Addis Ababa Institute of Technology

School of Electrical and Computer Engineering

Telecom Engineering Information System Track (TIS)
Project management case study on project scope statement

Group members: - Jemal Negash GSR/8580/13

Eden T/Mariam GSR/1089/13

Guche Mekecha GSR/1613/13

SUBMITTED TO: - Mihiret Getachew

DECEMBER 01, 2021

 Project Scope Statement

Revision Number: 01

Revision Date: 12/01/2021

Project name: Drone Implimentation Project for Wilmont’s Pharmacy

Purpose: We tried to look up the purpose of this project with two different perspectives

1. Wilmont’s pharmacy point of view:

The purpose is delivering prescriptions and drug stores by flying drone safely and easily to their
customers.

2. Drone Tech point of view:

To provide drone technology as well as the drone piloting and delivery systems, but will
customize its systems and business process to conform to Wilmont’s requirements. In addition,
developing good future relations with Wilmont and any other drug stores who are in need of
this service type.
is secretly considering. They have made a deal with DroneTech to prototype this project in San
Franciso area for four pharmacies. The project is to be handled by the DroneTech team which
will provide the drone technology

Project Goals: This is a pilot project to deliver pharmaceutical products by piloting drones. The already
ready process to handle order entry, delivery confirmation, and a mobile app need to be customized for
Wilmont’s, keeping in mind that the service is available for customers in San Francisco. It has been
determined that only four of Wilmont’s pharmacies will participate in the prototype delivery system.
These are in a close geographic area to one another, and they are in a non‐city environment consisting
mainly of suburban homes and small businesses. Customers in apartment buildings will not be
permitted in the prototype due to delivery issues. Provide the four participating pharmacies with all the
information needed on the drone delivery technology, making sure they are fully comfortable to load
products into the drone package carrier and engage in this prototype by the time for first flight.
Interface to Wilmont’s enhanced online order entry process that will allow customers in the San
Francisco area to register their willingness to have a drone deliver their orders by means of online entry
or smartphone entry. Interface communications about deliveries for Wilmont’s customers electronically
through email, online, and through mobile alerts as the customer requests.

Project scope description:

 Product Scope
 Issues in security, reliability, integrity, interfaces between the systems of the two
organizations and customer interaction are all considerations that must be given due
care.
 Begin the project by upcoming January 5 and the first customer delivery flight should
take place no later than November 30 to avoid harsh weather in the San Francisco area.
  Funds to be provided by the client with a maximum cap of $ 1,750,000 for this
prototype project and will implement it first in only four stores.
 Participate only four (4) of Wilmont’s pharmacies in the prototype delivery system.

 Services Scope

 Provide temperature‐controlled product bagging system along with a bubble‐type

cushioning system for the customer delivery packaging.
 Providing appropriate knowledge and testing measures to ensure new package release
system works efficiently.
 Appointing the right members for development of the legal requirements for the
relationship, with the help of legal teams of both organizations.
 Notify the customers electronically through email, online, and through mobile alerts as
the customer requests
 Delivering prescriptions and drugstore items by flying drone with the suitable interface.
 Risks, testing, quality control and provision issues to be handled by the project team
appointed for the project. Issues in security, reliability, integrity, interfaces between the
systems of the two organizations and customer interaction are all considerations that
must be given due care.
 User training and other preparations shall be mandated with the assistance from the
client’s Change Management Team.

Primary Deliverables:

 Development of the proposed contract and payment plan.

 Suitable interface customized with client’s business resources.

 Communicating and educating with the pharmacy stores for delivery requirements.

 Modifications of the drone flight operations to deliver products under adverse conditions.

 Final accounting of the expenditures.

 Final report listing lessons learned and actual costs to compete.

Deliverable Acceptance Criteria:

 Project plan with detailed costs to be submitted to the client.

 Regular meetings with the Team, Stakeholders, and Cross‐impacted areas of the company.

 The customer’s privacy and the proprietary information is securely stored.

 Testing measure to make sure that issues are resolved and that the new package release
systems will work reliably.

 User training and other preparations for system implementation.

  Final report presented verbally and in writing to the entire Club at a meeting for this purpose.

 Efficient staff selection and records for final accounting to be within the scope defined by
company head.

Key Milestone:

Project Initiation- 5th January Product procurement and modifications- 4th May Modified
application ready for review- 5th October System and device ready for client review- 16th
November Delivery of drones- 26rd November First customer delivery flight- 30th November (to
avoid harsh weather in San Francisco)

Constraints:

 Only 4 pharmacies are to be considered for pilot project.

 Customers in apartment buildings will not be permitted in the prototype due to delivery
issues.

 Maximum fund determined by company head of $750,000 should not be exceeded.

 Finish the project well before 30th November.

 Customization of the interface of pharmacy delivery system along with the drones deployed
for the project.

 Only 4 drones are to be adopted for the project which will cost $18,034.00 to be included into
the budget of the project.

 Customer and client security and is to be taken care of.

Assumptions:

 Begin the project on next January 5, and that their first customer delivery flight should take
place no later than November 30 to avoid harsh weather in the San Francisco area.
 The system should have temperature‐controlled product bagging system along with a
bubble‐type cushioning system.
 Only 4 pharmacies are to be considered for the project.
 Allow $20,000 worth of spare drone parts and batteries to be on‐hand for this project.
 Allocate a total of 4 new drones for this prototype project, and these will need to be painted
in the Wilmont’s corporate colors and logo.
 Efficient staff selection and records for final accounting to be within the scope defined by
company head.
Scope Exclusions:

 Operating this prototype system is with the client in their existing infrastructure that handles
customer orders.
 Customers in apartment buildings will not be permitted in the prototype due to delivery issues.
 Security and storage of drones provided for the pilot project.
 Errors due to prescription and return of delivery from the customer to be taken care by
pharmacy store owner and the client.
 Permissions from the government organizations for allowing the project implementation.
 Selection of customer orders for delivery within the area. That shall be handled by the client.

Reference Documents:

 Wilmont’s delivery system records and customer requests for pharmaceutical requirements.
 Project reports of previous years and already available system within the organization.
 Learn from the similar projects operating in the country for drone technology.
 Communicate with pharmacy store and customers for their requirements from the project.