Project Scope Statement

Project: DroneTech Enginnering Revision n°: 1

Revision Date: 13/11/2021

Purpose: The aim of the project is to quickly and seamlessly implement the delivery of items
desired by customers who ordered from Wilmont Pharmacy. The tech drone being able to
implement a great project that fulfills Wilmont Pharmacy's desires will make the
company a pioneer in pharmaceutical field deliveries by drones.
Project Goals: The project between the companies Drone Tech and Wilmont's Pharmacy,
aims to deliver drugs and prescriptions made by drones. The pharmacy signed a contract
with Drone Tech so that the company is responsible for the entire structure related to the
delivery vehicle, as well as the IT interface that allows for integration between the
companies.

At first, the possibility of carrying out such a task will be checked and how to achieve the
main objective, which will be to take the desired products to the customers.
It is necessary that all areas review their tasks, in order to make the project a success, and
in case of changes, there must be communication.
The drone will be built in such a way that it is as light as possible and can carry a relevant
amount of weight, thus allowing a greater range of products that can be transported.
It is necessary to be resistant to various forms of weather, and to have good stability,
should the wind strength increase.
Prototype project and the budget is expected to remain below $750,000 and we have about
a year to complete the entire project, from conceptual design to testing phase.
Project Scope Description: The development of the drone will go through some elements of the
scope.

Four flying Drones and system customization:DroneTech shall provide four customized flying
drones to be used in four pharmacystores in San Francisco area. As part of the scope the
following shall be completed:

• Each drone should have adapted to a temperature-controlled bagging system;

• Each drone should have Installed a bubble-type cushioning system;
• Each drone should have painted on the case, the Wilmont's corporate colors andlogo;
• DroneTech will provide pilots for the drones;
• DroneTech will customize the system to comply with Wilmont's requirements;
• The system shall interface to Wilmont's enhanced online order entry process;
• The system shall allow customer to access by online entry or smartphone;
• The system shall interface communication about deliveries electronically (email, online,
mobile alerts) as customer requests.

Administration: The elements of the scope of this area will be:

• The development of the proposed contract and payment plan will form part of the
project plan.
 • Appoint the right members to develop the legal requirements for the relationship, with
the help of legal teams from both organizations.
• Provide a complete accounting of actual expenditures for the Project including evidence
that all obligations have been met, all when the project is completed.
• Issues of security, reliability, integrity, interfaces between the systems of the two
organizations and the customer
• interaction are all considerations that should be taken with due care.
• Organizing user training and other preparations should be mandatory with the
assistance of the customer's Change Management.
• Pay attention to the schedule for the project to start on January 5th and the first
customer delivery flight must take place no later than November 30th to avoid adverse
weather conditions in the San Francisco area.
• Be aware that they will be responsible for funds to be provided by the customer and
that there is a maximum limit of $1,750,000 for this prototype project and will be first
implemented in just four stores.

Interface requirements: The part of the team that will be responsible for interface
communications on deliveries, having to:

• Organize customer resources to interface with DroneTech's flight operations and other
management systems that control and manage the drone delivery system.
• Notify customers electronically via email, online, and via mobile alerts as per customer
request.
• There will be restrictions required on customer approval for this service, so there will be
a process segment to allow Wilmont's knowledge to approve the customer, send a
customer confirmation, etc.
• There will be communication about the delivery status of the product, as well as the
real-time location of the drone for easy receipt.
• There will be a delivery time forecasting system to streamline product delivery
procedures.

Delivery requirements: Delivery of prescriptions and drugstore items flying drone with the
appropriate interface.

• Provides the necessary modified hardware and technical system requirements to

complete the project below the total of $750,000.
• A project plan with detailed costs will be provided to Wilmont's as part of the final
contract. handle piloting the drones and delivery of the products. Customize the
processes that handle order entry, delivery confirmation, and the mobile app.
• Improved interface to online order entry process that will enable customers in the San
Francisco área register your willingness to have a drone deliver your orders via online
entry or smartphone entry.
• Provides a temperature-controlled product bagging system along with a bubble-type
cushioning system for the customer delivery packaging.
• Providing apt knowledge and testing measures to ensure the new package release
system works
• efficiently.

Communication Requirements: Communicate with the pharmacy stores.

Provide the four participating pharmacies with all the information needed on the drone delivery
technology, making sure they are fully comfortable to load products into the drone package
carrier and engage in this prototype by the time for first flight.

These are in a close geographic area to one another, and they are in a non‐city environment
consisting mainly of suburban homes and small businesses. Customers in apartment buildings
will not be permitted in the prototype due to delivery issues.

Primary Deliverables:

• Drones with modified flight system;

• Customized IT systems;
• Proposed contract and payment plan;
• Business relationship;

Deliverable Acceptance Criteria:

• Project plan with detailed costs to be submitted to the client.

• Regular meetings with the Team, Stakeholders, and Cross‐impacted areas of the
company.
• The customer’s privacy and the proprietary information is securely stored.
• Testing measure to make sure that issues are resolved and that the new package release
systems will work reliably.
• User training and other preparations for system implementation.
• Final report presented verbally and in writing to the entire Club at a meeting for this
purpose.
• Efficient staff selection and records for final accounting to be within the scope defined
by company head.

Key Milestone:

• Project start - 3th January 2022;

• Interfaced IT systems - 05th February 2022;
• Interfaced communications - 08th March 2022;
• Custom drone and delivery system construction – 10th April 2022;
• Flight path engineering - 25th May 2022;
• Finalize customer order system - 30th June 2022;
• Pharmacy Manager training - 31st July 2022;
• Drone delivery test flight - 31st August 2022;
• Legal clearance for drone flight - 30th September 2022;
• First customer delivery flight 30th November 2022;
• Project close/end - 31St January 2023;

Constraints:

• Only 4 pharmacies are to be considered for pilot project.

• Customers in apartment buildings will not be permitted in the prototype due to delivery
issues.
• Maximum fund determined by company head of $750,000 should not be exceeded.
• Finish the project well before 30th November.
 • Customization of the interface of pharmacy delivery system along with the drones
deployed for the project.
• Only 4 drones are to be adopted for the project which will cost $18,034.00 to be
included into the budget of the project.
• Customer and client security and is to be taken care of.

Assumptions:

• The system should have temperature‐controlled product bagging system along with a
bubble‐type cushioning system.
• Only 4 pharmacies are to be considered for the project.
• Allow $20,000 worth of spare drone parts and batteries to be on‐hand for this project.
• Allocate a total of 4 new drones for this prototype project, and these will need to be
painted in the Wilmont’s corporate colors and logo.
• Begin the project on next January 5, and that their first customer delivery flight should
take place no later than November 30 to avoid harsh weather in the San Francisco area.
• Efficient staff selection and records for final accounting to be within the scope defined
by company head.

Scope Exclusions:

• Customers in apartment buildings will not be permitted in the prototype due to delivery
issues.
• Operating this prototype system is with the client in their existing infrastructure that
handles customer orders.
• Security and storage of drones provided for the pilot project.
• Selection of customer orders for delivery within the area. That shall be handled by the
client.
• Errors due to prescription and return of delivery from the customer to be taken care by
pharmacy store owner and the client.
• Permissions from the government organisations for allowing the project
implementation.

Reference Documents:

• Wilmont’s delivery system records and customer requests for pharmaceutical

requirements.
• Project reports of previous years and already available system within the organisation.
• Learn from the similar projects operating in the country for drone technology.
• Communicate with pharmacy store and customers for their requirements from the
project.