ABC+: Advancing Basic Education in the Philippines

BEGINNING OF SCHOOL YEAR COMPREHENSIVE RAPID LITERACY ASSESSMENT (BoSY CRLA)

Grade 3 English Administration Guide

I. Orient your home learning partners on BoSY CRLA

• Set a meeting with your home learning partners individually or as a group prior to conduct of
BoSY CRLA.
• Explain to them the importance of the activity and how they can help make it a success in the
language they understand best. Refer to the sample script below for guidance. Write
down/type in the translations in the second column.
English HLPs’ Language: _______________
Thank you for making time for this meeting. I
would like to inform you that I will be conducting
the Beginning of School Year Comprehensive
Rapid Literacy Assessment or CRLA soon.
The Beginning of School Year CRLA is a quick
assessment of your child’s current (mention
language to be assessed. Example: English)
reading ability. It takes an average of 5 minutes
to conduct this assessment.
Knowing your child’s current reading ability will
help me help your child learn how to read better.
I can design lessons and activities for them that
will help them learn and master skills they need to
be able to move on to the next level. This activity
is NOT graded.
It is important that I obtain their most authentic
current reading ability. To do this, I need your
help.

This material is made possible by the generous support of the American people through the U.S. Agency for International
Development (USAID) and developed under the ABC+: Advancing Basic Education in the Philippines project,
a partnership of USAID and the Department of Education (DepEd). 1
 ABC+: Advancing Basic Education in the Philippines

BEGINNING OF SCHOOL YEAR COMPREHENSIVE RAPID LITERACY ASSESSMENT (BoSY CRLA)

Grade 3 English Administration Guide

English HLPs’ Language: _______________

Before the assessment, please tell your child the
following:
1. Your teacher is going to see you on (day) at
(time) for a short period.
2. You will be chatting and playing simple
word games together.
3. I want you to do your best and have fun at
the same time.
4. Remember, it is okay to make mistakes.
It is important for your child to be happy and
excited about the activity so they can give their
best.
On the day of the assessment, please make sure of
the following:
1. Your child is well-rested.
2. Your child is well-nourished.
3. Your child has drinking water within reach.
4. Your child has a quiet and well-lit space for
the duration of the assessment. If
possible, the child should be alone in the
room.
If you are in the same room as your child during
the assessment, your child might get self-
conscious as they naturally want to please you.
Being their primary caregiver, your child might
also rely on you for help with the tasks and/or
seek validation. These will hinder me from
obtaining their most authentic current reading
ability. I am therefore requesting you to stay in
another room during the conduct of the CRLA.
This material is made possible by the generous support of the American people through the U.S. Agency for International
Development (USAID) and developed under the ABC+: Advancing Basic Education in the Philippines project,
a partnership of USAID and the Department of Education (DepEd). 2
 ABC+: Advancing Basic Education in the Philippines

BEGINNING OF SCHOOL YEAR COMPREHENSIVE RAPID LITERACY ASSESSMENT (BoSY CRLA)

Grade 3 English Administration Guide

English HLPs’ Language: _______________

If a separate room for your child is not possible,
please maintain enough distance between you and
your child. Do not, at any point, interfere. Should
your child look to you for help, please give them a
reassuring smile and direct them to focus on me
again. A simple hand motion pointing to me will
do. For online administration, you should only
interfere during technical difficulties such as
frozen computer screen, audio problems, and the
like.
Do you have any questions?
What the is best day and time for this CRLA?
Remember, I need to obtain your child’s most
authentic current reading ability so I can help
them learn how to read better. This activity is
NOT graded.
• Note well:
- Send them the following reminders before the assessment:
a. Day and time of assessment
b. Tips on how to prepare their child emotionally and physically
c. Tips on how to prepare their child’s environment for the assessment
- DO NOT show them or give them a copy of the BoSY CRLA tool.
- DO NOT describe the tasks to them.
- The BoSY CRLA was developed using a meticulous process to ensure a standardized,
accurate, and authentic measure of children’s reading levels. To maintain the integrity of
BoSY CRLA, we are requesting you NOT to share the BoSY CRLA Package and
Administration Video Explainer to your home learning partners.

This material is made possible by the generous support of the American people through the U.S. Agency for International
Development (USAID) and developed under the ABC+: Advancing Basic Education in the Philippines project,
a partnership of USAID and the Department of Education (DepEd). 3
 ABC+: Advancing Basic Education in the Philippines

BEGINNING OF SCHOOL YEAR COMPREHENSIVE RAPID LITERACY ASSESSMENT (BoSY CRLA)

Grade 3 English Administration Guide

II. Prepare for the BoSY CRLA

Practice:
• Study the administration procedure using the Administration Video Explainer here
https://bit.ly/abcplus_RLAadminguideENG and this Administration Guide as reference.
• Simulate the administration procedure with colleagues several times for mastery. Mastery of
the administration procedure will give you confidence in administering the assessment and
ensure its smooth flow.

