact number 09282486790 or email to
felicitas.jayag@deped.gov.ph.
6. For information, guidance and wide dissemination.
Digitally signed by Dela

Cruz Isagani Solomon
Date: 2021.08.08
08:42:53 +08'00'
ISAGANI S. DELA CRUZ, CESO V

Schools Division Superintendent
Enclosure: None
Reference: RM PPRD No. 28 s. 2021
Allotment: None
To be indicated in the PERPETUAL INDEX
under the following subjects:
ENROLMENT LEARNERS PROCEDURES


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Republic of the Philippines

ENROLLMENT PROCEDURE FOR SY 2021-2022

To: Assistant Schools Division Superintendents

1. With the current condition that the Department of Education (DepEd) is

2. In keeping with strict physical distancing measures, enrollment for SY 2021-

Date Activities/Process Strategy

Address:Capitol Compound Amas, Kidapawan City Twitter: @deped_northcot Page 1 of 4

Address:Capitol Compound Amas, Kidapawan City Twitter: @deped_northcot Page 3 of 4

4. For more information on the Enrolment Mechanism of DepEd

6. For information, guidance and wide dissemination.

Digitally signed by Dela

ISAGANI S. DELA CRUZ, CESO V

ENROLMENT LEARNERS PROCEDURES

Address:Capitol Compound Amas, Kidapawan City Twitter: @deped_northcot Page 4 of 4

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