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Sample Events (Decomposition Process)

Figure 1. Multi-Arts Festival

Figure 2. Athletics/Running Festival

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Sample Programs
[Event Title, Venue, Date, and Time]
Program of Activities
9:00 National Anthem [Person/Chorale A]
9:15 Invocation [Person/Chorale A]
9:20 Opening Remarks [Person B]
9:35 Introduction of Judges [Person B]
9:50 Contest Proper – Part A
10:50 Guest Performer [Group X]
11:05 Contest Proper – Part B
12:15 Guest Performer [Group Y]
12:25 Announcement of Winners [Person C]
12:50 Closing Remarks [Person C]
Names of Emcees
Table 1. Basic Program Structure
Source: Events Management, 2nd Ed. (2015), page 118

PHIL-INCENTIVE SUMMIT
CONFERENCE PROGRAM
05 March 2021, Friday COMING TOGETHER
2:00 PM Assembly of Delegates inside Hall 4, SMX Convention & Exhibition Center, SM Mall of Asia Complex
Delegates’ Luggage Check-In
2:30–3:00 PM Depart for Tagaytay
5:30–6:00 PM Arrival and Welcome Cocktails at Taal Vista Hotel
Conference Registration/Canyon Woods Mobile Room Check-in
6:00 PM Welcome Dinner Reception : “Son et Lumiere”
Venue : Taal Vista Hotel
Dinner hosted by : Taal Vista Hotel
Program sponsored by : Department of Tourism (DOT) Philippines
Philippine Tourism Authority
Philippine Convention Visitors Corporation
Wines and Spirits hosted by : Duty Free Philippines
Ralph’s Wines & Spirits
8:00 PM Depart Taal Vista Hotel for Canyon Woods Country Club
8:30 PM Arrive Canyon Woods Country Club Overnight Stay

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06 March 2021, Saturday INNOVATE, TRAVEL, ACHIEVE

6:00–07:00 AM Pre-Breakfast Activity
Facilitated by : Hip-Hop Instructors from Fitness First Philippines
7:00–08:00 AM Breakfast : “300”
Venue : Canyon Woods Gold Pavilion
Note : Walking distance from “Hip-Hop” venue
9:00–12:30 PM CHECK OUT OF DELEGATES
Clubhouse Lobby, Canyon Woods Resort Club
9:00–10:00 AM Presentation of Winning Bids: “Bid for Best”
10:00–10:45 AM “INSANELY COOL EVENTS” Kae Trisha Gonzales
Happily Ever After Events Company
10:45–11:15 AM “BE INSPIRED” Jeremy Ramos
Ablaze Events Management, Inc.
11:15–11:45 AM CLOSING CEREMONY
END OF CONFERENCE
12:00–2:00 PM Lunch : “I Explore”
Venue : The Ridge main lobby, Canyon Woods
Host : Subic Bay Metropolitan Authority
2:30 PM Return to Main Clubhouse to claim luggage
3:00 PM Departures and goodbyes : Shopping stops along the way
6:00 PM ARRIVAL IN MANILA
Drop-off point : SM Mall of Asia
Table 2. Detailed Program Structure
Source: Events Management, 2nd Ed., 2015. pp. 118–119

Sample Sequence Guide

[Event Title, Venue, Date & Time]
Time Duration Activity Audio Lights Video PIC Notes/Remarks
Arrival and Moving logo – Center LCD; Voice over (VO) to welcome delegates
8:00–9:00 60 minutes Canned music Gobos Secretariat
Registration Sponsor Videos Standby XB Dance Crew
Colored laser; Alternate live feed on XB XB Dance Standby Mr. Cruz for Opening
9:00–9:20 20 minutes Opening Salvo XB mix
Gobos Dance Crew and moving logo Crew Remarks
Opening Live feed on Mr. Cruz;
9:20–9:30 10 minutes Canned music Spot light Mr. Cruz Standby Emcees (Buboy, Kat, Cha-Cha)
Remarks Character generator – LCD
Emcee mix Live feed on Emcees;
Welcoming Lekos; Standby Keynote Speaker (Mr. Lee)
9:30–9:45 15 minutes (entrance) Character generator – LCD Emcees
Spiels Spotlight Ready sponsor logos
Canned music Moving logo – Left & Right LCD
Speaker’s PowerPoint – Left &
Standby Overall Chairperson (Chino)
Session 1: Canned music Right LCD
9:45–10:30 45 minutes Spotlight Mr. Lee and Auditor (James) to give certificate
Tourism Trends (entrance) Live feed on Mr. Lee;
and token of appreciation to Mr. Lee
Character generator – LCD
Table 3. Sequence Guide