Print the following documents and bring them to the assessment with you:
• Grade 3 English Administration Guide
• Grade 3 English Learner Sheet

For FACE-TO-FACE administration, it is best to laminate the Learner Sheet so it can be easily
disinfected after every use.
For ONLINE administration, prepare the Learner Sheet in PowerPoint Presentation.
• Grade 3 English Scoresheet

This material is made possible by the generous support of the American people through the U.S. Agency for International
Development (USAID) and developed under the ABC+: Advancing Basic Education in the Philippines project,
a partnership of USAID and the Department of Education (DepEd). 4
 ABC+: Advancing Basic Education in the Philippines

BEGINNING OF SCHOOL YEAR COMPREHENSIVE RAPID LITERACY ASSESSMENT (BoSY CRLA)

Grade 3 English Administration Guide

• Grade 3 Class Record Sheet

Make sure you also have the following with you during the assessment:
• Pencil and eraser
• Drinking water

III. Administer the BoSY CRLA

• Make sure the child is in a quiet and well-lit space. If possible, ask the home learning partners
to stay in another room.
• Establish rapport with the child by talking to them in the language they understand best. Refer
to the sample script below for guidance. Write down/type in the translations in the second
column.
English Child’s Language: _______________
Hi, (child’s name). How are you today?
Ask whichever is appropriate:
• Have you eaten? What did you have for
breakfast/lunch/snack?
• What did you do before I arrived/before
getting online? How did you feel about that?
Before we continue, would you like to drink first?
Or would you like to go to the toilet first?

• Motivate the child in the language they understand best. Refer to the sample script below for
guidance. Write down/type in the translations in the second column.

This material is made possible by the generous support of the American people through the U.S. Agency for International
Development (USAID) and developed under the ABC+: Advancing Basic Education in the Philippines project,
a partnership of USAID and the Department of Education (DepEd). 5
 ABC+: Advancing Basic Education in the Philippines

BEGINNING OF SCHOOL YEAR COMPREHENSIVE RAPID LITERACY ASSESSMENT (BoSY CRLA)

Grade 3 English Administration Guide

English Child’s Language: _______________

Today, we are going have fun with words! We will
be reading words in English. Are you excited?
Think of this like a game. I want you to do your
best and have fun at the same time. It is okay to
make mistakes.
Are you ready? Let us start!
(FACE-TO-FACE: Place the Grade 3 English Learner
Sheet in front of the child.
ONLINE: Flash the Grade 3 English Learner Sheet
TASK 1 on the screen.)
(Place the Grade 3 English Scoresheet and your
pencil and eraser in front of you.)

• Administer Task 1.
English Child’s Language: _______________
Look at the first box. There are some words in it.
I want you to read them loudly and clearly.
FACE-TO-FACE: Can you point to the first word in
the box?
(Guide the child in pointing to the first word if
necessary. Proceed when the child is pointing to
the first word in the box.)
ONLINE: Look at the arrow on your screen. Which
word is it pointing to? We will start our game with
that word.
(Point the cursor to each word as the child
answers.)

This material is made possible by the generous support of the American people through the U.S. Agency for International
Development (USAID) and developed under the ABC+: Advancing Basic Education in the Philippines project,
a partnership of USAID and the Department of Education (DepEd). 6
 ABC+: Advancing Basic Education in the Philippines

BEGINNING OF SCHOOL YEAR COMPREHENSIVE RAPID LITERACY ASSESSMENT (BoSY CRLA)

Grade 3 English Administration Guide

English Child’s Language: _______________

Great! Next.
(Tally each word read correctly on the Grade 3
English Scoresheet as the child answers.)
Wow, great job for finishing the first game!
• Note well:
- If the child makes a mistake but immediately self-corrects, they still get a point.
- If child makes a mistake, DO NOT correct them or tell them they are wrong. Simply ask them
to move on to the next word.

• Score Task 1.
- Count and write down the total score for Task 1 to determine if the child will proceed to Task
2.
- If the child scores within one (1) to 10, proceed to WORDS (Task 2). If the child scores zero
(0), end assessment.

• Administer WORDS (Task 2) ONLY IF Task 1 score is within one (1) to 10.
- Follow the same administration and scoring procedure as Task 1.
- FACE-TO-FACE: Direct the child to the Grade 3 English Learner Sheet WORDS (Task 2).
- ONLINE: Flash the Grade 3 English Learner Sheet WORDS (Task 2) on the screen.

English Child’s Language: _______________

Now, look at these second set of words. I want
you to read as many of these words as you can
loudly and clearly.
(Point to the WORDS task.)
Can you point to the first word in this box?
(Guide the child in pointing to the first word if
necessary. Proceed when the child is pointing to
the first word in the box.)

This material is made possible by the generous support of the American people through the U.S. Agency for International
Development (USAID) and developed under the ABC+: Advancing Basic Education in the Philippines project,
a partnership of USAID and the Department of Education (DepEd). 7
 ABC+: Advancing Basic Education in the Philippines

BEGINNING OF SCHOOL YEAR COMPREHENSIVE RAPID LITERACY ASSESSMENT (BoSY CRLA)

Grade 3 English Administration Guide

English Child’s Language: _______________

Great! You may start.
(Tally each word read correctly on the Grade 3
English Scoresheet as the child answers.)
• Note well:
- If the child makes a mistake but immediately self-corrects, they still get a point.
- If child makes a mistake, DO NOT correct them or tell them they are wrong. Simply ask them
to move on to the next word.

• Close the activity. Refer to the sample script below for guidance. Write down/type in the
translations in the second column.
English Child’s Language: _______________
Thank you for reading with me! I had fun! How
about you? How do you feel about what we did?
We will read and learn more next time. See you
soon and take care!

• Add Task 1 and Task 2 scores.

- If you administered WORDS (Task 2), add Task 1 and WORDS (Task 2) scores.
- Based on the sum, determine the child’s reading profile below:

W OR D S C OR E a n d
RE A D IN G PR OF IL E S
1 to 10 – Moderate Refresher
11 to 16 – Light Refresher
17 to 20 – Grade Ready

This material is made possible by the generous support of the American people through the U.S. Agency for International
Development (USAID) and developed under the ABC+: Advancing Basic Education in the Philippines project,
a partnership of USAID and the Department of Education (DepEd). 8
 ABC+: Advancing Basic Education in the Philippines

BEGINNING OF SCHOOL YEAR COMPREHENSIVE RAPID LITERACY ASSESSMENT (BoSY CRLA)

Grade 3 English Administration Guide

- If you did not administer WORDS (Task 2), the child’s reading profile is:

TA SK 1 a nd
RE A D IN G PR OF IL E

0 – Full Refresher

• Important reminders:
- If you notice the child feeling anxious, remind them one or more of the following:
a. 0 The
– Fullactivity
Refresher
is just a game.
b. It is good to practice.
c. It is okay to make mistakes.
- If the child seems stuck but is unable to tell you so, ask them if they want to try the next
items. For example: Do you want to try the next one? Okay, let us do that.
- If the child is in distress, stop the assessment. Try again on another day when the child is
feeling more motivated and confident.

IV. Encode the results of the BoSY CRLA

• Open the Excel file G3 BoSY CRLA Scoresheet_v2_(teachername_schoolname)

• Save the file using your name and your school’s name:
For example: G3 BoSY CRLA Scoresheet_v2_Janice_VAES
• Enter the following information in Sheet 1 – G3 MT (Sheets 2 and 3 will automatically be filled):
- School ID
- School
- Language
- Teacher
- Class Enrollment
- Grade
- Section
- Child’s Student Number
This material is made possible by the generous support of the American people through the U.S. Agency for International
Development (USAID) and developed under the ABC+: Advancing Basic Education in the Philippines project,
a partnership of USAID and the Department of Education (DepEd). 9
 ABC+: Advancing Basic Education in the Philippines

BEGINNING OF SCHOOL YEAR COMPREHENSIVE RAPID LITERACY ASSESSMENT (BoSY CRLA)

Grade 3 English Administration Guide

- Child’s Name
- Child’s Sex

• Encode your BoSY results for Sheet 3 – G3 ENG:

- Date of Assessment
- Modality of Assessment
- Task 1 Score
- Task 2 (WORDS) Score

This material is made possible by the generous support of the American people through the U.S. Agency for International
Development (USAID) and developed under the ABC+: Advancing Basic Education in the Philippines project,
a partnership of USAID and the Department of Education (DepEd). 10
 ABC+: Advancing Basic Education in the Philippines

BEGINNING OF SCHOOL YEAR COMPREHENSIVE RAPID LITERACY ASSESSMENT (BoSY CRLA)

Grade 3 English Administration Guide

• Note well:
- The Total Score and Reading Profile are automated.
- Errors in encoding will disable some cells. Please review your entries and edit as necessary.
- Add important details in the Remarks column.
For example:
▪ Child’s state during the assessment (in distress, assessment discontinued)
▪ Child’s reading behaviors (self-corrects, reads by syllables)
▪ Action points (review uppercase letters, reteach vowel sounds)

This material is made possible by the generous support of the American people through the U.S. Agency for International
Development (USAID) and developed under the ABC+: Advancing Basic Education in the Philippines project,
a partnership of USAID and the Department of Education (DepEd). 11