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Sample Event Checklists

A. Checklist for Staging a Contest: B. Conference Checklist:
1. Concept paper (objectives, date, venue, etc.) 1. Concept paper
2. Program 2. Program
3. Budget 3. Budget
4. Permit to stage contest 4. Sponsorship letter and contracts, if applicable
5. Game mechanics 5. Invitations
6. Contract with venue 6. On-site registration, name tags, attendance sheets, etc.
7. Sponsorship letters and contracts 7. Handouts/Presentation
8. Prizes and acknowledgement receipts (A/R) 8. Equipment and stage décor (e.g., microphones for audience)
9. Invitations 9. Parking slots, if applicable
9.1. for contestants 10. Food and beverage, if applicable
9.2. for judges (and tokens) 11. Feedback sheets
9.3. for audiences (tickets) 12. Terminal report
10. Entry form/contracts with contestants C. Meeting Checklist:
11. Equipment and stage décor 1. Agenda
12. Parking slots, if applicable 2. Date and venue
13. Rating and tally sheets 3. Budget
14. Pens 4. Invitation and confirmation from attendees
15. Food and beverage, list of guests invited to the 5. Handouts/Presentations, if applicable
reception
6. Writing materials
16. Feedback sheets (optional)
7. Attendance sheet
17. Terminal report
8. Food and beverage
9. Equipment (computer, LCD projector, etc.)
10. Minutes of the meeting
Table 4. Event Checklists
Source: Events Management (2nd Ed.), 2015. pp. 116–117

References:
Fenich, G. (2015). Planning and management of meetings, expositions, events, and conventions. Essex, UK: Pearson Education Limited.
Romero, E. (2015). Events management (2nd Ed.) Quezon City: Rex Book Store, Inc.

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Sample Emcee Script

STI 36th ANNIVERSARY CELEBRATION
Emcee Script
I. PROGRAM OPENING
VOICE OVER (VO) : Good evening, STI! Happy 36th anniversary!
(Response of the crowd)
VO : To start with tonight’s event, let us all welcome our hosts, Cy Dulaca, Alyssah Lucman, and Stanley Dimain!
(Entrance of the emcees with their gimmicks)
II. INTRODUCTION
(Adlib)

ALL : Good evening, STI!

(Adlib; Greetings from the emcees)
(May have some nautical jokes to set the mood of the theme)

ALL : Happy 36th anniversary!

ALY : Ahoy! Ahoy!

(Emcee will get energetic response from the crowd)

CY : To have more fun and excitement for this event, we have invited guests for tonight.

ALY : Really, wow I am so excited!

(Host will get response from the crowd or may ask questions from one of the hosts.)

ALY : Ang ganda, ’di ba? This is an 11-storey building na may magandang view, at katabi lang nila ang San Juan River!

STAN : I think everyone’s already excited for tonight’s activities. But before that, let’s check if the schools are really ready to
celebrate with us in this event. As I call your school, please stand up and make some noise.

(Roll call participating schools: STI College Caloocan, STI College Global City, etc.)

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ALY : Yehey!!! Now that everyone has been recognized, let’s go over some of the special events that will happen tonight. Right,
Sir Stan?
STAN : Sure, Alyssah. All of us were given an anchor upon registration. Alam niyo ba kung anong gagawin sa mga anchors na
’yan?
CY : Our goal tonight is to get to know as many people as possible as well. An employee who has the most number of anchors
will be awarded as the MOST SOCIABLE SAILOR OF THE NIGHT. S/He may receive cash or gift certificates from our bosses.
Kaya go around and mingle with the people from other schools and collect as many colorful anchors as possible with a
minimum of 20 anchors to qualify. Ano-ano ba ang colors natin per school? (Mention colors assigned per school.)
ALY : This will go on throughout the night, so you will have lots of opportunity to get to know a lot of people. So don’t be shy
and row your boats!

STAN : Now, to officially kick-off our anniversary celebration, may we call on our dear __________________________ for some
inspiring words…

ALL : Mr. ____________________________________!!

(Applause from the crowd)
(Opening Remarks of Mr. ____________________)
STAN : Thank you very much, Sir, for gracing us with your presence and for the wonderful and inspiring message.
(Recap 1 or 2 messages of Mr. ________________)
CY : I think the buffet station is now open. Since there’s around 600 people tonight, we will go in groups. You will proceed to
the buffet station once your table number is called. So now, let us start with…. (Sequence for the buffet dinner will be
provided by HR.)

BUFFET DINNER
III. WALK OF FAME

ALY : Hello, hello! How is everyone? Nag-enjoy ba kayo sa food?

(Emcee will get response from the crowd)
: Sir Stan, nakita niyo ba ’yung last na greetings ng mga celebrities?
(Brief discussion about the “celebrity” well-wishers)

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